Minutes of Papakura Local Board

Papakura Local Board

17 February 2016

1 Welcome

Board Member Purdy led the meeting in prayer.

Resolution number PPK/2016/1

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board accept the apology from Member S Britnell for absence and Councillor Penrose for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number PPK/2016/2

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 9 December 2015, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Papakura Rugby Football Club
	Representatives from the Papakura Rugby Football Club made a presentation to the board concerning their leases and transitioning from four current venues to Opaheke Sports Fields.
	Resolution number PPK/2016/3 MOVED by Member B Catchpole, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board thank the representatives from the Papakura Rugby Football Club for their presentation to the Board. CARRIED
	Attachments a Papakura Local Board Attachment_Papakura Rugby Football Club_17 February 2016

9 Public Forum

9.1

Public Forum - Mr Glenn Archibald

Glenn Archibald spoke to the board regarding the following:

- Vandalism at Massey Park

- Works at Karaka Harbourside

- Parking tickets and bus stop on Clevedon Road

- Traffic issues at Hingaia

Resolution number PPK/2016/4

MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board thank Mr Archibald for his presentation to the board.

CARRIED

10 Extraordinary Business

10.1

Extraordinary Business - Takanini Library Community Centre

Council staff have been conducting research regarding the proposed Takanini Library/ Community Centre. The board are requesting that timeframes which have been agreed now be rescheduled, therefore wish to consider the item to ensure staff have adequate time for the work to be undertaken.

Resolution number PPK/2016/5

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board consider an item of extraordinary business regarding the Takanini Library/Community Centre. The matter was not on the published agenda because it was not known about at that time. The reason for urgency is to ensure that staff can undertake the request from the board within the timeframes provided.

CARRIED

11 Notices of Motion

There were no notices of motion.

Councillors' Update

Resolution number PPK/2016/6

MOVED by Member B Catchpole, seconded by Member DG Purdy:

a) That the Papakura Local Board receive the verbal report from Councillor Penrose regarding:

- Ports of Auckland Study

- Auckland Transport Project – productive meeting in Wellington with Central Government and representatives from Auckland Council.

- City Rail Link – proposed government funding

- Local Alcohol Policy – has been delayed due to bereavement

- Security on Trains – Mayoral announcement shortly

- Bus Interchange at Manukau – turning of the sod

- Inorganic Rubbish Collections trial underway. Will be reviewed next year.

- Artillery Drive Stormwater Project commencing shortly.

- Takanini Train Station – requested board support to lobby for most suitable site

- Disability Parking – critical to use enforcement to control this issue.

- Mangroves – Conifer Grove – requested an update from the board

- Parks Department – have new structure in place and are working towards better delivery.

- Bylaws being worked on include: animal management, barbed wire fencing, set net fishing.

- Encouraged the board members to push for progression of the Takanini Library/Community Hub.

- Updated the board on the Unitary Plan process.

- Informed the board that the Grading system of A, B, C and D would remain in the Food Bylaw.

CARRIED

Consideration of New Community Leases – Council Owned Buildings - 294 Great South Road and 59R Wood Street, Papakura

Resolution number PPK/2016/7

MOVED by Member KJ Winn, seconded by Member B Catchpole:

That the Papakura Local Board:

a) Approves a new community lease to Papakura Toy Library Incorporated for the Elizabeth Campbell Centre, 294 Great South Road, Papakura subject to the following conditions:

i) Term – 5 years commencing 1 December 2015 with one 5-year right of renewal;

ii) Rent - $1.00 (+GST) per annum, if requested;

iii) An annual subsidised maintenance fee of $25.00 per square metre, per annum;

iv) A Community Outcomes Plan, as approved, attached to the lease document;

v) All other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

vi) Advertising will be required in terms of Section 73 (4) of the Reserves Act 1977 and local iwi consultation will be required in terms of Section 4 of the Conservation Act 1987.

b) Approves a new community lease to SeniorNet Papakura Incorporated for the 59R Wood Street, Papakura, subject to the following conditions:

i) Term – 5 years commencing 1 December 2015 with one 5-year right of renewal;

ii) Rent - $1.00 (+GST) per annum, if requested;

iii) An annual subsidised maintenance fee of $500.00 per annum;

iv) A Community Outcomes Plan, as approved, attached to the lease document;

v) All other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Drury Sports Complex and Karaka Reserve, Drury – Proposed Potable Water Supply Pipeline Construction.

Resolution number PPK/2016/8

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Endorse the granting of an easement over part of Drury Sports Complex (Allot 390 PSH OF Opaheke) and Karaka Reserve (Part Allot 34 Sec VI DP 35 Section 1 & Areas A & B shown on SO 65144 Blk VIII Drury SD), for a water supply pipeline as shown on the plan titled Bremner Road Development Proposed Watermain Route, reference P1 Issue:1, prepared by Mott MacDonald and dated 23 November 2015.

b) Endorse the granting of the easement subject to:

(i) Detailed design (including plans for the exact location of the line and manholes) to be approved by the Manager of Parks (South) prior to the pipe installation works.

(ii) Conditions to control the construction effects and provide for reinstatement of the reserve lands to be specified by the Manager of Parks South.

(iii) outcomes of the detailed design and conditions to control construction are reported back to the portfolio holders.

CARRIED

Papakura Quick Response, Round Two, 2015/2016 - Deferred applications and change of opening and closing dates for the grants programme.

Resolution number PPK/2016/9

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

a) That the Papakura Local Board grant the Papakura Business Association $1,000 from its quick response, round two 2015/2016 budget towards a feasibility study of a BID expansion for Papakura.

CARRIED

Resolution number PPK/2016/10

MOVED by Member B Catchpole, seconded by Member KJ Winn:

That the Papakura Local Board grant the Papakura Pony Club Incorporated $1,933.00 from its quick response, round two 2015/2016 budget towards diesel for the tractor, including insurance and maintenance costs.

CARRIED

Resolution number PPK/2016/11

MOVED by Member B Catchpole, seconded by Member DG Purdy:

That the Papakura Local Board approve the proposed changes to Papakura local grants round two and quick response round five 2015/2016 open and close dates. Decisions are scheduled to be made at the business meeting on 15 June 2016. The following changes are proposed to achieve this deadline:

Grant round	Current dates		Proposed dates
Grant round	Round opens	Round closes	Round opens	Round closes
Local grants round two	15 April	15 May	1 April	1 May
Quick response round five	1 May	1 June	18 April	15 May

CARRIED

Auckland Transport Update - February 2016

Resolution number PPK/2016/12

MOVED by Deputy Chairperson MV Turner, seconded by Member B Catchpole:

That the Papakura Local Board notes the Auckland Transport Update – February 2016

CARRIED

Auckland Transport Quarterly Update to Local Boards

Resolution number PPK/2016/13

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

That the Papakura Local Board notes the Auckland Transport Quarterly Update.

CARRIED

Formal Park Naming - 189R Hingaia Road, Hingaia

Resolution number PPK/2016/14

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board approve the name for the reserve at 189R Hingaia Road, Hingaia as 'Hingaia Park’.

CARRIED

Divestment Recommendation Report

Resolution number PPK/2016/15

MOVED by Deputy Chairperson MV Turner, seconded by Member KJ Winn:

That the Papakura Local Board:

a) endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of part of 146-152 Great South Road, Papakura comprised of a stratum in freehold estate comprising approximately 4,680m² more or less being Unit H and a 1/9 share in Accessory Unit 1 and a half share in Accessary Unit 2 Deposited Plan 163462 contained in certificate of title NA98C/385;

i. subject to the retention of public car-parking provision within the property.

b) endorses Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 78A Great South Road, Papakura comprised of an estate in fee simple comprising approximately 610m² more or less being Lot 1 Deposited Plan 196746 contained in certificate of title NA124C/676;

i. subject to a right of way easement along the line of the proposed storm water truck pipeline, in order to safeguard a potential greenways link to Papakura town centre.

CARRIED

Draft Local Government Election Year Policy for Elected Members

Resolution number PPK/2016/16

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board endorse the feedback that was given at the workshop held on 3 February 2016 which was to support the policy as proposed.

CARRIED

Proposal to Develop a Papakura Greenways Plan

Resolution number PPK/2016/17

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That the Papakura Local Board:

a) Approve the commencement of a Greenways Plan for Papakura;

b) Allocate up to $25,000 from Planning and Development (Economic Development Initiatives) budget for the preparation of the Papakura Greenways Plan;

c) Nominate Members Turner and Britnell to sit on a Papakura Greenways working group.

CARRIED

Allocation of Heritage Projects Budget 2015/2016

Resolution number PPK/2016/18

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) Approves a grant of up to $5,000 to Drury School, from the locally driven initiatives budget for heritage projects, towards the restoration of the Drury milepost to its 1968 condition and the guardianship of the milestone by school students;

b) considers setting aside an amount for on-going maintenance of the milepost as part of its 2016/2017 budget prioritisation.

CARRIED

Governance Forward Work Calendar

Resolution number PPK/2016/19

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That the Papakura Local Board notes the attached Governance Forward Work Calendar.

CARRIED

Funding Requests

Resolution number PPK/2016/20

MOVED by Deputy Chairperson MV Turner, seconded by Member B Catchpole:

a) That the Papakura Local Board defer the decision on the partnership contribution of $10,000 from the locally driven initiatives community response fund, to Counties Manukau Zone of New Zealand Rugby League Inc to seek further clarification.

CARRIED

Resolution number PPK/2016/21

MOVED by Deputy Chairperson MV Turner, seconded by Member B Catchpole:

b) That the Papakura Local Board make a contribution of $2,833.60 from the locally driven initiatives community response fund, to Papakura Community Crimewatch Patrols Inc for procurement of a portable CCTV camera.

CARRIED

Papakura Local Board Achievements Register 2013-2016 Electoral Term

Resolution number PPK/2016/22

MOVED by Member DG Purdy, seconded by Member B Catchpole:

a) That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received with the following:

i. Tractor Pull Association Day – 16 January 2016

CARRIED

For Information: Reports referred to the Papakura Local Board

Resolution number PPK/2016/23

MOVED by Member KJ Winn, seconded by Member B Catchpole:

That the Papakura Local Board note the information from the following local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Forum or Local Board

Notice of Motion – Council’s Position on Residential Rezoning

11.1

3 February 2016

Albert-Eden Local Board

CARRIED

Papakura Local Board Workshop Notes

Resolution number PPK/2016/24

MOVED by Member KJ Winn, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board receive the workshop notes for the workshop held on 2 December 2015.

CARRIED

28 Consideration of Extraordinary Items

28.1	Extraordinary Business - Takanini Library/Community Centre

	Resolution number PPK/2016/25 MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy: That the Papakura Local Board request that the staff undertaking research on the Takanini Library/Community Centre complete the survey and associated work and report back to the local board on 13 April 2016 and prepare a report in order for the item to be considered at the local boards business meeting on 18 May 2016. CARRIED
	Secretarial Note: Pursuant to Standing Order 3.15.5 Member Winn requested that her dissenting vote be recorded.

29 Procedural motion to exclude the public

Resolution number PPK/2016/26

MOVED by Member B Catchpole, seconded by Member DG Purdy:

That the Papakura Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Councillor Calum Penrose be permitted to remain for Confidential Item C1, Special Housing Areas: Tranche 10 after the public has been excluded, because of their knowledge of the local area, which will help the Papakura Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 10

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

6.45 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

7.04 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Special Housing Areas: Tranche 10

Resolution number PPK/2016/27

MOVED by Member B Catchpole, seconded by Member DG Purdy:

That the Papakura Local Board confirm that there be no restatement of the confidential report, attachments or resolutions for the Special Housing Areas: Tranche 10 until publicly announced by central government.

CARRIED

7.06 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Brent Catchpole
	Graham Purdy
	Katrina Winn

Councillor	Calum Penrose	(from 4.40 pm)
Orakei Board Member	Mark Thomas

Mr	Glenn Archibald	Papakura Rugby Club Committee Member – Deputation and Public Forum
Mr	Norm Hyland	Papakura Rugby Club Patron - Deputation
Mr	Tony Looker	Papakura Rugby Club Vice President- Deputation
Mr	Wayne Sullivan	Papakura Rugby Club Club Captain- Deputation
Mr	John Halton	Papakura Rugby Club Committee Member- Deputation