I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 29
February 2016
6.00pm
Reception
Lounge, Level 2
Auckland Town
Hall
301-305 Queen Street
Auckland
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Rainbow Communities Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-Chairperson
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Jordon Harris
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Co-Chairperson
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Julie Radford-Poupard
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Members
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Moira Clunie
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Mark Fisher
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Audrey Hutcheson
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Bruce Kilmister
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Lexie Matheson
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Duncan Matthews
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Diana Rands
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Merv Taueki-Ransom
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Julie Watson
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Aram Wu
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(Quorum 6 members)
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Katherine Wilson
Democracy Advisor
24 February 2016
Contact Telephone: 021 712 595
Email: katherine.wilson@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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The Terms of Reference set out the purpose, role and protocols of
the Panel.
Panel members will also be expected to abide by the Code of Conduct
for members of Auckland Council advisory panels.
Purpose
The purpose of the panels is to provide strategic advice to the
council on issues of significance to their communities and to advise on
effective engagement by council with those communities.
Outcomes
The Panel will provide advice through an agreed annual work
programme, integrated wherever possible, with other panels and approved by the
Regional Strategy and Policy Committee.
Annual work
programme
The council will advise the Panel of the areas of strategy, policy
and plan developments that are likely to require comment or advice from the
Panel during the course of the year. The work programme should also provide
scope for the Panel to respond to issues and concerns arising from its
communities and to develop its own priorities.
As resources allow, budget is available for the Panel to support
activities that clearly contribute to the agreed work programme but the Panel
may not access external resources for activities or events, except with the
agreement of council.
Submissions
Panel advice will contribute to council decision-making, but panels
will not make formal submissions on council strategies, polices and plans, for
example, the Long-term Plan.
In their advisory role to the council, Panels may have input to
submissions made by the council to external organisations but do not make
independent submissions, except as agreed with council.
This does not prevent individual members being party to submissions
outside their role as Panel members.
* The above information is a summary of the 2014 Terms
of Reference document and is based on the
Governing Body decisions of 19 December 2013.
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Rainbow
Communities Advisory Panel
29 February
2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Extraordinary
Business 7
5 World Masters Games 2017 9
6 Diversity strategy in Auckland Council 15
7 Financial matters in Auckland Council 17
8 Rainbow Communities Engagement Guidelines - verbal update
from subcommittee 19
9 2016 Big Gay Out - update 21
10 Rainbow Communities Advisory Panel work programme update 23
11 30-year anniversary of the Homosexual Law Reform Act 1986 29
12 Members reports and updates - February 2016 31
13 Consideration of Extraordinary
Items
Apologies from
Member J Harris and Member L Matheson have been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Rainbow Communities Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 30 November 2015, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Rainbow
Communities Advisory Panel
29 February
2016
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World Masters
Games 2017
File No.: CP2016/00580
Purpose
1. To seek the Panel’s input on the
World Masters Games 2017.
Executive
Summary
2. World Masters Games 2017
(WMG2017) will be held throughout the Auckland and Waikato regions between 21
and 30 April 2017. 25,000 athletes from over 100 different countries will
compete in 28 sports, featuring 45 disciplines, across some 45 venues.
3. The World
Masters Games is the largest participant based, multi-sport event in the world.
In terms of athlete numbers, it is bigger in scale than even the Olympics. The
World Masters Games is a unique event that is underpinned by a sport-for-all
philosophy. Governed by the International Masters Games Association, the event
is held every four years and is open to sports people of all abilities, with
the minimum age limit set by each sporting discipline. Toronto staged the first
World Masters Games in 1985. Since then, World Masters Games have also taken
place in Denmark (1989), Brisbane (1994), Portland, Oregon (1998), Melbourne
(2002), Edmonton (2005), Sydney (2009) and Torino, Italy (2013).
4. WMG2017 will
offer the largest ever Para-Sport programme as part of a World Masters Games
event. The following 11 Para-Sports will be available in the sports programme:
Archery, Athletics, Badminton, Canoe, Cycling, Lawn Bowls, Rowing, Swimming,
Table Tennis, Tennis and Triathlon. Events in each sport have been identified
in conjunction with each sport delivery partner.
5. Jennah
Wotten, Chief Executive of World Masters Games 2017, seeks advice from the
Rainbow Communities Advisory Panel on how to enhance engagement and
participation of Rainbow communities in this event.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the presentation.
b) provide advice and feedback to
Jennah Wootten on the World Masters Games 2017.
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Attachments
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No.
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Title
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Page
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aView
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WMG2017 Briefing Paper for Rainbow Communities
Advisory Panel
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11
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Signatories
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Author
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Jennah Wootten - Chief Executive - WMG 2017 Ltd
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Authorisers
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Austin Kim - Principal Advisor Panels
James Hassall - Manager, Litigation & Regulatory
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Rainbow
Communities Advisory Panel
29 February
2016
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Rainbow
Communities Advisory Panel
29 February
2016
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Diversity strategy in Auckland Council
File No.: CP2016/02735
Purpose
1. To receive updated information
on Auckland Council’s diversity strategy.
Executive
Summary
2. The diversity strategy within
Auckland Council 2012-2015 was focused on the workforce and linked to the
Auckland Plan’s objective of being a “fair and inclusive, accessible and
well-connected” organisation. The diversity strategy is currently being
refreshed across the organisation – now including workforce, customer,
community and citizen.
3. A dedicated project team is
developing a business case for the next phase of our strategy for presentation
to the Executive at the end of February 2016. Partnerships with external organisations
such as NZ Global Women, New Zealand Asian Leaders, Rainbow Tick, Be.Accessible
and EEO Trust are in scope for this project.
4. Currently diversity and inclusion
initiatives underway, include focus on diversity in talent/leadership, Māori Responsiveness, accessibility, unconscious bias
awareness, development of work on cultural intelligence for leaders and Rainbow
Tick.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive information on Auckland
Council’s diversity strategy.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authoriser
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James Hassall - Manager, Litigation & Regulatory
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Rainbow
Communities Advisory Panel
29 February
2016
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Financial matters in Auckland Council
File No.: CP2016/02724
Purpose
1. To receive
information on council’s processes on financial matters.
Executive
Summary
2. Auckland Council Finance
Division encompasses financial functions to enable the council to deliver
quality services in a responsible way. Key functions include
financial policy and planning, monitoring and reporting, debt and investment
management, budgeting and forecasting, valuation and rating, billing and
receivables, procurement and purchasing – in summary what is usually identified
as core financial functions.
3. Auckland Council’s finance team
will provide information on financial and funding mechanisms to the Rainbow
Communities Advisory Panel.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a)
receive information on council’s financial processes.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authoriser
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James Hassall - Manager, Litigation & Regulatory
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Rainbow
Communities Advisory Panel
29 February
2016
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Rainbow Communities Engagement Guidelines - verbal
update from subcommittee
File No.: CP2016/00829
Purpose
1. To update the Rainbow
Communities Advisory Panel (the Panel) on their input on the Inclusive
Engagement Guidelines.
Executive
Summary
2. At its 11 November 2015 meeting,
the Panel established a subcommittee to continue engagement with the Market
Research and Engagement unit on the rainbow section of the Inclusive Engagement
Guidelines.
3. The subcommittee consisted of
the following members Member M Clunie, Member A Hutcheson, Member L Matheson,
Member D Matthews, Member M Taueki-Ransom and Member A Wu, with Member D
Matthews taking a lead on this project.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive Member D Matthews
verbal update on the sub-committees work in regards to the rainbow section of
the Inclusive Engagement Guidelines.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authorisers
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Austin Kim - Principal Advisor Panels
James Hassall - Manager, Litigation & Regulatory
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Rainbow
Communities Advisory Panel
29 February
2016
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2016 Big Gay Out - update
File No.: CP2016/02923
Purpose
1. To advise panel members on the
engagement undertaken at the Rainbow Communities Advisory Panel stall at the
Big Gay Out event on 14 February 2016.
Executive
Summary
2. Mike George,
Auckland Council Communications Advisor, will advise panel members on the
engagement undertaken on the Rainbow Communities Advisory panel stall at the
Big Gay Out, 14 February 2016.
3. A short
presentation will take members through a summary of the elements in the stall
including the photobooth, an overview of the questionnaire, a summary of
feedback, and photos from the day.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the presentation from
Mike George, Auckland Council Communications Advisor, on the topic of
engagement undertaken on the Rainbow Communities Advisory Panel stall at the
Big Gay Out, 14 February 2016.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Mike George - Auckland Council Communications Advisor
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Authorisers
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Austin Kim - Principal Advisor Panels
James Hassall - Manager, Litigation & Regulatory
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Rainbow
Communities Advisory Panel
29 February
2016
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Rainbow Communities Advisory Panel work programme
update
File No.: CP2016/02647
Purpose
1. To receive updates on the
Rainbow Community Advisory Panel’s work programme.
Executive
Summary
2. On 3 December 2016, the Regional Strategy and Policy Committee
approved the Rainbow Communities Advisory Panel’s work
programme for the 2015/2016 financial year. The panel’s work programme is
focused on the following four priority areas:
· inclusiveness
and engagement
· health,
safety and well-being
· events, arts
and culture
· research on rainbow communities in
Auckland.
3. Since the inaugural meeting of the panel in September 2015, Council
staff have presented to the Rainbow Communities Advisory Panel various council
programmes including events, communications and engagement, and research
(Attachment A).
4. The Rainbow Communities Advisory Panel participated in the Big Gay
Out event on 21 February 2016 to engage with wider rainbow communities.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the updates on the
Rainbow Community Advisory Panel’s work programme.
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Attachments
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No.
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Title
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Page
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aView
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Schedule of Feedback and Advice_February 2016
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25
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bView
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Rainbow Communities Advisory Panel work programme
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27
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Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authorisers
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Marguerite Delbet - Manager Democracy Services
James Hassall - Manager, Litigation & Regulatory
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Rainbow
Communities Advisory Panel
29 February
2016
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Rainbow
Communities Advisory Panel
29 February
2016
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Rainbow
Communities Advisory Panel
29 February
2016
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30-year anniversary of the Homosexual Law Reform Act
1986
File No.: CP2016/02743
Purpose
1. To establish a sub-committee to
work alongside Auckland Council staff on celebrating the 30-year anniversary of
the Homosexual Law Reform Act 1986.
Executive
Summary
2. The sub-committee will be made
up of volunteers from the Rainbow Communities Advisory Panel to look into the
possibility of celebrating New Zealand’s 30-year anniversary of the Homosexual
law Reform Act 1986 through a celebratory event.
3. The sub-committee will work
alongside Auckland Council staff and the Mayor’s Office and report back to the
Rainbow Communities Advisory Panel on their progress.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) agree to form a sub-committee
to liaise with Auckland Council staff on the opportunity of creating a
30-year anniversary celebratory event of the Homosexual Law Reform Act 1986.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authorisers
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Austin Kim - Principal Advisor Panels
James Hassall - Manager, Litigation & Regulatory
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Rainbow
Communities Advisory Panel
29 February
2016
|
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Members reports and updates - February 2016
File No.: CP2016/02748
Purpose
1. To provide an opportunity for
all members to update the Rainbow Communities Advisory Panel (the panel) on
activities they have been involved in on behalf of the panel.
Executive
Summary
2. Panel members will have an
opportunity at the conclusion of every meeting to update the panel on any
activities they have done on behalf of the panel.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) to receive the verbal update
from members.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authorisers
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Austin Kim - Principal Advisor Panels
James Hassall - Manager, Litigation & Regulatory
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