Rainbow Communities Advisory Panel

OPEN MINUTES

Minutes of a meeting of the Rainbow Communities Advisory Panel held in the Reception Lounge, Auckland Town Hall, Level 2, 301-305 Queen Street, Auckland on Monday, 29 February 2016 at 6.02 pm.

present

Chairperson	Julie Radford-Poupard
Members	Mark Fisher
	Audrey Hutcheson
	Bruce Kilmister
	Duncan Matthews
	Diana Rands
	Merv Taueki-Ransom
	Julie Watson
	Aram Wu
Liaison Councillor	Cr Cathy Casey

ABSENT

Member Moira Clunie

Member Jordon Harris

Member Lexie Matheson

IN ATTENDANCE

Mark Thomas

Orakei Local Board Member

Rainbow Communities Advisory Panel 29 February 2016

1          Apologies

Resolution number RAI/2016/1

MOVED by Member B Kilmister, seconded by Member D Rands:

That the Rainbow Communities Advisory Panel:

a) accept the apologies from Member M Clunie, Member J Harris and Member L Matheson for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number RAI/2016/2

MOVED by Member J Watson, seconded by Member B Kilmister:

That the Rainbow Communities Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Monday, 30 November 2015, as a true and correct record.

CARRIED

4          Extraordinary Business

There was no extraordinary business.

5	World Masters Games 2017
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number RAI/2016/3 MOVED by Member A Hutcheson, seconded by Member B Kilmister: That the Rainbow Communities Advisory Panel: a)      receive the presentation.  b)      provide advice and feedback to Shelley Empson. CARRIED
	Attachments a     29 February 2016, Rainbow Communities Advisory Panel, Item 5 - World Masters Games 2017.

6	Diversity strategy in Auckland Council
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number RAI/2016/4 MOVED by Member A Hutcheson, seconded by Member A Wu: That the Rainbow Communities Advisory Panel: a)      receive information on Auckland Council’s diversity strategy. CARRIED
	Attachments a     29 February 2016, Rainbow Communities Advisory Panel, Item 6 - Diversity strategy in Auckland Council.

7	Financial matters in Auckland Council
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number RAI/2016/5 MOVED by Member B Kilmister, seconded by Member D Matthews: That the Rainbow Communities Advisory Panel: a) receive the presentation and information on council’s financial processes. CARRIED
	Attachments a     29 February 2016, Rainbow Communities Advisory Panel, Item 7 - Financial matters in Auckland Council.

8	Rainbow Communities Engagement Guidelines - verbal update from subcommittee
	A draft working document was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note:   Changes to the original recommendations were made with the agreement of the meeting.
	Resolution number RAI/2016/6 MOVED by Member J Watson, seconded by Member A Hutcheson: That the Rainbow Communities Advisory Panel: a) receive Member D Matthews verbal update on the sub-committees work in regards to the rainbow section of the Inclusive Engagement Guidelines b) agree to provide further feedback on the ‘Rainbow Communities Engagement Guidelines - draft document from subcommittee’ via email.   CARRIED
	Attachments a     29 February 2016, Rainbow Communities Advisory Panel, Item 8 - Rainbow Communities Engagement Guidelines - draft document from subcommittee.

The meeting adjourned at 7.45 pm and reconvened at 8.04 pm.

9	2016 Big Gay Out - update
	A PowerPoint slide was tabled. A copy is available on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note:   Changes to the original recommendation was made with the agreement of the meeting.
	Resolution number RAI/2016/7 MOVED by Member M Fisher, seconded by Member D Matthews: That the Rainbow Communities Advisory Panel: a) receive the presentation from Mike George, Auckland Council Communications Advisor, on the topic of engagement undertaken on the Rainbow Communities Advisory Panel stall at the Big Gay Out, 14 February 2016 b) thank Dave Hati for his contribution to the Rainbow Communities Advisory Panel Big Gay Out 2016 stall c) note the invitation from the Chair of the Community Safety and Development Committee to speak at an upcoming meeting on 30 March 2016 d) agree to form a sub-committee consisting of Member A Hutcheson, Member D Matthews, Member D Rands and Member A Wu, with Member D Matthews as lead coordinator, to collate the survey responses from the Big Gay Out and present to the Community Safety and Development Committee meeting on the homelessness action plan document e) agree to present to the Community Development and Safety Committee meeting on 3 August 2016, on LGBTI issues. CARRIED
	Attachments a     29 February 2016, Rainbow Communities Advisory Panel, Item 9 - 2016 Big Gay Out - update.

10	Rainbow Communities Advisory Panel work programme update
	Resolution number RAI/2016/8 MOVED by Member A Hutcheson, seconded by Member B Kilmister: That the Rainbow Communities Advisory Panel: a)      note updates on the Rainbow Community Advisory Panel’s work programme. CARRIED

11

30-year anniversary of the Homosexual Law Reform Act 1986

Resolution number RAI/2016/9 MOVED by Member B Kilmister, seconded by Member D Rands: That the Rainbow Communities Advisory Panel: a)      agree to form a sub-committee consisting on Member B Kilmister, Member J Radford-Poupard, Member D Rands and Member J Watson, with Member B Kilmister as lead coordinator, to liaise with Auckland Council staff on the opportunity of creating a 30-year anniversary celebratory event of the Homosexual Law Reform Act 1986. CARRIED

12

Members reports and updates - February 2016

Resolution number RAI/2016/10 MOVED by Member A Hutcheson, seconded by Member D Matthews: That the Rainbow Communities Advisory Panel: a) receive the verbal update from members b) agree to invite the following community organisations to speak at an upcoming Rainbow Communities Panel Meeting: i) Pride ii) Proud to Play iii) GABA iv) OUTLine v) LGBTI cross-party working group c)      agree to appoint a sub-committee consisting of Member B Kilmister, Member M Taueki-Ransom, Member D Matthews and Member A Wu, with Member A Wu as lead coordinator, to draft a proposal on the next community summit. CARRIED

13        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rainbow Communities Advisory Panel HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................