I hereby give notice that an ordinary meeting of the Rodney Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Monday, 15 February 2016

10.00am

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Rodney Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brenda Steele

 

Deputy Chairperson

Steven Garner

 

Members

James Colville

 

 

Warren Flaunty, QSM

 

 

Thomas Grace

 

 

Beth Houlbrooke

 

 

John McLean

 

 

Phelan Pirrie

 

 

Greg Sayers

 

 

(Quorum 5 members)

 

 

 

Raewyn Morrison

Local Board Democracy Advisor

 

5 February 2016

 

Contact Telephone: (09) 427 3399

Email: raewyn.morrison@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Member

Member

Member

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

Contractor/Director

Director

Director

Member

Elected Member

Member

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Member

Member

Member

Member

Member

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)

ACT NZ
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Member

Member

 

Vice President

Employee

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Newpark Financial

Coatesville Residents and Ratepayers Association

Member

Supporter

Trustee

Shareholder

Member

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd 

Trustee

 

Member

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Woodhill School Board of Trustees

 

Beneficiary

Beneficiary

Trustee

 

 

 

 


Rodney Local Board

15 February 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Disposal recommendation report                                                                                7

13        Auckland Council's Performance Report for the Rodney Local Board for the period ending 31 December 2015                                                                                           23

14        Annual Plan Have Your Say Events                                                                          57

15        Governance Forward Work Calendar                                                                       59

16        Ward Councillor Update                                                                                             65

17        Deputation/Public Forum Update                                                                              67

18        Rodney Local Board Workshop Records                                                                 71  

19        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

20        Procedural Motion to Exclude the Public                                                                 77

C1       Special Housing Areas: Tranche 10                                                                          77  

 


1          Welcome

 

 

2          Apologies

 

An apology from Member WW Flaunty has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 14 December 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Rodney Local Board

15 February 2016

 

 

Disposal recommendation report

 

File No.: CP2015/18798

 

  

Purpose

1.       This report seeks endorsement from the Rodney Local Board for Panuku Development Auckland (Panuku) to recommend the following properties for disposal to the governing body:

·        Section 1 SO 375381, adjacent to 493 State Highway 16, Kumeu;

·        Horseshoe Bush Road, Dairy Flat (aka Section 1 SO 68946, Lime Access Road); and

·        Lot 22 Deposited Plan 201990, Riverglade Lane, Matakana.

Executive Summary

2.       The following council-owned properties have been identified as being potentially surplus to council requirements through a review process:

·    Section 1 SO 375381, State Highway 16, Kumeu,

·    Horseshoe Bush Road and

·    Lot 22, Deposited Plan 201990 Riverglade Lane, Matakana.

3.       Section 1 SO 375381, adjacent to 493 State Highway 16, Kumeu is a vacant site that was acquired by the legacy Rodney District Council as a future cemetery site.  Subsequent assessments have found that this site is not suitable for a cemetery.  Consultation about this site has taken place with council and its Council Controlled Organisations, iwi authorities and the Rodney Local Board.  The results of the rationalisation process indicate that this site is not required for an alternative service use.  The Rodney Local Board provided informal feedback that it does not oppose the proposed disposal of this site.  As this property is not required for current or future service requirements, Panuku intend to recommend to the governing body that it be disposed of.  Site specific detail, including information and feedback gathered through the rationalisation process is contained in Attachment A of this report.

4.       Horseshoe Bush Road, Dairy Flat (aka section 1 SO 68946, Lime Access Road) is a stopped road which is leased to Waste Management NZ Ltd.  Consultation about this site has taken place with council and its Council Controlled Organisations, iwi authorities and the Rodney Local Board.  The results of the rationalisation process indicate that this site is not required for an alternative service use.  The Rodney Local Board provided informal feedback that it does not oppose the proposed disposal of this site.  As this site is not required for current or future service requirements, Panuku intend to recommend to the governing body that it be disposed of.  Site specific detail, including information and feedback gathered through the rationalisation process is contained in Attachment B of this report.

5.       Lot 22 Deposited Plan 201990, Riverglade Lane, Matakana is a small, local purpose (pumping station) reserve.  The pump station which was located on this site has now been decommissioned.  Consultation about this site has taken place with council and its Council Controlled Organisations, iwi authorities and the Rodney Local Board.  The results of the rationalisation process to date indicate that this site is not required for an alternative service use.  The Rodney Local Board provided informal feedback that it does not oppose the proposed disposal of this site.  As this property is not required for current or future service requirements, Panuku intend to recommend to the governing body that it be disposed of.  As this site is a reserve, the reserve revocation process will need to be undertaken prior to any proposed disposal occurring.  Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.  Site specific detail, including information and feedback gathered through the rationalisation process is contained in Attachment C of this report.

6.       A resolution for the sale of these sites is required from the Finance and Performance Committee before any disposal can be progressed.

 

Recommendation/s

That the Rodney Local Board:

a)      endorses Panuku Development Auckland’s recommendation to the governing body to dispose of section 1 SO 375381, adjacent to 493 State Highway 16, Kumeu;

b)      endorses Panuku Development Auckland’s recommendation to the governing body to dispose of Horseshoe Bush Road, Dairy Flat (aka section 1 SO 68946, Lime Access Road); and

c)      endorses Panuku Development Auckland’s recommendation to the governing body to revoke the reserve status and dispose of Lot 22, Deposited Plan 201990, Riverglade Lane, Matakana.

 

Comments

7.       Panuku and the council’s Corporate Finance and Property team work collaboratively on a comprehensive review process to identify properties in the council portfolio that may be suitable to sell.  Once identified as a potential sale candidate Panuku takes each property through a multi stage engagement process. 

8.       The first phase of the process involves engagement with all council departments and relevant CCOs.  This consultation establishes whether a property is needed for a future funded project or whether it must be retained for a clear strategic purpose.  This is determined by an Expression of Interest (EOI) process whereby council and CCO staff can request that all or part of a property is retained.  Alternatively, there may be a request that the property be encumbered or covenanted as part of the disposal process.  If the EOI sets out a robust financial analysis and evidence based rationale to retain a property, then the EOI is endorsed. 

9.       If the reasoning is more subjective a thorough business case is required.  An inter-disciplinary steering group comprised of senior managers meets to assess business cases.  This provides an opportunity for properties to be considered in a cohesive and integrated manner by relevant council departments and CCOs.

10.     The Heritage Unit is invited prior to the EOI process to flag any sites of particular archaeological merit that need to be assessed further.  Panuku also engages with the Closed Landfills and Contaminated Land Response team prior to the EOI process commencing to ensure any possible contamination issues that may be associated with a property are identified.  The EOI process also provides the Maori and Strategy Relations team the opportunity to flag any issue that is of particular relevance to Maori in connection with the potential disposal of a site. 

11.     Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, ward councillors, mana whenua and the Independent Maori Statutory Board.

12.     All disposal recommendations must be approved by the Panuku Board before a final recommendation is made to the governing body. 

Consideration

Local Board views and implications

13.     Panuku has held workshops with the Rodney Local Board regarding each of these sites.  The feedback received about the proposed disposal of these sites was favourable.  Property specific feedback received is included in the Local Board Engagement section of the property attachments to this report.

14.     This report is intended to provide the Rodney Local Board with an opportunity to formalise its views. 

Māori impact statement

15.     The importance of effective communication and engagement with Māori on the subject of land is understood.  Panuku has a robust form of engagement with mana whenua groups across the region.  Each relevant mana whenua group is contacted independently by email based on a contact list which is regularly updated.  Each group is provided general property details, including a property map, and requested to give feedback within 15 working days.  Confirmation of any interest expressed is sent in writing and recorded for inclusion in the disposal recommendation report. 

16.     Panuku’s engagement directs mana whenua to respond with any issues of particular cultural significance the group would like to formally express in relation to the subject properties.  We also request express notes regarding any preferred outcomes that the group would like us to consider as part of any disposal process. 

17.     Mana whenua groups are also invited to express potential commercial interest in any sites and are put in contact with Panuku’s Development team for preliminary discussions if appropriate to the property.  This facilitates the groups’ early assessment of the merits of a development opportunity to their Iwi.  In the event a property is approved for sale all groups are alerted of the decision, and all groups are alerted once a property comes on the market.

18.     Consultation with mana whenua groups has now been completed.  Property specific feedback received is included in the Mana Whenua Engagement section of the property attachments to this report.

Implementation

19.     Following receipt of the Rodney Local Board’s resolutions, these properties will be presented to the governing body with a recommendation that council divests them.  If the governing body approves the proposed disposal of these properties, Panuku will seek to divest of these properties in a manner which provides an optimal outcome and return to council. 

20.     The terms and conditions of any disposal would be approved under appropriate financial delegation.

 

Attachments

No.

Title

Page

aView

Property information - Section 1 SO 375381, adjacent to 493 State Highway 16, Kumeu

11

bView

Property information - Horseshoe Bush Road, Dairy Flat (aka Section 1 SO 68946, Lime Access Road)

15

cView

Property information - Lot 22 Deposited Plan 201990, Riverglade Lane, Matakana

19

      

Signatories

Authors

Letitia McColl - Senior Advisor Portfolio Review, Panuku Development Auckland

Authorisers

Marian Webb - Team Leader Portfolio Review, Portfolio Strategy, Panuku Development Auckland

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 February 2016

 

 





Rodney Local Board

15 February 2016

 

 

Horseshoe Bush Road (aka Section 1 SO 68946, Lime Access Road), Dairy Flat

 

  

 


Property summary

1.       Horseshoe Bush Road (aka Section 1 SO 68946, Lime Access Road), Dairy Flat is a long, narrow stopped road which is leased to Waste Management NZ Ltd.  The internal consultation for this property commenced in 2014.  Consultation with council and its CCOs, iwi authorities and the Rodney Local Board has now taken place.  No alternative service uses have been identified for this property through the rationalisation process and the feedback received has been supportive of the proposed divestment of this site.  Due to this, Panuku recommends divestment of this site. 

Property information

2.       The subject property is 2.2840 hectare piece of stopped road.  It is leased to the adjoining landowner, Waste Management NZ Ltd and used as part of the Redvale landfill. Prior to the lease commencing, it was a lime-based vehicular road.

3.       This parcel of land was created by Crown grant in 1866.  The road was stopped by the Rodney District Council in 1997.  After the road was stopped it was leased to Waste Management NZ Ltd for a 30-year term commencing in 1998.  Sale of the land was considered by the Rodney District Council prior to the lease commencing, but it was decided that this site should be retained by council for possible future roading purposes.  Waste Management NZ Ltd has now expressed an interest in purchasing this site.

4.       The Proposed Auckland Unitary Plan zoning is Mixed Rural.  The property has a 2014 capital value of $91,000.

5.       This site is not subject to the offer back obligation set out in section 40 of the Public Works Act 1981.  This site is not one of council’s strategic assets to which the Significance Policy applies.

 


Consideration

Internal consultation

6.       The rationalisation process for this property commenced in 2014.  No alternative service uses were identified for this site during the internal consultation process.

7.       The Heritage Unit and the Closed Landfills and Contaminated Land team were invited prior to the internal consultation process to raise any archaeological issues.  The internal consultation process also provided the Maori Strategy Relations team the opportunity to flag any issue that is of particular relevance to Maori.  No issues were raised.

Local board views and implications

8.       Panuku (previously Auckland Council Property Limited) attended a workshop with the Rodney Local Board about this site in March 2015.  The Rodney Local Board requested confirmation that Auckland Transport did not require this site for future road.  Consultation was undertaken with Auckland Transport, which confirmed that this site is not required for future road. 

9.       Following this, a further workshop was held with the Rodney Local Board about this property in August 2015.  The Rodney Local Board confirmed that it was supportive of the proposed divestment of this site.  This report provides the Rodney Local Board with an opportunity to formalise its views.

Iwi feedback

10.     14 iwi authorities were contacted regarding the potential sale of Horseshoe Bush Road (section 1, SO68946, Lime Access Road) on 23 and 24 April 2015. The following feedback was received; noting that some feedback received is commercially sensitive and cannot be included in this report.

a)       Ngāti Wai

No feedback received for this site

b)       Ngāti Manuhiri

No feedback received for this site

c)       Te Runanga o Ngāti Whatua

No site specific feedback received for this site, noting that as per earlier conversations with Te Runanga representatives, it is understood that any cultural significance considerations will be raised at hapū level and that all Ngāti Whatua hapū have been contacted about properties in their rohe.

d)       Te Uri o Hau

No feedback received for this site.

e)       Ngāti Whatua o Kaipara

Ngāti Whatua o Kaipara has confirmed their focus on interests in the north west of Tāmaki Makaurau, with a particular focus on Helensville. They defer to Ngāti Whatua Orakei for sites in the Dairy Flat area.

f)       Ngāti Whatua o Orakei

No feedback received for this site.

g)       Te Kawerau a Maki

No feedback received for this site.

h)       Ngāi Tai ki Tāmaki

Ngāi Tai ki Tāmaki has drawn attention to their recent settlement and signaled an increased interest in council owned property that may come available for sale in their rohe.

i)        Te ākitai - Waiohua

No feedback received for this site.

j)        Ngāti Te Ata - Waiohua

No site specific feedback received for this site; however Ngāti Te Ata has expressed general cultural interest across Tāmaki Makaurau, has potential commercial interest in any council owned land that comes available for sale in their rohe and notes specific association with the south western area of Auckland, focusing around Manukau and the western coastline.

k)       Ngāti Paoa

Ngāti Paoa has confirmed they have no site specific cultural or environmental feedback on this site; however they have reinforced their desire to be kept in the loop for property disposals.

l)        Ngaati Whanaunga

No feedback received for this site.

m)      Ngāti Maru

No feedback received for this site.

n)       Ngāti Tamatera

No feedback received for this site.

Technical Considerations

11.     This site has several covenants and appurtenant rights to emit or discharge contaminants into air (including odour) created by Transfers, which will need to be addressed if the property is to be disposed of.

Panuku Development Auckland’s independent commercial advice

12.     The outcome of the rationalisation process to date indicates that this property is not required for current or future service requirements.  As such we recommend it be sold.  Due to the size and shape of this site, it could only be disposed of to the adjoining landowner and current lessee, which has expressed an interest in purchasing the site.


Images of N/A Horseshoe Bush Road (aka Section 1 SO 68946, Lime Access Road), Dairy Flat

 

 


Rodney Local Board

15 February 2016

 

 





Rodney Local Board

15 February 2016

 

 

Auckland Council's Performance Report for the Rodney Local Board for the period ending 31 December 2015

 

File No.: CP2015/27432

 

  

Purpose

1.       To update the Rodney Local Board on progress for the quarter 1 October – 31 December 2015 towards their objectives for the year 1 July 2015 to 30 June 2016 as set out in the local board agreement.

Executive Summary

2.       A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3.       To improve overall performance reporting, the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department report. 

4.       The attached omnibus consolidation contains the following reports this quarter:

·    Local board financial performance report

·    Local Community services  (including Libraries) activity overview

·    Local Sports Parks and Recreation overview

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Auckland Council’s Performance Report for the Rodney Local Board for the period ended 31 December 2015.

Consideration

Local Board Views and Implications

5.       This report informs the Rodney Local Board of the performance to date for the period ending December 2015.

Maori Impact Statement

6.       Maori as stakeholders of the council are affected and have an interest in any report on financial results. However this report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

General

7.       This is the financial report for the three months year to date ending December 2015 for the Rodney Local Board for the financial year ending 30 June 2016; the next report will be presented to the local board in May 2016.

 

 

Attachments

No.

Title

Page

aView

Auckland Council's Performance Report for the Rodney Local Board

25

     

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

Lesley Jenkins - Relationship Manager

Christine Watson - Manager Financial Advisory Services - Local Boards

 


Rodney Local Board

15 February 2016

 

 

































Rodney Local Board

15 February 2016

 

 

Annual Plan Have Your Say Events

 

File No.: CP2016/00652

 

  

Purpose

1.       To confirm a new venue for the “Have Your Say” Annual Plan consultation event which was originally scheduled to be held in Wellsford but will now be held in Warkworth on Tuesday, 8 March 2016. 

Executive Summary

1.       At the business meeting of 14 December 2015 the Rodney Local Board resolved to hold two “Have Your Say” events for Annual Plan consultation; one in Helensville on 25 February 2016 and one in Wellsford on 8 March 2016.

2.       It has since come to the attention of Local Board Services staff that a hui in relation to the Annual Plan will be held in Wellsford on 1 March 2016 and it is therefore recommended to alter the location from Wellsford to Warkworth for the 8 March meeting.

3.       Legislation governing the annual plan process has changed – there is no longer a requirement to produce a draft Annual Plan. Instead council must produce a consultation document which includes:

a)   proposed significant or material changes (if any) to year two of the Long-term Plan 2015-2025 (LTP); and

b)   content relating to local board agreements.

4.       The governing body met on 17 December 2015 to agree consultation topics for the Annual Plan and it will meet again in February 2016 to agree consultation material, including local content from each local board.

5.       Following consultation, which includes the Have Your Say events, a local board agreement with the governing body for 2016/2027 will be developed.

6.       For further information on the Annual Plan 2016/2017 – local consultation content, please refer to the report on the Rodney Local Board agenda of 14 December 2015.

 

Recommendation/s

That the Rodney Local Board:

a)      agree to hold the “Have Your Say” event at Warkworth on 8 March 2016 (noting that resolution RD/2015/182 of 14 December 2015 Rodney Local Board meeting had originally agreed to the location for the 8 March meeting in Wellsford).

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 February 2016

 

 

Governance Forward Work Calendar

 

File No.: CP2016/00141

 

  

Purpose

1.       To present to the local board with a 12 month governance forward work calendar.

Executive Summary

2.       This report introduces the governance forward work calendar: a schedule of items that will come before the local board at business meetings and workshops over the next 12 months. The governance forward work calendar for your local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required and when

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Recommendation/s

That the Rodney Local Board:

a)      notes the attached Governance Forward Work Calendar.

 

Comments

5.       Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the local board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other local board decisions. It includes governing body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the local boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

·    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

·    Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

·    Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role

Examples

Setting direction/priorities/budget

Capex projects, work programmes, annual plan

Local initiatives/specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, cluster workshops

 

9.       Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Consideration

Local Board views and implications

10.     All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11.     The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12.     Staff will review the calendar each month in consultation with local board members and will report an updated calendar to the local board.

 

 

Attachments

No.

Title

Page

aView

Governance Forward Work Programme (Rodney)

61

     

Signatories

Authors

Neil Taylor – Senior Advisor Ōtara-Papatoetoe Local Board

Kris Munday – Senior Advisor Improvement Team

Authorisers

Karen Lyons - Manager Local Board Services

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 February 2016

 

 





Rodney Local Board

15 February 2016

 

 

Ward Councillor Update

 

File No.: CP2016/00509

 

  

Purpose

1.       The Rodney Local Board allocates a period of time for the Ward Councillor, Cr Penny Webster, to update them on the activities of the governing body.

 

Recommendation/s

That the Rodney Local Board:

a)      thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 February 2016

 

 

Deputation/Public Forum Update

 

File No.: CP2016/00510

 

  

Purpose

1.       As part of its business meetings Rodney Local Board has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the local board on matters within its delegated authority.

Executive Summary

2.       Under Standing Orders there is provision for Deputations/Presentations to the local board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson.  Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation.

3.       Standing Orders allows three minutes for speakers in Public Forum.

4.       Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly.  The Rodney Local Board Deputations/Presentations and Public Forum Update is attached as Attachment A.

 

Recommendation/s

That the Rodney Local Board:

a)      receive the Deputation/Public Forum Update.

 

 

Attachments

No.

Title

Page

aView

Deputation/Public Forum Update

69

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 February 2016

 

 


Rodney Local Board

15 February 2016

 

 

Rodney Local Board Workshop Records

 

File No.: CP2016/00515

 

  

Purpose

1.       Attached is the Rodney Local Board workshop record for Monday, 7 December 2015.

Executive Summary

2.       The Rodney Local Board holds regular workshops.  The Rodney Local Board Transport Planning and Infrastructure Committee and the Rodney Local Board Parks, Culture and Community Development Committee also hold regular workshops. Records of those workshops are included in the relevant committee business agendas.

3.       Attached for information are the records of the most recent workshop meetings of the Rodney Local Board.

 

Recommendation/s

That the Rodney Local Board:

a)      workshop record for Monday, 7 December 2015 be accepted.

 

 

Attachments

No.

Title

Page

aView

Rodney Local Board Workshop Record 7 December 2015

73

    

Signatories

Authors

Raewyn Morrison - Local Board Democracy Advisor

Authorisers

Lesley Jenkins - Relationship Manager

 


Rodney Local Board

15 February 2016

 

 



     

 


Rodney Local Board

15 February 2016

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

 

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Special Housing Areas: Tranche 10

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.