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Rodney Local
Board
15 February
2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Disposal recommendation report
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Letitia
McColl (Senior Advisor Portfolio Review, Panuku Development Auckland) in
attendance for this item.
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Resolution number RD/2016/3
MOVED
by Chairperson BM Steele, seconded by Member JG Colville:
That the Rodney
Local Board:
a) do not endorse Panuku
Development Auckland’s recommendation to the governing body to dispose of section 1 SO 375381, adjacent to 493 State Highway 16, Kumeu;
b) endorse Panuku Development
Auckland’s recommendation to the governing body to dispose of Horseshoe Bush Road, Dairy Flat (aka section 1 SO 68946, Lime
Access Road); and
c) endorse Panuku Development
Auckland’s recommendation to the governing body to revoke the reserve status
and dispose of Lot 22, Deposited Plan 201990,
Riverglade Lane, Matakana.
CARRIED
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13
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Auckland Council's Performance Report for the Rodney Local Board
for the period ending 31 December 2015
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Jane Koch
(Lead Financial Officer), Vicki Clarke (Service Delivery Manager, Kowhai
Coast Libraries), Sue Dodds (Strategic Broker), Tracey Tristram
(Environmental Programmes Advisor), Guia Nonoy (Relationship Advisor) and
Jeff Lyford (Parks Advisor) in attendance for this item. Ms Nonoy tabled a
memorandum on the industrial pollution prevention project and reallocation of
an anticipated underspend. The memorandum has been placed on the file copy of
the minutes and can be viewed on the Auckland Council website.
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Resolution number RD/2016/4
MOVED
by Member JG Colville, seconded by Member JG McLean:
That the Rodney
Local Board:
a)
receive the Auckland Council’s
Performance Report for the Rodney Local Board for the period ended 31
December 2015.
b)
note an underspend of $1,000 in the
industrial pollution prevention project funded from the local board’s
‘community led environmental programmes’ budget line.
c)
approve
re-allocation of the underspend of $1,000 from the industrial pollution prevention
project to the following:
i.
$452 to
the Infrastructure and Environmental Services department to provide the four
Rodney Enviroschools with signs to acknowledge and showcase their commitment
and involvement in the Enviroschools programme. The signs will display
the Rodney Local Board logo.
ii.
$548 to
the Infrastructure and Environmental Services department to increase the budget for the Takatu Landcare
Group’s climbing asparagus control work project from $10,000 to $10,548.
d) request
that officers report back as a matter of urgency to the local board in March
2016 on the delivery of the community facilities renewal work programme
which has not yet been presented to the local board.
CARRIED
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Attachments
a Memorandum regarding
Environmental Programmes
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14
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Annual Plan Have Your Say Events
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Resolution number RD/2016/5
MOVED
by Member AG Sayers, seconded by Member BP Houlbrooke:
That the Rodney
Local Board:
a) agree to hold the “Have Your
Say” event at Warkworth on 8 March 2016 (noting that resolution RD/2015/182
of 14 December 2015 Rodney Local Board meeting had originally agreed to the
location for the 8 March meeting in Wellsford).
CARRIED
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16
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Ward Councillor Update
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There was no ward councillor update.
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19 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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20 Procedural
motion to exclude the public
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Resolution
number RD/2016/9
MOVED by Member JG McLean, seconded by Member BP
Houlbrooke:
That the
Rodney Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Alina Wimmer (Lead Project Planner) and Peter Beckerleg (Manager
Development Programmes) be permitted to remain for Confidential Item C1,
Special Housing Areas: Tranche 10 after the public has been excluded, because
of their knowledge of the subject matter which will help the Rodney Local
Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special
Housing Areas: Tranche 10
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released.
s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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11.05 am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.40pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Special Housing Areas: Tranche 10
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i) agree that
the report and resolutions a) - h) regarding the Special Housing Area
Requests – Tranche 10 remain confidential until such time as the governing
body is in a position to release the information.
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12.40pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
