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Tenders and
Procurement Committee
16 February
2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
9 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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10 Procedural
motion to exclude the public
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Resolution
number TEN/2016/3
MOVED by Chairperson D Quax, seconded by Deputy
Chairperson DA Krum:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Stormwater
Capital Works Procurement Framework
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains commercially sensitive information relating
to the procurement of stormwater management services.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Updated Forward Work Programme
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains commercially sensitive information relating
to the procurement of various services for council.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 SAP Negotiations Update - February
2016
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains Auckland Council's negotiation objectives
and SAP's commercially sensitive pricing information.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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9.34am The
public was excluded.
10.21am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Stormwater Capital Works Procurement Framework
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Resolution number TEN/2016/4
MOVED
by Chairperson D Quax, seconded by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
b) confirm that
there be no restatement of the confidential report, attachments or
resolutions, with the exclusion of the following information:
i) details of
the Request for Proposals for suppliers to the framework will be made public
when this is released to the market.
ii) for
contracts awarded through the framework valued over $100,000 Auckland Council
will publish the following details on their website; the contract number,
contract description, contract type, supplier’s trading name, contract start
date and contract expiry date.
iii) for when the
total spending of vendors exceeds $100,000, Auckland Council will publish the
following details on their website; supplier identification, supplier name
and total spend on the Auckland Council website.
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C2
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Updated Forward Work Programme
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Resolution number TEN/2016/5
MOVED by Chairperson D Quax,
seconded by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
a) approve their forward work
programme for political reporting.
b)
note that clauses a) and b) will be restated in the open minutes,
however, the agenda report and attachments will remain confidential due to
commercial activity to be undertaken until the contracts are awarded.
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C3
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SAP Negotiations Update - February 2016
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Resolution number TEN/2016/6
MOVED
by Chairperson D Quax, seconded by Cr SL Stewart:
That the Tenders and
Procurement Committee:
a) receive the update on SAP
negotiations.
Restatement
b) note that the report titled
“SAP Negotiations Update – February 2016” will remain confidential due to
continuing commercial negotiations and commercial sensitivity.
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10.21 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
