Upper Harbour Local Board

OPEN MINUTES

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 23 February 2016 at 7.00pm.

present

Chairperson	Lisa Whyte
Deputy Chairperson	Brian Neeson, JP
Members	Margaret Miles, JP
	John McLean

ABSENT

Member

Callum Blair

ALSO PRESENT

Member

Christine Rankin-MacIntyre

Secretarial Note:

Local board member Christine Rankin-MacIntyre was in attendance via electronic link. Standing Order 3.7.4 provides that a member will give the chairperson of the local board, or its committees, prior notice where they want to attend a meeting by electronic link. Standing Order 3.7.2 provides that members who attend meetings by electronic link will not be counted as present for the purposes of a quorum, but, if the meeting has a quorum, then the member attending by electronic link can vote on any matters raised at the meeting. Standing Order 3.7.3 provides that a member who is seeking to attend by electronic link cannot vote to approve their own attendance by electronic link, except in the case of an emergency.

Upper Harbour Local Board 23 February 2016

1 Welcome

2          Apologies

Resolution number UH/2016/9

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a) accept the apology from Member Callum Blair for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number UH/2016/10

MOVED by Chairperson LM Whyte, seconded by Member JG McLean:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 9 February 2016, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Upper Harbour Ecology Network - Nicholas Mayne
	Nicholas Mayne was in attendance to introduce the Upper Harbour Ecology Network, and share the preferred outcomes and goals of the newly formed group.
	Resolution number UH/2016/11 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) thank Nicholas Mayne for his introduction on the Upper Harbour Ecology Network, and thank him for his attendance. CARRIED

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Meeting Minutes Upper Harbour Local Board, Tuesday 9 February 2016
	That the Upper Harbour Local Board note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Tuesday, 9 February 2016 are attached at Item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

13	Governing Body Members' Update
	There were no governing body member updates.

14	Hydrodynamic and sediment transport in the Upper Waitemata Harbour
	The Senior Scientist and DHI Contractor were in attendance to speak to this item. A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2016/12 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a)      receive the hydrodynamic modelling and sediment transport in the Upper Waitemata Harbour report. b)      allocate $29,900 from their environmental response fund budget line to an extended modelling tool to identify the origins of sediment discharging from land within the Lucas Creek catchment, and how differing activities in the Lucas Creek catchment may reduce sediment loads. c)      request that any significant changes to the Lucas Creek catchment project, that may be needed during the delivery stage, be brought back to the board for their approval. d)      request that RIMU work closely with Infrastructure and Environmental Services in order to provide management options and costings for the Lucas Creek catchment. e)      request that the report and the resolutions be forwarded to the Rodney Local Board and Infrastructure and Environmental Services, and request a meeting with the Rodney Local Board to discuss a holistic approach to the management of issues in the Upper Waitemata Harbour. CARRIED
	Secretarial Note:         Pursuant to Standing Order 3.15.5, Member John McLean requested                                     that their dissenting vote against b) be recorded.
	Attachments a     Upper Waitemata Harbour PowerPoint presentation

15	Request for the granting of a temporary licence to occupy at 121 Clark Road, Scott Point
	The Infrastructure Funding Agreements Specialist was in attendance to speak to this item.
	Resolution number UH/2016/13 MOVED by Member JG McLean, seconded by Chairperson LM Whyte: That the Upper Harbour Local Board: a) approve the granting of a temporary licence to occupy from the incumbent lease holder, Whenuapai Pony Club, in favour of land developer, The Neil Group Limited,  on behalf of the Clark Road Land Owners Group, to complete a consented wastewater loop under part of the park land at 121 Clark Road, Scott Point subject to the following terms and conditions: i.        the above ground area of the land being remediated to the same condition as it was in before the works were undertaken; ii.       Auckland Council’s Legal Services Department approving the form of the document; and iii.      confirmation by Auckland Council’s Principle Development Engineer for the Scott Point development, of the technical sufficiency of the proposed construction methodology for the intended works. b) recommend that the temporary licence to occupy be approved for the duration of the proposed works, plus a period of contingency, totaling three months. c) thank Sean Bignell for his contribution to achieving an outcome satisfactory to all parties in a difficult situation. CARRIED

16

New road name approval for the residential subdivision by Hobsonville Limited at 1 Settlers Ave, Hobsonville

Resolution number UH/2016/14 MOVED by Member MA Miles, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a)      rescind the approved road name of ‘Dowden Lane’ made in resolution UH2015/58 on 26 May 2015. b)      consider for approval, pursuant to section 319(1)(j) of the Local Government Act 1974, the following road name change proposed by the applicant in the Settlers Avenue Development, rename ‘Dowden Lane’ the new road Glenae Lane. CARRIED

17	Quarterly performance report
	The Lead Financial Advisor was in attendance to speak to this item.
	Resolution number UH/2016/15 MOVED by Member CK Rankin-MacIntyre, seconded by Deputy Chairperson BK Neeson: That the Upper Harbour Local Board: a) receive the Performance Report for the financial quarter ending 31 December 2015. CARRIED

18

Upper Harbour Local Board Discretionary Funds Status and consolidation of funding categories for the 2015/2016 financial year

The Graduate Advisor was in attendance to speak to this item.

Resolution number UH/2016/16

MOVED by Chairperson LM Whyte, seconded by Member MA Miles:

That the Upper Harbour Local Board:

a)      receive the status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report.

b)      approve the consolidation of the Local Discretionary Community Grants, Regional Grants Allocated to LDI and the Community Response Fund funding categories into one funding line which will be named Local Discretionary Community Grants for future reporting:

Fund	Total available in 2015/16 ($)	Amount spent ($)	Balance remaining ($)
Local Discretionary Community Grants	278,000	212,431	65,569
Local Events Contestable Fund	77,000	54,200	22,800
Parks, Sports and Recreation Response Fund	103,000	27,000	76,000
Environment Response Fund	35,000	0	35,000
Planning and Economic Development Response Fund	35,000	21,382.50	13,617.50
Local Board Discretionary Capital Fund	355,230	113,000	242,230

CARRIED

19	Governance Forward Work Programme
	Resolution number UH/2016/17 MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a)      note the attached Governance Forward Work Calendar. CARRIED

20	Summary of Actions and Reports Requested - Upper Harbour Local Board - February 2016
	Resolution number UH/2016/18 MOVED by Member CK Rankin-MacIntyre, seconded by Deputy Chairperson BK Neeson: That the Upper Harbour Local Board: a)      receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – February 2016 report. CARRIED

21	Record of the Upper Harbour Local Board Portfolio Briefings held in November 2015 to January 2016
	Resolution number UH/2016/19 MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a)      receive the record of the portfolio briefings held from November 2015 to January 2016. CARRIED

22	Record of the Upper Harbour Local Board workshop held on Tuesday, 2 February 2016
	Resolution number UH/2016/20 MOVED by Member MA Miles, seconded by Member JG McLean: That the Upper Harbour Local Board: a)      receive the record of the Upper Harbour Local Board workshop held on Tuesday, 2 February 2016. CARRIED

23	Holding Report for decisions relating to the Albany Community Hub
	No matters to report at this time.

24	Holding Report for decisions relating to the Albany Stadium Pool
	No matters to report at this time.

25	Board Members' Reports
	Resolution number UH/2016/21 MOVED by Chairperson LM Whyte, seconded by Member JG McLean: That the Upper Harbour Local Board: a)      receive the verbal board members’ reports from Member Margaret Miles and John McLean. CARRIED

26        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................