Waiheke Local Board

 

Open Minutes

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 25 February 2016 at 5.15pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Becs Ballard

 

 

 

Members

Shirin Brown

 

 

 

 

John Meeuwsen

 

 

 

 

Beatle Treadwell

From 5:18pm

Item 9.1

 

 

APOLOGIES

 

Councillor

Mike Lee

 

 

 


Waiheke Local Board

25 February 2016

 

 

 

1          Welcome

 

Member Ballard led the meeting in karakia.

 

2          Apologies

 

Resolution number WHK/2016/25

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)         accepts the apology from Councillor Mike Lee for absence and Member Treadwell for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2016/26

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 28 January 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Steiner school development - Claudia Hellberg

 

Claudia Hellberg was in attendance to give an update to the board on the development of the Steiner school. 

 

Resolution number WHK/2016/27

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)   receives the tabled document and attach it to the minutes. 

b)   thanks Claudia Hellberg for her attendance and presentation.

CARRIED

 

A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.

 

Attachments

a     Waiheke Island Steiner School Development Update - Feb2016

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Councillor's Update

 

This item was withdrawn.

 

 

13

Waiheke Local Board Performance Report for six months ending December 2015

 

Resolution number WHK/2016/28

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the Performance Report for the Waiheke Local Board for six months ending December 2015

 

CARRIED

 

 

14

Auckland Transport Quarterly Report

 

Resolution number WHK/2016/29

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receives the Auckland Transport Quarterly Update report. 

b)      thanks Jonathan Anyon for his attendance.           

 

CARRIED

 

15

Auckland Transport Report - February 2016

 

Resolution number WHK/2016/30

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the Auckland Transport Report – February 2016.

b)      endorses the proposal for Auckland Transport to purchase the land (area as shown in Attachment ‘B”) from the owner so that he could erect a new fence in the current location of the existing fence, this would in turn allow unrestricted access to the road and beach.

c)      seeks a review by Auckland Transport in consultation with the Auckland Council Arborist of the location of bollards/sleepers on Beach Parade and the effectiveness they are providing in protecting the trees on the foreshore.

d)      approves the feedback to Auckland Transport on the associated roadside outside Countdown Supermarket dated 25 February 2016, noting the following board recommendations:

·         given that the resource consent makes provision for a review of consented works up to 12 months post-opening, the board recommends that the consent holder will replace the deleted refuge in a new and optimal location, at its own cost if required;

·         that 4m of the fence along the Countdown eastern boundary terminating at Belgium Street be removed or reshaped to allow pedestrians to view vehicle movements on the driveways on both sides of the fence;

·         that steps are taken to ensure an unrestricted view for right-turning vehicles exiting the car park;

·         due to concerns about the safety of cyclists and pedestrians which will result from the increased flow and complexity of vehicle traffic once the supermarket opens, request Auckland Council and Auckland Transport complete a comprehensive plan for the Belgium Street retail area including traffic management and accommodating cyclist and pedestrian networks.

·         the above be referred to Auckland Council resource consents team for their consideration.

e)      thanks Jonathan Anyon for his attendance.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

16

Matiatia planning

 

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      allocates up to $50,000 Locally Driven Initiatives (LDI) budget to contract Direction Matiatia to lead a comprehensive strategic plan for Matiatia in partnership with the community, the council and mana whenua. 

b)      delegates board Chair Walden and Board Member Treadwell to work with Direction Matiatia to confirm project scope, deliverables, reporting arrangements, approvals, timeframes and budget, and report back to the board.

c)      notes the plan will be developed in discussion with officers from Auckland Transport,          Panuku Development Auckland, Auckland Tourism Events and Economic          Development (ATEED), Local & Sports Parks, Plans and Places and the Community          Empowerment Unit.

 

 

Member Brown moved an amendment to the original motion as follows;

MOVED by Member S Brown, seconded by Member BM Treadwell:  

 

a)        allocates $2000 to DMI to come up with an action plan for Matiatia which identifies a time line, key contact person, evidence of buy in from AC and AT and contact people and an outline of what the deliverables and key stakeholders will be.

b)        delegates board Chair Walden and Board members Treadwell and Brown to work with Direction Matiatia to confirm project scope, deliverables, reporting arrangements, approvals, timeframes and budget, and report back to the board to work with DMI, Direction Matiatia, AC and AT to ensure that work is consistent with AT and AC requirements to get any transport and other infrastructure into the LTP.

c)      notes the plan will be developed in discussion with officers from Auckland Transport,    Panuku Development Auckland, Auckland Tourism Events and Economic    Development (ATEED), Local & Sports Parks, Plans and Places and the Community    Empowerment Unit.

 

The amendment was put and declared                                                                             LOST

 

 

Member Ballard moved an amendment to the original motion as follows

MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown:  

 

b)      delegates board Chair Walden and Board Members Treadwell and Brown to work with Direction Matiatia to confirm project scope, deliverables, reporting arrangements, approvals, timeframes and budget, and report back to the board.

The amendment was put and declared                                                                      CARRIED

 

 

The chair put the substantive motion;

 

Resolution number WHK/2016/31

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      allocates up to $50,000 Locally Driven Initiatives (LDI) budget to contract Direction Matiatia to lead a comprehensive strategic plan for Matiatia in partnership with the community, the council and mana whenua. 

b)      delegates board Chair Walden and Board Members Treadwell and Brown to work with Direction Matiatia to confirm project scope, deliverables, reporting arrangements, approvals, timeframes and budget, and report back to the board.

c)      notes the plan will be developed in discussion with officers from Auckland          Transport, Panuku Development Auckland, Auckland Tourism Events and          Economic Development (ATEED), Local & Sports Parks, Plans and Places and          the Community Empowerment Unit.

 

The substantive motion was declared

CARRIED

 

 

17

Hearing Panel to hear submissions on the Alison Park Reserves Act processes. 

 

Resolution number WHK/2016/32

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      confirms a hearing be scheduled for Thursday 3 March 2016 from 5:15pm to hear submissions and objections to the proposed Alison Park management plan variation and reclassification of the footprint of the Oneroa Bowling Club to accommodate the proposed community use as per Reserves Act 1977 requirements. 

b)      confirms the hearing panel consist of all Local Board members.

CARRIED

 

Secretarial Note:  Member Meeuwsen declared a conflict of interest with the Community Shed Project. 

 

18

Locally Driven Initiatives projects

 

Resolution number WHK/2016/33

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      reallocates $70,000 opex from the board’s Locally Driven Initiatives (LDI) budget from swimming pool project to the community response budget. 

b)      approves the following LDI Capex projects and confirms the project spokesperson/s:

Project

Budget

Spokesperson

Supply of drinking water in four Waiheke Parks

$30,000

Member Meeuwsen

Waiheke Sports Club Courts Upgrade 

$10,060

Member Brown

Santa Lucia refurbishment for park installation (Community Shed project)

$5,000

Member Meeuwsen

Quick response fund (for minor projects needing quick approval)

$10,000

Delegated to:

Chairperson Walden and Deputy Chair Ballard

 

 

CARRIED

 

19

Community Led Small Build Programme

 

Resolution number WHK/2016/34

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      defers this item to a future meeting.

CARRIED

 

 

20

Professional Development - Women in Politics Inaugural AGM and Board Elections

 

Resolution number WHK/2016/35

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      approves Member S Brown attendance at the Women in Politics Inaugural AGM and Board Elections on Tuesday 8 March 2016 at a cost of $374.54 (Inc. GST) for flights and accommodation to be funded from the FY15/16 professional development budget

b)      notes that any additional expenditure will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

 

CARRIED

 

 

21

Regional Pest Management Plan Submission

 

Resolution number WHK/2016/36

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      notes the Waiheke Local Board’s submission on the Draft Regional Pest Management Plan.

 

CARRIED

 

 

22

Marine Protected Areas Submission

 

Resolution number WHK/2016/37

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      delegates to the Chair to finalise the Waiheke Local Board’s submission on the Marine Protected Areas’ Act and to report back to the next Business meeting on 24 March 2016. 

CARRIED

 

 

 

 

 

 

 

23

Formal Feedback on the Auckland Council Submission on the Emissions Trading Scheme Review 2015/2016

 

Resolution number WHK/2016/38

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      notes the Waiheke Local Board formal feedback on the New Zealand Emissions Trading Scheme Review 2015/2016

 

CARRIED

 

 

24

Draft Business Improvement District Policy (2016) – local board feedback

 

Resolution number WHK/2016/39

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      delegates to the Economic Development portfolio holder Member Brown to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.

 

CARRIED

 

 

25

Chairperson's Report

 

Resolution number WHK/2016/40

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board

a)      receives the Chairperson’s report.

 

CARRIED

 

 

26

Governance Forward Work Programme

 

Resolution number WHK/2016/41

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board:

a)      receives the Governance Forward Work Programme.

 

CARRIED

 

 

 

 

 

 

 

 

 

27

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2016/42

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:  

That the Waiheke Local Board

a)      receives the record of proceedings of the Waiheke Local Board workshops held on 6 November 2015, 13 November 2015, 4 December 2015 and 5 February 2016.

 

CARRIED

 

 

28

Reports requested/pending

 

Resolution number WHK/2016/43

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board

a)      receives the reports requested/pending report.

 

CARRIED

 

 

29

List of resource consents

 

Resolution number WHK/2016/44

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the list of resource consents lodged during 19 January 2016 to 12 February 2016 related to Waiheke Island.

 

CARRIED

  

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6:38 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................