Waiheke Local Board
Open Minutes
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Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 25 February 2016 at 5.15pm.
Chairperson |
Paul Walden |
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Deputy Chairperson |
Becs Ballard |
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Members |
Shirin Brown |
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John Meeuwsen |
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Beatle Treadwell |
From 5:18pm |
Item 9.1 |
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APOLOGIES
Councillor |
Mike Lee |
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Waiheke Local Board 25 February 2016 |
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1 Welcome
Member Ballard led the meeting in karakia.
2 Apologies
Resolution number WHK/2016/25 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) accepts the apology from Councillor Mike Lee for absence and Member Treadwell for lateness.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WHK/2016/26 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) confirms the ordinary minutes of its meeting, held on Thursday, 28 January 2016, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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Claudia Hellberg was in attendance to give an update to the board on the development of the Steiner school. |
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Resolution number WHK/2016/27 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receives the tabled document and attach it to the minutes. b) thanks Claudia Hellberg for her attendance and presentation. |
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A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website. |
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a Waiheke Island Steiner School Development Update - Feb2016 |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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13 |
Waiheke Local Board Performance Report for six months ending December 2015 |
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Resolution number WHK/2016/28 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receives the Performance Report for the Waiheke Local Board for six months ending December 2015
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14 |
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Resolution number WHK/2016/29 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) receives the Auckland Transport Quarterly Update report. b) thanks Jonathan Anyon for his attendance.
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15 |
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Resolution number WHK/2016/30 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receives the Auckland Transport Report – February 2016. b) endorses the proposal for Auckland Transport to purchase the land (area as shown in Attachment ‘B”) from the owner so that he could erect a new fence in the current location of the existing fence, this would in turn allow unrestricted access to the road and beach. c) seeks a review by Auckland Transport in consultation with the Auckland Council Arborist of the location of bollards/sleepers on Beach Parade and the effectiveness they are providing in protecting the trees on the foreshore. d) approves the feedback to Auckland Transport on the associated roadside outside Countdown Supermarket dated 25 February 2016, noting the following board recommendations: · given that the resource consent makes provision for a review of consented works up to 12 months post-opening, the board recommends that the consent holder will replace the deleted refuge in a new and optimal location, at its own cost if required; · that 4m of the fence along the Countdown eastern boundary terminating at Belgium Street be removed or reshaped to allow pedestrians to view vehicle movements on the driveways on both sides of the fence; · that steps are taken to ensure an unrestricted view for right-turning vehicles exiting the car park; · due to concerns about the safety of cyclists and pedestrians which will result from the increased flow and complexity of vehicle traffic once the supermarket opens, request Auckland Council and Auckland Transport complete a comprehensive plan for the Belgium Street retail area including traffic management and accommodating cyclist and pedestrian networks. · the above be referred to Auckland Council resource consents team for their consideration. e) thanks Jonathan Anyon for his attendance.
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16 |
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MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) allocates up to $50,000 Locally Driven Initiatives (LDI) budget to contract Direction Matiatia to lead a comprehensive strategic plan for Matiatia in partnership with the community, the council and mana whenua. b) delegates board Chair Walden and Board Member Treadwell to work with Direction Matiatia to confirm project scope, deliverables, reporting arrangements, approvals, timeframes and budget, and report back to the board. c) notes the plan will be developed in discussion with officers from Auckland Transport, Panuku Development Auckland, Auckland Tourism Events and Economic Development (ATEED), Local & Sports Parks, Plans and Places and the Community Empowerment Unit.
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Member Brown moved an amendment to the original motion as follows; MOVED by Member S Brown, seconded by Member BM Treadwell:
a) allocates $2000 to DMI to come up with an action plan for Matiatia which identifies a time line, key contact person, evidence of buy in from AC and AT and contact people and an outline of what the deliverables and key stakeholders will be. b) delegates board Chair Walden and Board members Treadwell and Brown to work with Direction Matiatia to confirm project scope, deliverables, reporting arrangements, approvals, timeframes and budget, and report back to the board to work with DMI, Direction Matiatia, AC and AT to ensure that work is consistent with AT and AC requirements to get any transport and other infrastructure into the LTP. c) notes the plan will be developed in discussion with officers from Auckland Transport, Panuku Development Auckland, Auckland Tourism Events and Economic Development (ATEED), Local & Sports Parks, Plans and Places and the Community Empowerment Unit.
The amendment was put and declared LOST
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Member Ballard moved an amendment to the original motion as follows MOVED by Deputy Chairperson R Ballard, seconded by Member S Brown:
b) delegates board Chair Walden and Board Members Treadwell and Brown to work with Direction Matiatia to confirm project scope, deliverables, reporting arrangements, approvals, timeframes and budget, and report back to the board. The amendment was put and declared CARRIED
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The chair put the substantive motion;
Resolution number WHK/2016/31 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) allocates up to $50,000 Locally Driven Initiatives (LDI) budget to contract Direction Matiatia to lead a comprehensive strategic plan for Matiatia in partnership with the community, the council and mana whenua. b) delegates board Chair Walden and Board Members Treadwell and Brown to work with Direction Matiatia to confirm project scope, deliverables, reporting arrangements, approvals, timeframes and budget, and report back to the board. c) notes the plan will be developed in discussion with officers from Auckland Transport, Panuku Development Auckland, Auckland Tourism Events and Economic Development (ATEED), Local & Sports Parks, Plans and Places and the Community Empowerment Unit.
The substantive motion was declared |
17 |
Hearing Panel to hear submissions on the Alison Park Reserves Act processes. |
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Resolution number WHK/2016/32 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) confirms a hearing be scheduled for Thursday 3 March 2016 from 5:15pm to hear submissions and objections to the proposed Alison Park management plan variation and reclassification of the footprint of the Oneroa Bowling Club to accommodate the proposed community use as per Reserves Act 1977 requirements. b) confirms the hearing panel consist of all Local Board members. |
Secretarial Note: Member Meeuwsen declared a conflict of interest with the Community Shed Project.
18 |
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Resolution number WHK/2016/33 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) reallocates $70,000 opex from the board’s Locally Driven Initiatives (LDI) budget from swimming pool project to the community response budget. b) approves the following LDI Capex projects and confirms the project spokesperson/s:
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19 |
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Resolution number WHK/2016/34 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) defers this item to a future meeting. |
20 |
Professional Development - Women in Politics Inaugural AGM and Board Elections |
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Resolution number WHK/2016/35 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) approves Member S Brown attendance at the Women in Politics Inaugural AGM and Board Elections on Tuesday 8 March 2016 at a cost of $374.54 (Inc. GST) for flights and accommodation to be funded from the FY15/16 professional development budget b) notes that any additional expenditure will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.
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21 |
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Resolution number WHK/2016/36 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) notes the Waiheke Local Board’s submission on the Draft Regional Pest Management Plan.
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22 |
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Resolution number WHK/2016/37 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) delegates to the Chair to finalise the Waiheke Local Board’s submission on the Marine Protected Areas’ Act and to report back to the next Business meeting on 24 March 2016. |
23 |
Formal Feedback on the Auckland Council Submission on the Emissions Trading Scheme Review 2015/2016 |
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Resolution number WHK/2016/38 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) notes the Waiheke Local Board formal feedback on the New Zealand Emissions Trading Scheme Review 2015/2016
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24 |
Draft Business Improvement District Policy (2016) – local board feedback |
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Resolution number WHK/2016/39 MOVED by Chairperson PA Walden, seconded by Member BM Treadwell: That the Waiheke Local Board: a) delegates to the Economic Development portfolio holder Member Brown to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.
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25 |
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Resolution number WHK/2016/40 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board a) receives the Chairperson’s report.
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26 |
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Resolution number WHK/2016/41 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) receives the Governance Forward Work Programme.
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27 |
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Resolution number WHK/2016/42 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board a) receives the record of proceedings of the Waiheke Local Board workshops held on 6 November 2015, 13 November 2015, 4 December 2015 and 5 February 2016.
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28 |
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Resolution number WHK/2016/43 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board a) receives the reports requested/pending report.
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29 |
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Resolution number WHK/2016/44 MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard: That the Waiheke Local Board: a) receives the list of resource consents lodged during 19 January 2016 to 12 February 2016 related to Waiheke Island.
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30 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6:38 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................