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Waitematā
Local Board Finance Committee
25 February
2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 6
11 Notices of Motion 6
12 Waitemata Local Board Finance Performance Report for the
period ended 31 January 2016 7
13 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Waitematā Local Board Finance Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 22 October 2015, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Waitematā Local Board Finance
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close of
the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Waitematā
Local Board Finance Committee
25 February
2016
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Waitemata Local
Board Finance Performance Report for the period ended 31 January 2016
File No.: CP2016/02634
Purpose
1. To update the
Waitematā Local Board members on progress against the operational and
capital budgets for the period ended 31 January 2016.
Executive
Summary
2. A financial
performance report is presented to Waitematā Local Board for the
accounting quarters ending September, December, March and June.
3. This report
covers the 7 months period ended 31 January 2016
4. Net cost of
service was $14.9m against a budget of $14.8m. The 1% variance is due mainly to
higher library overheads.
5. Capital
expenditure is $838k below budget due to the late start of renewal programmes.
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Recommendation/s
That the Waitematā Local
Board Finance Committee:
a) receive the Finance Performance
Report for the period ended 31 January 2016.
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Attachments
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No.
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Title
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Page
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aView
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Local Board Monthly Financial Performance for
Waitemata as at January 2016
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9
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Signatories
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Authors
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Audrey Gan - Lead Financial Advisor Local Boards
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Authorisers
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Christine Watson - Manager Financial Advisory Services
- Local Boards
Victoria Villaraza – Relationship Manager
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