Minutes of Waitematā Local Board

Waitematā Local Board

09 February 2016

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2016/222

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the ordinary minutes of its meeting, held on Tuesday, 8 December 2015, be accepted as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Christo Peters, Teacher, Auckland Girls Grammar
	Spoke to the Board requesting that an athletics throwing circle be installed for discus and shotput, for Auckland Girls Grammar, in Western Park.
	Resolution number WTM/2016/223 MOVED by Member GJ Moyle, seconded by Member RAH Thomas: a) That the request to install an athletics throwing circle in Western Park, be referred to the Parks Council officers to work with the Sports and Recreation Portfolio Holders for a report back to the Board on feasibility and cost for the Board to make a decision. b) That Christo Peters be thanked for his presentation and attendance. CARRIED
	A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council’s website.
	Attachments a Public Forum - Christo Peters, AGGS Throwing Circle, Western Park

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1

Notice of Motion - Ecological Enhancements for Greenways Development

Resolution number WTM/2016/224

MOVED by Member RAH Thomas, seconded by Member DA Yates:

a) That the Notice of Motion – Ecological Enhancements for Greenways Development be received.

b) That the Waitemata Local Board:

I) Confirms the importance of delivering high amenity and ecological enhancement along the proposed Greenways corridors.

II) Considers the following urban design and ecological restoration design principles for the Waitemata and Greenways Regional Plans:

i) Pollinator Planting

ii) Water Sensitive Urban Design

iii) Urban Forest

iv) Verge Gardening

III) Endorses the concept of a Pollinator Planting Strategy and requests the Auckland Council Parks Team to review the attached pollinator planting strategy by Andrea Reid and report back on how a greater choice of pollinator plant species can be incorporated into projects such as the Waitemata Greenways Projects.

IV) Refers the “Ecological Enhancements for Greenways Development Notice of Motion” to the Greenways working group for consideration.

CARRIED

Auckland Transport Quarterly Report Update to Local Boards

Resolution number WTM/2016/225

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Auckland Transport Quarterly Report Update to Local Boards be received.

b) That Ivan Trethowen, Elected Members Relationship Manager, be thanked for his attendance.

CARRIED

Auckland Transport Update - February 2016

Resolution number WTM/2016/226

MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom:

a) That the Auckland Transport Report – February 2016 be received.

b) That Ivan Trethowen, Elected Members Relationship Manager and Kit McLean, Walking and Cycling Team, Auckland Transport, be thanked for their attendance.

CARRIED

14	Councillor's Report
	Secretarial Note: Councillor Mike Lee submitted an apology.

44-48 Lorne Street, Auckland Central (adjoined to Auckland Library) – Application for Extension of Lease to Library Coffee Limited “Esquires”

Resolution number WTM/2016/227

MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas:

a) That the 44-48 Lorne Street, Auckland Central (adjoined to Auckland Library) – Application for Extension of Lease to Library Coffee Limited “Esquires” report be received.

b) That the Waitematā Local Board:

I) Approves the extension of commercial lease application to Library Coffee Limited over the premises at 44-48 Lorne Street, Auckland Central, subject to the following terms and conditions:

i) 44-48 Lorne Street, Auckland Central

(i) a variation of lease to Library Coffee Limited to provide for an extension for a term of two years, 5 months applicable from 21 June 2018;

(ii) a final expiry date of 20 November 2020;

(iii) the above terms are approved on the condition that the Tenant carried out the renovation/refurbishment work at the Premises promptly and in accordance with the approved plans.

c) That the Board requests Panuku to approach the tenant to discuss compliance with Auckland Council’s Fair Trade, Zero waste and Smokefree policies.

d) That Ian Campbell, Property Manager, Panuku Development, be thanked for his attendance.

CARRIED

Seaweek Marine Conservation Futures and the Legacy of Bill Ballantine Event

Resolution number WTM/2016/228

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Seaweek Marine Conservation Futures and the Legacy of Bill Ballantine Event report be received.

b) That the Waitematā Local Board allocates $500 from its Community Response budget to support the Seaweek Marine Conservation Futures and the legacy of Bill Ballantine event.

CARRIED

Approval of Conference - IPENZ Transportation Conference

Resolution number WTM/2016/229

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

a) That the Approval of Conference – IPENZ Transportation Conference report be received.

b) That the Waitematā Local Board approves Member Pippa Coom’s attendance at IPENZ Transportation Conference from 7 March to 9 March 2016 at a cost of $1085 (registration fee), to be funded from the FY15/16 professional development budget.

CARRIED

Draft Local Government Election Year Policy for Elected Members

Resolution number WTM/2016/230

MOVED by Member RAH Thomas, seconded by Member GJ Moyle:

a) That the Draft Local Government Election Year Policy for Elected Members report be received.

b) That the Waitematā Local Board supports the draft “Local Government Election Year Policy for Elected Members”.

CARRIED

Governance Forward Work Calendar

Resolution number WTM/2016/231

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

That the Governance Forward Work Calendar report be received.

CARRIED

Feedback from the Waitematā Local Board on Auckland Transport’s proposed New Network for Auckland’s Central Suburbs

Resolution number WTM/2016/232

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Feedback from the Waitematā Local Board on Auckland Transport’s Proposed New Network for Auckland’s Central Suburbs report be received.

b) That the Waitematā Local Board endorses the Waitematā Local Board’s feedback on Auckland Transport’s proposed New Network for Auckland’s Central Suburbs.

CARRIED

Chairperson's Report

There was no Chairperson’s Report

Deputy Chairperson's Report

Resolution number WTM/2016/233

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the Deputy Chairperson’s Report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2016/234

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That Board Member Vernon Tava’s written report be received.

b) That the Board Members’ Christopher Dempsey, Greg Moyle and Rob Thomas and Deborah Yates’ verbal reports be received.

CARRIED

Waitemata Local Board Workshop Notes

Resolution number WTM/2016/235

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitemata Local Board Workshop Notes be received.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

26 Procedural motion to exclude the public

Resolution number WTM/2016/236

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Waitematā Local Board:

a) Excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 10

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

8.01 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

8.10 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Special Housing Areas: Tranche 10
	*That the Special Housing Areas: Tranche 10 report, attachments and resolutions, remain public excluded until the reasons for confidentiality no longer exists.*

8.11 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates