Agenda of Youth Advisory Panel

I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 22 February 2016

Kai from 5.00pm, meeting from 6.00pm

Level 2, Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

Youth Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Flora Apulu
Deputy Chairperson	Alex Johnston
Members	Janice Auva'a	Ben Moimoi
	Lit Wei Chin	Caroline Paepae
	Savannah Cox	Lesina Ponifasio
	Loniana Fifita	Micah Stininato
	Danielle Goh	Caryn Strang
	Matthew Greive	Mackenzie Valgre
	Georgina Halstead	Sam Yoon
	Antony Kapeli-Sua	Aileen Zhou
	Mosa Mafile'o

(Quorum 9 members)

Jaimee Maha

Democracy Advisor

16 February 2016

Contact Telephone: (09) 890 8126

Email: jaimee.maha@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

The purposes of the Youth Advisory Panel will be as follows:

· Identify and communicate to the Council the interests and preferences of the youth of Auckland in relation to:

o the content of the strategies, policies, plans, and bylaws of the Council, especially the economic development strategy; and

o any matter that the Panel considers to be of particular interest or concern to the youth of Auckland.

· Advise the Mayor and the Council’s governing body and local boards, of the Council processes and mechanisms for engagement with the youth in Auckland; and

· Engage with Local Boards on youth issues.

Youth Advisory Panel

22 February 2016

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Panel Membership - Franklin 7

6 Youth representation on the Auckland Diwali Festival Community Engagement Group 9

7 Feedback on the Draft Civil Defence and Emergency Management Group Plan 2016-2021 11

8 Te Ohu Mana Rangatahi Update and Community Summit Update

This report was not available at the time the agenda was compiled, and will be circulated in an addendum agenda.

9 Working Party and Sub-committee Updates 43

10 Updates from Youth Advisory Panel Members 45

11 Consideration of Extraordinary Items

1 Apologies

An apology from Member B Moimoi has been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Youth Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Monday, 14 December 2015, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Youth Advisory Panel

22 February 2016

Panel Membership - Franklin

File No.: CP2016/02105

Purpose

1. To note the co-option of Caryn Strang as the Youth Advisory Panel representative for Franklin.

Executive Summary

2. In December 2015, Member Marek Townley resigned as the Franklin Youth Advisory Panel representative due to relocating to Wellington for university.

3. To fill this vacancy Caryn Strang has been co-opted as the local representative on the Youth Advisory Panel.

Recommendation

That the Youth Advisory Panel:

a) note the co-option of Caryn Strang as the representative for Franklin until the end of the current electoral term.

b) note that a copy of this report has been forwarded to the Mayor.

Comments

4. The Terms of Reference section 9 “Replacement of panel member”, states “If a vacancy arises the following option will be considered to fill the vacancy:

a) The selection process used to appoint the member will be used again to fill the vacancy

b) a successful applicant from the initial appointment process may be approached

c) or a co-option may occur. However if there is less than 12 months until the panel may be re-elected, the vacancy may remain”.

5. Caryn was one of three candidates interviewed by the Franklin Youth Advisory Board to be co-opted onto the Youth Advisory Panel. The interview panel nominated Caryn based on her skills and range of leadership and community experience. She has a strong record of leadership within her community, including as head girl of her secondary school and coaching various sports teams.

6. Caryn’s candidacy is well supported by the members of the Franklin Youth Advisory Board. In addition to her role on the Youth Advisory Panel, Caryn will serve as a member of the Franklin Youth Advisory Board and has involvement in the board’s projects and activities.

Consideration

Local Board views and implications

7. This co-option is made with the full support of the Franklin Local Board Chairperson, who, in addition to the Youth Development portfolio holder, was involved in the interview and selection process.

Māori impact statement

8. Rangatahi are of great importance to the Franklin Local Board area. The Franklin Youth Advisory Board has previously worked alongside the Pukekohe North Rangatahi, and is looking forward to future opportunities for collaboration.

Implementation

9. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors	Amanda Kelly - Senior Advisor Injury Prevention
Authorisers	Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel

22 February 2016

Youth representation on the Auckland Diwali Festival Community Engagement Group

File No.: CP2016/01711

Purpose

1. To receive an update on the Auckland Diwali Festival community engagement group and to provide feedback on a youth representative.

Executive Summary

2. Auckland Tourism, Events and Economic Development (ATEED) is establishing a community engagement group to support and advise ATEED about the future development and growth of the Auckland Diwali Festival.

3. David Rutland, Senior Feasibility Advisor at ATEED, will give the Youth Advisory Panel an overview of this work to date, and seek feedback from panel members on suggestions for a youth representative.

Recommendations

That the Youth Advisory Panel:

a) thank David Rutland, Senior Feasibility Advisor, Auckland Tourism, Events and Economic Development, for his update.

b) suggest individuals who might be interested in representing the youth of Auckland’s Indian communities on the Auckland Diwali Festival community engagement group, or appropriate organisations from which such a representative might be drawn.

Attachments

There are no attachments for this report.

Signatories

Authors	Jaimee Maha - Democracy Advisor
Authorisers	Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel

22 February 2016

Feedback on the Draft Civil Defence and Emergency Management Group Plan 2016-2021

File No.: CP2016/01868

Purpose

1. To seek feedback from the Youth Advisory Panel (the Panel) as experts, and members of their community, on the Draft Civil Defence and Emergency Management Group Plan.

Executive Summary

2. Auckland Council is required under the Civil Defence and Emergency Management Act (2002) to develop and review the direction for civil defence and emergency activities within Auckland through a five yearly review of the Civil Defence and Emergency Management (CDEM) Group Plan. The current CDEM Group Plan for Auckland is due to expire in June 2016.

3. A draft Auckland Civil Defence and Emergency Management (CDEM) Group Plan 2016-2021 (draft Group Plan) has been developed for consultation (a copy is appended as Attachment A). The draft Group Plan is primarily centred on community empowerment and resilience across all environments (social, economic, environmental and infrastructure).

4. This report asks the Panel to provide feedback on the draft Group Plan.

Recommendation

That the Youth Advisory Panel:

a) Provides formal feedback on the draft Civil Defence and Emergency Management Group Plan 2016-2021.

Comments

5. The Auckland CDEM Group is a statutory committee of Auckland Council as required under section 12 of the CDEM Act. The CDEM Group has overall responsibility for the provision of CDEM within Auckland. It comprises five elected members of the Auckland Council and a number of co-opted observers from CDEM agencies invited by the committee to attend.

6. The CDEM Group has delegated authority to develop, approve, implement, and monitor the CDEM Group Plan. The purpose of the Group Plan is to enable the effective, efficient and coordinated delivery of CDEM across Auckland while building a resilient Auckland with our communities. All CDEM groups are required every five years to consult on the development of group plans under the CDEM Act (2002). The current Group Plan for Auckland expires at the end of June 2016.

7. The draft Group Plan has been developed as a framework for action which will form the basis for more detailed business planning and development of civil defence and emergency management work programmes. The key framework areas for consultation are:

8. Like the rest of the populace, all aspects of life for young people are affected in an emergency. This report seeks the panel’s feedback, both as experts in youth community matters and as members of their community, to help generate a clearer picture of considerations important to the young people in CDEM planning.

9. In terms of communicating prior and during an emergency, the panel suggested a broader social media approach using community Facebook pages, as well as the CDEM Facebook page. The panel also highlighted the importance of a dedicated person to manage social media presence, and that it not be seen as an ‘add on’ to an existing role. The panel also highlighted the broader potential of technology in planning and response (such as through games and apps). This contrasted with feedback from the Seniors Advisory Panel who noted the importance of information hubs in physical locations to their community.

10. In referencing the response by young people and students during the Canterbury earthquakes, the panel suggested there may be a role for young people in helping communities in emergencies.

11. Similarly to feedback received from the Ethnic Peoples Advisory Panel, the panel had questions about how CDEM engages with international students who may not have physical or familial connections in New Zealand. A concern of the panel was the transient nature of young people, and that this would impact on emergency planning at the household level.

12. Public consultation timelines on the draft Group Plan is from 15 February to 18 April 2016 with significant consultation as part of the Have your Say annual plan events. The final Group Plan is due to be formally adopted by the CDEM Committee in August 2016.

Consideration

Local Board views and implications

13. Local board portfolio holders have been briefed on issues relevant to the draft Group Plan and, on their recommendation, workshops were held with 20 of the local boards in October 2015. The results of these workshops helped formulate relevant sections of the draft Group Plan.

14. Local board views on the draft Group Plan will be sought in February and March 2016 through a report on their business meeting agendas. Subject to consultation, the Group Plan indicates a wider role for local boards in emergency management.

Māori impact statement

15. Māori will have the opportunity to submit on the draft Group Plan during the statutory consultation phase.

16. In addition, the CDEM department are developing a Māori Responsiveness Plan to support a more proactive approach to engaging iwi and mataawaka in emergency management planning.

Implementation

17. The draft Group Plan is to be adopted by the CDEM Committee in August 2016. The Group Plan is also provided to the Ministry of Civil Defence and Emergency Management for review.

Attachments

No.	Title	Page
a ⇩	Draft Auckland Civil Defence and Emergency Management Group Plan 2016-2021	17
b ⇩	Process for development of draft Group Plan	43

Signatories

Authors

Janice Miller – Manager Logistics, Civil Defence and Emergency Management

Authorisers

John Dragicevich - Director Civil Defence and Emergency Management

Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel

22 February 2016

Youth Advisory Panel

22 February 2016

Working Party and Sub-committee Updates

File No.: CP2015/26867

Purpose

1. To provide the Youth Advisory Panel working parties and the communications sub-committee an opportunity to update the panel on actions.

Executive Summary

2. The Youth Advisory Panel will receive updates on actions and progress from the following working parties and the Communications sub-committee:

· Communications sub-committee – Deputy Chairperson A Johnston, Members L Chin, and D Goh

· Youth Awards 2015 Working Party – Chairperson Flora Apulu, Members T Kapeli-Sua, A Johnson, M Valgre, A Zhou, M Stininato, and J Auva’a

· Auckland is My Playground Steering Group – Members M Stininato and B Moimoi

· “What’s your flavour” Youth Event Liaison – Members T Kapeli-Sua and A Zhou

· Mayor’s Youth Traction Plan and Youth Connections Liaison – Member S Yoon

· Community Summit Working Party – Chairperson F Apulu, Deputy Chairperson A Johnston, Members T Kapeli-Sua, and M Mafile’o

· Auckland Civil Defence and Emergency Management Trip to Christchurch – Members T Kapeli-Sua and B Moimoi

· Empowered Communities Approach Working Party – Chairperson F Apulu, Members M Mafile’o, J Auva’a, L Chin, B Moimoi, and M Valgre

Recommendations

That the Youth Advisory Panel:

a) thank the working party and sub-committee leads for their updates.

b) forward sub-committee and working party updates for the attention of respective local youth voice mechanisms.

c) appoint new members to working parties.

Attachments

There are no attachments for this report.

Signatories

Authors	Amanda Kelly - Senior Advisor Injury Prevention
Authorisers	Mara Bebich - Stakeholder Liasion Manager

Youth Advisory Panel

22 February 2016

Updates from Youth Advisory Panel Members

File No.: CP2016/01473

Purpose

1. To receive updates from Youth Advisory Panel members on local actions and issues.

Executive Summary

2. These updates are provided by members to share local information and highlight any matters of concern to the youth of Auckland. This information can be taken by members back to their respective local youth voice mechanisms as appropriate.

3. At the time the agenda was compiled, update requests had been received from:

· Flora Apulu - Manurewa

· Georgina Halstead - Waiheke

Recommendation

That the Youth Advisory Panel:

a) note the updates from the panel members.

Attachments

No.	Title	Page
a ⇩	Manurewa Youth Council Update - February 2016	49
b ⇩	Waiheke Youth Voice Update - February 2016	51

Signatories

Authors	Jaimee Maha - Democracy Advisor
Authorisers	Mara Bebich - Stakeholder Liasion Manager