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Albert-Eden
Local Board
02 March 2016
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1 Welcome
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Local board acknowledgement of the recent passing of Dr Ranginui
Walker
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Resolution
number AE/2016/25
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:
That the Albert-Eden Local Board:
a) Acknowledges
the recent passing of Dr Ranginui Walker, a long time Mt Eden resident and
esteemed Maori academic. Dr Walker was a candidate for the Mayor of Mt Eden
during the 1970s, author of a number of books and was an active advocate for Maori
rights, equality and justice. The Board extends its sincere condolences to
his whanau.
CARRIED
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Secretarial Note: Governing Body Member Cathy Casey entered the meeting at 3.10pm.
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6.2
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Recipients at the inaugural Dominion Star Chinese Business Awards
evening
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Resolution
number AE/2016/26
MOVED
by Chairperson PD Haynes, seconded by Member TH Woolfield:
That the Albert-Eden Local Board:
a) Acknowledges
the winners of the inaugural Dominion Star Chinese Business Awards, announced
on 27 February 2016: My Kitchen, Flavour House, Shao Lin Kung Fu Noodles,
Xi`an Food Bar, Barilla Dumpling, Bun Hut, Top Hair, Beijing Tong Ren Tang,
Taiping Mt Roskill Asian Supermarket, New Zealand Chinese Book Shop. It
further acknowledges the Balmoral Chinese Business Association, and in
particular its Chairman Mr Fang Hua, for successfully organising the awards;
co-sponsors the Chinese Herald and Skykiwi; and the additional 18 businesses
that gained the “Most Popular Business” award, and wishes all of those
acknowledged every success in the Year of the Fire Monkey.
CARRIED
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7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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David Joyce and Christina Walmey – Learning at the Point Early
Childhood Education Centre
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David Joyce, Chairperson, Learning at the Point Early
Childhood Education Centre, and Kristina Walkley, Head Teacher, Learning at
the Point Early Childhood Education Centre, were in attendance to present a
Public Forum presentation regarding their Centre’s lease at Pt Chevalier.
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Resolution
number AE/2016/27
MOVED
by Member RAJ Langton, seconded by Member MJ Watson:
That the Albert-Eden Local Board:
a) Thanks
David Joyce, Chairperson, Learning at the Point Early Childhood Education
Centre, and Kristina Walkley, Head Teacher, Learning at the Point Early
Childhood Education Centre, for their Public Forum presentation.
CARRIED
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Secretarial Note: Item 19 was heard at this
point.
10 Extraordinary Business
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10.1
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Consideration of an item of Extraordinary Business at Item 24
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The Board was provided the ‘Local
government elections – order of names on voting documents’ report and
requested to discuss the matter during Item 24 of the business meeting as an
item of extraordinary business.
The report was finalised and
circulated out to the 21 local boards only after the agenda for the
Albert-Eden Local Board’s 2 March 2016 meeting had already been produced.
The issue was considered urgent noting that the report seeks local board
feedback to the draft Order of candidate names on voting documents, with
feedback closing on Thursday, 31 March 2016 and the next Board meeting being
scheduled on Wednesday, 6 April 2016.
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Resolution
number AE/2016/28
MOVED
by Member GD Easte, seconded by Chairperson PD Haynes:
That the Albert-Eden Local Board:
a) Considers
an item of extraordinary business during Item 24 of the business meeting to
discuss the ‘Local government elections – order of names on voting documents’
report.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Granting of a new lease – Learning at the Point Kindergarten 20
Huia Road Pt Chevalier
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Ron Johnson, Community Lease Advisor,
was in attendance to speak to this report.
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MOVED by Member RAJ Langton, seconded
by Member LA Corrick:
That the Albert-Eden Local Board:
a)
Grants a new lease to the Learning at the
Point Community Kindergarten Incorporated for the premises at 20 Huia Road Pt
Chevalier, subject to public notification and iwi consultation and there
being no submissions, on the following terms and conditions;
i)
A term of 3 years with one right of renewal of
3 years.
ii)
Annual rental of $1 plus GST per annum.
iii)
That a community outcomes plan be negotiated
with Learning at the Point Community Kindergarten Incorporated and approved
by the Local Board Portfolio Holders and attached as a schedule to the lease
document.
iv)
All other terms and conditions in accordance
with the council community occupancy guidelines.
b)
Authorises staff to advertise and consult with
iwi on the Board’s intent to grant a new lease to Learning at the Point
Community Kindergarten Incorporated.
c)
Requests staff, if required, to report to the
Board after advertising on any submissions prior to granting of the new
lease.
d)
Thanks Ron Johnson, Community Lease Advisor,
for his attendance.
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Amendment to original recommendations
Deputy Chairperson GJ Fryer moved an
amendment by way of substitution, seconded by Member H Arlington.
That the Albert-Eden Local Board:
a)
Grants a new lease to the Learning at the
Point Community Kindergarten Incorporated for the premises at 20 Huia Road Pt
Chevalier, subject to public notification and iwi consultation and there
being no submissions, on the following terms and conditions;
i)
A term of 3 years.
ii)
Annual rental of $5,500 plus GST per annum,
noting that this in line with the group’s previous rental.
iii)
That a community outcomes plan be negotiated
with Learning at the Point Community Kindergarten Incorporated and approved
by the Local Board Portfolio Holders and attached as a schedule to the lease
document.
iv)
All other terms and conditions in accordance
with the council community occupancy guidelines.
b)
Discusses the future development of the
Learning at the Point Early Childhood Education Centre with the Centres’
staff at the earliest opportunity.
c)
Requests staff, if required, to report to the
Board after advertising on any submissions prior to granting of the new
lease.
d)
Thanks Ron Johnson, Community Lease Advisor, for his attendance.
The amendment was put and declared
CARRIED
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Secretarial
Note: Members Langton, Corrick and Woolfield requested that their
dissenting votes be recorded.
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The Chairperson put the substantive
motion.
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Resolution number AE/2016/29
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member H Arlington:
That the Albert-Eden
Local Board:
a) Grants a
new lease to the Learning at the Point Community Kindergarten Incorporated
for the premises at 20 Huia Road Pt Chevalier, subject to public notification
and iwi consultation and there being no submissions, on the following terms
and conditions;
i) A term of 3 years.
ii) Annual rental of $5,500 plus GST per annum, noting that this in
line with the group’s previous rental.
iii) That a community outcomes plan be negotiated with Learning at the
Point Community Kindergarten Incorporated and approved by the Local Board
Portfolio Holders and attached as a schedule to the lease document.
iv) All other terms and conditions in accordance with the council
community occupancy guidelines.
b) Discusses
the future development of the Learning at the Point Early Childhood Education
Centre with the Centres’ staff at the earliest opportunity.
c) Requests
staff, if required, to report to the Board after advertising on any
submissions prior to granting of the new lease.
d) Thanks Ron
Johnson, Community Lease Advisor, for his attendance.
CARRIED
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13
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Draft Business Improvement District Policy (2016) – local board
feedback
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Resolution number AE/2016/30
MOVED
by Deputy Chairperson GJ Fryer, seconded by Member TH Woolfield:
That the Albert-Eden
Local Board:
a) Delegates authority to
Chairperson Haynes, Deputy Chairperson Fryer and Board Member Langton to
provide the Board’s feedback on the draft Business Improvement District
Policy (2016) before the feedback deadline of 31 March 2016.
CARRIED
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Secretarial Note: Governing Body Member Cathy Casey departed the meeting at 4.15pm.
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14
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Feedback on the Draft Civil Defence and Emergency Management Group
Plan
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Resolution number AE/2016/31
MOVED
by Member H Arlington, seconded by Member LA Corrick:
That the Albert-Eden
Local Board:
a) Provides feedback on the
draft Civil Defence and Emergency Management Group Plan 2016-2021, with
particular reference to local priorities for emergency management.
b) Delegates authority to Board
Members Corrick and Arlington to provide the Board’s feedback on the draft
Civil Defence and Emergency Management Group Plan.
CARRIED
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15
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Auckland Transport Update - March 2016
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Ben Halliwell, Auckland Transport
Elected Member Relationship Manager, was in attendance to speak to this
report.
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Resolution number AE/2016/32
MOVED
by Member TH Woolfield, seconded by Member GD Easte:
That the Albert-Eden
Local Board:
a) Receives
the Auckland Transport Update - March 2016 report.
b) Notes the Rough Order of
Cost for Anderson Park is $188,000.
c) Requests that Auckland
Transport proceeds to detailed design and provides a Firm Estimate of Cost
for the walkway lighting in Anderson Park.
d) Thanks Ben Halliwell,
Auckland Transport Elected Member Relationship Manager, for his attendance.
CARRIED
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21
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Board Members' Reports
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Resolution number AE/2016/38
MOVED by Chairperson PD Haynes,
seconded by Member RAJ Langton:
That the
Albert-Eden Local Board:
a) Receives
Member Watson’s Board Member Report.
b) Receives
Deputy Chairperson Fryer and Member Arlington, Corrick, Easte’s verbal Board
Member Reports.
c) Approves
the reallocation of unspent 2015/2016 Events budget ($500 Christmas at
Potters and $1,000 Mt Albert history book launch) towards an event to
commemorate the Mt Albert War Memorial Hall WWII Roll of Honour.
CARRIED
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24 Consideration
of Extraordinary Items
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24.1
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Local government elections – order of names on voting documents
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Resolution number AE/2016/41
MOVED by Member GD Easte, seconded by Member H Arlington:
That the Albert-Eden Local Board:
a) Recommends
to the governing body that candidate names on voting documents should be
arranged in alphabetical order of surname, as first
preference and random order (alphabetic rotational) as second preference.
CARRIED
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25 Procedural
motion to exclude the public
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Resolution
number AE/2016/42
MOVED by Chairperson PD Haynes, seconded by Member
LA Corrick:
That the
Albert-Eden Local Board:
a) Excludes
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Special
Housing Areas: Tranche 10
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
In particular, the
report contains commercially sensitive information and information that
could potentially give parties a commercial advantage if released.
s7(2)(c)(i) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be
supplied.
In particular, the report
contains commercially sensitive information and information that could
potentially give parties a commercial advantage if released.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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CARRIED
The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
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5.15pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
It was resolved
while the public was excluded:
Secretarial Note: Member
Langton departed the meeting at 5.59pm. Member Watson and Deputy Chairperson
Fryer departed the meeting at 6.05pm
6.08pm The public was
re-admitted.
6.08 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Albert-Eden Local Board HELD
ON
DATE:.........................................................................
CHAIRPERSON:........................................................
