Audit and Risk Committee

OPEN MINUTES

Minutes of a meeting of the Audit and Risk Committee held in the Meeting Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 8 March 2016 at 10.45am.

present

Chairperson	Cr Bill Cashmore
Deputy Chairperson	Mr Paul Conder, CA
Members	Cr Ross Clow
	Cr Sharon Stewart, QSM
	Mr Roy Tiffin, FCA
	Cr Sir John Walker, KNZM, CBE
	Cr Penny Webster

ABSENT

Cr Cameron Brewer

Mayor Len Brown, JP

Cr Linda Cooper, JP

Deputy Mayor Penny Hulse

ALSO PRESENT

Cr Calum Penrose
Cr Wayne Walker	From 10.58am, item 14
Cr George Wood	Until 11.12am, item 11

IN ATTENDANCE

Jo Smaill, Audit Director, Audit New Zealand
Liane Ngamane, IMSB member	Until 11.00am, item 10
David Taipari, IMSB chair	Until 11.00am, item 10

Audit and Risk Committee 08 March 2016

1          Apologies

Resolution number AUD/2016/1

MOVED by Chairperson W Cashmore, seconded by Cr MP Webster:

That the Audit and Risk Committee:

a) accept the apologies from Cr C Brewer, Mayor LCM Brown, Cr LA Cooper and Deputy Mayor PA Hulse for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number AUD/2016/2

MOVED by Chairperson W Cashmore, seconded by Cr JG Walker:

That the Audit and Risk Committee:

a) confirm the ordinary minutes of its meeting held on Tuesday, 15 December 2015, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Review of Forward Work Programme
	Resolution number AUD/2016/3 MOVED by Chairperson W Cashmore, seconded by Cr MP Webster: That the Audit and Risk Committee: a)      re-confirm the approved 2016 forward work programme. CARRIED

Note:   The Chairperson requested that Item 14 - Monitoring of Treaty Audit Response Work Programme be accorded precedence at this point.

Cr W Walker entered the meeting at 10.58am.

14

Monitoring of Treaty Audit Response Work Programme

Resolution number AUD/2016/4 The Chairperson permitted Mr Taipari to propose the following for debate, which was seconded by the Chairperson: That the Audit and Risk Committee: a)      receive the Monitoring of Treaty Audit Response Work Programme report. b)      note the monitoring work that has been performed to date by Internal Audit. c)      note that Internal Audit’s view is that the Treaty Audit response work programme is on track. d)      note that Internal Audit will report on a six monthly basis to this committee. CARRIED

10	Office of the Auditor-General and Audit New Zealand briefing
	Resolution number AUD/2016/5 MOVED by Cr R Clow, seconded by Chairperson W Cashmore: That the Audit and Risk Committee: a)      receive the information provided by the Auditor-General’s representative, Jo Smaill the Audit Director, Audit New Zealand. CARRIED

Cr G Wood left the meeting at 11.12am.

11	Update on Health, Safety and Wellness
	Resolution number AUD/2016/6 MOVED by Cr R Clow, seconded by Cr MP Webster: That the Audit and Risk Committee: a)      receive the update on Health, Safety and Wellness report. CARRIED

12	Substantive Council-Controlled Organisations - Risk Update
	Resolution number AUD/2016/7 MOVED by Member R Tiffin, seconded by Member P Conder: That the Audit and Risk Committee: a)      receive the update on risk reported by substantive council-controlled organisations in their 2015/2016 half year reports. CARRIED

13	NewCore Project Update
	A copy of the slides provided at a briefing immediately prior to this meeting of the committee were tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AUD/2016/8 MOVED by Cr MP Webster, seconded by Chairperson W Cashmore: That the Audit and Risk Committee: a)      receive the NewCore project update report. CARRIED
	Attachments a     8 March 2016 - Audit and Risk Committee - Item 13 NewCore Project Update - slides

Note:   Item 14 - Monitoring of Treaty Audit Response Work Programme was considered after Item 9 - Review of Forward Work Programme.

15        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11 46am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Audit and Risk Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................