I hereby give notice that an ordinary meeting of the Central Facility Partnerships Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 14
March 2016
2.30pm
Room 9, Level
14
135 Albert Street
Auckland
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Central Facility Partnerships Committee
OPEN AGENDA
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MEMBERSHIP
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Shale Chambers
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Waitemata Local Board
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Desley Simpson, JP
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Orakei Local Board
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Harry Doig
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Puketapapa Local Board
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Peter Haynes
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Albert/Eden Local Board
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Christopher Makoare
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Maungakiekie-Tamaki
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John Meeuwsen
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Waiheke Local Board
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Christina Spence
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Great Barrier Island Local Board
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Alternates
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Greg Moyle
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Waitemata Local Board
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Kit Parkinson
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Orakei Local Board
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Julie Fairey
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Puketapapa Local Board
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Glenda Fryer
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Albert/Eden Local Board
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Brett Clark
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Maungakiekie-Tamaki
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Judy Gilbert
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Great Barrier Island Local Board
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(Quorum 3 members)
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Central
Facility Partnerships Committee
14 March 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
8 Public Forum 5
9 Extraordinary Business 5
10 Notices of Motion 6
11 Election of Chairperson 7
12 Election of Deputy Chairperson 9
13 Central Facility Partnership Fund - Terms of Reference
2015-16 11
14 Confirmation
of Minutes 15
15 Facility Partnership Advocacy Positions 16
16 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Central Facility Partnerships Committee.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
8 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Central
Facility Partnerships Committee
14 March 2016
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Election
of Chairperson
File No.:
CP2016/03230
Purpose
1. The purpose of this report is for the Central
Facility Partnerships Committee to elect a Chairperson.
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Recommendation/s
That the
Central Facility Partnerships Committee:
a) Elects a
Chairperson in accordance with Schedule 7, Clause 25 of the Local Government
Act 2002 according to sub-clause (a) noting that no member has a casting
vote; OR
b) Elects a
Chairperson in accordance with Schedule 7, Clause 25 of the Local Government
Act 2002 according to sub-clause (b) noting that no member has a casting
vote.
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Background
2. The process for election of the Chairperson
is outlined in the Local Government Act 2002, Schedule 7, Clause 25.
3. The board must first resolve which voting
system they will apply.
Subclause
3) system (a):
i) A person is elected if receiving the
majority of votes and;
1) if there is no clear winner in round one,
a second round is held and the candidate with the fewest votes is excluded; and
2) if there is no clear winner in round two,
three etc, the candidate with the fewest votes is excluded each time; and
3) in any round, if 2 or more candidates tie
for the lowest number of votes, the person to be excluded from the next round
is resolved by lot.
Subclause
3) system (b):
ii) A person is elected if receiving the
majority of votes and;
1) There is only one round of voting; and
2) If two of more candidates tie for the most
votes, the tie is resolved by lot.
4. There is no casting vote in either system.
Maori Impact Statement
5. This decision, whilst of interest to Maori, is not considered one
which impacts directly on Maori.
Legal and Legislative Implications
6. Schedule 7 of the
Local Government Act 2002, Clause 25 outlines the voting system to be used for
the election of a chairperson and deputy chairperson.
Attachments
There are no attachments for this report.
Signatories
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Authors
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Trina Thompson - Senior Local Board
Advisor - Waitemata
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Authorisers
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Victoria Villaraza - Relationship
Manager
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Central
Facility Partnerships Committee
14 March 2016
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Election of Deputy Chairperson
File No.:
CP2016/03231
Purpose
1. The purpose of this report is for the Central
Facility Partnerships Committee to elect a Deputy Chairperson.
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Recommendation/s
That the
Central Facility Partnerships Committee:
a) Elects a
Deputy Chairperson in accordance with Schedule 7, Clause 25 of the Local
Government Act 2002 according to sub-clause (a) noting that no member has a
casting vote; OR
b) Elects a
Deputy Chairperson in accordance with Schedule 7, Clause 25 of the Local
Government Act 2002 according to sub-clause (b) noting that no member has a
casting vote.
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Background
2. The purpose of this report is for the Central
Facility Partnerships Committee to elect a Deputy Chairperson. The process for
election of the Deputy Chairperson is outlined in the Local Government Act
2002, Schedule 7, Clause 25.
3. The board must first resolve which
voting system they will apply.
Subclause
3) system (a):
i) A person is elected if receiving the
majority of votes and;
1) if there is no clear winner in round one,
a second round is held and the candidate with the fewest votes is excluded; and
2) if there is no clear winner in round two,
three etc, the candidate with the fewest votes is excluded each time; and
3) in any round, if 2 or more candidates tie
for the lowest number of votes, the person to be excluded from the next round
is resolved by lot.
Subclause
3) system (b):
ii) A person is elected if receiving the
majority of votes and;
1) There is only one round of voting; and
2) If two of more candidates tie for the most
votes, the tie is resolved by lot.
4. There is no casting vote in either system.
Maori Impact Statement
5. This decision, whilst of interest to Maori, is not considered one
which impacts directly on Maori.
Legal and Legislative Implications
6. Schedule 7 of the
Local Government Act 2002, Clause 25 outlines the voting system to be used for
the election of a chairperson and deputy chairperson.
Implementation Issues
7. There are no implementation issues.
Attachments
There are no attachments for this report.
Signatories
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Authors
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Trina Thompson - Senior Local Board
Advisor - Waitemata
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Authorisers
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Victoria Villaraza - Relationship
Manager
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Central
Facility Partnerships Committee
14 March 2016
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Central Facility Partnership Fund - Terms of Reference
2015-16
File No.: CP2016/03248
Purpose
1. To
seek the Central Facility Partnership Committee (the committee) agreement and
adoption of the Central Facility Partnerships Committee Terms of Reference
2015/16 (Attachment A)
Executive Summary
2. The
Central Facility Partnerships Committee is a joint committee established by the
seven central local boards.
3. The
committee provides governance over existing projects and provides a platform
for joint advocacy in relation to community facilities.
4. All
seven member local boards have endorsed the draft terms of reference and
guidelines for 2015-16.
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Recommendations
That the Central Facility
Partnerships Committee:
a) Adopt the Central Facility Partnerships Committee Terms of Reference 2015-16
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Discussion
5. The
Central Facility Partnerships Committee was established after the formation of
Auckland Council to manage the Central Facility Partnerships Fund. This fund
assisted with the development of accessible multi-use community facilities
across multiple local board areas in the Auckland isthmus and Gulf Islands.
6. The
Central Facility Partnership Committee included a member from each of the
following central local boards:
· Albert-Eden
· Great Barrier
· Maungakiekie-Tamaki
· Orakei
· Puketapapa
· Waiheke; and
· Waitematā
7. Since
2010, the Central Facility Partnerships Committee allocated $10 million, which
was leveraged to provide community projects with a total value of $45 million.
This community-led approach is consistent with the empowered communities’
philosophy currently being promoted by the Council.
8. With
the establishment of the $10 million locally driven initiatives Capex Fund for
FY16, the Central Facility Partnership fund ceased.
9. At
the time the committee ended, thirteen of the approved projects had been
completed while a further 19 remain active.
10. On
3 August 2015, members of the previous Central Facility Partnership Committee,
held a workshop to explore the future of the committee. It was agreed that it
was important to re-establish the Central Facility Partnership Committee to
govern and monitor approved initiatives and to provide a vehicle for
sub-regional level advocacy.
11. The
seven central local boards subsequently resolved to support the
re-establishment of the Central Facility Partnerships Committee to provide
governance and monitoring of the existing projects to their completion.
Consideration
Local
Board Views and Implications
12. The
central local boards met in August 2015 and agreed that it was important to
re-establish the Central Facility Partnerships Committee to govern and monitor
approved initiatives and to provide a vehicle for sub-regional level advocacy.
13. Subsequently
the seven central local boards resolved to support the re-establishment of the
Central Facility Partnerships Committee to provide governance and monitoring of
the existing projects to their completion.
14. The
seven central local boards also agreed the Terms of Reference (Attachment A)
and recommended them to the re-established Central Facility Partnerships
Committee for final approval.
Maori Impact Statement
22. The
legacy community funding schemes are of general interest to communities and accessible to a wide
range of groups, including Māori.
General
23. The
recommendations contained in this report fall within the committee’s delegated
authority.
Implementation Issues
24. The Central
Facilities Partnerships Committee has the delegated authority to change the
scope of approved projects and feasibility studies. If further funds are
required this will need to be sought from the individual local boards and a
resolution of the specific board (s) is required.
Attachments
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No.
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Title
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Page
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aView
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Central Facility Partnership Committee Terms of
Reference 2015-16
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13
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Signatories
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Authors
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Trina Thompson - Senior Local Board Advisor -
Waitemata
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Authorisers
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Victoria Villaraza - Relationship Manager
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Central
Facility Partnerships Committee
14 March 2016
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Central Facility
Partnerships Committee
14 March 2016
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14 Confirmation of Minutes
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That the Central Facility Partnerships Committee:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 13 April 2015, including as a true
and correct record.
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Facility Partnership
Advocacy Positions
File No.: CP2016/03481
Purpose
1. This report provides the members
of the Central Facility Partnership Committee with an update on what advocacy
positions have been taken to date by each central local board and identifies
upcoming opportunities to establish and present joint advocacy positions.
Executive
Summary
2. The purpose of the Committee as
outlined in the Terms of Reference is to provide governance and oversight of
approved partnership projects and feasibility studies; and develop and
articulate joint facility-based advocacy positions and programmes
3. Through the re-established
committee, members may wish to seek joint advocacy positions around seeking
approval to re-invest funds, up to the value of current commitments, in the
event of a current commitment failing to crystallise, jointly advocate for
identified upcoming partnership programme opportunities that have been agreed
as priority projects and in the longer term, to advocate for the
re-establishment of the Central Facility Partnerships Fund.
4. In November 2015 Local Boards
individually agreed their advocacy priorities that they wished to discuss with
the Governing Body. These were then presented as part of the annual plan
discussions between the Finance and Performance Committee and the local boards
on 27 November and 30 November.
5. Three local boards included
advocacy positions around the re-instatement of the Central Facilities
Partnership Fund and two local boards included this advocacy position as part
of their presentation to the Finance and Performance Committee.
6. In April 2016 all Local Boards
will be resolving on their final advocacy positions for inclusion in their
2016/17 Local Board Agreement and presenting to the Finance and Performance
Committee on the 6th and 9th May 2016.
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Recommendation/s
That the Central Facility
Partnerships Committee:
a) Agree to develop a joint
advocacy position that reflects the committees purpose as outlined in the
Terms of Reference of the Central Facilities Partnership Committee
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Comments
7. Since 2010, the Central
Facilities Partnership Committee has allocated $10 million which was leveraged
to provide community projects with a total value of $45 million. This
community led approach is consistent with the empowered communities’
philosophy.
8. On 3 August 2015 members of the
previous Central Facilities Partnership Committee held a workshop chaired by
Waitematā Local Board and previous Committee chair, Shale Chambers.
Whilst the primary function of the committee was agreed to be one of governance
over existing approved projects and feasibility studies it was also recognised
that a re-established committee would provide a good vehicle for developing
joint advocacy around community partnership issues and opportunities.
9. Central boards represented at
the workshop also held a collective view that the success of the fund, as
evidenced by the ratio of Auckland Council’s contribution (approx. $10M) to the
total value of the projects completed (approx. $45M) warranted advocacy around
re-establishing the fund in the future.
10. In November 2015 Local Boards
resolved and then discussed with the Finance and Performance Committee, as part
of the annual plan discussions, selected advocacy positions.
11. A review of the advocacy
positions taken by each central local board, which are related to the purpose
of the Central Facilities Partnership Committee has been undertaken to provide
the Committee members with an overview of what current advocacy positions have
been made.
12. Three central local boards have
included an advocacy position which requests the Governing Body to re-instate
the Central Facilities Partnership Fund.
13. Two local boards included this
advocacy position in their presentation to the Finance and Performance
Committee in November 2015.
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Local Board
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Advocacy Position
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Advocacy Description
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Advocated to Finance & Performance Committee in
November
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Waitematā
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Central Facilities Partnership Fund
Re-instate the Central Facilities Partnership Fund
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Since 2010 the Central Facilities Partnership Committee
allocated $10 million which was leveraged to provide community projects with
a total value of $45m. This community led approach is consistent with the
empowered communities’ philosophy. With the establishment of the $10m Local
Board Discretionary Capex Fund , the Central Facility Partnership Fund has
now ceased
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Yes
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Orakei
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Central Facilities Partnership Fund
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Since 2010, the Central Facility Partnership Committee
allocated $10 million which was leveraged to provide community projects with
a total value of $45m. This community-led approach was consistent with the
empowered communities’ philosophy. With the establishment of the $10m
Locally Driven Initiatives (LDI) Capex Fund, the Central Facility Partnership
Fund has now ceased.
The Board requests that a sub-regional fund similar to the
Central Facility Partnership be reinstated.
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No
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Albert Eden
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Central Facilities
Partnership Fund
Re-instate the Central Facilities Partnership Fund
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Since 2010, the Central
facilities Partnership Committee allocated $10 million which was leveraged to
provide community projects with a total value of $45 million. This
community-led approach was consistent with the empowered communities’
philosophy. With the establishment of the $10m LDI Capital Expenditure
(CAPEX) Fund, the Central Facility Partnership Fund has now ceased.
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Yes
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Puketapapa
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N/A
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N/A
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No
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Maungakiekie-Tamaki
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N/A
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N/A
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No
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Waiheke
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N/A
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N/A
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No
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Great Barrier
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N/A
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N/A
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No
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Consideration
Local
Board views and implications
14. Individually each central local
board has agreed to the Terms of Reference for the re-established Central
Facility Partnerships Committee.
15. The Terms of Reference states as
a key purpose of the Committee is to develop and articulate joint
facility-based advocacy positions and programmes
Māori
impact statement
16. The Central Facilities
Partnership scheme is a general programme that supports facilities which are
accessible to a wide range of groups including Maori.
Implementation
17. As part of the annual plan
process Local Boards will be considering and finalising their advocacy
positions in April 2016.
18. Further discussions between local
boards and the Finance and Performance Committee on advocacy maters will be
undertaken on the 6th and 9th May 2016.
19. This meetings provide a further
opportunity to articulate any agreed joint advocacy positions at these times.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Trina Thompson - Senior Local Board Advisor -
Waitemata
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Authorisers
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Victoria Villaraza - Relationship Manager
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