Council Controlled Organisations Governance and Monitoring Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 1 March 2016 at 9.30am.

 

present

 

Chairperson

Deputy Mayor Penny Hulse

 

Deputy Chairperson

Cr Calum Penrose

 

Members

Cr Anae Arthur Anae

 

 

Cr Cameron Brewer

From 9.32am, Item 9

 

Cr Dr Cathy Casey

 

 

Member Precious Clark

 

 

Cr Chris Darby

 

 

Cr Denise Krum

From 9.56am, Item 9

 

Cr Dick Quax

 

 

Cr Penny Webster

 

 

Member Glenn Wilcox

 

 

Cr George Wood, CNZM

 

 

ABSENT

 

 

Cr Linda Cooper

 

 

Cr Ross Clow

 

 

ALSO PRESENT

 

 

Cr Christine Fletcher

 

 

IN ATTENDANCE

 

John Crawford

Chief Executive, Auckland Council Investments Limited

David Clarke

Chair, Watercare

Raveen Jaduram

CE, Watercare

Brian Monk

CFO, Watercare

Dr Lester Levy

Chair, Auckland Transport

Dr David Warburton

Chief Executive, Auckland Transport

Richard Morris

Chief Financial Officer, Auckland Transport

Wally Thomas

General Manager – Communications Division, Auckland Transport

Sir Don McKinnon

Chair, Regional Facilities Auckland

Chris Brooks

Chief Executive, Regional Facilities Auckland

Paul Brewer

Director – External Relations, Regional Facilities Auckland

Simon Tran

Chief Financial Officer, Regional Facilities Auckland

Richard Aitken

Deputy Chair, Panuku Development Auckland

John Dalzell

Chief Executive, Panuku Development Auckland

Carl Gosbee

Chief Financial Officer, Panuku Development Auckland

David McConnell

Chair, Auckland Tourism, Events and Economic Development

Brett O’Riley

Chief Executive, Auckland Tourism, Events and Economic Development

Barbara Imlach

Chief Financial Officer, Auckland Tourism, Events and Economic Development

Martin Fairweather

Chief Operations Officer, Auckland Tourism, Events and Economic Development

Steffan Panoho

Manager Trade Partnerships, Auckland Tourism, Events and Economic Development

 


Council Controlled Organisations Governance and Monitoring Committee

01 March 2016

 

 

 

1          Apologies

 

Resolution number COU/2016/1

MOVED by Chairperson PA Hulse, seconded by Member P Clark:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         accept the apologies from Cr LA Cooper and Cr R Clow for absence.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number COU/2016/2

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 1 December 2015, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.


 

9

Council Controlled Organisations Second Quarter Reports for 31 December 2015

 

Two PowerPoint presentations and an updated copy of the Auckland Council Investments Limited Second Quarter report were tabled at the meeting. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

 

 

Cr C Brewer entered the meeting at 9.32am.

Cr AJ Anae left the meeting at 9.45 am.

Cr AJ Anae returned to the meeting at 9.50 am.

Cr DA Krum entered the meeting at 9.56 am.

Member G Wilcox left the meeting at 10.06 am.

Member G Wilcox returned to the meeting at 10.11 am.

 

 

 

Note:   Chairperson PA Hulse vacated the chair at 10.36 am. Deputy Chairperson CM Penrose assumed the chair.

 

 

 

Chairperson PA Hulse left the meeting at 10.36 am and returned at 11.22 am.

 

 

 

Note:   Deputy Chairperson CM Penrose vacated the chair at 11.27 am. Chairperson PA Hulse resumed the chair.

 

 

 

Cr C Brewer left the meeting at 11.29 am.

Cr GS Wood left the meeting at 11.29 am.

Cr GS Wood returned to the meeting at 11.37 am.

Cr C Brewer returned to the meeting at 11.57 am.

 

Resolution number COU/2016/3

MOVED by Chairperson PA Hulse, seconded by Cr AJ Anae:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      receive the report for the second quarter ending 31 December 2015 from Auckland Council Investments Limited

b)      receive the report for the second quarter ending 31 December 2015 from Watercare Services Limited

c)      receive the report for the second quarter ending 31 December 2015 from Auckland Transport

d)      receive the report for the second quarter ending 31 December 2015 from Regional Facilities Auckland

e)      receive the report for the second quarter ending 31 December 2015 from Panuku Development Auckland.

f)       receive the report for the second quarter ending 31 December 2015 from Auckland Tourism, Events and Economic Development.

CARRIED

 

Attachments

a     1 March 2016, Council Controlled Organisations Governance and Monitoring Committee, Item 9 - Auckland Council Investments Limited Updated Second Quarter Report (31 December 2015)

b     1 March 2016, Council Controlled Organisations Governance and Monitoring Committee, Item 9 - Auckland Transport Second Quarter Report Presentation

c    1 March 2016, Council Controlled Organisations Governance and Monitoring Committee, Item 9 - Auckland Tourism, Events and Economic Development Presentation

 

10

Board Interns 2016

 

Note:   Changes to the original motion were incorporated with the agreement of the meeting.

 

 

 

Resolution number COU/2016/4

MOVED by Chairperson PA Hulse, seconded by Cr MP Webster:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      appoint Councillor Denise Krum and Member Precious Clark (subject to Independent Māori Statutory Board approval) from the Council Controlled Organisations Governance and Monitoring Committee to the Board Intern Appointment Panel.

CARRIED

 

 

11

Amendment to Trust Deed: Community Education Trust Auckland (COMET)

 

 

 

Resolution number COU/2016/5

MOVED by Cr GS Wood, seconded by Chairperson PA Hulse:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      approve an amendment to clause 1.1 of the deed of Community Education Trust Auckland (COMET), as follows:

i)       in clause 1.1 the definition of “Areas of greatest education need” is amended by substituting the existing wording with:

“means those areas (whether geographical regions of Auckland, demographic groups or sections of educational curriculum) determined by the Trustees from time to time as having the greatest education needs”

b)      delegate to the Chief Executive of Auckland Council the authority to sign the Deed of Amendment on behalf of Auckland Council.

CARRIED

 

 

12        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

13        Procedural motion to exclude the public

 

Resolution number COU/2016/6

MOVED by Chairperson PA Hulse, seconded by Cr GS Wood:  

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Board Appointments: Mangere Mountain Education Trust (MMET)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about the candidate for the position of trustee in the Mangere Mountain Education Trust.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

12.36pm          The public was excluded.

 

12.36pm          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Board Appointments: Mangere Mountain Education Trust (MMET)

 

Resolution number COU/2016/7

MOVED by Deputy Chairperson CM Penrose, seconded by Cr GS Wood:  

b)      note that the report and attachments will remain confidential, but clause a) can be made publicly available once candidates have been notified.

 

 

12.36 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................