Council Controlled Organisations Governance and Monitoring Committee
OPEN MINUTES
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Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 1 March 2016 at 9.30am.
Chairperson |
Deputy Mayor Penny Hulse |
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Deputy Chairperson |
Cr Calum Penrose |
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Members |
Cr Anae Arthur Anae |
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Cr Cameron Brewer |
From 9.32am, Item 9 |
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Cr Dr Cathy Casey |
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Member Precious Clark |
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Cr Chris Darby |
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Cr Denise Krum |
From 9.56am, Item 9 |
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Cr Dick Quax |
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Cr Penny Webster |
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Member Glenn Wilcox |
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Cr George Wood, CNZM |
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ABSENT
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Cr Linda Cooper |
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Cr Ross Clow |
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ALSO PRESENT
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Cr Christine Fletcher |
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IN ATTENDANCE
John Crawford |
Chief Executive, Auckland Council Investments Limited |
David Clarke |
Chair, Watercare |
Raveen Jaduram |
CE, Watercare |
Brian Monk |
CFO, Watercare |
Dr Lester Levy |
Chair, Auckland Transport |
Dr David Warburton |
Chief Executive, Auckland Transport |
Richard Morris |
Chief Financial Officer, Auckland Transport |
Wally Thomas |
General Manager – Communications Division, Auckland Transport |
Sir Don McKinnon |
Chair, Regional Facilities Auckland |
Chris Brooks |
Chief Executive, Regional Facilities Auckland |
Paul Brewer |
Director – External Relations, Regional Facilities Auckland |
Simon Tran |
Chief Financial Officer, Regional Facilities Auckland |
Richard Aitken |
Deputy Chair, Panuku Development Auckland |
John Dalzell |
Chief Executive, Panuku Development Auckland |
Carl Gosbee |
Chief Financial Officer, Panuku Development Auckland |
David McConnell |
Chair, Auckland Tourism, Events and Economic Development |
Brett O’Riley |
Chief Executive, Auckland Tourism, Events and Economic Development |
Barbara Imlach |
Chief Financial Officer, Auckland Tourism, Events and Economic Development |
Martin Fairweather |
Chief Operations Officer, Auckland Tourism, Events and Economic Development |
Steffan Panoho |
Manager Trade Partnerships, Auckland Tourism, Events and Economic Development |
Council Controlled Organisations Governance and Monitoring Committee 01 March 2016 |
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1 Apologies
Resolution number COU/2016/1 MOVED by Chairperson PA Hulse, seconded by Member P Clark: That the Council Controlled Organisations Governance and Monitoring Committee: a) accept the apologies from Cr LA Cooper and Cr R Clow for absence. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number COU/2016/2 MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose: That the Council Controlled Organisations Governance and Monitoring Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 1 December 2015, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
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Council Controlled Organisations Second Quarter Reports for 31 December 2015 |
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Two PowerPoint presentations and an updated copy of the Auckland Council Investments Limited Second Quarter report were tabled at the meeting. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Cr C Brewer entered the meeting at 9.32am. Cr AJ Anae left the meeting at 9.45 am. Cr AJ Anae returned to the meeting at 9.50 am. Cr DA Krum entered the meeting at 9.56 am. Member G Wilcox left the meeting at 10.06 am. Member G Wilcox returned to the meeting at 10.11 am. |
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Note: Chairperson PA Hulse vacated the chair at 10.36 am. Deputy Chairperson CM Penrose assumed the chair. |
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Chairperson PA Hulse left the meeting at 10.36 am and returned at 11.22 am. |
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Note: Deputy Chairperson CM Penrose vacated the chair at 11.27 am. Chairperson PA Hulse resumed the chair. |
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Cr C Brewer left the meeting at 11.29 am. Cr GS Wood left the meeting at 11.29 am. Cr GS Wood returned to the meeting at 11.37 am. Cr C Brewer returned to the meeting at 11.57 am. |
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Resolution number COU/2016/3 MOVED by Chairperson PA Hulse, seconded by Cr AJ Anae: That the Council Controlled Organisations Governance and Monitoring Committee: a) receive the report for the second quarter ending 31 December 2015 from Auckland Council Investments Limited b) receive the report for the second quarter ending 31 December 2015 from Watercare Services Limited c) receive the report for the second quarter ending 31 December 2015 from Auckland Transport d) receive the report for the second quarter ending 31 December 2015 from Regional Facilities Auckland e) receive the report for the second quarter ending 31 December 2015 from Panuku Development Auckland. f) receive the report for the second quarter ending 31 December 2015 from Auckland Tourism, Events and Economic Development. |
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a 1 March 2016, Council Controlled Organisations Governance and Monitoring Committee, Item 9 - Auckland Council Investments Limited Updated Second Quarter Report (31 December 2015) b 1 March 2016, Council Controlled Organisations Governance and Monitoring Committee, Item 9 - Auckland Transport Second Quarter Report Presentation c 1 March 2016, Council Controlled Organisations Governance and Monitoring Committee, Item 9 - Auckland Tourism, Events and Economic Development Presentation |
10 |
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Note: Changes to the original motion were incorporated with the agreement of the meeting. |
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Resolution number COU/2016/4 MOVED by Chairperson PA Hulse, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: a) appoint Councillor Denise Krum and Member Precious Clark (subject to Independent Māori Statutory Board approval) from the Council Controlled Organisations Governance and Monitoring Committee to the Board Intern Appointment Panel. |
11 |
Amendment to Trust Deed: Community Education Trust Auckland (COMET) |
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Resolution number COU/2016/5 MOVED by Cr GS Wood, seconded by Chairperson PA Hulse: That the Council Controlled Organisations Governance and Monitoring Committee: a) approve an amendment to clause 1.1 of the deed of Community Education Trust Auckland (COMET), as follows: i) in clause 1.1 the definition of “Areas of greatest education need” is amended by substituting the existing wording with: “means those areas (whether geographical regions of Auckland, demographic groups or sections of educational curriculum) determined by the Trustees from time to time as having the greatest education needs” b) delegate to the Chief Executive of Auckland Council the authority to sign the Deed of Amendment on behalf of Auckland Council. |
12 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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Resolution number COU/2016/6 MOVED by Chairperson PA Hulse, seconded by Cr GS Wood: That the Council Controlled Organisations Governance and Monitoring Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows: C1 Board Appointments: Mangere Mountain Education Trust (MMET)
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
12.36pm The public was excluded.
12.36pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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Resolution number COU/2016/7 MOVED by Deputy Chairperson CM Penrose, seconded by Cr GS Wood: b) note that the report and attachments will remain confidential, but clause a) can be made publicly available once candidates have been notified. |
12.36 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................