I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 30
March 2016
6.00pm
Boardroom
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Dave Tomu
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Deputy Chairperson
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Anita Keestra
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Members
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Asoka Basnayake
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Naoe Hashimoto
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Yee Yang 'Square' Lee
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Angela Lim
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Wong Liu Shueng
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Christian Dee Yao
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Liaison Councillor
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Councillor Denise Krum
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(Quorum 5 members)
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Bree Kurtovich
Democracy Advisor
23 March 2016
Contact Telephone: 021 159 710
Email: bree.kurtovich@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
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Ethnic Peoples
Advisory Panel
30 March 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 World Masters Games 2017 7
6 Sports Facilities Investment Plan and Golf Facilities
Investment Plan - Discussion Documents 11
7 Feedback on the Draft Civil Defence and Emergency Management
Group Plan 2016-2021 47
8 Communications and Media Support 117
9 Information items 119
10 Ethnic Peoples Advisory Panel: work programme update March
2016 137
11 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 17 February 2016, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be discussed
at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Ethnic Peoples
Advisory Panel
30 March 2016
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World Masters
Games 2017
File No.: CP2016/05169
Purpose
1. To seek the Panel’s advice on how
to better engage with the Ethnic Community with participation in the World
Masters Games 2017.
Executive
Summary
2. World Masters Games 2017
(WMG2017) will be held throughout the Auckland and Waikato regions between 21
and 30 April 2017. 25,000 athletes from over 100 different countries will
compete in 28 sports, featuring 45 disciplines, across some 45 venues.
3. The World
Masters Games is the largest participant based, multi-sport event in the world.
In terms of athlete numbers, it is bigger in scale than even the Olympics. The
World Masters Games is a unique event that is underpinned by a sport-for-all
philosophy. Governed by the International Masters Games Association, the event
is held every four years and is open to sports people of all abilities, with
the minimum age limit set by each sporting discipline. Toronto staged the first
World Masters Games in 1985. Since then, World Masters Games have also taken
place in Denmark (1989), Brisbane (1994), Portland, Oregon (1998), Melbourne
(2002), Edmonton (2005), Sydney (2009) and Torino, Italy (2013).
4. WMG2017 will
offer the largest ever Para-Sport programme as part of a World Masters Games
event. The following 11 Para-Sports will be available in the sports programme:
Archery, Athletics, Badminton, Canoe, Cycling, Lawn Bowls, Rowing, Swimming,
Table Tennis, Tennis and Triathlon. Events in each sport have been identified
in conjunction with each sport delivery partner.
5. Jennah
Wootten, Chief Executive of World Masters Games 2017, will seek advice from the
Panel on how to better engage with older people regarding participation in this
event.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the presentation.
b) provide advice and feedback to
Jennah Wootten Chief Executive and Tim Downson, General Manager Ceremonies
and Events, World Masters Games 2017.
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Attachments
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No.
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Title
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Page
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aView
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20160330, Ethnic Peoples Advisory Panel, World Masters
Games 2017, Briefing Paper
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8
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Signatories
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Authors
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Jenna Wootten - Chief Executive, World Masters Games
2017
Tim Dowson - General Manager Ceremonies and Events, World
Masters Games 2017
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
30 March 2016
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Sports Facilities Investment Plan and Golf Facilities
Investment Plan - Discussion Documents
File No.: CP2016/05098
Purpose
1. To provide copies of the
discussion documents for the Sports Facilities Investment Plan and the Golf
Facilities Investment Plan and seek feedback on these documents.
Executive
Summary
Sports Facilities Investment Plan –
Discussion Document
2. One of the key functions of
Auckland Council is to undertake long-term planning for the provision of
services and facilities to meet the demands of a changing population.
3. The attached Sports
Facilities Investment Plan – Discussion Document has been prepared for
engagement with stakeholders to explore investment possibilities and to develop
a robust investment framework to inform future funding decisions.
4. The key challenge addressed in
the discussion document is to find a way to effectively respond to increasing
demand for sports facilities over the next 20 years in the face of growing
financial and land supply constraints. Delivering a return on investment in
terms of physical activity, community and social as well as economic outcomes
is also fundamental.
5. At its 30 March meeting, the
Ethnic Peoples Advisory Panel will be invited to share its views and experience
on any access, supply and demand issues currently faced by various ethnic
groups. Auckland Council would also like feedback on investment options to
increase sport participation across ethnic groups.
6. Initial
feedback from the meeting will be recorded. Additional written feedback from
the panel on the discussion document would be gratefully received. The feedback
process closes on 21 April 2015. All feedback received will be
considered before drafting the Sports Facilities Investment Plan, which
will set out Auckland Council’s investment framework and priorities for sports
facilities.
Golf Facilities Investment
Plan – Discussion Document
7. A Golf Facilities Investment
Plan – Discussion Document has also been prepared. Its
primary focus is to review the performance of the
council’s investment in golf against expectations. Auckland Council will
use the discussion document to engage with stakeholders and to gain a detailed
understanding of the performance of its investments.
8. Auckland Council would like to
hear the Ethnic Peoples Advisory Panel’s views and experience about golf
facilities across Auckland and record any suggestions it has regarding
council’s golf investment as it relates to various ethnic groups.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) provide initial feedback on the
two discussion documents during the meeting, particularly regarding
investment options to increase sport participation and suggestions for
Auckland Council’s golf investment.
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Attachments
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No.
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Title
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Page
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aView
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Sports Facilities Investment Plan - Discussion
Document
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13
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bView
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Golf Facilities Investment Plan - Discussion Document
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33
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Signatories
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Author
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Nancy Chu - Policy Analyst
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Authorisers
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Kataraina Maki - GM - Community & Social Policy
Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Feedback on the Draft Civil Defence and Emergency
Management Group Plan 2016-2021
File No.: CP2016/01867
Purpose
1. To seek
feedback from the Ethnic Peoples Advisory Panel as experts, and members of
their community, on the Draft Civil Defence and Emergency Management Group Plan
2016-2021.
Executive
Summary
2. Auckland Council
is required under the Civil Defence and Emergency Management Act (2002) to
develop and review the direction for civil defence and emergency activities
within Auckland through a five yearly review of the Civil Defence and Emergency
Management (CDEM) Group Plan. The current CDEM Group Plan for Auckland is due
to expire in June 2016.
3. A draft Auckland
Civil Defence and Emergency Management (CDEM) Group Plan 2016-2021 (draft Group
Plan) has been developed for consultation (a copy is appended as Attachment A).
The draft Group Plan is primarily centered on community empowerment and
resilience across all environments (social, economic, environmental and
infrastructure).
4. This report asks
the panel to provide feedback on the draft Group Plan.
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Recommendation
That the Ethnic Peoples
Advisory Panel:
a) provide
feedback on the draft Civil Defence and Emergency Management Group Plan
2016-2021.
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Comments
5. The Auckland
CDEM Group is a statutory committee of Auckland Council as required under
section 12 of the CDEM Act. The CDEM Group has overall responsibility for the
provision of CDEM within Auckland. It comprises five elected members of the
Auckland Council and a number of co-opted observers from CDEM agencies invited
by the committee to attend.
6. The CDEM Group
has delegated authority to develop, approve, implement, and monitor the CDEM
Group Plan. The purpose of the Group Plan is to enable the effective, efficient
and coordinated delivery of CDEM across Auckland while building a resilient
Auckland with our communities. All CDEM groups are required every five years to
consult on the development of group plans under the CDEM Act (2002). The
current Group Plan for Auckland expires at the end of 2016.
7. The draft Group
Plan has been developed as a framework for action which will form the basis for
more detailed business planning and development of civil defence and emergency
management work programmes. The key framework areas for consultation are:
· Knowledge through education
· Volunteer participation
· Emergency Management planning
· Business and organisational resilience
· Strong partnerships
· Response capability and capacity
· Information and communications technologies
· Build Back better
· A safe city
· Research
· Building resilient communities
8. Like the rest
of the populace, all aspects of life for ethnic peoples are affected in an
emergency. However we recognise that we need to consider appropriate forms of
personal and community preparedness and public education, immediate emergency
response capability, long term recovery planning for ethnic peoples, during and
after an emergency in Auckland.
9. It is noted
that for some ethnic communities, there may be communication barriers during an
emergency if English is not a first language, or the primary language of
communication. Receiving or accessing information may also be difficult for
some people if they have limited access to media such as radio, television, or
the internet.
10. Feedback from
the panel at a workshop prior to the development of the draft Group Plan
focused on how to support international students, particularly as they were
unlikely to have physical or familial connections in New Zealand. (This
feedback was also provided by the Youth Advisory Panel). As ethnic communities
are spread throughout Auckland, the panel noted the importance of planning at a
neighbourhood, and location, level. The Youth Advisory Panel also suggested
that educating community leaders, and in schools, would provide a mechanism for
communicating the role of CDEM, and what to do in an emergency situation, to
ethnic communities.
11. Public
consultation timelines on the draft Group Plan is from 15 February to 18 April
2016 with significant consultation as part of the Have your Say annual plan
events. The final Group Plan is due to be formally adopted by the CDEM
Committee in August 2016.
Consideration
Local
Board views and implications
12. Local board
portfolio holders have been briefed on issues relevant to the draft Group Plan
and, on their recommendation, workshops were held with 20 of the local boards
in October 2015. The results of these workshops helped formulate relevant
sections of the draft Group Plan.
13. Local board views
on the draft Group Plan will be sought in February and March 2016 through a
report on their business meeting agendas. Subject to consultation, the Group
Plan indicates a wider role for local boards in emergency management.
Māori
impact statement
14. Māori will
have the opportunity to submit on the draft Group Plan during the statutory
consultation phase.
15. In addition, the
CDEM department is developing a Māori Responsiveness Plan to support a
more proactive approach to engaging iwi and mataawaka in emergency management
planning.
Implementation
16. The draft Group
Plan is to be adopted by the CDEM Committee in August 2016. The Group Plan is
also provided to the Ministry of Civil Defence and Emergency Management for
review.
Attachments
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No.
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Title
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Page
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aView
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Draft Auckland Civil Defence and Emergency Management
Group Plan 2016-2021
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51
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bView
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Process for development of draft Group Plan
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115
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Signatories
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Author
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Janice Miller - Manager Logistics
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Authorisers
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John Dragicevich - Director Civil Defence and
Emergency Management
Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples Advisory
Panel
30 March 2016
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Communications and Media Support
File No.: CP2016/04707
Purpose
1. To provide a
brief update on the communications and media support for the Ethnic People’s
Advisory Panel.
Executive
Summary
2. Mike George,
Senior Communications Advisor, will provide a brief update.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the
introduction from Mike George, Auckland Council Communications Advisor, and
accept communications and media support for the Ethnic People’s Advisory
Panel
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Teresa Burnett - Manager Corporate Communication
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
30 March 2016
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Information items
File No.: CP2016/04706
Purpose
1. The Chair will
give a verbal update on any items of interest, and will invite members to give
brief updates on matters of relevant significance to the panel’s work.
2. The Ethnic
Peoples Advisory Panel had previously asked whether a workshop should be held
to up-skill panel members on Te Tiriti o Waitangi/Treaty of Waitangi. The Chair
will ask for an update from the Bernard Te Paa, Lead Officer Support.
3. Bernard Te Paa,
Lead Officer Support, will provide a brief update on the Annual Plan process.
4. The Summit
Working Group will provide a brief update.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the information.
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Attachments
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No.
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Title
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Page
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aView
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20160330, Ethnic Peoples Advisory Panel, Te Tiriti o
Waitangi/Treaty of Waitangi presentation.
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121
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Signatories
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Author
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Suad Allie - Democracy Advisor
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples Advisory Panel: work programme update
March 2016
File No.: CP2016/04928
Purpose
1. To note updates on the Ethnic
Peoples Advisory Panel’s work programme.
Executive
summary
2. This report includes an update
on the panel’s work programme and the advice provided to the council.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) note the panel’s work programme
updates.
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Comments
3. Staff will discuss work
programme priority, and community-summit related progress.
Attachments
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No.
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Title
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Page
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aView
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Work programme 2015/2016 for Ethnic Peoples Advisory
Panel
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139
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bView
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Ethnic Peoples Advisory Panel - Advice and Feedback
Schedule March 2016
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141
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Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
30 March 2016
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Ethnic Peoples
Advisory Panel
30 March 2016
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