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Ethnic Peoples
Advisory Panel
30 March 2016
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1 Apologies
2 Declaration of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
There were no declarations of interest.
3 Confirmation of Minutes
4 Extraordinary Business
There was no
extraordinary business.
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5
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World Masters Games 2017
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Member C Dee Yao entered the
meeting at 6.08 pm.
Member A Basnayake entered
the meeting at 6.09 pm.
Member
N Hashimoto entered the meeting at 6.25 pm.
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Tim Downson, General Manager
Ceremonies and Events of World Masters Games 2017 presented to the Ethnic
Peoples Advisory Panel regarding the World Masters Games 2017.
A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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Resolution number ETH/2016/8
MOVED
by Member A Lim, seconded by Member Y Lee :
That the Ethnic
Peoples Advisory Panel:
a) receive the presentation
b) provide advice and feedback
to Tim Downson, General Manager Ceremonies and Events, World Masters Games
2017.
CARRIED
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Attachments
a 30 March 2016, Ethnic Peoples
Advisory Panel, World Masters Games 2017, Presentation
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6
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Sports Facilities Investment Plan and Golf Facilities Investment
Plan - Discussion Documents
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Paul Marriott-Lloyd, Team
Leader Parks & Recreation Policy spoke to the Ethnic Peoples Advisory
Panel regarding the Sports Facilities Investment Plan and Golf Facilities
Investment Plan - Discussion Documents.
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Resolution number ETH/2016/9
MOVED
by Member C Yao, seconded by Member M Msopero:
That the Ethnic
Peoples Advisory Panel:
a) thank Paul Marriott-Lloyd
for his attendance
b)
provide initial feedback on the two discussion documents during
the meeting, particularly regarding investment options to increase sport
participation and suggestions for Auckland Council’s golf investment.
CARRIED
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7
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Feedback on the Draft Civil Defence and Emergency Management Group
Plan 2016-2021
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Kiri Maxwell,
Senior Advisor Readiness, Civil Defence and Emergency Management spoke
to the Ethnic Peoples Advisory Panel regarding Feedback on the Draft Civil
Defence and Emergency Management Group Plan 2016-2021.
Submissions to Shape Auckland
were sought from Panel members and their networks.
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Resolution number ETH/2016/10
MOVED
by Member N Hashimoto, seconded by Member A Basnayake:
That the Ethnic
Peoples Advisory Panel:
a)
thank Kiri Maxwell for her attendance
b)provide feedback on the draft Civil Defence and Emergency
Management Group Plan 2016-2021.
CARRIED
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8
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Communications and Media Support
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Member A
Lim left the meeting at 8.06 pm.
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Mike George,
Auckland Council Communications Advisor, spoke to the Ethnic Peoples
Advisory Panel regarding Communications and Media Support.
The Panel also discussed its concerns
in response to recent safety incidents in the international student
community.
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Note: Changes
to the original motion were made with the agreement of the meeting.
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Resolution number ETH/2016/11
MOVED
by Member Y Lee, seconded by Member C Yao:
That the Ethnic
Peoples Advisory Panel:
a)
thank Mike George for his attendance
b)
receive the update regarding ways he can
provide communications and media support to the Ethnic Peoples Advisory Panel
c)
chair request that Lead Officer Support Bernard Te Paa and
Deputy Lead Officer Support Abigael Vogt, facilitate the Ethnic Peoples Advisory Panel members engagement
with the Mayor’s Office for the purpose of providing advice on the safety
issues of international students
d)
request that Mike George support the Ethnic
Peoples Advisory Panel to issue appropriate communications
(e.g. media release) regarding the safety issues of international students,
alongside other Council communications on this topic, and in alignment with
Council’s advisory panel terms of reference.
CARRIED
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9
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Information items
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Te Tiriti o Waitangi/The
Treaty of Waitangi presentation was deferred to the next
meeting.
Member Y Lee provided
a verbal update on the Summit Working Group.
The panel members discussed
considerations and options for panel activities in 2016, including actions leading
up to the local body elections.
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Note: Changes
to the original motion were made with the agreement of the meeting.
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Resolution number ETH/2016/12
MOVED
by Member N Hashimoto, seconded by Member A Basnayake:
That the Ethnic
Peoples Advisory Panel:
a)
defer the Te Tiriti o Waitangi/The Treaty of Waitangi
presentation to the next meeting
b)
receive the update from the Summit Working Group.
CARRIED
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10
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Ethnic Peoples Advisory Panel: work programme update March 2016
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Austin Kim,
Principal Advisor Panels provided the Ethnic Peoples Advisory Panel
with an update for March 2016 on the panel’s work programme.
This was the last meeting for
Suad Allie as Democracy Advisor for the Ethnic Peoples Advisory Panel. Bree
Kurtovich would support this panel going forward.
Bernard Te Paa, Lead Officer
Support advised that roles and responsibilities of panels leading up to the
election will change, and that a process of information sharing will
commence.
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Resolution number ETH/2016/13
MOVED
by Member Y Lee , seconded by Member M Msopero:
That the Ethnic
Peoples Advisory Panel:
a)
note the panel’s work programme updates
b)
note a process of information sharing will commence for
the next three meetings, commencing with basic guidelines for panel members
leading into the election period.
CARRIED
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11 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
8.49 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ethnic Peoples Advisory Panel
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
