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Finance and
Performance Committee
17 March 2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no local
board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Presentations from the Auckland Regional Amenities Funding Board
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Cr SL Stewart entered the meeting at
9.35am
Cr WD Walker entered the meeting at
9.36am
Cr J Watson entered the meeting at
9.40am
Cr AM Filipaina entered the meeting at
9.52am.
Deputy Mayor PA Hulse entered the
meeting at 9.58am.
Cr JG Walker entered the meeting at
10.05am.
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Resolution number FIN/2016/16
MOVED
by Chairperson MP Webster, seconded by Cr C Casey:
That the Finance and
Performance Committee:
a) thank the
representatives from Auckland Philharmonia Orchestra and New Zealand Opera,
for their attendance and the information provided.
CARRIED
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10
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Disposals recommendation report
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Resolution number FIN/2016/17
MOVED
by Cr CM Penrose, seconded by Cr GS Wood:
That the Finance and
Performance Committee:
a) approve,
subject to the satisfactory conclusion of any required statutory processes,
the disposal of the land at:
i) part 146-152 Great South Road, Papakura comprised of an estate of
Stratum in Freehold more or less being Unit H comprising approximately 3413m2,
a 1/9 share in Accessory Unit 1 comprising approximately 1255m2 and
a 1/2 share in Accessory Unit 2 comprising approximately 12m2,
Deposited Plan 163462 contained in certificate of title NA98C/387;
ii) Middleton
Road, Drury comprised of an estate in fee simple comprising approximately
9939m2 more or less being Section 1
SO 417727 contained in certificate of title CFR 484772;
iii) part
Horseshoe Bush Road (also known as Lime Access Road), Dairy Flat comprised of
an estate in fee simple comprising approximately 2.2840 hectares more or less
being Section 1 SO 68946 contained in
certificate of title NA118B/596.
b) agree
that final terms and conditions be approved under the appropriate
delegations.
CARRIED
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11
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Extending Auckland Council's Guarantee of Eden Park Trust's $40
million ASB bank facility
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Member DE Taipari entered the meeting
at 10.13am.
Cr D Quax entered the meeting at 10.20am.
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Resolution number FIN/2016/18
MOVED
by Chairperson MP Webster, seconded by Cr AJ Anae:
That the Finance and
Performance Committee:
a) approve delegation to
the Group Chief Financial Officer to approve the terms to extend Auckland
Council’s guarantee for Eden Park Trust’s $40 million ASB Extendible
Term Committed Cash Advances Facility Agreement from 30 November 2017 to
1 October 2019.
b) approve delegation to
the Group Chief Financial Officer to approve the terms of the Guarantee Side
Deed to extend the principal repayment holiday of Auckland Council’s
$6,544,550 loan to Eden Park Trust from 30 November 2017 to 1 October 2019.
CARRIED
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14
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Museum of Transport and Technology - 2016/2017 Funding Levy
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Cr SL Stewart left the meeting at
10.43 am.
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Resolution number FIN/2016/21
MOVED
by Cr CE Fletcher, seconded by Cr C Darby:
That the Finance and
Performance Committee:
a) approve the 2016/2017
Museum of Transport and Technology levy of $13.1 million, as recommended by
Regional Facilities Auckland.
b) direct the Museum of
Transport and Technology to place an increased focus on generating non-rates
revenue.
c) advise
the Museum of Transport and Technology that Auckland Council must agree
council’s funding of any major capital redevelopment of the Museum, before
any funding for future levy requests in respect of the master plan (2017 and
beyond) is considered.
d) note
the concerns raised by Regional Facilities Auckland regarding the MOTAT
Society’s decision to undertake its own board appointments and strongly
recommend to the MOTAT Society that it continue with the joint board appointment
programme.
e) authorise
the chair of the Finance and Performance Committee to write to the Minister
for Arts, Culture and Heritage, Hon. Maggie Barry to discuss opportunities
for improving the governance and funding of Auckland’s Museums.
CARRIED
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15
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Auckland War Memorial Museum Funding 2016/2017 : Approval of the
Annual Grant
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Resolution number FIN/2016/22
MOVED
by Cr AJ Anae, seconded by Cr CM Penrose:
That the Finance and
Performance Committee:
a) note
that the total levy applied for by the Auckland War Memorial Museum is
$29,840,000.
b) approve
funding for the operational costs for the Auckland War Memorial Museum being
$20,795,000 as recommended by Regional Facilities Auckland.
c) note
that the Auckland War Memorial Museum is progressing a $166 million programme
of capital project works over the ten year period commencing 2016-2025.
d) note
that council staff are working with the Auckland War Memorial Museum to
obtain more detail around the capital projects and investigate opportunities
for alternative funding including debt funding.
e) delegate
the chair and the deputy chair of the Finance and Performance Committee
authority to agree the terms for funding the capital requirements for the
Auckland War Memorial Museum.
f) authorise
the chair of the Finance and Performance Committee to write to the Minister
for Arts, Culture and Heritage, Hon. Maggie Barry to discuss opportunities
for improving the governance and funding of Auckland’s Museums.
CARRIED
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16
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Impact Assessment of the Region-wide Swimming Pool Pricing Policy
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Resolution number FIN/2016/23
MOVED
by Mayor LCM Brown, seconded by Cr GS Wood:
That the Finance and
Performance Committee:
a)
agree to circulate the Impact
Assessment of the Region-wide Swimming Pool Pricing Policy 2013-2015
(Attachment A of the agenda) to all local boards for their information and to
inform the 2017/18 Annual Plan process.
b)
request a report back to the Parks,
Recreation and Sport Committee on participation measures and antisocial
behaviour, safety and wellbeing at swimming pools across the region.
CARRIED
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17
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Contributions Policy
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Note: Clauses a) to d) where incorporated into the resolutions
with the agreement of the meeting.
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Resolution number FIN/2016/24
MOVED
by Chairperson MP Webster, seconded by Cr GS Wood:
That the Finance and Performance Committee:
a)
agree to provide a stronger local connection between
where development contributions are collected and spent by
increasing the number of funding areas for development contributions.
b)
note that the more local funding areas provide
flexibility to accommodate the needs of growth priority areas and special
housing areas.
c)
agree to increase stormwater funding
areas from 22 to 36 (which includes 34 local funding areas).
d)
agree to increase parks funding areas from
4 to 26 (which includes 22 local funding areas).
e)
adopt for consultation a proposal to amend to
the funding areas for stormwater, reserve acquisition, reserve development
and community infrastructure in the Contributions policy and other minor
amendments.
f)
agree the process for consultation as
set out in the report.
g)
delegate to the Group Chief Financial
Officer the power to appoint staff to attend the consultation event and hear
the views of interested parties.
CARRIED
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18
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Auckland Council Group half year financial results to 31 December
2015
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A PowerPoint presentation was
provided. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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Resolution number FIN/2016/25
MOVED
by Cr CE Fletcher, seconded by Cr LA Cooper:
That the Finance and
Performance Committee:
a) receive
the Auckland Council Group half year financial results to 31 December 2015
report.
CARRIED
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Attachments
a 17 March 2016 - Finance and Performance
Committee - Item 18 Auckland Council Group half year financial results to 31
December 2015 - presentation.
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Note: The
meeting adjourned at 12.37pm and reconvened at 1.08pm. When the meeting
reconvened Cr AJ Anae, Cr DA Krum and Cr SL Stewart were not present.
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19
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Tamaki Infrastructure Investment
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This item was taken in the confidential section as Item C3.
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20
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Treasury Management Policy
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Cr JG Walker left the meeting at
1.30pm.
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Resolution number FIN/2016/26
MOVED
by Cr LA Cooper, seconded by Cr GS Wood:
That the Finance and
Performance Committee:
a) approve minor amendments
to the Treasury Management Policy for the Local Government Act, Local
Government Funding Agency, Crown Loan and foreign currency borrowings.
b) approve an
amendment to the Treasury Management Policy to clarify that Treasury staff
carry out the council’s treasury activities in accordance with the
Treasury Management Policy.
CARRIED
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21
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Alternative Sources of Financing work programme
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Cr DA Krum
returned to the meeting at 1.25pm.
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Resolution number FIN/2016/27
MOVED
by Chairperson MP Webster, seconded by Cr CE Fletcher:
That the Finance and
Performance Committee:
a) note that a proposal on
recommended financing options for the council’s corporate office property
portfolio will be presented to the 13 May 2016 Finance and Performance
Committee meeting.
CARRIED
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Cr SL Stewart returned to the meeting at
1.47pm.
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22
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Diversified Financial Asset Portfolio and Insurance
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Resolution number FIN/2016/28
MOVED
by Cr LA Cooper, seconded by Cr GS Wood:
That the Finance and
Performance Committee:
a) note
the report on the 2016/17 insurance renewal and the proposed future direction
for insurance and the Diversified Financial Asset Portfolio.
b) note that staff will submit a formal recommendation
regarding the matters referred to in this report to the Finance and
Performance Committee in May or June 2016.
CARRIED
Note: Pursuant to Standing Order 1.8.6, Councillor
C Casey requested that her dissenting vote against be recorded.
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Mayor LCM Brown left the meeting at 2.15pm.
Cr C Brewer left the meeting at 2.30pm.
25 Consideration
of Extraordinary Items
There
was no consideration of extraordinary items.
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26 Procedural motion to
exclude the public
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Resolution
number FIN/2016/31
MOVED by Chairperson MP Webster, seconded by Member
DE Taipari:
That the
Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Securities
Update
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(g) - The
withholding of the information is necessary to maintain legal professional
privilege.
s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains legal advice and information about the council's listed
securities.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Civic
Administration Building
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains commercially sensitive information regarding commercial
negotiations.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3 Tāmaki
Infrastructure Investment
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The
withholding of the information is necessary to protect information where
the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains information relating to the provision of infrastructure
which is the subject of an upcoming procurement process. Releasing this
information prior would prejudice the commercial position of Panuku
Development Auckland or Auckland Council.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
Note: Pursuant to
Standing Order 1.8.6 Councillors C Casey, WD Walker and J Watson requested
that their dissenting votes against be recorded.
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2.38pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.47pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C3
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Tāmaki Infrastructure Investment
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Resolution number FIN/2016/36
MOVED
by Cr DA Krum, seconded by Deputy Mayor PA Hulse:
That the Finance and
Performance Committee:
g)
agree that the report and decisions remain confidential until the
Crown’s upcoming procurement has commenced, or earlier if agreed by the Chair
of the Finance and Performance Committee.
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3.48pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
