Agenda of Franklin Local Board

Franklin Local Board

22 March 2016

Proposed Transfer of Land Adjacent to Lake Pokorua

File No.: CP2016/02673

Purpose

1. To seek endorsement from Franklin Local Board for the transfer of Lot 2 DP 171960 (see Attachment A) to Te Ara Rangatū o te Iwi o Ngāti Te Ata Waiōhua Incorporated.

Executive Summary

2. In 1994, the Franklin District Council approved an application for a five lot subdivision. Subsequently a pā site with cultural significance to Ngāti Te Ata was damaged during the construction of a road to service the new subdivision.

3. Franklin District Council then acquired two lots from the subdivision under the Public Works Act 1981 with the majority of funding coming from a $150,000 public indemnity insurance pay-out. Franklin District Council resolved to gift Lot 2 DP 171960, which contains the pa site, to Ngāti Te Ata. However, the proposed transfer was delayed and the resolution was not recorded in accordance with section 31 of the Local Government (Tamaki Makaurau Reorganisation) Act 2009.

4. It is proposed that Auckland Council now give effect to the previous decisions of the Franklin Local Board by transferring Lot 2 DP 171960 to an iwi-based trust to preserve the cultural artefacts and manage the ecological features of the land.

Recommendation/s

That the Franklin Local Board recommend that the Finance and Performance Committee approve the transfer of Lot 2 DP 171960 to Te Ara Rangatū o te Iwi o Ngāti Te Ata Waiōhua Incorporated.

Comments

Background

5. Land adjacent to Lake Pokorua in Kohekohe was part of a five lot subdivision in 1994. A pā site of cultural significance to Ngāti Te Ata was damaged during the construction of a road to support the subdivision.

6. A claim of negligence was taken against the Franklin District Council. The property to be subdivided had been identified in the cultural heritage inventory as containing several pa sites. However the subdivision application was never checked against the inventory or any other provisions under Historic Places Act 1993.

7. In October 1995, Franklin District Council resolved (1995/10/22) to purchase and to divide Lot 2 DP 171960 and Lot 3 DP 171960 into the following three sections:

a) a historical Reserve to include middens (Lot 3 – Pokorua Historic Reserve)

b) a substantial block to be transferred to Ngāti Te Ata (the majority of Lot 2)

c) a small piece of wetland to be transferred to the Department of Conservation (a small piece in the North East corner of Lot 2).

8. In accordance with a negotiated settlement to the negligence claim, these lots were acquired under the Public Works Act 1981. Lot 2 was purchased for $150,000 with a public indemnity insurance pay-out to Franklin District Council and Lot 3 was purchased for $50,000. The acquisition took place in 1996, however, the land was not registered until 2009.

9. In 2010, Franklin District Council reconfirmed its previous decision on the division of land adjacent to Lake Pokorua and several operational matters (see Attachment B). However, this resolution was not recorded in accordance with section 31 of the Local Government (Tamaki Makaurau Reorganisation) Act 2009. As such it was not actioned when Franklin District Council was amalgamated into Auckland Council.

Department of Conservation

10. In February 2015, council received formal notification from the Department of Conservation that it does not want to assume ownership of the wetland. The Department noted that the costs of maintaining the land outweighed its ecological value.

Land Status and Valuation

11. Lot 2 is currently a non-service asset. Council has no plans for its future use or development. It has a current valuation of $385,000.

Proposed Land Transfer

12. It is proposed that council transfers Lot 2 DP 171960 to Ngāti Te Ata. This option best achieves the following policy objectives:

a) to provide redress to Ngāti Te Ata

b) to preserve and protect the archaeological and ecological sites.

13. It also gives effect to the previous resolutions of Franklin District Council and the expectations raised with the iwi.

14. Other options were considered, including leasing the land to the iwi, selling the land, or turning the land into a reserve. These have been discounted as they do not provide suitable redress to the iwi or match the expectations raised by the resolutions of the Franklin District Council.

Next Steps

15. It is proposed that Auckland Council transfer Lot 2 DP 171960 to Te Ara Rangatū o te Iwi o Ngāti Te Ata Waiōhua Incorporated. This is the asset-holding and governance vehicle of Ngāti Te Ata. It is a legal entity which operates for charitable purposes, including to

a) educate and otherwise heighten the awareness of Ngāti Te Ata in respect of the cultural heritage of Ngāti Te Ata and Māori in general

b) benefit the community at large, by encouraging the protection of New Zealand’s natural resources, the environment and encouraging conservation.

16. Following the transfer the trust will assume responsibility for the preservation of all cultural artefacts and management of the land, including any maintenance costs.

Risk

17. The primary risk associated with the proposed land transfer is that it could be seen as creating a precedent. This risk can be effectively mitigated by clearly communicating that Auckland Council is implementing the decisions previously taken by Franklin District Council.

Consultation

18. At a workshop with the Franklin Local Board on 22 September 2015, staff presented options for the potential management or disposal of land adjacent to Lake Pokorua. The Local Board indicated a preference for this land to be transferred to Ngāti Te Ata and staff were advised to consult with the iwi.

19. Staff subsequently held three hui with Dame Nganeko Minhinnick from Ngāti Te Ata on:

a) 8 October 2015

b) 10 November 2015

c) 4 December 2015.

20. At these meetings Dame Nganeko Minhinnick expressed a strong desire for the land to be transferred so that Ngāti Te Ata can act as kaitiaki of the pa site and surrounding lands.

Local Board views and implications

21. The Local Board have previously indicated a preference for this land to be transferred to Ngāti Te Ata.

Māori impact statement

22. The proposed land transfer would enhance the ability to Ngāti Te Ata manage and protect its cultural resources. It would also help the iwi achieve its aspirations to establish marae and papakainga housing. These are key priorities for outcomes in the Māori and Auckland Plans.

Implementation

23. Subject to the decisions of the Franklin Local Board, a report will be submitted to the Finance and Performance Committee recommending the transfer of Lot 2 DP 171960 to Te Ara Rangatū o te Iwi o Ngāti Te Ata Waiōhua Incorporated. It would also recommend that the deed of transfer include a clause providing for the land to revert to council if Ngāti Te Ata seek to dispose of it at some point in the future.

Attachments

No.	Title	Page
a View	Aerial View of Lot 2 and Land Adjacent to Lake Pokorua	15
b View	Franklin District Council Resolution Lake Pokorua	17

Signatories

Authors

Paul Marriott-Lloyd - Team Leader

Letitia McColl - Senior Advisor Portfolio Review, Panuku Development Auckland

Erin Taylor - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Approval for development of surf life saving and community facility at Karioitahi

File No.: CP2016/03145

Purpose

1. To seek support for the reclassification of a portion of Karioitahi Gap Domain Recreation Reserve and approval for an agreement to lease to Surf Life Saving Kariaotahi Incorporated to facilitate a proposed new building to replace their current building.

Executive Summary

2. Surf Life Saving Kariaotahi Incorporated (the Club) is seeking to replace their existing building at Karioitahi Gap Domain Recreation Reserve, 685 Karioitahi Road. The building is proposed primarily for surf life-saving purposes and is envisaged would also provide for other community uses.

3. The land is held as recreation reserve under the Reserves Act 1977. While the main purpose of the proposed new building aligns with the classification it does not support all the activities envisaged. It is recommended a portion of the land be re-classified to Local Purpose (Surf Life Saving, Surf Education Accommodation, Kiosk and Community Buildings) Reserve to enable these activities. This falls under the Parks, Recreation and Sport Committee delegation.

4. To facilitate the development of the new surf lifesaving and community facility, approval of an agreement to lease for a two year period is sought, with a one year period of renewal; subject to public consultation under the Reserves Act 1977. Should consultation result in the proposal progressing, the agreement to lease can be issued. Upon successful completion of the project a new community lease can be issued. The terms of the lease will align with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Recommendation/s

a) That the Franklin Local Board support a recommendation to the Parks, Recreation and Sport Committee that a portion of Karioitahi Gap Domain Recreation Reserve (approximately 1822m² of Pt Allot 469 Waipipi Parish) be reclassified from Recreation Reserve to Local Purpose (Surf Life Saving, Surf Education Accommodation, Kiosk and Community Buildings) Reserve subject to Section 61 of the Reserves Act 1977.

b) That the Franklin Local Board agree to meet the costs of surveying the land to be reclassified (approximately 1822m² of Pt Allot 469 Waipipi Parish) estimated at $7000.00.

c) That the Franklin Local Board approve public notification in accordance with the Reserves Act 1977 of the intention to lease approximately 1822m² of Karioitahi Gap Domain Recreation Reserve (685 Karioitahi Road) to Surf Life Saving Kariaotahi Incorporated, for the construction and use of a new facility as outlined in Resource Consent R/LUC/2013/4552.

d) That the Franklin Local Board grants an agreement to lease, subject to the result of the public notification process, to Surf Life Saving Kariaotahi Incorporated for approximately 1822m² of Karioitahi Gap Domain Recreation Reserve (685 Karioitahi Road) as indicated on the lease plan (Attachment B) for two years from 1 June 2016 with one renewal for a further term of one year if required.

e) That the Franklin Local Board require that the agreement to lease to Surf Life Saving Kariaotahi Incorporated be subject to the following:

i) Surf Life Saving Kariaotahi Incorporated securing all funding for the project prior to the commencement of construction works;

ii) Surf Life Saving Kariaotahi Incorporated providing evidence, to the satisfaction of council officers, of a sustainable ongoing operational budget to fund the facility into the future;

iii) the establishment of a project control group including club representatives and specialist council staff to oversee the detailed planning and construction phases;

iv) Surf Life Saving Kariaotahi Incorporated obtaining all regulatory consents required for the development of the facility;

v) conditions to be supplied by the Manager Parks (South) to manage construction and reinstatement conditions to be complied with.

f) That the Franklin Local Board note that the local board will need to nominate a hearings panel to consider any submissions received following the public notification process and make a decision.

g) That the Franklin Local Board grant a community ground lease to Surf Life Saving Kariaotahi Incorporated for approximately 1822m² of Karioitahi Gap Domain Recreation Reserve (685 Karioitahi Road) as indicated on the lease plan (Attachment B) following the agreement to lease resolution d) being executed, and upon the successful completion of the building project and the issue of a building certificate of compliance subject to the following terms and conditions:

i) term - 10 years from the date of building certificate of compliance with one 10-year right of renewal;

ii) rent – $1.00 plus GST per annum if demanded;

iii) the lease to allow provision for sublease of part of the building to a community partner in the project if approved by council;

iv) an approved community outcomes plan to be attached to the lease document;

v) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Comments

5. Surf Life Saving Kariaotahi Incorporated is seeking to replace their existing building at Karioitahi Gap Domain Recreation Reserve, 685 Karioitahi Road, Karioitahi. The existing building is too small for growing needs and has structural water ingress issues.

6. A three level building is proposed. Attachment A shows the location of the existing (and proposed) building in the area, Attachment B shows the new lease site plan and Attachment C shows the proposed building plans and elevations. The building includes a basement level with vehicle access for secure parking and boat storage, a wash down area and first aid room. The ground floor comprises the main clubroom area, training rooms and accommodation. The top floor has a kitchenette and watchtower which will provide improved views of the beach.

7. The building is primarily for surf life-saving purposes. This includes accommodation of approximately 15 bunk beds to support the Club’s operational and educational purposes. Plans include an option to run a kiosk in future which would be operated by the Club for their members and guests.

8. It is envisaged the facility would also provide for other community uses. The Club regularly receives enquiries from other sporting and community groups looking for venues, and this use could contribute financially to the buildings ongoing maintenance. Conditions of the lease would control the use of the building and hire.

9. The proposal includes office space for Ngati te Ata and provision for their use of the facility for community purposes. This use may be in the form of a sublease. The granting of a sublease for this, or any other community group, would need to be approved by the council.

10. The land is currently held as recreation reserve under the Reserves Act 1977 which specifies that the permitted use of the land is to be for purposes associated with recreation. While the purpose of the proposed new building is primarily for surf life-saving which aligns with that purpose, it is noted that some community use is also envisaged. It is therefore recommended that the land be re-classified to Local Purpose (Surf Life Saving, Surf Education Accommodation, Kiosk and Community Buildings) Reserve. The title of the local purpose classification is required to be descriptive in order to enable the proposed activities.

11. It is noted the legal name of the Club stipulates the spelling of the name Kariaotahi and this is what is used, while the legal name of the reserve has the spelling of the area as Karioitahi. Each has been used in this report in its specific context.

Impact assessment

12. The proposed building is to be sited over the footprint of the existing building which will be demolished. While the building will be three stories, the façade includes the use of differing, complementary materials and extensive areas of windows facing the beach. The windows will provide views and passive surveillance and neutral colours are proposed to help the building blend with the surrounding environment.

13. Earthworks are required to level the site including in the carpark area, and to provide for a wastewater disposal field. Public vehicle access to the beach will be unaffected by the proposal and it is anticipated cars will be parked in the area closer to the beach. The carpark will remain unsealed to allow for sand filtering of stormwater.

14. The Clubs application addresses methods to safeguard threatened plant and lizard species in the area. Re-vegetation is also proposed, including densely planting the wastewater disposal field, and would be maintained for three years by the Club to ensure it is self-sustaining.

15. A coastal hazard assessment provided by the Club has been reviewed by the council’s coastal scientist. The assessment indicates the building location is far enough removed from the beach so as not to be susceptible to erosion within the next 50 years. Maintenance of the dune buffer will be important in the long term to protecting the facility. It is noted that the cliff stability behind the building was not assessed however the site was assessed as appropriate through the resource consent process.

16. Management of the Castaways facility on Karioitahi Road have supported the provision of a new surf lifesaving and community training facility, while they do not support competing commercial activities.

17. Under the resource consent conditions construction works will not take place on weekends in the summer or public holidays to minimize disruption to other beach users. Public access to the beach will not be affected.

18. Signage (including commercial or sponsorship signage) would be restricted by the standard lease agreement terms and conditions of the Reserves Act 1977 which stipulate that approval by the council is required before any signage can be installed on the site.

Approvals required

19. Karioitahi Gap Domain Recreation Reserve is owned by the Department of Conservation, but managed by Auckland Council. The local board is asked to support a recommendation by staff to the Parks, Recreation and Sport Committee to reclassify a portion of the land to better suit the community use activities proposed for the building and the needs of the club. The area to be reclassified will need to be surveyed at a cost of approximately $7000. There are currently no funds allocated for this work and the local board is asked for its consideration to meet these costs to enable the project to progress.

20. The reserve management plan was adopted in 1985 and does not contemplate replacement or significant changes to the surf life-saving building or community use facilities. Public notification of the reclassification and intention to lease to the club for the new facility is required. This will provide the public with an opportunity to provide input.

21. If public notification results in no objections, an agreement to lease can be issued. This allows the club surety of tenure while enabling council the opportunity to ensure requirements are met. These requirements include the club providing evidence of the funding in place to cover the costs of the project before they begin. Construction and reinstatement works can be managed by conditions set by the Manager Parks (South).

22. It is recommended the agreement to lease be approved for two years from 1 June 2016, with an option to renew for a further one year, if required. The time period for the commencement of the agreement to lease allows for the public notification process to take place.

23. The leased area includes the land for the building and waste water disposal field. The adjacent planting areas and carpark are not included in the leased area. Special conditions in the agreement to lease would include provision for the planting of the areas adjacent to the building and waste water field and any upgrades the club would require for the carpark, for which they would apply for landowner approval.

24. It is recommended a community ground lease be granted, which would be issued upon the successful completion of the project and commence from the date of issue of a building certificate of compliance, for a term of 10 years with one 10-year right of renewal. The community ground lease would be subject to terms and conditions in accordance with the Reserves Act 1977 and the Community Occupancy Guidelines 2012. A Community Outcomes Plan will be negotiated with the club, approved by the Local Board Community Facilities Portfolio Holder and attached to the lease.

25. It is recommended that the local board nominate a hearings panel to consider any submissions received as a result of the public notification process and make any decisions required.

Funding

26. The council is currently working with Surf Life Saving Northern Region (SLSNR) on a funding agreement for new facilities over the next 20 years. The agreement sets out roles and responsibilities and conditions which apply to the funding.

27. The Club is currently working on detailed costings for the project including demolition of the existing building and associated works to alter carparking, provide the wastewater disposal field and landscaping. The club is seeking funding through the SLSNR project, through private sponsorship and Ngati te Ata as a proposed community partner.

28. Ongoing operational costs for the facility are proposed to be met through a mix of fundraising and grants, beach education and community use charges and contribution from any sub-tenant. It is recommended that any lease be subject to evidence of a sustainable ongoing operational budget being provided, including the agreements that underpin that budget.

Consideration

Local Board views and implications

29. The recommendations within this report fall within the Local Board’s authority relating to the local recreation, sports and community facilities.

30. The recommendations to reclassify the reserve and grant an agreement to lease for this development were presented to the local board at a workshop on 2 February 2016. The local board have indicated support for the development and for the reclassification that would enable this work to take place.

Māori impact statement

31. Eleven iwi groups were contacted in accordance with resource consent guidelines for iwi consultation in this area. Ngati te Ata support the proposal and may make use of the facility. Three other iwi responded (Tainui, Ngati Whatua and Ngati Maru), noting support, no interest and minimal interest not requiring consultation respectively.

32. There are no sites of significance to mana whenua shown on the Proposed Auckland Unitary Plan at this location.

Implementation

33. Resource consent for the proposed building was granted in August 2015. Further work is required for detailed designs and building consents.

34. The club wishes to start works in 2017 to be largely completed by 2018 for their 50th anniversary.

35. The existing water supply for the building and the council toilet block comes from a water bore located near the council toilets. The Club currently pays for the power associated with this (which includes powering the supply to the toilets) and the council owns and maintains the asset. Should the parties agree that this arrangement continue in the future this can be recorded under special conditions in the lease agreement.

36. A potential outside viewing area has been consented but is not currently proposed. This could proceed in future if funding is secured.

37. Costs involved with the public notification of the reclassification and intention to lease and preparation of lease documentation are borne by Auckland Council. The local board is asked to meet the costs of survey (approximately $7000) if the reclassification of a portion of the reserve proceeds.

Attachments

No.	Title	Page
a View	Area Location Plan for Surf Life Saving Kariaotahi Incorporated	25
b View	Leased Areas for Surf Life Saving Kariaotahi Incorporated new facility	27
c View	Building Plans and Elevations for Surf Life Saving Kariaotahi Incorporated new facility	29

Signatories

Authors

Christine Benson - Lease Advisor

Tania Utley - Team Leader Parks & Open Space Specialist (Cen/Sth)

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Rod Sheridan - General Manager Community Facilities

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Out and About Programme Events in Parks for April-June 2016

File No.: CP2016/01667

Purpose

1. To approve the Parks South “Out and About” Programme and Events in Franklin Parks for April to June 2016.

Executive Summary

2. This is a focal area of operation for Parks South that is not covered by the Asset based budgets.

3. The LDI budget is used to connect the community with parks and in some cases activate places created by the development of parks and reserves.

4. The Franklin Local Board resolved on 24 November 2015 – “That the Franklin Local Board requests that staff prepare a draft 2015/2016 winter Programmes and Events in parks work programme for approval by the Local Board by 1 March 2016.”

5. The Out and About Programme strives to meet the Franklin Local Board Plan statement, “we will also ensure our local parks can be used for a variety of recreational purposes and make sure they meet the needs of the different communities who use them”, by providing activation programmes that involve communities to use the public open spaces developed.

6. Engaging our local communities through Out and About programmes and events and offering these free activities encourages more community involvement in their area and to take an ownership of their local parks making them a safe and fun place to come to

7. It is recommended that the Franklin Local Board approves this programme in order to continuing meeting the objectives of Auckland Council and Local Board plans for the future of the Franklin community.

8. The Board is asked to note that there is some flexibility to meeting needs and aspirations of the communities served and so there could be some changes during the course of the year and these will be approved by the Portfolio meetings.

Recommendation/s

That the Franklin Local Board: endorses the “Out And About” Programme (April-June 2016), noting that if there is any significant changes to this programme it will be reported to the parks portfolio members during the year.

Comments

9. The Franklin Local Board resolved on 24 November 2015 – “That the Franklin Local Board requests that staff prepare a draft 2015/2016 winter Programmes and Events in parks work programme for approval by the Local Board by 1 March 2016.”

10. The Out and About Programme strives to meet the Franklin Local Board Plan statement, “we will also ensure our local parks can be used for a variety of recreational purposes and make sure they meet the needs of the different communities who use them”, by providing activation programmes that involve communities to use the public open spaces developed.

11. Out and About strives to provide opportunities for recreation to all ages and abilities, through free events and programmes that enable and foster community development.

12. The programme aims to increase usage on our Parks/Reserves and Beaches through recreational activities by engaging more local people to use our local parks.

13. Through providing a variety of FREE activities for people of all ages and abilities this encourages people to be more active, more often and use their local open spaces.

14. Engaging our local communities through programmes and events, encourages more community involvement in their area and to take an ownership of their local parks making them a safe and fun place to come to

15. Community engagement and involvement will help to make Auckland the “World’s Most Liveable City” and make the Franklin area a vibrant community and attractive place to come and live.

16. With approval for the Out and About program it can continue to be implemented in the Franklin area and meet Auckland Council and Local Board objectives for the Franklin community.

17. The Winter programme is as below:

Local Board	Event	Location	Day	Date	Month	Time
Franklin	Amazing Race	Maraetai Beach, Maraetai	Monday	18	April	1-3pm
Franklin	Kite Day	Beachlands Domain, Beachlands	Friday	22	April	10-12pm
Franklin	Amazing Race	Bledisloe Park, Pukekohe	Wednesday	27	April	1-3pm
Franklin	Park Fun Day	Hamilton Estate, Waiuku	Friday	29	April	1-3pm
Franklin	Park Sport	Beachlands Domain, Beachlands	Tuesday	10	May	4-5pm
Franklin	Park Sport	Beachlands Domain, Beachlands	Thursday	12	May	4-5pm
Franklin	Park Sport	Beachlands Domain, Beachlands	Tuesday	17	May	4-5pm
Franklin	Park Sport	Beachlands Domain, Beachlands	Thursday	19	May	4-5pm
Franklin	Park Sport	Beachlands Domain, Beachlands	Tuesday	24	May	4-5pm
Franklin	Park Sport	Beachlands Domain, Beachlands	Thursday	26	May	4-5pm
Franklin	Park Sport	Beachlands Domain, Beachlands	Tuesday	31	May	4-5pm
Franklin	Park Sport	Beachlands Domain, Beachlands	Thursday	2	June	4-5pm
Franklin	Prams and Pathways	Maraetai Walkway, Maraetai	Wednesday	18	May	10-12pm
Franklin	Park Sport	McShane Reserve, Pukekohe	Tuesday	7	June	4-5pm
Franklin	Park Sport	McShane Reserve, Pukekohe	Thursday	9	June	4-5pm
Franklin	Park Sport	McShane Reserve, Pukekohe	Tuesday	14	June	4-5pm
Franklin	Park Sport	McShane Reserve, Pukekohe	Thursday	16	June	4-5pm

Franklin	Park Sport	McShane Reserve, Pukekohe	Tuesday	21	June	4-5pm
Franklin	Park Sport	McShane Reserve, Pukekohe	Thursday	23	June	4-5pm
Franklin	Park Sport	McShane Reserve, Pukekohe	Tuesday	28	June	4-5pm
Franklin	Park Sport	McShane Reserve, Pukekohe	Thursday	30	June	4-5pm
Franklin	Park Bus Tour	TBC			June	10-2pm

Consideration

Local Board views and implications

18. The Franklin Local Board views were sought at the workshop on 2 February 2016 where the programme was endorsed to be presented to the business meeting.

19. It will be ensured that the parks team will liaise with the local Neighbourhood Police teams to be involved in the “Out and About” programmes and events.

Māori impact statement

20. Where a parks programme or activity is deemed to have an impact on Maori cultural and spiritual values, consultations with mana whenua will be undertaken in accordance with established protocols.

Implementation

21. The operation year began on 1 July 2015 and the “Out and About” programmes have continued over the summer months.

22. The report of activities undertaken by this programme will be reported regularly to the portfolio meetings and in quarterly reports

23. This programme will be implemented from April-June 2016.

Attachments

There are no attachments for this report.

Signatories

Authors

Biran Singh - Environment and Programmes Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Franklin Volunteer Programme in Parks 2015/16

File No.: CP2016/01671

Purpose

1. To approve the Parks South 2015/16 local delivery initiative (LDI) funded Volunteer Programme in Franklin Parks.

Executive Summary

2. The Franklin Local Board resolved on 24 November 2015 “That the Franklin Local Board defers the decision on the 2015/2016 Volunteers work programme from the allocation of $100,000 LDI budget until staff can provide further information on the proposed projects”.

3. Parks staff have worked with the volunteer groups to identify the programmes to be accomplished and what capacity the groups have to undertake the programmes.

4. A presentation on Project Volunteer is available under separate cover on the Auckland Council website and in the members’ lounge.

5. The Board is asked to note that there is some flexibility to meeting needs and aspirations of the communities served and so there could be some changes during the course of the year.

Recommendation/s

That the Franklin Local Board endorses the Parks South 2015/16 local delivery initiative (LDI) funded Volunteer work programme in Franklin, noting that if there is any significant changes to this programme it will be reported to the Parks Portfolio members during the year.

Comments

6. The volunteer programme for 2015/16 is:

Group

15/16 programme

Purpose

Est. cost

Waiuku Waterfront and Advisory Committee

Waiuku clean up

Mud basin monitoring and beautification

Mangrove Seedling removal and clean up in the tidal area as part of a Community group. Mudlarks and Waiuku Waterfront and Reserves Management Committee took leadership role

Minor plantings and community clean ups around the estuary area

$1000

$10 000

Pohutukawa Community Association

Maraetai and Omana plantings and associated costs

To ease coastal erosion on these sites and assist with a three year planting project.

$10 000

Kawakawa Bay Community Association	Planting of Pohutukawa and coastal plants and associated costs	Plantings to replace dying Norfolk Pines, would also help control erosion. Project initiated about 3 years ago and only implemented this year in consultation with Iwi and also assisted by Archaeological supervision. Also install bollards to protect plantings.	$10 000
Clarks beach Clean up	Beach clean ups, plantings	Community involvement in Adoption of the Park and clean ups	$5000
Waiuku Shrine Group	Clean ups	Community involvement in cleanup of the business area.	$1000
Mudlarks Waiuku	Mangrove removals and associated costs	To remove all the mangroves within the Waiuku Estuary, including The Needles. Have 30 year consent to do this work. Discussions have also started with the Mudlarks to look at options for mulching.	$60 000
Whitford Estuary Conservation Society	Planting planning	– Revegetation Wades/Turanga Walkway in Whitford and are now focussing on the Porterfield Walkway. Parks usually supply 2000 plants a year to the group and arrange for site prep and contractors to supervise the event.	$1000
Department of Corrections	Supply of portaloo on trailer	To create opportunities and partnerships for cleanup, maintenance and plantings	$3000

Consideration

Local Board views and implications

7. The Franklin Local Board views were sought at a workshop on the 2 February 2016 where it was recommended that this be presented to the business meeting.

Māori impact statement

8. Where a parks programme or activity is deemed to have an impact on Maori cultural and spiritual values, consultations with mana whenua will be undertaken in accordance with established protocols.

Implementation

9. The operational year began on 1 July 2015 and the programmes have continued since.

Attachments

No.	Title	Page
a View	Project Volunteer Presentation (Under Separate Cover)

Signatories

Authors

Biran Singh - Environment and Programmes Team Leader

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Funding for Community Gardens

File No.: CP2016/00790

Purpose

1. To approve funding for two community garden organisations.

Executive Summary

2. Community garden initiatives contribute to the local board priority of “Proud, safe and healthy communities”.

3. The local board allocated $10,000 in the Community Development, Arts and Culture 2015/16 work programme to support the establishment of community gardens. The local board sought applications from community gardens to utilise the funds.

4. Two funding applications from local community gardens have been received. The total amount of funding requested was $14,715.20.

5. Staff assessed the applications and recommend the board fund Kayes Road Community Garden $5,000 and Franklin Tongan Community Garden $5,000 to further develop their local community gardens. Both gardens have been previously funded by the board.

Recommendation/s

a) That the Franklin Local Board approve $5,000 to Rerenga Tahi Charitable Trust for Kayes Road Community Garden to secure a container and garden equipment for the Kayes Road garden in Pukekohe North.

b) That the Franklin Local Board approve $5,000 to Franklin Tongan Community Association Trust for the Franklin Tongan Community Association to purchase irrigation equipment and water testing at the Belmont Road site.

Comments

6. The Franklin Local Board allocated $10,000 in the 2015/16 Community Development, Arts and Culture work programme to “support the establishment of community gardens”.

7. Kayes Road Community Garden and Franklin Tongan Community Garden have been funded previously by the board to develop garden infrastructure. The gardens are now seeking additional funding to further develop their infrastructure and to increase garden productivity.

8. A total of $14,715.20 was requested by the two community gardens.

Community garden initiatives for consideration

9. Community gardens increase a sense of community ownership and stewardship. They are often a focal point for communities, and provide a catalyst to assist communities to address various social issues including safety, food security and economic need.

10. Community gardens are a food source for local community and often are a place for gardeners to congregate and share knowledge and skills.

11. The Franklin Local Board sought applications to utilise the community garden funding, and received two applications. They were from Kayes Road Community Garden and the Franklin Tongan Community Garden.

Kayes Road Community Garden

12. Kayes Road Community Garden (KRCG) was established in 2013. The garden is situated on a council reserve and supplies vegetables to the community surrounding Kayes Road in Pukekohe.

13. KRCG requested $6,340.02 to repair an existing shed adjacent to the garden, and to purchase an irrigation system, a secure container, gardening tools and fruit trees.

14. Key points of the funding application are:

a) the current derelict shed does not provide adequate shelter for garden users; repairing the existing shed will provide shelter for community who utilise the garden in all types of weather

b) equipment cannot be stored securely at the site. Purchasing a large secure “lock-up” container will ensure all gardening tools and equipment can be secured on-site

c) purchasing more tools will enable a larger number of the community to be involved in the garden

d) water is transported to the garden by buckets from the main water supply. An irrigation system will supply water when required to the garden and increase the garden’s overall productivity.

e) there are currently no fruit trees in the garden. Fruit trees would provide an additional food source the community can access.

15. The Rotary Club of Franklin indicated they wish to support KRCG. Staff are in discussion with the Rotary Club on how to utilise their support in addition to the local board funding. This staff involvement aims to build KRCG’s capacity to manage the gardens and potential funding sources.

16. Staff have suggested that the Rotary Club could support the fruit tree project. Staff will update the local board on the discussions at the next business meeting.

17. Regarding local board funding; staff recommend funding the repair and extension of the existing shed, and purchasing a secure “lock-up” container, an irrigation system and gardening tools (see Table 1).

Table 1: Recommended funding for Kayes Road Community Garden

Recommendation to fund	Recommended $
Shed extension	$1,202.48
Purchase a secure lock-up container	$2,935.00
Purchase irrigation system	$ 449.24
Purchase gardening tools	$ 413.28
Total	$5,000.00

18. Funding for the above will enable KRCG to securely lock away all on-site gardening equipment, provide shelter for teaching and community social opportunities and increase garden productivity and food production.

19. Staff recommend funding the Kayes Road Community Garden because their request for funding meets the Franklin Local Board objective of “supporting the establishment of community gardens” and this garden plays a key role in local community empowerment and place based development around the Kayes Road area.

20. Staff do not recommend funding the purchase of fruit trees at the present time, as an opportunity of funding from the Rotary Club has arisen which could fund this component. Creation of a fruit tree orchard within the reserve offers opportunities for a future community project, potentially engaging local service groups, schools and community members.

Franklin Tongan Community Garden

21. The Franklin Tongan Community Garden (FTCG) has been in operation for six years. It is situated on 6.57 hectares of land and supplies vegetables to the local Tongan Community in Pukekohe.

22. FTCG requested $8,375.18 to purchase two 31,000L water tanks, an irrigation system and a submersible and petrol pump. This equipment will support FTCG to increase the garden’s productivity.

23. The key aspect of the funding application is - water is purchased and transported on average monthly to the site by a commercial water supplier. This costs FTCG $250 per month. Purchasing water tanks, the submersible pump, petrol pumps and an irrigation system will reduce the cost of purchasing and transporting water to the site. Secure water supply will support vegetable production.

24. Staff recommend funding the purchase of one water tank, an irrigation system and the submersible and petrol pumps.

25. Additional funding to test the quality of the bore water system to identify any filtration needs and the transport and installation costs of the 31,000L water tank is also recommended. This additional work was suggested by the local board at a workshop with staff in December 2015, when both applications were discussed.

26. The recommended funding allocation for FTCG is outlined in Table 2.

Table 2: Recommended funding for Franklin Tongan Community Garden

Recommendation to fund	Recommended $
1 x 31,000L water tank	$3,545.00
Purchase of an irrigation system	$ 200.00
Purchase of a submersible pump	$ 300.00
Purchase of a petrol pump	$ 439.00
Water testing	$ 216.00
Installation and transport costs of a water tank	$ 300.00
Total	$5,000.00

27. Funding the requested items is expected to have long-term, sustainable benefits for the community; the initial cost of the water supply equipment will reduce the ongoing cost to the community of acquiring water.

28. Staff recommend funding the FTCG because their request for funding meets the Franklin Local Board objective of “supporting the establishment of community gardens” and plays a key role in supporting a diverse community in Franklin.

The empowered communities approach

29. Funding community groups to deliver community garden initiatives supports the empowered communities approach by:

a) encouraging community organisations to work in ways that are empowering of their communities

b) enabling community to be involved and participate in local community projects

c) building capacity of the organisations so they can do more for themselves in the future

d) strengthening and supporting community-led initiatives to ensure communities are strong, self-reliant and resilient.

Consideration

Local Board views and implications

30. The community garden initiatives contribute to the local board priority of “Proud, safe and healthy communities”.

31. At the local board community services portfolio meeting (December 2015), members indicated support to fund Kayes Road Community Garden $5,000 and Franklin Tongan Community Garden $5,000.

32. Members also requested the funds for Franklin Tongan Community Garden include provision for bore water quality testing to identify potential water contaminants that may impact on bore pumping equipment and provision for the installation and transport costs of the water tank.

Māori impact statement

33. Support for these projects contributes to whai painga Maori (social wellbeing) and kaitiakitanga (ensuring sustainable futures) through the production of organic, seasonally grown food sources and provision of learning and training opportunities.

34. Franklin garden coordinators maintain relationships with local Maori and Marae and actively make use of mātauranga Maori (knowledge and wisdom) relating to traditional planting practices.

Implementation

35. Staff will prepare funding agreements and outcomes for organisations selected to deliver community garden initiatives. Monitoring of delivery will happen through funding agreement accountability.

Attachments

There are no attachments for this report.

Signatories

Authors

Ayr Jones - Team Leader – Community Advisors South

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Franklin Soil Mapping Project

File No.: CP2016/00755

Purpose

1. To provide an update to the Franklin Local Board (the board) on the soil mapping project being undertaken in the board area.

Executive Summary

2. A project was initiated in 2014 to develop a farm scale soil map of the Franklin area, using new digital soil mapping techniques. It was recognised that existing soil maps were at a coarse resolution (1:50, 000 map scale) and based on a small amount of field data. This limited their use by farmers and growers looking to make informed land management decisions that support production and protect environmental values. The board provided financial support to this project over the past two financial years.

3. The outcome of the project completed in 2015 was a high resolution (about 1:10,000 -1:5,000 map scale) Digital Soil Map (DSM), based on more than 1,000 field observations, covering the area north of the Waikato River to the Manukau Harbour and from east of Waiuku to Bombay. This report presents the final report on this project from Council’s contractors, Landcare Research - Digital soil modelling and mapping across Franklin, south Auckland (Landcare report) - to the board (Attachment A).

4. The development of the Franklin DSM has greatly increased the knowledge of soils in the area and has raised questions of the accuracy of the official soil map (Landcare Research’s S-map). An update of the S-map is required to ensure that it accurately reflects the soils in Franklin, and the information is available for informed decisions. As such, a second stage of the soil mapping project will be undertaken to assess and update S-map. This report also provides an update and overview of that work.

Recommendation

That the Franklin Local Board notes that a second stage of the soil mapping project to have Landcare Research update S-map in Franklin, based on the Digital Soil Map, commenced in February 2016.

Comments

5. In 2014, Auckland Council and Landcare Research agreed to partner on a project to develop detailed soil maps that would provide land managers with a better understanding of soil in Franklin. Detailed soil maps are important for land managers to manage their inputs, for example, fertiliser, effluent application and irrigation, while reducing input losses into our waterways. Detailed soil maps are also important for informing planning decisions such as those that protect productive land and the location of household wastewater treatment systems. However, the current available soil maps are not accurate enough to be of much use to land managers.

6. Landcare Research successfully developed a fine-resolution digital soil map for a large portion of the Franklin area in 2015 through the use of latest remote sensing technology (e.g. Light Detection and Ranging (LiDAR), statistical analysis, soil modelling, and over 1,000 field observations about how soil varies across a landscape. The technique used to produce the digital soil map is less subjective than the method used in 1977 to produce the current S-map.

Figure 1: Map scale comparison of the same farm using S-Map and Digital Soil Map

7. The findings of the first part of the mapping project are as follows;

a) Digital soil map is spatially accurate but lacks detailed information on individual soils;

b) The current S-Map is spatially not very accurate but has the level of detail needed with some additional work; and,

c) Combining the updated S-Map with the digital soil map spatial resolution will result in a resource that allows land managers to make accurate decisions.

8. The digital soil map has been uploaded to the council’s internal map viewer, GeoMaps. It is now available for council staff to use and is available on request to farmers and growers. It is important to understand that although the digital soil map is a spatially accurate map the classification of the soils, to sub-group level, needs further interpretation. Further work is needed to classify the soil in the digital soil map to the family and sibling level for upload to S-map. The project completion report is appended to this report is appended as Attachment A.

Next Steps

9. The second stage of the project is to update the current S-map so that accurate soil information is available to land managers. S-map online is a website where farmers, industry, and land managers can view soil information using an interactive map viewer, obtain soil factsheets and create maps. S-map data is also designed to be used for modelling applications at local, regional and national scale.

10. There is limited amount of physical and chemical data on Franklin’s soils. More data is needed to classify Franklin’s soils to a family and sibling level for upload to S-map. The digital soil map will be used by Landcare Research to identify specific areas for analysis. Data from the analysis will also be used to update S-map soil factsheets that had previously been estimated.

11. Auckland Council has funded a contract for Landcare Research to update the Franklin S-map. This will be staged over the next two financial years. The project will also allow Landcare Research to expand S-map into logical areas around the digital soil map and into the Papakura Stream catchment (a trial area for the implementation of the National Policy Statement for Freshwater Management). See the map of the area below.

Map 1. Are a proposed for soil surveys by Landcare Research for S-map update.

12. It is anticipated that upon the completion of the second stage of the project farmers will be able to access a high resolution soil map and accurate physical and chemical data for production and environmental decisions. Rural industry groups such as DairyNZ, Fertilisers Industry, and Fonterra will be able to use the accurate S-map data to inform their farm management tools such as Ag Hub, Smart Maps, Overseer, and IrriCalc used to support farmers. Council staff will have access to accurate soil data to better understand and identify ecosystems, and sediment discharge to the Manukau Harbour.

13. Field work on the second stage is scheduled to start in February 2016. The updated S-map will be available on S-map online by June 2017.

Consideration

Local Board views and implications

14. The Franklin Local Board Plan notes that ensuring the protection of productive soils needs to be considered when planning for new growth in the board area. The board provided additional funding to support the soil mapping project in the 2013/2014 and 2014/2015 financial years. No local funding is required this financial year.

15. Board members have also requested consideration of extending the soil mapping to the rest of the board area. However, due to the lack of existing information for this area, and its geology, undertaking a similar soil survey is likely to be quite costly and difficult. It is also suggested that it may be possible to extrapolate and extend the map into this area following completion of the next stage of the project.

Māori impact statement

16. No consultation with Maori was undertaken for the purposes of this report.

Implementation

17. Rural industry groups have expressed interest in learning more about the soil mapping project, and how it can support farmers and growers to better manage land for production, and environmental benefit. It is suggested that this be organised in conjunction with the board as a sponsor of this project.

18. Regular reporting on the project was included in the Infrastructure and Environmental Services’ contribution to the board’s Quarterly Performance Report, as well as regular updates at environment portfolio meetings.

Attachments

No.	Title	Page
a View	Landcare Research Report: Digital soil modelling and mapping across Franklin, south Auckland (Under Separate Cover)

Signatories

Authors

Mike Martindale – Senior Land Management Advisor

Authorisers

Quentin Espy – Environmental Advisory Manager

Barry Potter - Director Infrastructure and Environmental Services

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Franklin Local Board, Quick Response, Round Three 2015/16

File No.: CP2016/02584

Purpose

1. The purpose of this report is to present applications received for Franklin Local Board Quick Response Round Three 2015/16. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Franklin Local Board has set a community grants budget of $90,000.00 for the 2015/2016 financial year.

3. A total of $30,565.08 has been allocated under quick response rounds one and two and local grants round one, leaving a balance of $59,434.92.

4. One application for the Quick Response Round Three required a decision prior to the March business meeting due to the event occurring on 5 March 2016. The applicant was granted a total of $527.00 (Resolution: FR/2016/13). This now leaves a balance of $58,907.92.

5. Sixteen applications were received in this round with a total requested of $16,887.00.

Recommendation/s

That the Franklin Local Board consider the applications listed in the table below and agree to fund, part-fund or decline each application in this round.

Number	Applicant	Focus	Project	Total Requested	Eligible/ Ineligible
301	Mauku School	Events	Towards Mauku Fun Run for event expenses including race numbers, hireage of portaloos and providing first aid on site.	$2,000.00	Eligible
302	Waiau Pa Netball Club	Events	Towards the “Pa 5000 Fun Run/Walk” for running costs of the event; including the traffic management plan, photocopying of fliers, registration forms, advertising, grocery supplies for a BBQ and insurance.	$500.00	Eligible
303	Franklin Young Mariners	Events	Towards Waiuku Duck Boat Derby for advertising, printing, signage, and the Auckland Council fees.	$850.00	Eligible
304	Fusion Netball Club Inc	Sport and recreation	Towards Fusion Netball Family Day for the venue hire.	$400.00	Eligible
305	Waipipi Bowling Club Inc	Sport and recreation	Towards Waipipi Bowling Club Inc. for material costs to replace six benches for seating around outdoor bowling greens.	$965.00	Eligible
306	Franklin Family Support Trust	Community	Towards the Franklin Family Support Trust for a corporate multimedia projector and screen installation in their meeting room.	$1,691.00	Eligible
307	Waiuku Family Support Network Community	Community	Towards a youth budgeting course at Waiuku College for administration costs, including printing and paperwork.	$1,519.00	Eligible
311	Pegasus Flying Trust	Community	Towards Operation Pegasus for a transponder with a Global Positioning System (GPS).	$2,000.00	Eligible
316	Youthline Auckland Charitable Trust	Community	Towards Youthline Auckland Charitable Trust for promotional and information resources for young people	$2,000.00	Eligible
320	Clevedon Business Association Inc	Community	Towards the purchase of three "welcome and thank you" signs for the installation of signage on entrance and exit roads into Clevedon village.	$2,000.00	Eligible
308	Wairoa River Landcare Inc	Environment	Towards purchase of potting mix and professional educator fees for native plant propagation.	$962.00	Eligible
317	Ms Cristina Beth	Arts and Culture	Towards The Peace Poppy Project Photographic Exhibition for Printing, mounting and framing images in the main gallery.	$2,000.00	Withdrawn
			Total	$16,887.00

Comments

6. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/16 and the Franklin Local Board adopted its amended grants programme on 26 May 2015 under Resolution Number FR/2015/77 and by urgent decision on 25 August 2015 (Attachment A).

7. The local board grants programme sets out:

a) local board priorities

b) lower priorities for funding

c) exclusions

d) grant types, the number of grant rounds and when these will open and close

e) any additional accountability requirements.

8. The Franklin Local Board will operate five quick response rounds for this financial year.

9. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

10. The Franklin Local Board has set a community grants budget of $90,000.00 for the 2015/16 financial year.

11. A total of $30,565.08 has been allocated under quick response rounds one and round two as well as local grants round one, leaving a balance of $59,434.92 to be allocated for local grants round two and two remaining quick response grant rounds.

12. One application for Quick Response Round Three required a decision prior to the March business meeting due to the event occurring on 5 March 2016. The applicant was granted a total of $527.00 (Resolution: FR/2016/13). This now leaves a balance of $58,907.92.

13. Sixteen applications were received in this round with a total requested of $22,887.00. A summary pack of applications were forwarded to local board members on 9 March 2016.

Consideration

Local Board views and implications

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

16. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

17. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

18. Following the Franklin Local Board allocating funding for quick response round three grants, Commercial and Finance staff will notify the applicants of the local board decision and issue funding agreements in accordance with the local board resolutions.

Attachments

No.	Title	Page
a View	Franklin Local Board - Local Grants Programme 2015/2016	77

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

New Road Name Approval for a residential subdivision, naming two private ways off Isabella Drive

File No.: CP2016/03697

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for two new private ways off Isabella Drive, Pukekohe.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, four of the suggested names put forward by the Applicant; being “Rooseville Mews”, “Roosemont Mews”, “Roosey Way” and “Torrie Way” were determined to meet the road naming guideline criteria. The Applicant’s first preference for the second private way “Torrens Roose Way” is deemed too close to “Torrens Road” in Manukau. The Applicant’s second preference “Torrie Roose Way” did not meet the road naming guideline criteria relating to the length of names for short roads.

4. Local iwi groups were consulted. Although Ngati Tamaoho and Ngati Te Ata expressed interest, further attempts at contact received no response.

5. The names ‘Rooseville Mews” and ‘Torrie Way”, are to be considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the road names ‘Rooseville Mews” and “Torrie Way”, proposed by the Applicant, for the new private ways created by way of subdivision at Isabella Drive, Pukekohe, while noting that “Roosemont Mews” and “Roosey Way” also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. Two private ways require naming in a new subdivision off Isabella Drive. Resource consent for this subdivision was applied for and granted (R/SUB/2013/1279/1).

8. The Applicant has proposed the following names for consideration for the two road ways created off Isabella Drive, Pukekohe

Access Way 1:

Preference	Proposed New Road Name	Meaning
Preferred Name	Rooseville Mews	The suggested names recognise the ancestral linkages to the area. The Roose family are well known pioneers of Pukekohe. John Bawden Roose and his children came from Cornwall, England on the Excelsor, arriving in Auckland on 17 March 1859. The family bought a farm in Pukekohe East and continued to buy and lease land in the area over the following years. Approximately 500-900 acres of land around the Cape Hill/Doctors Hill area was originally owned and farmed by Roose family ancestors.
First Alternative	Roosemont Mews
Second Alternative	Roosey Way

Access Way 2:

Preference	Proposed New Road Name	Meaning
Preferred Name	Torrens Roose Way	The suggested names recognise Torrens Roose (great grandson of John Bawden Roose) who has lived in Pukekohe all his life. Along with his wife, Torrens Roose started TL Roose Holdings Ltd, who have developed the subdivision. A builder for many years, Torrens Roose has had long association with rugby, jogging, Probus and the local historical society. He is a founding member of the Pukekohe Joggers Club and currently patron of the Counties Rugby Supporters Club.
First Alternative	Torrie Roose Way
Second Alternative	Torrie Way

Figure One: Location and Layout of new Road

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. The Applicant’s preferred name for private way 1, ‘Rooseville Mews’ is appropriate because it complies with all the criteria of the road naming guidelines. The Applicant’s alternative names “Roosemont Mews” and “Roosey Way” are also appropriate as they comply with the criteria of the road naming guidelines.

12. The Applicant’s preferred name for private way 2, “Torrens Roose Way” does not meet the criterion in the road naming guidelines, as there is already a Torrens Road in the Auckland area. The Applicant’s second alternative name “Torrie Roose Way” does not meet the criterion that short roads be provided short names. The Applicant’s third alternative “Torrie Way” meets the road naming criteria.

13. The proposed suffix ‘Mews’ is appropriate in this circumstance, as the road way is within a group of houses.

14. The proposed suffix “Way” is appropriate in this circumstance, as it is a short enclosed roadway.

Consideration

Significance of Decision

15. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

16. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

17. The applicant has emailed the relevant iwi groups Ngati Te Ata and Ngati Tamaoho in December 2015. Ngati Te Ata expressed an interest in providing input into the road naming. The applicant was unable to attend the meeting time suggested by Ngati Te Ata and sought their response via email. No further responses have been received from that iwi at the time of writing this report.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

New Road Name Approval for a residential subdivision, naming one private way off Anzac Road, Pukekohe

File No.: CP2016/03698

Purpose

1. The purpose of this report is to seek naming approval from the Franklin Local Board, for a new private way off Anzac Road, Pukekohe.

Executive Summary

3. Following assessment against the road naming criteria, one suggested name put forward by the Applicant, being “Brax Close” and three names put forward by Ngati Tamaoho being “Okioki Close”, “Koi ora Close” and “Karearea Close” were determined to meet the road naming criteria; The Applicant’s first name preference “Braxonne Close” did not meet the ease of pronunciation, spelling or writing criteria, and is similar in sound to two existing “Bracken Avenue’s” located in the Auckland Region. The Applicant’s third name preference “Taylor Close” does not meet the uniqueness criteria as there are two existing “Taylor Road’s” in Auckland.

4. Local iwi groups were consulted. Ngati Tamaoho provided three names for consideration. Ngati Te Ata expressed interest, but further attempts at contact received no response.

5. The name ‘Brax Close” proposed by the Applicant and the names “Okioki Close”, “Koi ora Close” and “Karearea Close” are to be considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the road name “Brax Close” proposed by the Applicant for the new private way created by via subdivision at 140 Anzac Road, Pukekohe, while noting that “Okioki Close”, “Koi ora Close” and “Karearea Close” proposed by Ngati Tamaoho, also meet the road naming criteria.

Comments

7. One private way requires naming in a new subdivision off Anzac Road. Resource consent for this subdivision was applied for and is undergoing the s224 process under the Resource Management Act 1991 (R/JSL/2015/0633).

8. The Applicant has proposed the following names for consideration for a private way created off Anzac Road, Pukekohe

Access Way 1:

Preference	Proposed New Road Name	Meaning
Preferred Name	Braxonne Close	The developer has put forward his grandchildren’s names
First Alternative	Brax Close
Second Alternative	Taylor Close

Access Way 2:

Preference	Proposed New Road Name	Meaning
Preferred Name	Okioki Close	Okioki means to rest, and is the name of a family who reside in the area Koi ora acknowledges the sweeping bends of the Waikato River Karearea is a New Zealand falcon endemic to Aotearoa that populated the forests that once surrounded the area
First Alternative	Koi ora Close
Second Alternative	Karearea Close

Figure One: Location and Layout– the new private way is shown as “Lot 8”

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. The Applicant’s second name preference for the private way, ‘Brax Close’ is appropriate because it complies with all the criteria of the road naming guidelines. The Applicant’s alternative names “Braxonne Close” and “Taylor Close” do not comply with the criteria as “Braxonne” did not meet the ease of pronunciation, spelling or writing criteria, and is similar in sound to two existing Bracken Avenue’s located in the Auckland Region.

12. The Applicant’s third name preference “Taylor Close” does not meet the uniqueness criteria as there are two existing Taylor Road’s in Auckland.

13. Ngati Tamaoho’s name suggestions of “Okioki Close”, “Koi ora Close” and “Karearea Close” all meet the road naming criteria.

14. The proposed suffix ‘Close’ is appropriate in this circumstance, as it is a short enclosed roadway.

Consideration

Significance of Decision

15. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

Consultation

17. The applicant emailed the relevant iwi groups Ngati Te Ata and Ngati Tamaoho in December 2015. A further email was sent in February 2016. Ngati Tamaoho suggested three names which form part of this report. No further response had been received from Ngati Te Ata at the time of writing this report.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Erin Clarke - Intermediate Consents Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Auckland Transport Update – March 2016

File No.: CP2016/00929

Purpose

1. Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

a) Franklin Local Board’s transport capital fund

b) Pukekohe station update

c) Proposed amendments to election sign sites

d) Response to Franklin Local Board February 2016 resolution

e) Road Safety team updates

f) Lane changes at State Highway 1 Takanini from 14 March.

Recommendation/s

a) That the Franklin Local Board notes the updates in the ‘Auckland Transport Update – March 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

Discussion

Franklin Items

A1. Local board transport capital fund (LBTCF)

4. The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

083

Pukekohe East Road-Mill Road/Harrisville Road intersection, Bombay/Pukekohe – installation of variable 70 km/h rural intersection activated warning signage (RIAWS)

· FEC estimate of $67,000

· On 26-Nov-13, the Board gave construction approval for the project based on the FEC of $67,000.

· Waikato District Council has formalised the variable speed limit on the southern side of Pukekohe East Road-Mill Road. AT approved the variable speed limit on the northern side of the road in Jun-14.

· The NZTA is determining standards for the permanent approval of such sites and has indicated that there will be no changes from the trials, so AT is clear to proceed with installation.

· Signs used previously on Glenbrook Road are the wrong size so new signs are required.

· Detailed design is now complete. Power supply connection points from Counties Power have been determined. Delivery will be via the citywide electronic signs contract and will happen in April/May.

074

Third View Avenue, Beachlands – install 300m of new kerb and channel between Sunkist Bay Road and Cherrie Road (both sides)

· FEC estimate of $230,000

· On 15-Apr-14, the Board gave approval to proceed with construction.

· Chipsealing was completed in Sep-15, meaning construction work is complete except for remedial work (i.e. top soiling and installation of a slot drain at one location with a slight water ponding issue).

· Final costs will be reported when the now-agreed stormwater contribution from AC Stormwater is received. It is expected that the final cost required from the LBTCF will be generally consistent with the FEC estimate.

349

Pacific Street new footpath, Waiuku

· Revised ROC of $147,500

· On 26-Aug-14, the Board gave approval to proceed with construction.

· On 16-Jun-15, the Board approved the expansion of the project to further include road stormwater work, new kerb and channel, and land purchase at the bend on Pacific Street to ease the corner radius, and approved construction based on the revised ROC subject to consultation with the affected landowner.

· Consultation commenced in the second week of March on a revised proposal that does not require land acquisition.

· Construction is expected begin in Apr-16 with completion in May-16

248

Hunua pedestrian facility

· FEC estimate of $54,000

· On 9-Dec-14, the Board gave approval to proceed with construction, based on the FEC of $54,000. TCC approval for the project was received on 11-Sep-15.

· The contract was let in the first week of March. Construction is expected to be completed by mid-April.

443

Upgrade of Beachlands town centre gardens

· ROC estimate of $105,000

· The ROC estimate for the upgrade (developed in conjunction with AC Parks) is $105,000. There could be a safety issue regarding the setback of the proposed retaining wall to the kerb face, normally this should at least be 500mm. Resource consent would be required, as would an arborist during certain parts of construction.

· On 24-Nov-15, the Board approved the project for detailed design and costing. AT is aware of the Board’s concern that AT should consult local interests during the design phase and has sought appropriate contacts.

· A design has been sent to Council Parks team for review and comment. A response is expected shortly.

458

Second View Avenue, Beachlands – installation of new kerb and channel between Wakelin and Bell Roads (both sides)

· ROC estimate of $382,000

· SW component estimate $42,000

· LBTCF estimate $340,000

· The ROC estimate for the project is $382,000 and includes a significant amount of storm water (SW) infrastructure.

· AC SW has not yet been approached regarding infrastructure or the need for rain gardens but the SW component of the project (approx $42k) could potentially be funded by AC.

· On 24-Nov-15, the Board approved the project for detailed design and costing.

· Detailed design has been received and is being reviewed by AT prior to reporting to the Board.

459

Kitchener Road angle parking upgrade, Waiuku

· ROC estimate of $106,000

· The ROC estimate for upgrading and extending the existing angle parking is $106,000.

· On 29-Sep-15, the Board gave approval to proceed with construction. This would enable the works to be undertaken in conjunction with adjacent road reconstruction works being undertaken by AT.

· On 15-Dec-15, the Board approved a detailed design for the proposed works, including the removal of two large trees.

· Construction began in Jan-16.

· A variation of contract was required to accommodate the detailed design approved by the Board in Dec-15 as the contract for the adjacent road works had been let in Nov-15 based on the rough design approved by the Board in Sep-15.

· Two options for the front of the angle parking area were designed and priced for the Board’s urgent consideration to allow work on the angle parking area to begin in the first week of March. Both options could be accommodated within the funding envelope approved in Sep-15.

· On 4-Mar-16 an urgent decision by the Board approved a design amendment to include a batter slope in place of the retaining wall, and wooden steps up through the middle.

· Road and angle park upgrade works are expected to be completed before Easter.

465

Helvetia Road new footpath, Pukekohe

· ROC estimate of $250,000

· The Board’s transport portfolio requested AT to provide a ROC for a project to install new footpath on Helvetia Road between Hooper Avenue and #41 Helvetia Road. Two options were identified but the second was ruled out by AT’s Road Safety team.

· The accepted option would provide a footpath behind the kerb line by either bridging the open water-course or extending the culvert pipes for ~20m to provide sufficient berm width to create a footpath, for a ROC of $250,000.

· Further discussion will be undertaken at the March transport portfolio meeting.

466

Pedestrian advisory signage and markings at ‘informal crossings’, Pukekohe town centre

· ROC of $7,500 for the 3 main crossing points (Edinburgh St at each side of King St, and Hall St at King St intersection)

· Each crossing point will require two new signs on two new poles at an estimated cost of $2,500 per crossing point (which includes reinstatement of the footpath).

· Further discussion will be undertaken at the March transport portfolio meeting.

479

Waiuku pavers replacement project – Stage 1

· Updated FEC of $241,408

· On 24-Nov-15, the Board approved this new project for construction based on a FEC of $182,900.

· On 15-Dec-15, the Board confirmed the extent of the town centre area to be replaced with ceramic pavers during stage 1, and the colour and pattern of pavers to be used.

· Following tendering, the approved budget for the project was been found to be insufficient due to underestimates in the FEC.

· On 23-Feb-16 an updated FEC of $241,408 was reported to, and the increased budget allocation approved by, the Board

· The ceramic pavers were ordered and have arrived. The work is due to commence in late March and is likely to take 8 weeks to complete.

6. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund summary:

*Total funding available (across 5 FYs – 2012/12 to 2016/17)*	$2,174,830
Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers clean/seal upgrade; Third View Ave kerb and channel projects x1; Awhitu flag lighting; Tobin St car park lighting; Kaiwaka Rd footpath; Whitford bus interchange)	-$831,681
Projects approved for construction based on ROCs or FECs (Mill/Harrisville RIAWS; Third View Ave kerb and channel projects x1; Pacific St footpath; Hunua pedestrian facility; Kitchener Road angle parking upgrade; Waiuku pavers replacement – stage 1)	-$845,008
Projects with ROCs approved for detailed design and costing phase (Beachlands town centre gardens; Second View Ave kerb and channel)	-$445,000
Funding still available to allocate	$53,141
Projects with ROCs provided for consideration (Pukekohe pedestrian advisory signage at 3 sites)	7,500

A2. Pukekohe station update

7. The scope of works for the project is a bus interchange, park and ride, new station overbridge with lifts (noting there is no specific station upgrade included in the project) and improvements to the Custom Street, Harris Street and Manukau Road intersections to cater for the new bus network services exiting Custom Street onto Manukau Road. The budget for the project is $13.3m across the 2015/16 and 2016/17 financial years.

8. The project is currently progressing according to programme:

a) interim detailed design has been received with very few changes to the previous design

b) the remainder of the interchange is at developed design that Auckland Transport will be reviewing from the second week in March

c) a second workshop has been held with Mana Whenua

d) the Project Manager has been in contact with Council’s Public Arts team, which is reviewing opportunities and funding availability

e) detailed design for the Manukau Road/Custom Street intersection is due in the second week of March. Consultations have been held with adjacent landowners, which generally went well

f) the concept design for the Bus Shelter has been refined and will be progressing to detailed design

g) cost estimates are being pulled together over March. The project is currently tracking somewhat higher than the budget in the Long Term Plan. A value engineering exercise will take place or additional funding will be sought if this is not possible

h) consents are due to be submitted in April

i) the Project Manager has met with Council Parks regarding the pohutukawa trees on Custom Street. It is likely one tree will need to be trimmed but care must also be taken with the tree root systems in relation to the new pathway

j) works and design and being coordinated with the Pukekohe Town Centre Revitalisation Committee’s Manukau Road upgrade project

9. It is planned to have an interim interchange in place to align with the upcoming new bus network in October 2016.

A3. Waiuku town centre pavers update

10. At its 23 February meeting, under item 16 “Auckland Transport Update – February 2016”, the Franklin Local Board passed the following resolution:

Resolution number FR/2016/24

b) That the Franklin Local Board requests Auckland Transport provide additional and later train services between Papakura and Pukekohe.

11. Auckland Transport is in discussion with Kiwi Rail regarding essential maintenance across the network, including the costs associated with the windows available to carry out that maintenance, as any change to Kiwi Rail’s timing and methodology in carrying out this work may have increased costs or alternately require a shutdown of the tracks during weekends.

12. As part of a timetable change proposed to begin on 8 May, Auckland Transport has successfully negotiated the provision of an extra service on Friday nights departing Papakura at 23:01 and arriving at Pukekohe at 23:17. Auckland Transport will monitor the success of this service and, if it is seen to be well patronised, negotiate further with Kiwi Rail regarding providing later services on other nights.

13. Auckland Transport is also going into discussions with Transdev on providing transfer services to Pukekohe after larger special events. It remains to be confirmed if rail or bus services are the best option for this.

A4. Whitford village update

14. Auckland Transport met with local residents and a Franklin Local Board representative in October 2015 to discuss local road safety concerns relating to the Ararimu area.

15. Auckland Transport in partnership with the local community will deliver a targeted “Love Your Local” campaign (including speed enforcement activities) to raise awareness of speeding in the area. This campaign is planned for delivery in March 2016.

16. Auckland Transport is also aware of the safety concerns along Ararimu Road and is carrying out a full crash investigation along its entire length. The investigation involves analysing each crash and identifying crash type and contributing factors for each crash. Site visits have been carried out during the day and night to assess any defects that could potentially be addressed from an engineering point of view.

17. Given the extensive nature of the investigation, the work is expected to be completed by the end of April 2016, after which Auckland Transport intends to engage further with the Franklin Local Board and the local residents regarding potential improvements.

18. In relation to the proposed speed reduction in Whitford village from 70 km/h to 50 km/h, the speed limit change was approved by Auckland Transport’s Traffic Control Committee in February.

19. Implementation of the speed limit change will occur in conjunction with installing the new threshold treatments on all entrances to the village, and a communications plan is being developed. Implementation is expected within the next 1-2 months, but if more specific timeframes become available in time for the Board meeting, a verbal update will be given at the meeting.

A5. Consultation documents on proposed improvements

20. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

21. At the conclusion of consultation, Auckland Transport considers the various consultation responses received and determines whether to proceed further with the project as consulted on, or proceed with an amended proposal if changes are considered necessary.

22. Proposed pedestrian improvements, Cape Hill/Edinburgh/Seddon/Paerata Road roundabout, Pukekohe – Auckland Transport has investigated the pedestrian crossing demand at this roundabout and considers that installing a cut-through of the existing traffic island is the appropriate option. The improvements will include pram crossings and a kerb extension to facilitate safe pedestrian access at the intersection, and the minor extension of ‘No Stopping At All Times’ (NSAAT) parking restrictions to improve visibility of pedestrians at the new crossings. As a result of the kerb build out, the loading bay in front of the shop will be removed. The parking spaces will remain but will be remarked to angle parking for safer driver manoeuvring. The proposal is shown on the plan at Attachment A.

23. The Franklin Local Board’s transport portfolio lead for the Pukekohe subdivision provided feedback in support of the proposal but raising concerns about the lack of improvements on the Cape Hill leg of the roundabout.

24. Proposed pedestrian improvements, Leonard Street/Bowen Street roundabout, Waiuku – Auckland Transport is proposing to widen the existing pedestrian refuge island on Leonard Street at the roundabout intersection with Bowen Street. The existing splitter island at this location is only 0.7m wide at the pedestrian cut-through location, creating an environment where pedestrians feel unsafe crossing the road. Widening the existing island will ensure that pedestrians have adequate space to cross and wait for a gap in traffic before crossing the remaining lane, and will slightly reduce the distance they have to cross. The wider island will also slow vehicle speeds down somewhat by narrowing the throat of the intersection. The proposal is shown on the plan at Attachment B.

25. Proposed amendments to approved election sign sites, Franklin Local Board area – as a result of feedback received, Auckland Transport proposes that two election sign sites in the Franklin area be relocated (as shown on the plans at Attachment C) and one be removed from the approved list of election sign sites as follows:

a) Site S-F7 at #137 Clarks Beach Road has been objected to by the adjacent property owner, so it is proposed that the site be moved to a location outside #88 Clarks Beach Road (see Attachment C1)

b) Site S-F16 is located in the south-western corner of the King Street and Queen Street intersection in Waiuku. This intersection has been upgraded to a roundabout and there is now insufficient space for election signs to be erected within the road reserve. As there is no nearby location suitable for election signs, it is proposed that this site be removed from the approved list

c) Site S-F20 is located on the north-eastern side of Paerata Road, Paerata, opposite #1040 to 1052 Paerata Road. The intersection of Crown Road and Paerata Road was altered last year with the creation of a truck turnaround area to prevent longer trucks waiting to turning right at the intersection from partially blocking the railway tracks and there is now insufficient space for election signs to be erected at the original locations. It is proposed that this site be relocated further south to outside #1048 to 1052 Paerata Road, around 100m south of the original site (see Attachment C2).

26. There will be a total of 29 sites remaining within the Franklin Local Board area, as shown on the election signs site map at Attachment D.

27. If the Franklin Local Board would like to propose any additional sites, Auckland Transport will evaluate the sites for suitability.

28. Member Cole raised concerns about the proximity of site S-F7 to existing site S-F26 and suggested it would be more appropriate closer to Waiau Pa. Member Naysmith queried whether the number of approved sites in the Waiuku subdivision was equitable. It is noted the Board may consider the possibility of further sites in Waiuku to address this concern. No concerns were raised with sites S-F16 and S-F20.

General Information Items

B1. Lane changes at State Highway 1 (SH1) Takanini from 14 March

29. Work on the NZ Transport Agency (NZTA’s) Southern Corridor Improvements project, which is creating extra lanes to ease bottlenecks on the southern motorway, is now well underway and motorists will begin to see changes that may affect their journey from Monday 14 March, with lane widths being slightly reduced from 3.5m to 3.25m between Alfriston Road and the Takanini Interchange.

30. Median barriers will also be installed in the same area and a reduced speed limit of 80kph is also being introduced to help keep motorists and workers safe throughout the construction area.

31. The narrower lanes and barriers will be in place for approximately a year to create a safe work zone in the centre of the motorway.

32. Reducing the lane widths and creating a safe zone will enable construction work to be undertaken throughout the day, which will mean construction can be completed earlier than if work was only undertaken at night. This will mean less disruption to motorists and nearby residents in the long term.

33. There will be sign posted detours during night closures.

34. Further lane narrowing and median barriers will be introduced on the northbound lanes in March, and the work zone will be extended from Takanini to Papakura in April this year.

35. The $268 million project being delivered by the NZTA on behalf of the Government is expected to be completed in 2018. It extends from Manukau to Papakura along SH1 and will improve safety and journey reliability on Auckland’s Southern Motorway. Extra southbound lanes will be completed in early 2017 as part of the Western Ring route construction.

36. Walking and cycling improvements will also form a key part of the improvements project. A new 4.5km off-road, 3m wide shared-use pedestrian and cycleway is proposed to run along the corridor from Papakura to Great South Road at Takanini.

37. The Southern Corridor Improvements Project is the second of four Government accelerated transport projects in the Auckland region which supports current investment in the Western Ring Route and the regional connections south of Auckland.

38. For more information on the Southern Corridor Improvements project visit:

http://www.nzta.govt.nz/projects/southern-corridor-improvements/

B2. Drone flights over public roads

39. The legal situation regarding use of drone aircraft over Auckland streets has been clarified along with Auckland Transport’s authority and responsibilities.

40. Drones of all sizes are classified as aircraft and Civil Aviation Authority regulations require drone operators to obtain property owner approval before drone flights over property. Auckland Transport is considered to be the property owner of roads and facilities under its control.

41. Following consultation with stakeholders, Auckland Transport has made the decision to decline requests for property owner approval for recreational drone use over its roads and facilities, but to allow commercial operations subject to a set of conditions. The conditions and approval process will be managed through Auckland Transport’s Road Corridor Access team.

42. Auckland Transport’s decision is supported by the NZ Police and the NZ Automobile Association and reflects the same approach that has been adopted by the NZTA for property owner approvals for drone flights over its property.

B3. Public Transport Patronage

43. The summary patronage performance for January 2016 is presented below:

44. For the 12-months to Jan-16, Auckland public transport patronage totalled 81.5 million passengers, an increase of +6.6% on the previous year. January monthly patronage was 5.3 million, a decrease of -0.7% on Jan-15 and -5.2% below Statement of Intent (SOI) target (Year to date YTD -1.3%).

45. Bus services totalled 60.3 million passenger trips for the 12-months to Jan-16, an increase of +3.2% on the previous year. Patronage for Dec-15 was 4.1 million, an increase of +1.7% on Dec-14, however -3.1% below SOI target (YTD -2.5%). Patronage for Jan-15 was 1.0 million, a decrease of -4.7% on Jan-15 and -10.0% below SOI target (YTD -3.3%)

46. Rail services totalled 15.5 million passengers for the 12-months to Jan-16, an increase of +21.6% on the previous year. Patronage for Dec-15 was 1.1 million, an increase of +32.6% on Dec-14 and +15% above SOI target (YTD +4.3%). Patronage for Jan-16 was 1.0 million, an increase of +19.4% on Jan-15 and +14.2% above SOI target (YTD +5.4%).

47. Ferry services totalled 5.7 million passenger trips for the 12-months to Jan-16, an increase of +8.3% on the previous year. Patronage for Dec-15 was 0.58 million – an increase of +9.6% on Dec-14 and 4.9% above SOI target (YTD +2.8%). Patronage for Jan-16 was 0.57 million, a decrease of -4.3% on Jan-15 and -8.9% below SOI target (YTD +0.8%). The January decrease occurred primarily in the first half of the month, which may anecdotally be a result of people returning to work later after extended leave with, in particular, an early Jan-16 downturn on the Waiheke sector, which aligned with the Waiheke bus downtown.

48. Rapid and Frequent services totalled 33.5 million passenger trips for the 12-months to Jan-16. Patronage for Jan-16 was 2.2 million, an increase of +8.7% on Jan-15 and +8.8% above SOI target (YTD +32.6%).

49. December increases occurred primarily towards the end of the month. The Jan-16 decrease in bus and ferry occurred primarily in the first half of the month as compared to Jan-15 and corresponded with the lower rate of growth for rail. Underlying trends are likely to be a result of holiday alignment between Christmas 2014 (main two week of holidays falling between 19-Dec to 5-Jan) and Christmas 2015 (24-Dec to 11-Jan); however there are specific areas of decrease in January year-on-year for bus and ferry above the underlying trend on Great North Road (-50,000), Manukau Road (-12,000) and Waiheke Bus (-12,000). A major decrease has been seen on the CityLINK (-77,000 or -33%), which is considered to be a result of removal of free travel from Mar-15.

Media Releases

C1. New station to better connect public transport

50. Manukau is a step closer to getting a bus and train transport hub which will make it easier for people to connect between high frequency trains and buses.

51. An official sod-turning ceremony on 12 February led by Transport Minister Simon Bridges, Mayor Len Brown and Otara-Papatoetoe Local Board Chairperson Fa'anānā Efeso Collins heralded the beginning of construction on the new Manukau Bus Station, which when completed will be at the heart of a new public transport network for south Auckland. The new connected network is due for implementation in late 2016.

52. The Auckland Transport project, which will cost $26 million to construct, is funded by the Government through the New Zealand Transport Agency (NZTA) and Auckland Council. Construction will transform the Manukau civic offices car park on Putney Way into a 23-bay bus station, located right next to the Manukau train station, with the train and bus stations linked by a covered walkway. The new bus station will have all the amenities of a modern station – a ticket office, customer service area, a large passenger waiting area, convenience kiosks, a drop and ride area, 24-hour security and toilets. It will be pedestrian friendly and accessible for everyone. Construction is expected to be completed in the second half of 2017.

53. Auckland Transport also released the latest designs for the new station, which incorporate feedback from public consultation in November last year. New images of the bus station (including the one below) can be found at https://at.govt.nz/manukaustation.

C2. More bus services for less subsidy

54. South Aucklanders will get more bus services when new contracts, signed on 23 February, come into effect later this year.

55. The new contracts, between Auckland Transport and a number of bus companies, will also be delivered for $3.1 million less cost. In addition, a new fleet of state-of-the-art, low-emission buses and new standards of service will be introduced.

56. There was a lot of competition for the new contracts, which cover eight different clusters of routes. The contract was signed by Auckland Transport and the successful tenderers, Ritchies Transport Holdings/Murphy’s in a joint venture, Howick and Eastern Buses Ltd and Go Bus Transport Ltd. They are the first to be signed in Auckland under the Government’s Public Transport Operating Model (PTOM).

57. Go Bus, a company owned by Ngai Tahu and Tainui, has secured just over 50% of the new routes. A new player in the Auckland urban bus market, Go Bus operates urban services nationally. Ritchies/Murphy’s has secured a further 40% of the new routes, with Howick and Eastern operating the remaining 5% of routes.

58. The current public subsidy is $20.3 million each year. From October, when the new contracts come into effect, the contracts will cost $36.3 million resulting in $17.2 million public subsidy with about $19 million in passenger fare revenue being paid to Auckland Transport – thereby reducing the overall net cost by more than $3 million.

59. Bus customers will also see a 21% increase in hours of operation and a 15% increase in kilometres covered by the services. South Auckland buses travel around 25,000 kilometres each day and provide some 1,740 services a day. In total, the new services will operate 9.3 million kilometres a year. In Auckland bus patronage is increasing at about 4% every year.

60. Despite being provided by different companies, all buses will be presented in the AT Metro livery to ensure a uniform appearance and consistent customer experience.

61. Cost savings were achieved through a mix of economies of scale, greater efficiencies in the way routes are organised and a modern fleet that is fuel efficient and maximises the number of passengers per trip. A modern, comfortable, fleet getting people where they want to go faster and more conveniently will also contribute to attracting more passengers – which has the double advantage of increasing revenue share opportunity for the operators and reducing the cost in subsidies.

62. The new services have been designed to deliver Auckland Transport’s New Network model. The New Network will include all-day frequent routes in the south, connecting with trains at the new Otahuhu Interchange and Manukau Bus Station.

C3. Redoubt Road-Mill Road corridor upgrade

63. Auckland Transport announced on 23 February that it had received a recommendation from independent planning commissioners that gave the green light for the Redoubt Road-Mill Road corridor upgrade to go ahead.

64. The commissioners, who heard Auckland Transport’s planning application, recommended that the designation for the land be confirmed, subject to conditions that address issues raised by submitters.

65. The commissioners’ recommendation follows a public hearing in September last year, during which 286 submissions were considered and a number of submitters presented further evidence.

66. The commissioners concluded that upgrading the Redoubt Road-Mill Road corridor is necessary to relieve existing and forecast congestion, accommodate planned growth, provide for alternative modes of transport, and improve traffic safety and network efficiency. The commissioners also found that the effects of the project can be appropriately avoided, remedied or mitigated.

67. Auckland Transport will now consider the recommendation and related conditions before a decision is made to confirm, amend or withdraw the notices.

68. When a decision is made, all affected landowners and submitters will be informed of the result. Submitters will have 15 working days to appeal the decision to the Environment Court.

69. For more information on the project, visit www.at.govt.nz/projects-roadworks/redoubt-road-mill-road-corridor/

C4. Green Bay/Titirangi area heralds bright start for New Network

70. The number of people using the revamped Green Bay/Titirangi area bus services has grown dramatically by 35% in one year.

71. In August 2014, a new public transport network was introduced in Green Bay and the adjoining areas of Blockhouse Bay, Wood Bay, Tanekaha, Titirangi, Laingholm and Kaurilands.

72. It was an ideal opportunity to try out new bus routes applying the principles of the New Network. It was felt at the time that it would also provide useful indicators about the New Network when eventually rolled out throughout Auckland. Now, after the first full year of implementation, there has been an impressive increase in patronage.

73. The New Network costs a similar amount of money and uses about the same number of buses as the previous network but has delivered a much simpler and more customer-friendly network without needing significant additional public funding.

74. The Green Bay experience augurs well for the future. Auckland Transport looks forward to the results from the Hibiscus Coast new network implementation and getting on with the implementation of the South Auckland, Pukekohe and Waiuku new network later this year.

Issues Register

75. The regular monthly issues register is Attachment E to this report.

Consideration

Local Board Views

76. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

77. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Plan of proposed pedestrian improvements, Cape Hill Road/Edinburgh Street/Seddon Street/Paerata Road roundabout, Pukekohe	101
b View	Plan of proposed pedestrian improvements, Leonard Street/Bowen Street roundabout, Waiuku	103
c View	Plans of proposed amendments to approved election sign sites, Franklin Local Board area	105
d View	Franklin Election Sign Sites Map	107
e View	Issues Register – Franklin Local Board – March 2016	109

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Allocation of 2015/16 Community Response Fund

File No.: CP2016/04370

Purpose

1. To allocate funding from the local board’s 2015/16 Community Response Fund.

Executive Summary

2. Franklin Local Board has a community response fund of $103,000 operational funding for the 2015/2016 financial year.

3. $31,241 has already been allocated to projects, leaving a total of $71,759 to allocate.

4. A number of projects have been identified to be funded and it is recommended the local board approve funding for the projects supported so they can be progressed this financial year.

Recommendation/s

a) That the Franklin Local Board allocates funding from the 2015/16 community response fund to the following projects:

Patumahoe Rugby Football Club – for separation of the power for the field lights	$200
Eastern cycle/walkway to link to Hauraki Rail Trail – for an economic impact assessment to be undertaken for the trail from Kaiaua to Clevedon	$25,000
Hornwort Survey – additional funding to enable a more extensive survey of the river and its tributaries	$5,000
Young Enterprise Scheme – to enable the scheme to be delivered in 3 Franklin schools in 2016	$1,500

b) That the Franklin Local Board considers the request from the Sunset BMX Club to convert their loan to a grant including the allocation of $16,500 to cover existing arrears.

Comments

5. Franklin Local Board has a community response fund of $103,000 to allocate in the 2015/16 financial year. This is operational funding and can be allocated to any local board initiatives during the year.

6. The local board has already resolved to allocate $31,241 of this fund to the following projects:

Project	Details	Funding
Glenbrook War Memorial Hall	Legal and regulatory costs to progress the boundary change for the hall.	25,000
World War Project Fund	Additional funding required to top up the fund	1,241
Mobile library at events	To use the mobile library at major events such as the A&P shows, Wheels and Steels, Karaka Vintage Day. FR 2015/155 funding approved 29/9/15	5,000
Total		$31,241

7. A number of initiatives have been identified which the local board could consider funding from the community response fund. These are outlined in Attachment A.

Project	Cost	Details
Patumahoe Rugby Football Club power separation	$200	Power separation- this was not flagged when the board accepted gifting of the lights from the rugby club. As the local board has accepted ownership of the lights, the operational costs are also their responsibility and it is recommended this funding be approved.
Eastern cycle/walkway to link to Hauraki Rail Trail	$25,000	This is an ATEED-led project. The intention is to scope how Auckland could develop trails to meet the Hauraki Rail Trail when it is developed to Kaiaua. It will include the logisitcs, funding and collaboration required for the development of the trail. For a trail to be developed from north of Kaiaua (outside of Auckland Council) to Clevedon, either around or through the Hunua Ranges an economic impact report needs to be commissioned. The ultimate goal wold be to have this trail as part of Nga Haerenga, the New Zealand Cycle Trail. Nga Haerenga is a government initiative aimed at generating lasting economic, social and environmental benefits through the development of a network of recommended cycling experiences throughout NZ. This project aligns well with the local board’s Greenways Plan which is currently being developed, as well as with the vision for Franklin identified in the Local Board Plan. Further information is being sought from ATEED.
Hornwort survey	$5,000	The board funded $10k to a survey of the Wairoa River for the pest plant, hornwort. This cost was based on an early estimate from the NIWA. More detailed examination of the river and its tributaries has increased the cost to $15. An assessment of the Wairoa River for hornwort could be undertaken with the existing budget. However, this would not be a survey of the full extent of the river and its tributaries.It is recommended that an additional $5,000 be allocated so a full survey of the river is undertaken to determine the extent of hornwort’s presence in the river. The environment portfolio holders indicated support for an increase in budget at a portfolio meeting in February 2016. Work is scheduled to commence in March as this is when hornwort will be at its maximum bio-mass or size ensuring detection and survey is as accurate as practical. The environment portfolio holders were supportive of allocating the additional funding.
Sunset BMX Club Loan	$16,500	The Sunset BMX Club has an interest-free loan from Council of $55k which was used to upgrade their clubroom facilities. In June 2015, the local board allocated $16,500 to the club to cover outstanding arrears on the loan. No subsequent payments have been made, and there is currently $16,500 outstanding. The club has requested that council "wipe" the loan, due to the economic benefit to the wider Franklin / Pukekohe economy provided by previous major events and annual race meetings. In 2016 the National Championships will be held at Easter with the pre-national event the weekend before. Approx 1500-2000 patrons will be in the Pukekohe area over this time (1000 Riders + families who will stay at least 1 week). The club states that most people will be utilising local business for dining, and accommodation along with potential larger benefits of local attractions whilst in the area. The outstanding balance at 30/6/15 was $44,000 and the club has requested that this be transferred to a grant. There are a large number of groups in the Franklin LB area with interest free loans from Council (totally $465k at 30/6/15) - converting this loan to a grant, could create a precedent which the board may not be able to sustain. A formal funding application has not been received through the community grants application process which is how the board usually considers funding requests such as this.
Young Enterprise Scheme	$1,500	To enable the Young Enterprise Scheme to be run in 3 schools in Franklin 1. Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. ATEED delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for year 12 and 13 students. Students develop creative ideas into actual businesses, with real products, services & profit and loss. Students learn key work skills & business knowledge. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people. 2. The vision is to grow the programme to reach into 119 Auckland schools. In 2016 YES will be delivered to approximately 50 Auckland schools and 1400 students. 3. Two key regional events are Dragon’s Den & the Regional Awards in October (the winners go to the national awards in Wellington). 4. Growth in the programme has led to increased event costs. Each event is now required to cater for approximately 3-400 students, plus teachers, business mentors and supporters. The cost of delivering these events is approximately $5k per event-a total budget of $50k (5x Dragon’s Den and 5x Regional Awards). 5. ATEED proposes to centralise these events and hold one Dragon’s Den and one Regional event. 6. Feedback from schools is that they see considerable value in the events being held locally in terms of connections built between schools, and with the business. Alternative funding is therefore being sought from local boards in the current financial year (2015/16) to support the continuation of the current delivery model with events being held in five sub-regional locations in 2016. This project aligns well with a number of the local board’s priorities, specifically with regards to support to help youth transition from school to employment. The funding is requested for this financial year but could be part of future work programmes if the board supports it.
Pukekohe Hill Sculpture	$4,800	Opening event to coincide with Matariki - planning, plaque for sculpture, photography and advertising of event. The local board agreed to fund this from the civic events budget so this does not to be formally allocated.
Events forum	$500	Costs to support the development of the events forum. May require additional funding in subsequent years. This is being considered as part of a separate report on the March meeting.

Consideration

Local Board views and implications

8. The local board is the decision maker- these proposals were workshopped in March and there was support for funding most of the projects identified. The board did indicate they require more information about the proposed eastern cycleway, which has been provided. Informal direction provided was a preference that the loan to the Sunset BMX Club not be “wiped” but that staff work to renegotiate the terms of the loan.

Māori impact statement

9. No specific impacts for Maori have been identified.

Implementation

10. Staff have indicated that, if funding is allocated, all projects are able to be delivered in the 2015/16 financial year.

Attachments

There are no attachments for this report.

Signatories

Authors	Debra Langton - Senior Local Board Advisor
Authorisers	Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Draft Business Improvement District Policy (2016) – local board feedback

File No.: CP2016/02522

Purpose

1. The purpose of this report is to invite local boards to provide formal feedback on the draft Business Improvement District (BID) Policy (2016).

Executive Summary

2. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for Auckland Council’s BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

3. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

4. BID programmes are based on Auckland Council collecting a targeted rate for core funding – collected using powers under the Local Government (Rating) Act 2002. They are represented by business associations, which are independent incorporated societies sitting outside Auckland Council. Local boards have the primary relationship with business associations operating BID programmes in their area.

5. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103).

6. The BID Policy (2016) includes two separate but linked parts:

i) Part 1 – Policy – sets the rules “the what to do”

ii) Part 2 - Policy Operating Standards – “the how to do”

7. Business associations operating existing BID programmes, local boards and stakeholders have had opportunities to input into the development of BID Policy (2016).

8. Local boards are now being invited to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

9. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i) Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii) Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii) Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

10. Officers are working to ensure that the policy aligns with Auckland Council’s Māori Responsiveness Framework and are in contact with the Independent Maori Statutory Board to discuss relevant opportunities to leverage the Auckland BID Programme.

Recommendation/s

a) That the Franklin Local Board provide feedback on the draft Business Improvement District Policy (2016) or,

b) That the Franklin Local Board delegate to the chair and member(s) to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.

Comments

BID programmes

11. BID programmes are based on Auckland Council collecting a targeted rate to provide core funding to business associations using powers under the Local Government (Rating) Act 2002. The business associations, which are independent incorporated societies sitting outside Auckland Council, deliver the BID programmes.

12. BID programmes are established to develop local business prosperity and local economic development. They are defined by a partnership agreement between each business association and Auckland Council, in which both parties agree to operate within the BID Policy.

13. Local boards have the primary relationship with business associations operating BID programmes in their area including:

i) As collaboration partners – local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively will achieve greater outcomes.

ii) As governors – local boards have significant decision-making responsibly for BID programmes, including recommending to the governing body to strike a BID programme target rate and around BID programme establishments, expansions amalgamations and disputes.

BID Policy (2016)

14. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for the Auckland Council BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

15. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

16. The BID Policy (2016) establishes the rules and responsibilities of the Auckland BID Programme. It will replace the Auckland Region Business Improvement District Policy (2011), from the date of adoption by Auckland Council.

17. The BID Policy (2016) includes two separate but linked parts:

i) Part 1 – Policy – sets the rules “the what to do”

ii) Part 2 - Policy Operating Standards – “the how to do”.

18. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103). Business associations operating BID programmes were invited to provide feedback on the draft policy by 18 December 2015.

Consultation to date

19. The consultation process commenced in September 2015 and partners and stakeholders have had a number of opportunities to provide feedback.

20. Business associations (operating BID programmes) have been invited to attend a number of workshops in September and November to discuss the key themes for policy change and the draft policy. Sixteen separate written submissions on the draft policy were received by business associations by the 18 December deadline.

21. Key sector and industry groups that are represented in BID programme areas and subject matter experts have been asked for feedback on the draft policy. Feedback has been received from Independent Election Services and The Property Institute.

22. Other stakeholders have indicated that they will provide feedback in the next few weeks. Feedback from stakeholders will be incorporated into the revised draft policy.

Differences between BID Policy 2011 and 2016 and feedback received

23. There are a number of key themes for policy change that have helped shape the development of the draft BID Policy (2016). The themes have been discussed as part of the consultation process with local boards, business associations operating BID programmes and key stakeholders. The table below provides details of the key themes for change between the 2011 and 2016 policies, feedback received and the draft policy response to this feedback.

Key themes for change, feedback received and draft policy response

Key themes for change	Differences between 2011 and 2016	Feedback received and response
Clarify and confirm partner roles	Clearer definitions of the roles of each of the key Auckland BID Programme partners	Feedback: · Business associations concerned about the stated local board delegations Draft policy response: Added wording to clarify the overall intent of these delegations - there should be a focus on creating a collaborative and aspirational relationship between a local board and a business association operating a BID programme · Feedback from local boards and local board services team that some of the draft responsibilities of local board representatives on BID programme boards were not appropriate Draft policy response: Draft roles amended to reflect feedback received.
Accountability - keep full financial audits or proportional relating to size of BID (target rate)	Audits for all BID programmes must report on areas of financial control	Feedback: Business associations were overall in favour of keeping audits. Mixed feedback from local boards - a majority keen to keep audits but others requesting a financial review or proportional requirement to BID programme size. Draft policy response: keep audits but: · BID programmes with target rate income of $100,000 per annum or greater - audits every financial year · BID programmes with a target rate income under $100,000 per annum – audits every two financial years - subject to no serious concerns from previous audit.
Resolution of issues	Clearer definition of issues, concerns and the processes to resolve	Feedback: Concern from a number of business associations that the policy steps too soon into intervention by Auckland Council Draft policy response: Relevant sections in both parts of the policy have been re-written to provide a staged response with a significant number of steps before Auckland Council would consider intervention in the management of the BID programme.
Rating mechanisms -Increasing baseline for new BID programmes	The minimum required for a new BID programme establishment is increased from $50,000 to $120,000 (target rate only)	Feedback: BID programmes were overall in favour of increasing the baseline. Mixed feedback from local boards - some agreed with increasing the minimum but others thought that it would disadvantage smaller and/or less prosperous business areas. Draft policy response: Ideal minimum changed to $120,000 but still with the option to explore new BID programme establishment for proposed target rates less than this on a case-by-case basis (subject to the BID programme proponents meeting establishment criteria outlined in Policy Operating Standards).

Local board feedback on BID Policy (2016)

24. Local boards have provided some feedback at the 19 workshops during September and October 2015 on the key themes of accountability, new BID programme establishment and programme leverage.

25. Local boards are now being asked to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards). These attachments are under separate cover, but available in the members lounge and on the Auckland Council website.

26. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i. Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii. Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii. Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

Next steps

27. Feedback from local boards, external stakeholders and any further feedback from business associations (operating BID programmes) will be reviewed by officers and this will help inform the further development of the policy. Officers will then hold a second joint workshop with Regional Strategy and Policy Committee members and local board chairs and/or ED portfolio holders in mid-April, before seeking approval of the final draft version of the policy at the 5 May 2016 committee meeting.

Consideration

Local Board views and implications

28. The consultation process commenced in September 2015 and local boards have had a number of opportunities to provide feedback including:

· A memo was sent to local board members and councillors on 16 September 2015 outlining the purpose and proposed process for developing the policy.

· Following the memo, officers provided a briefing to the Local Board Chair’s Forum on 28 September 2015

· During September and October 2015, officers attended 19 local board workshops to seek feedback on the proposed key themes for policy change

· The draft BID Policy (2016) was work-shopped with members of the Regional Strategy and Policy Committee, local board chairs and local board economic development portfolio holders on 5 November 2015. This workshop provided a progress update and outlined the feedback received from both BID programmes and local boards to date

· A second memo was sent to local board members on 1 December 2015, providing an update on the policy development process, attaching the draft BID Policy (2016) and a summary of local board and business association feedback to date.

Māori impact statement

29. Officers are working with Auckland Council’s Te Waka Angamua Department to ensure that the BID Policy (2016) aligns with the Auckland Council’s Māori Responsiveness Framework.

30. Officers are in contact with the Independent Māori Statutory Board to discuss the policy and opportunities to leverage the Auckland BID Programme.

31. Paragraph 1.9 of the BID Policy 2016 (part 1) outlines the potential to leverage the Auckland BID Programme under the new operational model, working initially within Auckland Council to identify potential opportunities. For example, this could include working closely with key stakeholders and business associations to investigate and pilot opportunities to provide assistance to Māori businesses or facilitate Māori economic development.

Implementation

32. The BID (Policy) 2016 and the new BID Programme Team service delivery model are intended to become operational on 1 July 2016.

Attachments

No.	Title	Page
a View	Draft Business Improvement District (BID) Policy 2016 - Part 1 (Under Separate Cover)
b View	Draft Business Improvement District (BID) Policy 2016 - Part 2 (Under Separate Cover)

Signatories

Authors

Stephen Cavanagh - Local Economic Development Adviser

Authorisers

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Karen Lyons - Manager Local Board Services

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Local government elections - order of names on voting documents

File No.: CP2016/03629

Purpose

1. For the Franklin Local Board to provide feedback to the governing body on how names should be arranged on the voting documents for the Auckland Council 2016 election.

Executive summary

2. The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

(i) alphabetical order of surname

(ii) pseudo-random order

(iii) random order.

3. Pseudo-random order means an arrangement where names are listed in a random order and the same random order is used on every voting document.

4. Random order means an arrangement where names are listed in a random order and a different random order is used on every voting document.

5. In 2013 the council resolved for names to be arranged in alphabetical order of surname. A key consideration was the extra cost of using one of the random order options. The electoral officer has advised that it is now possible to use a true random arrangement with minimal additional cost.

6. Staff recommend that the current approach of alphabetical printing is retained for the 2016 council elections, as the benefits to the voter noted above, outweigh any perception of a name order bias problem that analysis of the 2013 results show does not exist.

Recommendation/s

That the Franklin Local Board recommend to the governing body that candidate names on voting documents should be arranged in: (choose one only)

EITHER: alphabetical order of surname

OR: pseudo-random order

OR: random order.

Comments

Background

7. The Local Electoral Regulations 2001, clause 31 states:

(1) The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2) Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3) If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4) If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5) In this regulation,—

pseudo-random order means an arrangement where—

(a) the order of the names of the candidates is determined randomly; and

(b) all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

2013 elections

8. In 2013 the council resolved to use the alphabetical order. A key consideration was that there would be an additional cost of $100,000 if council chose the random order. The electoral officer has advised that due to changes in printing technology, it is now possible to use the random order with minimal additional cost.

9. All the metropolitan councils apart from Auckland Council used random order printing for their 2013 local authority elections..

10. Of the District Health Boards that were elected in conjunction with the 2013 council elections, the Counties Manukau District Health Board chose the random order. Auckland and Waitemata District Health Boards chose alphabetical.

11. Of the Licensing Trusts that were elected in conjunction with the 2013 council elections, all chose alphabetical except for the Wiri Licensing Trust which chose pseudo-random order.

Options for 2016

Pseudo-random order and random order printing

12. The advantage of random order printing is it removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order and any perceived first-name bias will transfer to the name at the top of the pseudo randomised list. The only effective alternative to alphabetical order is random order.

13. A disadvantage to both the random printing options is it may be confusing for the voter as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper.

Alphabetical order

14. The advantage of the alphabetical order printing is that it is familiar; it is easier to use and understand. When there are a large number of candidates competing for a position it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

15. It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

16. The disadvantage of this alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

17. An analysis of the council’s 2013 election results is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

· impact on vote share. (Did the candidate at the top of the list receive more votes than might be expected)?

· impact on election outcome (did being at the top of list result in the candidate being elected more often than might be expected?).

18. The analysis showed that, for local boards, being listed first increased a candidate’s vote share by approximately 1 percentage point above that which would be expected statistically if voting was random. There was no detectable impact of being listed first on the share of votes received in ward elections.

19. Therefore for the 2013 council election results, there was no detectable impact of being listed first on whether a candidate was elected or not. In fact there were slightly fewer candidates at the top of lists elected to positions (29) than might be expected statistically if voting was random (31). Similarly, there was no meaningful impact of having a surname earlier in the alphabet on election outcomes.

20. Given there is no compelling evidence of first name bias for the council’s own 2013 results, staff recommend that the current approach of alphabetical printing is retained for the 2016 council elections, as the benefits to the voter noted above, outweigh any perception of a name order bias problem that analysis of the 2013 results show does not exist.

Consideration

Local board views and implications

21. Feedback from local boards will be reported to the governing body when the governing body is asked to determine the matter by resolution.

Maori impact statement

22. The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates are able to provide their profile statements both in English and Māori.

Implementation

23. There are no implementation issues as a result of this report.

Attachments

No.	Title	Page
a View	Order of candidate names on voting documents	141

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Karen Lyons - Manager Local Board Services

Angeline Barlow - Relationship Manager

Franklin Local Board

22 March 2016

Local Government New Zealand Conference and Annual General Meeting 2016

File No.: CP2016/04356

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Dunedin from Sunday 24 July 2016 to Tuesday 26 July 2016 and to invite local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at The Dunedin Centre from Sunday 24 to Tuesday 26 July 2016.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 31 March 2016. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

a) That the Franklin Local Board nominates a representative to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Local Board’s work programme.

b) That the Franklin Local Board confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2016 LGNZ Conference and AGM are being held in Dunedin. The conference commences with the AGM at 1pm on Sunday 24 July 2016 and concludes at 12.45 pm on Tuesday 26 July 2016.

6. The theme of this year’s conference is “Creating places where people love to live, work and play”. The programme includes:

a) Greg Doone, Director at PwC will provide a future vision on New Zealand's communities, taking a look at demographic, social, technological, economic and environmental trends.

b) Troy Pickard, President of the Australian Local Government Association and Mayor of Joondalup, Perth will cover a broad perspective on key global issues for future generations in Australia and beyond.

c) Vaughan Payne, CEO, Waikato Regional Council; Brian Hanna, Mayor, Waitomo District Council; Damon Odey, Mayor, Timaru District Council; Dame Margaret Bazley, Commissioner, Environment Canterbury and Jim Palmer, Chair of the Canterbury Chief Executives Forum will describe their stories of collaboration and how their approaches are aiding "place-making" for their regions and providing a platform for regional economic development.

d) Jason Krupp, Research Fellow, The New Zealand Initiative will focus on the example of Manchester City Council and how it combined with its neighbouring authorities to strengthen its leadership, governance and capacity to partner with central government. This session will involve video interviews with leaders of Manchester City Council.

e) Peter Kageyama, an Author and international thought leader will offer a fresh and innovative perspective around what engagement is going to look like in the future and how we can better engage with our communities, and tell our stories to build a sense of place.

f) Andrew Little, Leader of the Opposition, will discuss the importance of regional New Zealand and local government to the wider economy, and the challenges we will face as the future of work changes.

g) Lawrence Yule, President of LGNZ and Jonathan Salter, Partner at Simpson Grierson will provide a fresh approach on resource management

h) Lieutenant General Tim Keating, Chief of Defence Force will offer a personal perspective of what he believes makes for a successful leader.

i) Jeb Brugmann, Founder of ICLEI, Local Governments for Sustainability and Managing Partner of The Next Practice will take an over-arching look at resilience and how we can build strong towns, cities and regions of the future.

j) Sir Mark Solomon, Kaiwhakahaere of Ngai Tahu will discuss the value achieved when councils build strong local partnerships within their towns, cities and regions. In particular, Sir Mark will discuss his view on the significance of relationships between iwi and local government.

7. The programme also includes six Master Class sessions:

a) Customer-centric services and innovative engagement - how community leaders can be intentional about creating a more emotionally engaging place

b) Special economic zones – what are they and can they help regional New Zealand?

c) Collaborative processes and decision-making

d) Resilient towns, cities and regions – creating places for the future

e) Risk management and infrastructure.

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no local board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 31 March 2016.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 incl GST before 1 June 2016 and $1510.00 incl GST after that. Full conference registration includes:

a) Attendance at conference business sessions (Sunday-Tuesday)

b) Satchel and contents

c) Daily catering

d) Simpson Grierson welcome cocktail function

e) Fulton Hogan conference dinner and EXCELLENCE Awards function

f) Closing lunch and refreshments.

14. The council hosted tours on Sunday 24 July 2016 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $155 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board Views

16. This is a report to the 21 local boards.

Maori Impact Statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation Issues

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ 2016 conference and master class programme	153

Signatories

Authors

Polly Kenrick - Business Process Manager

Authorisers

Karen Lyons - Manager Local Board Services

Angeline Barlow - Relationship Manager

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

Authors	Gaylene Harvey - Democracy Advisor
Authorisers	Angeline Barlow - Relationship Manager

Authors	Jane Cain - Local Board Advisor
Authorisers	Angeline Barlow - Relationship Manager