|
Governing Body
31 March 2016
|
|
1 Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
5 Acknowledgements and Achievements
|
5.1
|
Acknowledgements
|
|
|
Cr CE
Fletcher entered the meeting at 9.36 am.
Cr WD
Walker entered the meeting at 9.37 am.
Cr AM Filipaina entered the meeting at 9.39 am.
|
|
|
His Worship
the Mayor acknowledged the passing of Dr Ranganui Walker, Harry O’Rourke,
Tahuna Minhinnik and Martin Crowe and a moment of silence was observed.
The text of
the acknowledgement s has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
|
|
|
Achievements
|
|
|
A document
noting Auckland Council’s Group achievements for March was tabled. A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
|
|
|
Note: Cr C Darby
requested that the achievement of more than 100,000
cycle journeys made over Te Ara I Whiti – Auckland’s Lightpath – since its
opening in December be noted.
Cr MP Webster
acknowledged the Ballance Environmental Farm Awards which took place on
Wednesday 30 March 2016 and congratulated Helensville farmers, Richard and
Dianne Kidd, on their award.
|
|
|
|
|
|
Attachments
a 31
March 2016 - Item 5.1 - Acknowledgements
b 31
March 2016 - Item 5.1 - Auckland Council's Group achievements - March 2016
|
6 Petitions
There were no petitions.
7 Public Input
|
7.1
|
Public Input - Penny Bright – Item 10.1 – Notice of Motion –
Auckland Council’s Corporate Membership in the Property Council NZ and Item
11- City Rail Link and Auckland Transport
Alignment Project Update
|
|
|
Penny Bright was in attendance to address
the meeting regarding Items 10.1 and 11.
|
|
7.2
|
Public Input - Lisa Prager – Item 10.1 – Notice of Motion – Auckland
Council's Corporate Membership in the Property Council NZ
|
|
|
Lisa Prager was in attendance to address
the meeting regarding Item 10.1.
|
|
|
Resolution number GB/2016/21
MOVED by Mayor LCM Brown, seconded by Cr C Casey:
That the
Governing Body:
a) thank Penny Bright and Lisa Prager for their public input presentations.
CARRIED
|
8 Local Board Input
There was no local board input.
9 Extraordinary Business
There was no extraordinary business.
Note: Item 10 – Notice of Motion was deferred until after Item 15 - Consideration of Extraordinary Business.
|
11
|
City Rail Link and Auckland Transport Alignment Project Update
|
|
|
Resolution number GB/2016/22
MOVED
by Cr CE Fletcher, seconded by Cr ME Lee:
That the Governing Body:
a) receive an update on the
Government's position on the City Rail Link and related next steps.
b) authorise the Mayor, Cr Bill
Cashmore and the chief executives of Auckland Council and Auckland Transport
to negotiate a joint business plan for the City Rail Link with the Government
for adoption by the Governing Body.
c) receive an update on the
Auckland Transport Alignment Project.
CARRIED
|
The meeting was adjourned
at 11.05am and reconvened at 11.17am. Crs CE Fletcher and DA Krum were not
present when the meeting reconvened.
|
12
|
2016 Local Government New Zealand AGM and Conference
|
|
|
Cr CE Fletcher returned to the meeting
at 11.19 am.
Cr DA Krum returned to the meeting at 11.24
am.
|
|
|
Resolution number GB/2016/23
MOVED
by Mayor LCM Brown, seconded by Cr R Clow:
That the Governing
Body:
a) appoint the
Mayor, Deputy Mayor, Councillor Penny Webster and the Chief Executive (or
nominee) as its official delegates to attend the Local Government New Zealand
Annual General Meeting on 24 July 2016, with the Mayor as the presiding
delegate, and approve their attendance at the Local Government New Zealand
conference.
b) approve the
attendance of Crs W Cashmore, LA Cooper and AM Filipaina at the Local
Government New Zealand conference from 24 to 26 July 2016.
CARRIED
|
|
13
|
Order of names on voting documents
|
|
|
Resolution number GB/2016/24
MOVED
by Mayor LCM Brown, seconded by Cr GS Wood:
That the Governing
Body:
a) note that
the Waiheke Local Board recommends pseudo-random order of names.
b) agree
that the candidate names on voting documents for
the Auckland Council 2016 elections should be
arranged in alphabetical order of surname.
CARRIED
|
|
14
|
Audit and Risk Committee - Revised Terms of reference
|
|
|
Resolution number GB/2016/25
MOVED
by Cr W Cashmore, seconded by Cr MP Webster:
That the Governing
Body:
a) adopt the revised terms of
reference (Attachment B to the agenda report) for the Audit and Risk
Committee, to be effective immediately, apart from the proposed changes to
committee membership.
b) recommend to the incoming
mayor and governing body the full terms of reference, including the proposed
changes to membership, as recommended by the Audit and Risk Committee.
CARRIED
|
|
|
Note: The
meeting agreed that the Audit and Risk Committee Terms of Reference be
amended to show that the quorum for the committee include at least two
elected members.
|
15 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
10 Notices of Motion
|
10.1
|
Notice of Motion - Cr Mike Lee - Auckland Council's Corporate
Membership in the Property Council New Zealand
|
|
|
Cr CE Fletcher retired from the meeting at 11.56 am and
requested that her apology for early departure be noted.
Cr MP Webster left the meeting at 12.24 pm.
Deputy Mayor PA Hulse left the meeting at 12.28 pm.
Deputy Mayor PA Hulse returned to the meeting at 12.36
pm.
Cr MP Webster returned to the meeting at 12.36 pm.
Cr AJ Anae left the meeting at 12.46 pm.
Cr AJ Anae returned to the meeting at 12.56 pm.
|
|
|
MOVED by Cr ME Lee, seconded by Cr C
Casey:
That the Governing Body, in recognition of the Council’s statutory planning
role in the Unitary Plan process, and in order to avoid any appearance of
conflict of interest:
a) direct that Auckland
Council’s corporate membership in the Property Council New Zealand be
terminated as the latter is a major submitter in the Unitary Plan.
|
|
|
|
|
|
Resolution number GB/2016/26
MOVED by Cr AM Filipaina,
seconded by Cr CM Penrose:
That the Governing Body:
a)
agree that, pursuant to Standing Order 1.6.1, the motion under
debate now be put to a vote.
CARRIED
|
|
|
Note: Pursuant
to Standing Order 1.8.6, Cr C Darby requested that his dissenting vote
against the closure motion be recorded.
|
|
|
The motion under debate was put:
A division was called for,
voting on which was as follows:
|
For
Cr C Brewer
Cr C Casey
Cr ME Lee
Cr D Quax
Cr SL Stewart
Cr WD Walker
Cr J Watson
|
Against
Cr AJ Anae
Mayor LCM Brown
Cr W Cashmore
Cr R Clow
Cr LA Cooper
Cr C Darby
Cr AM Filipaina
Deputy Mayor PA Hulse
Cr DA Krum
Cr CM Penrose
Cr JG Walker
Cr MP Webster
Cr GS Wood
|
Abstained
|
The motion was declared lost by 7 votes to 13.
|
|
Motion
|
|
Resolution number GB/2016/27
MOVED by Mayor LCM Brown, seconded by Cr MP Webster:
That the Governing Body:
a) resolve
that the minutes show the reasons why the Notice of Motion to terminate the
Council’s corporate membership in the Property Council did not pass include
an acceptance of legal advice to the Council that:
i)
the
Council’s corporate membership in the Property Council does not raise a
conflict of interest, in fact or appearance; and
ii)
proper
management of conflicts of interest is enhanced if decision-making regarding
the Council’s corporate membership of external organisations remains with the
Chief Executive.
CARRIED
|
|
Note: Pursuant to Standing Order 1.8.6, Crs C Brewer, C Casey, D
Quax, SL Stewart, WD Walker and J Watson requested that their dissenting
votes be recorded.
|
|
16 Procedural
motion to exclude the public
|
|
Resolution
number GB/2016/28
MOVED by Mayor LCM Brown, seconded by Cr AM
Filipaina:
That the
Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each
matter to be considered while the public is excluded, the reason for passing
this resolution in relation to each matter, and the specific grounds under
section 48(1) of the Local Government Official Information and Meetings Act
1987 for the passing of this resolution follows.
This resolution is made in
reliance on section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987 and the particular interest or interests protected by
section 6 or section 7 of that Act which would be prejudiced by the holding
of the whole or relevant part of the proceedings of the meeting in public, as
follows:
C1 Waiau
Pā Historical Reserve - Ngāti Tamaoho
|
Reason
for passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
In
particular, the report contains information provided by the Crown to
council in confidence on the understanding the information is negotiation
sensitive between Hapu / Iwi and the Crown. If confidential information is
made available, it will prejudice both those negotiations and the provision
of similar information to council in the future.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
|
1.08pm The public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
1.14pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
|
C1
|
Waiau Pā Historical Reserve - Ngāti Tamaoho
|
|
|
Resolution number GB/2016/29
MOVED
by Cr MP Webster, seconded by Cr R Clow:
That the Governing Body:
b) agree that the decision and
report remain confidential until advised by the Crown that the obligation of
confidentiality is removed.
|
1.14 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
