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Hibiscus and
Bays Local Board
16 March 2016
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1 Welcome
The chairperson opened the
meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
10 Extraordinary Business
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10.1
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Auckland Transport Update to Hibiscus and Bays Local Board March
2016
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During the compilation of the agenda for this business meeting a
system error was encountered in relation to Item 26 Auckland Transport Update
to Hibiscus and Bays Local Board, March 2016. This resulted in the report
being removed from the agenda to allow the process to run successfully. The
intention was to include this report on a supplementary agenda.
The supplementary (Addendum Agenda) was not published to the
council website within two clear days of today’s meeting.
The item needs
to be dealt with today to provide direction:
a) in regard to Project 486, construction
of a footpath along East Coast Road, Silverdale, from its intersection with
Hibiscus Coast Highway to the entrance of 59 Tavern Rd, together with other
related aspects of this work.
b) to reconfirm the firm cost estimate of $4,500 for the
installation of the art poles with respect to Project 091 - Mairangi Bay Art
Walk and request that installation proceed as soon as they are available.
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Resolution number HB/2016/25
MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte:
That the
Hibiscus and Bays Local Board:
a)
consider an extraordinary item
regarding the Auckland Transport Update to Hibiscus and Bays Local Board,
March 2016 at item 26 of this agenda. The matter was not on the published
agenda because of a system error when compiling the agenda and needs to be
dealt with today for the following reasons:
i.
to provide direction in regard to
Project 486, construction of a footpath along East Coast Road, Silverdale,
from its intersection with Hibiscus Coast Highway to the entrance of 59
Tavern Rd, together with other related aspects of this work
ii.
to reconfirm the firm cost estimate of
$4,500 for installation of the poles for Project 091 Mairangi Art Walk as
soon as they are available.
CARRIED
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11 Notices of Motion
There were no
notices of motion.
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12
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Disposal recommendation report
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Letitia
McColl, Senior Advisor Portfolio Review, Portfolio Strategy, Panuku
Development Auckland was in attendance for this item.
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Resolution number HB/2016/26
MOVED
by Chairperson JG Parfitt, seconded by Member DR Cooper:
That the
Hibiscus and Bays Local Board:
a) endorse
the proposed disposal of 601 Beach Road, Rothesay Bay
b) does
not support the disposal of the property at 19 Anzac Road, Browns Bay due to the perceived shortage of parking in Browns
Bay
c) request
that the Panuku Development Auckland Board
defer making a decision on the disposal of 19 Anzac Road, Browns Bay, as
there has been a failure to consult on the future needs of the Browns Bay
area and in particular the transport and parking needs of the area
d)
express concern that the local board was not consulted
by Auckland Transport before they made their decision that this property no
longer served current or future transport functions
e)
request that Auckland Transport undertake a parking study in
Browns Bay to take into account the cumulative effects of approved Special Housing
Areas and proposed intensification resulting from the Unitary Plan changes.
CARRIED
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13
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Landowner approval for restoration of D’Oyly Reserve, Stanmore
Bay, for offset purposes
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Wolfgang
Kanz, Senior Stormwater Specialist, Adam Sadgrove, Development Manager,
Project Development, Panuku Development Auckland and Nicola Terry, Parks and
Open Space Specialist were in attendance for this item.
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Resolution
number HB/2016/27
MOVED by Chairperson JG Parfitt, seconded by
Member J Fitzgerald:
That the
Hibiscus and Bays Local Board:
a)
supports in principle the restoration
of D’Oyly Reserve, Stanmore Bay for offset purposes subject to a Parks
assessment, a clear process of engagement and public consultation and the
resulting detailed design.
b)
accepts for the purposes of the
proposed resource consent application for 20 Link Crescent, that the D’Oyly
Reserve, Stanmore Bay is the approved location to meet the offset requirements
proposed in the resource consent application.
CARRIED
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14
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Draft Business Improvement District Policy (2016) – local board
feedback
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Resolution number HB/2016/28
MOVED
by Member GA Harding-Kirikiri, seconded by Member LM Whyte:
That the Hibiscus
and Bays Local Board:
a) delegate
to the local board chairperson, Local Board Member Cooper and Local Board Member
Holmes the authority to provide the local board’s feedback on the draft
Business Improvement District Policy (2016).
CARRIED
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15
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Community Led Small Build Programme
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Resolution number HB/2016/29
MOVED
by Member GA Harding-Kirikiri, seconded by Member J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) delegates
to the local board chairperson and the chairperson of the Facilities and
Reserves Committee authority to provide the local board’s views on new
applications for the programme in the Hibiscus and Bays Local Board area.
b) expresses its supports for the project at Peter Snell
Youth Village at Whangaparaoa.
CARRIED
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16
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Approve Funding for a Survey of Whangaparaoa Businesses
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Steve Branca, BID Partnership Advisor, was in attendance and gave
a brief overview of the proposed survey of businesses in Whangaparaoa. At
the beginning of the survey all participants are to be advised that all
information is shared and will not be confidential.
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Resolution number HB/2016/30
MOVED
by Member J Fitzgerald, seconded by Member GA Harding-Kirikiri:
That the
Hibiscus and Bays Local Board:
a) approve funding of $23,000 to conduct a
survey of businesses in Whangaparaoa, from the 2015/2016 Locally Driven
Initiatives budget line “Local Planning and Development – BIDs for Silverdale
and Whangaparaoa.”
CARRIED
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17
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Feedback on the Draft Civil Defence and Emergency Management Group
Plan
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Resolution
number HB/2016/31
MOVED by Chairperson JG Parfitt, seconded by
Member LM Whyte:
That the
Hibiscus and Bays Local Board:
a) delegate to the Chairperson of the Facilities and Reserves
Committee and Local Board Members Cooper and Sayers the authority to provide
feedback on the Draft Civil Defence and Emergency Management Group Plan.
CARRIED
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19
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Local Government New Zealand Conference and AGM 2016
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Resolution number HB/2016/33
MOVED
by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:
That the Hibiscus
and Bays Local Board:
a) nominates
local board member Fitzgerald as the local board’s representative to attend
the Local Government New Zealand 2016 Annual General Meeting and Conference
from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the
conference programme is relevant to the local board’s work programme
b) confirms that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) notes that if the local
board is successful with either one of the its two nominations for the Local
Government New Zealand Excellence Awards, the number of members attending may
be larger, the cost of which would be met by the local board.
CARRIED
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26
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Auckland Transport Update to Hibiscus and
Bays Local Board, March 2016
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Ellen Barrett,
Elected Member Relationship Manager, Auckland Council, was in attendance for
this item.
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Resolution number HB/2016/34
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) refers
the decision to proceed further with Project 486, construction of a footpath
along East Coast Road, Silverdale, from its intersection with Hibiscus Coast
Highway to the entranceway of 59 Tavern Road, together with the installation
of a pedestrian phase on the north-eastern side of the traffic signals at the
intersection of East Coast Road and Hibiscus Coast Highway and an associated
pram crossing/pedestrian refuge in the vicinity of 59 Tavern Road, to the
local board elected in October 2016
b) reconfirms
the cost of $4,500 for the installation of the art poles for Project 091,
Mairangi Bay Art Walk
c) approve
the final design for Local Board Transport Capital Fund Project 411, Torbay
revitalisation work
d) allocate
a further $175,000 of its Local Board Transport Capital Fund project 411 to
initiate the project noting that up to $45,000 of this is for work to be
carried out on private land and will be reimbursed by the Torbay Business
Improvement District to the Local Board Transport Capital Fund. This also
includes $55,000 for construction contingency which will be returned to the
fund if not required.
Note that the total cost of the Project 411,
Torbay Revitalisation is estimated to be $800,000.
CARRIED
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Councillors Penrose and Webster present at
5.50pm
Dinner adjournment 6.00pm – 6.30pm
Councillor Watson present at 6.30pm
Councillor Wood present at 6.35pm
Councillor Wayne Walker present at 6.42pm
9 Public Forum
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9.1
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Gum
Trees Titan Place/Hibiscus Coast Highway, Silverdale
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Mrs Lorraine Sampson was in attendance to request the
removal of the gum trees at Titan Place/Hibiscus Coast Highway.
A copy of the
tabled documents has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number HB/2016/37
MOVED
by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:
That the Hibiscus
and Bays Local Board:
a) Thank Mrs Sampson for her
presentation.
CARRIED
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Attachments
a Tabled presentation
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9.2
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General Issues in East Coast Bays
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Bernard Feehan was in attendance to
discuss various issues.
Intensification
is causing major traffic problems throughout Auckland and locally parking
problems in Browns Bay. Mr Feehan said once you have intensification you
need to improve the roading network.
Long Bay
Restaurant - Mr Feehan said no public forum has been held on the closing of
this restaurant and he also said he believed that the heritage issues are not
insurmountable.
Browns Bay
Beach needs another drinking fountain in the middle of the beach and also
better access onto the beach from the grassed reserve area.
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Resolution number HB/2016/38
MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte:
That the
Hibiscus and Bays Local Board:
a)
Thank Mr Feehan for his presentation.
CARRIED
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8 Deputations
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8.3
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Set Netting Arkles Bay
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Councillor
Calum Penrose, Councillor Penny Webster, Councillor George Wood, Grant
Barnes, General Manager Licensing and Compliance Services and Max Wilde,
Manager Bylaws and Compliance were in attendance to present this item.
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Resolution number HB/2016/39
MOVED by Chairperson JG Parfitt, seconded by Member GA
Harding-Kirikiri:
That the
Hibiscus and Bays Local Board:
a)
Thank Councillors Penrose, Webster and
Wood and Mr Barnes and Mr Wilde for the presentation.
CARRIED
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8.1
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Community Gardens
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Mr Lee was not in attendance for this
item.
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8.2
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Hibiscus Coast Branch of Forest and Bird Society
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Pauline Smith and Anne Graham from the
Hibiscus Coast Branch of Forest and Bird Society were in attendance to
provide an update on the pest free peninsula project.
A copy of the
tabled documents has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number HB/2016/40
MOVED
by Chairperson JG Parfitt, seconded by Member J Fitzgerald:
That the
Hibiscus and Bays Local Board:
a)
Thank Ms Smith and Ms Graham for their presentation.
CARRIED
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Attachments
a Tabled map
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22
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Local Board Members Reports
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Local Board
Member Sayers tabled written communication he had received from Mr John
Clements.
Mr Sayers is
to contact Mr Clements and advise the process to log calls through the call
centre. If Mr Clements wants to follow up these logged calls he needs to
provide specific details at the time of logging them and refer to the log
numbers when requesting follow up.
A copy of the
tabled document has been placed on the file copy of the minutes and can be
viewed on the Auckland Council website.
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Resolution number HB/2016/41
MOVED by Deputy Chairperson AG Sayers, seconded by Member LM
Whyte:
That the Hibiscus and Bays Local Board:
a) note the
information.
CARRIED
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Attachments
a Tabled
documentation
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21
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Ward Councillors Update
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Councillor Watson said he has been dealing with the traffic
problems caused by the new entrance to New World, Stanmore Bay, on
Whangaparaoa Road. Councillor Walker advised that Auckland Transport are
investigating how to address the matter.
Councillor
Walker commented on the issue of chemical spraying.
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Resolution number HB/2016/42
MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen:
That the Hibiscus and Bays Local Board:
a) thank
Councillors Walker and Watson for their report.
CARRIED
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24 Consideration
of Extraordinary Items
This was dealt with under Item 26
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25 Procedural
motion to exclude the public
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Resolution
number HB/2016/43
MOVED by Chairperson JG Parfitt, seconded by Member
LC Rasmussen:
That the
Hibiscus and Bays Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Nicola Terry, Parks and Open Space Specialist and Gerry Fitzgerald,
Parks Liaison and Development Team Leader be permitted to remain for
Confidential Item C1, Acquisition of land for public walkway – Long Bay after
the public has been excluded, because of their knowledge of the item to be
discussed, which will help the Hibiscus and Bays Local Board in its
decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of land for public walkway - Long Bay
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains information about land that council may acquire for open
space purposes..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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8.30pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.35pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition of land for public walkway - Long Bay
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b)
confirm that there be no restatement of this confidential
report, attachments or resolutions.
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8.35 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
