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Hibiscus and Bays Facilities and Reserves Committee
23 March 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Metro Park East Walkway 7
13 Record of Workshop Meeting 17
14 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Hibiscus and Bays Facilities and Reserves Committee:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 26 February 2016, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Hibiscus and Bays Facilities and
Reserves Committee. This means that details relating to deputations can be
included in the published agenda. Total speaking time per deputation is ten
minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Hibiscus and
Bays Facilities and Reserves Committee
23 March 2016
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Metro Park East
Walkway
File No.: CP2016/04580
Purpose
1. To seek
approval for the proposed location and design of the Metro Park East Walkway.
Executive Summary
2. Metro Park
East forms a key component of Te Ara Tahuna, the Orewa Estuary walkway that
links the open space provisions in Silverdale North with those in Orewa. The
park is one of a number of parks located adjacent to the Orewa Estuary and also
provides key linkages to the Silverdale North greenways and Metro Park West.
3. The Metro
Park East Reserve Management Plan advocates for the development of a walkway
and cycleway to complete the circuit around Orewa Estuary accommodating
pedestrian and cycle access, a fitness trail and areas for passive recreation
that provide access to the water.
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Recommendation/s
That the Hibiscus and Bays
Facilities and Reserves Committee:
a) approve the
location and design of the Metro Park East Walkway.
b) approve the
development of the primary walkway around the storm water pond to be
completed first if the tender process doesn’t allow for the cost of
constructing the entire walkway as shown in Attachment 1.
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Comments
4. On Friday, 4
December 2015 members of the Hibiscus and Bays Facilities and Reserves
Committee and parks officers met on site to walk over and agree on the location
for the Metro Park East walkway which then formed the scope for the design.
5. On 12
February 2016 this design was workshopped with the Facilities and Reserves
Committee where it was agreed that if the tender process doesn’t allow for the
cost of constructing the entire walkway then the primary walkway around the
stormwater pond would be completed first as shown in Attachment 1.
6. This report
seeks approval from the Hibiscus and Bays Facilities and Reserves Committee on
the proposed location and design for the Metro Park East walkway so that the
consenting and tendering process can begin in the current financial year
2015/2016 with physical works beginning October 2017.
Consideration
Local
Board views and implications
7. The proposed
location and design for the Metro Park East Walkway is based on feedback
received from the Hibiscus and Bays Facilities and Reserves Committee. This
report seeks the endorsement of the Hibiscus and Bays Facilities and Reserves
Committee.
Māori
impact statement
8. The proposed
Metro Park East walkway project has been consulted on with iwi and cultural
assessment reports are being prepared in response to feedback received.
Implementation
9. It is
anticipated that the Metro Park East Walkway will be constructed under a single
contract and physical works will commence in October 2017 once consents are
granted.
Attachments
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No.
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Title
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Page
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aView
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Metro Park East Walkway Design
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9
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Signatories
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Authors
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Tony Strange - Parks Advisor Hibiscus and Bays
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Authorisers
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Mace Ward - General Manager Parks, Sports and
Recreation
Lesley Jenkins - Relationship Manager
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