Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

17 March 2016

1 Welcome

The Chairperson welcomed those present.

2 Apologies

Resolution number HM/2016/10

MOVED by Member B Brady, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) Accepts the apology from Member Shane Henderson, Will Flavell for absence and Member Luke Wilson for lateness.

CARRIED

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitemata Community Law Centre	Employee
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Elected Member Member Member
Will Flavell	Rutherford College Literacy Waitakere Board	Employee Member
Tracy Kirkley	District Licensing Committee Churches Education Commission	Member Contractor
Luke Wilson	NZ Police D.A.R.E. - West Waitakere Rotary – Board member Silver Fern Motor Sports - Board	Employee Member Board member Board member

4 Confirmation of Minutes

Resolution number HM/2016/11

MOVED by Member WW Flaunty, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) confirms the ordinary minutes of its meeting, held on Thursday, 3 March 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Item withdrawn

8 Item withdrawn

9 Item withdrawn

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Henderson-Massey Quick Response Grants: Round Two 2015/2016

Resolution number HM/2016/12

MOVED by Chairperson VS Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) Agrees to fund, part-fund or decline each application in the 2015/16 Henderson-Massey Quick Response Grants: Round Two as shown in the table below:

QR1605-213	Arts and Culture	Simon Gray	Developing a creative and connected community	$500
QR1605-218	Arts and Culture	Cristina Beth	The Peace Poppy Project Photographic Exhibition	$0
QR1605-234	Arts and Culture	Dance 24 Seven Ltd	Dance 24 Seven Hip Hop Classes	$0
QR1605-203	Community	Tuilaepa Youth Mentoring Service (TYMS)	TYMS Young People BridgeBACK Program	$0
QR1605-207	Community	Family Action	Assertive Community Outreach	$500
QR1605-216	Community	PHAB Association (Auckland) Inc.	West Auckland Social Clubs	$500
QR1605-220	Community	UpsideDowns Education Trust	Delivering the gift of speech to children with Down syndrome	$0
QR1605-222	Community	West Harbour Playcentre	Upgrading our outdoor sports equipment	$1,000
QR1605-224	Community	Massey Playcentre	Complete upgrade of natural outdoor play area	$1,000
QR1605-228	Community	Riverpark Action Group	Supporting trees for babies fruit trees, Woodside Reserve - adjacent to Woodside Community Garden, Massey	$500
QR1605-230	Community	Zeal Education Trust	Youth leadership and development camp for “Zeal Henderson” young people	$1,000
QR1605-237	Community	Action Education Inc.	Spoken word poetry workshops in west Auckland schools	$0
QR1605-209	Environmental	WeedFree Trust	Divich Ave Sustainable Neighbourhood Group	$0
QR1605-214	Environmental	WeedFree Trust	SunnyVale Sustainable Neighbourhood	$0
QR1605-206	Sports and Recreation	Ranui Swanson Auckland Football Club	To give disadvantaged kids, access to football	$500
	Total amount allocated			$5,500

CARRIED

Member Luke Wilson entered the meeting at 3.34 pm

Henderson Massey Additional Local Grant Multiboard Applications : Round One 2015/2016

Resolution number HM/2016/13

MOVED by Member P Chan, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) Agrees to fund, part-fund or decline each application in the 2015/2016 Local Grant Multiboard Applications: Round One as shown in the table below.

Application Number	Focus	Organisation Name	Project	Total Requested
LG1620-33	Community	Autism NZ Inc. - Auckland Branch	Autism NZ Inc. Auckland branch operating costs	$0
LG1613-130	Community	Mind over Manner Ltd	Shifting Community Youth and Culture through Applied Theatre Practice workshops	$0
LG1611-143	Community	Shakti Asian Women's Centre Incorporated	Community Advocates Programme	$0
LG1606-153	Community	The Parenting Place - Attitude Youth Division	Youth development and mental health programmes for Auckland region schools 2015/2016	$0
LG1610-03	Sport and recreation	Sir Peter Blake Marine Education and Recreation Centre (MERC)	Sport and recreation outreach program	$0
LG1619-123	Sport and recreation	Sport Waitakere	Waitākere Walking Festival, “Walk it Waitākere”	$1,650
		Total amount allocated Out of Round Local Grants, Round		$1,650.00

CARRIED

New Road Name Approval for the Residential Subdivision by Hy Development Limited at 14 Bordeaux Parade, Te Atatu South

Resolution number HM/2016/14

MOVED by Member B Brady, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) pursuant to Section 319(1)(j), of the Local Government Act 1974, approve the road name Meritage Lane, proposed by the Applicant, for the new road created by way of subdivision at 14 Bordeaux Parade , Te Atatu South, while noting that Melbec Lane and Muscadelle Lane also meet the road naming criteria.

CARRIED

New road name approval for a road to vest, created by way of subdivision at 23-47 Westgate Drive

Resolution number HM/2016/15

MOVED by Member B Brady, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, approves the road name ‘Tihema Lane’ proposed by the applicant, for the new road to vest created by way of a subdivision at 23-47 Westgate Drive, Massey.

CARRIED

New community lease to The Waitakere City BMX Club Incorporated, Birdwood Winery Estate, 103 Glen Road, Ranui

Resolution number HM/2016/16

MOVED by Member B Brady, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) grant a new community lease to The Waitakere City BMX Club Incorporated for part of Section 2 SO 477190 and part Lot 1 DP 50606, Birdwood Winery Estate, Ranui, on the following terms and conditions:

i) Term – 10 years commencing 17 March 2016 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The Waitakere City BMX Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment B);

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

Assignment and Variation of Lease to The Henderson Heritage Trust, Corban Estate Winery, 2 Mt Lebanon Lane, Henderson

Resolution number HM/2016/17

MOVED by Member WW Flaunty, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) grant consent as landlord, for entry into a Deed of Assignment of Lease from The Henderson Heritage to The Norcross Falls Heritage Trust;

b) grant consent on the condition that Council’s reasonable costs for landlord consent are met by The Henderson Heritage Trust.

CARRIED

New community lease to New Zealand Motor Caravan Association Incorporated, Tui Glen Reserve, 2 Claude Brookes Drive, Henderson

Resolution number HM/2016/18

MOVED by Member LW Wilson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) grant a new community lease to New Zealand Motor Caravan Association Incorporated for part of land described as being Section 1 SO 371015 comprising 7560 square metres contained in Part NA24C/26 and classified as a local purpose (community buildings) reserve (Attachment A) subject to the following terms and conditions:

· Term – 5 years commencing 17 March 2016 with one 5 year right of renewal;

· Rent - $1.00 plus GST per annum if requested;

· Maintenance fee - $250.00 plus GST per annum;

· Access to unmetered water supply fee - $150 plus GST per annum.

· New Zealand Motor Caravan Association Incorporated Community Outcomes Plan are attached to the lease document (Attachment B);

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

Renewal of community lease to Taikata Sailing Club Incorporated, Chapman Strand, 11 Chapman Road, Te Atatu Peninsula

Resolution number HM/2016/19

MOVED by Member B Brady, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) rescind part 4. of resolution number 1064/2010 made by the Henderson Community Board on 5 August 2010 granting a renewal of lease to the Taikata Sailing Club Incorporated for a term of 10 years with one right of renewal for five years

b) grant a renewal of lease to Taikata Sailing Club Incorporated subject to the following terms and conditions:

· Term – 33 years commencing 1 July 2008 to 30 June 2041;

· Rent - $250.00 plus GST per annum

c) approve all other terms and conditions outlined in the existing lease dated 9 December 1975.

CARRIED

Auckland Tourism, Events and Economic Development (ATEED) Performance Report for the Henderson-Massey Local Board for the six months ending December 2015

Resolution number HM/2016/20

MOVED by Member LW Wilson, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) Receives the ATEED six monthly report period 1 July to 31 December 2015.

b) Notes the disappointment of the board regarding non-representation of ATEED staff at the Henderson-Massey local board business meeting to answer questions.

CARRIED

Draft Business Improvement District Policy (2016) – local board feedback

Resolution number HM/2016/21

MOVED by Member B Brady, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) Notes a lack of clarity around the role of local boards in developing new BIDs or expanding existing BIDs is causing problems in the Henderson-Massey Local Board area:

b) Requests the policy clearly states that local board endorsement of a new BID or BID expansion is required. If a BID or BID expansion covers two local board areas then the endorsement of both local boards is required.

c) Requests the following policy be considered:

The revenue collected by Auckland Council through the BID rating process should be reconciled to the amount forwarded to the BID. Under collection should be recorded to be remedied by the BID in their next annual budget. Any over collection should be refunded by Auckland Council to the BID.

d) Considers all BIDs should be audited annually.

e) Supports of the principles and approaches outlined in the policy regarding the resolution of problems, issues and serious concerns. In particular, the option in exceptional circumstances for interim direct management of a BID programme by Auckland Council (once mechanisms to resolve a serious concern have been exhausted).

f) Supports the greater emphasis in the revised policy for collaborative relationships between local boards and the business associations running a BID programme. In particular, that the policy notes the benefits of such relationships considering that BID programmes and local boards are both trying to achieve better local economic development outcomes in the same place.

g) Supports the model where elected members attend BID meetings by invitation with no voting rights.

CARRIED

Feedback on the Draft Civil Defence and Emergency Management Group Plan

Resolution number HM/2016/22

MOVED by Member LW Wilson, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) Requests staff to attend a workshop to discuss feedback on Draft Civil Defence and Emergency Management Group Plan

b) Delegates feedback on the draft Civil Defence and Emergency Management Group Plan 2016-2021, with particular reference to local priorities for emergency management to the chair and portfolio holder.

CARRIED

Local government elections - order of names on voting documents

Resolution number HM/2016/23

MOVED by Member WW Flaunty, seconded by Member LW Wilson:

That the Henderson-Massey Local Board:

a) recommend to the governing body that candidate names on voting documents should be arranged in alphabetical order of surname .

CARRIED

LGNZ conference and AGM 2016

Resolution number HM/2016/24

MOVED by Member LW Wilson, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) nominates Member Brenda Brady as a representative to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Local Board’s work programme.

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

CARRIED

25	Henderson-Massey Local Board feedback on proposed amendments to the National Policy Statement for Freshwater Management
	Resolution number HM/2016/25 MOVED by Member B Brady, seconded by Member WW Flaunty: That the Henderson-Massey Local Board: a) Receives the tabled feedback to the proposed amendments to the National Policy Statement for Freshwater Management. CARRIED
	Secretarial note: The feedback was tabled at this meeting, has been placed on archive copy of these minutes and can be viewed on the Auckland Council website.
	Attachments a Fresh water reform 2016 - feedback

26	Henderson-Massey Local Board feedback on the Transport for Future Urban Growth project
	Resolution number HM/2016/26 MOVED by Chairperson VS Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a) Receives the tabled feedback on the Transport for Future Urban Growth project. CARRIED
	Secretarial note: The feedback was tabled at this meeting, has been placed on archive copy of these minutes and can be viewed on the Auckland Council website.
	Attachments a Feedback Transport for future urban growth

Governance Forward Work Calendar

Resolution number HM/2016/27

MOVED by Chairperson VS Neeson, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) Notes the Henderson-Massey Local Board Governance Forward Work Calendar – March 2016 to June 2016.

CARRIED

28	Evaluation of Results Based Accountability Pilot Project
	This item was withdrawn.

29 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.07 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Vanessa Neeson, JP
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Tracy Kirkley
	Luke Wilson	From 3.34 pm