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Resolution number HW/2016/231
MOVED
by Chairperson DA Collings, seconded by Member JR Spiller:
That the Howick
Local Board:
Licence
a) Approve
public notification, in accordance with the Reserves Act 1977, of the
intention to grant a licence to occupy for approximately 6115m2 of
Lloyd Elsmore Park (2R Bells Road) to the BMX Mountain Raiders Club
Incorporated to operate BMX activities (as illustrated in Attachment B – Site
Plan).
b) Nominate
Members Collings, Udy, Boles and Spiller to be on a hearings panel to
consider any submissions received following the public notification process
and make a decision; should a hearing be necessary.
c) Grant
a licence to occupy, if there are no objections received through public
consultation, to the BMX Mountain Raiders Club Incorporated for the area
occupied by the BMX track (as outlined in red in Attachment B – Site Plan) at
Lloyd Elsmore Park, 2R Bells Road, Pakuranga.
i. Term
– 5 years, commencing 15 March 2016,
with one 5 year right of renewal.
Lease
d) Approve public notification in accordance with the Reserves Act
1977, of the intention to lease approximately 210m² of on Lloyd Elsmore Park,
2R Bells Road, Pakuranga, to the BMX
Mountain Raiders Club Incorporated for clubrooms, deck and steps as illustrated in Attachment B
(Reference No.1, 2 and 4).
e) Grant an
agreement to lease, if there are no objections received through public
consultation, to the BMX Mountain Raiders Club Incorporated for the area to
be occupied for clubrooms, deck and stairs as illustrated in Attachment B
(Reference No. 1, 2 and 4) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga
for two years commencing 15 March 2016, with a one year right of renewal, if
required.
f) Require
that the agreement to lease be subject to the following:
i. the final location,
detailed design of the facility and vehicle access and parking is agreed with
council parks staff.
ii. the BMX Mountain Raiders
Club Incorporated obtains all regulatory consents required for the planning
and development of the building and parking.
iii. the BMX Mountain Raiders Club Incorporated enters into a funding
agreement with the council for the maintenance and cleaning of the facility.
iv. the
toilets within the building to be of a durable standard that can cope with
high club and public use and to be open to the public when the club is
present on the site.
v. the
tuck shop to be operated by the club for member use only.
vi. construction works and
reinstatement of the reserve are subject to conditions to be supplied by the
Parks Manager (South).
g) Grant a land
lease for the areas illustrated in Attachment B (No. 1, 2 and 4) at Lloyd Elsmore Park, 2R Bells Road, Pakuranga, to the BMX
Mountain Raiders Club Incorporated subject to the following:
i. Term – 10
years, commencing from the date of issue of a building
certificate of compliance, with one 10 year right of
renewal.
ii. Rent -
$1.00 (+ GST) per annum, if requested.
iii. A Community
Outcomes Plan, to be approved by the local board portfolio holder, and
attached to the lease document.
iv. All other
terms and conditions in accordance with the Reserves Act 1977 and the
Auckland Council Community Occupancy Guidelines 2012.
h) Grant
approval for the Mountain Raiders BMX Club to relocate a building (20m x 8m)
to Lloyd Elsmore Park, pending the outcome of the public consultation process
on the proposed licence agreement and lease.
Floodlights
i) Grant
landowner approval for the BMX Mountain Raiders Club Incorporated to install
floodlights at the track, subject to the lights meeting council standards and ownership subsequently being transferred to
the council to ensure ongoing public safety.
CARRIED
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