Minutes of Kaipātiki Local Board

Kaipātiki Local Board

09 March 2016

1 Welcome

2 Apologies

Resolution number KT/2016/2

MOVED by Member J Gillon, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) accept the apology from Member Grant Gillon for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2016/3

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 10 February 2016, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Lesley Williams, Glenfield Citizens Advice Bureau

Mrs Lesley Williams worked and volunteered at the Citizens Advice Bureau for 17 years, including 14 years as the manager of the Glenfield Citizens Advice Bureau office. She retired from the Citizens Advice Bureau last month but continues to serve the Kaipātiki community through her work with the Salvation Army.

Resolution number KT/2016/4

MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) thank Mrs Lesley Williams for the services she has provided to the people of Kaipātiki through her work with the Citizens Advice Bureau, and continues to provide through her work with the Salvation Army.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 10 February 2016
	The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday 10 February 2016 were confirmed under item 4 of the agenda.

13	Birkdale Beach Haven Community Project Review
	Consideration of this item was deferred as the report was not available prior to the meeting.

Kaipatiki Community Facilities Trust Quarterly Report

Jill Nerheny of the Kaipātiki Community Facilities Trust was in attendance to address the board.

Resolution number KT/2016/5

MOVED by Chairperson K McIntyre, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) receive the Kaipātiki Community Facilities Trust quarterly report.

CARRIED

Auckland Transport Update March 2016 to the Kaipatiki Local Board

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport was in attendance to address the board.

Resolution number KT/2016/6

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) receive the Auckland Transport March 2016 Issues Update to the Kaipatiki Local Board.

b) thank the Auckland Transport project team for the work done on the Chivalry/ Diana/ Chartwell intersection.

c) requests Auckland Transport to once again investigate and report back on bikes on buses as the need is growing.

d) requests Auckland Transport to work with ferry companies to increase access, spaces and safety for cyclists that are using ferries from Kaipatiki as overcrowding is becoming an issue.

e) requests Auckland Transport to work with ferry companies and assess their own terminals to ensure accessways and ramps are wide enough for bikes, prams and wheelchairs as there have been complaints about difficulty getting on to ferries.

f) requests Auckland Transport report back on findings of its recent Point Chevalier and central suburbs cycle surveys and requests a similar survey be undertaken in Kaipātiki neighbourhoods to increase cycle safety and use in the Kaipātiki community.

CARRIED

Auckland Transport quarterly update to local boards - 1 October to 31 December 2015

Resolution number KT/2016/7

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) receive the Auckland Transport quarterly update to local boards.

CARRIED

Kaipatiki Local Board Quick Response Grants: Round Three 2015-2016

Resolution number KT/2016/8

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) approves the following allocation of funding under the Kaipātiki Local Board Quick Response Grants programme 2015/2016 as listed in the table below:

Applicant	Funding for	Amount granted	Comments (including reason for decline)
North Shore Woodturners Guild	Towards the purchase of a lathe extension between April 2016 to May 2016	$500
Onepoto Awhina- Northcote Community House	Towards the costs of printing the “Northcote Welcome” booklet.	$262
Youthline Auckland Charitable Trust	Towards the purchase of a portable projector, portable public announcement system, folding table, folding chairs and promotional merchandise for Youthline community event participation between April 2016 to October 2016	$500
Harbour Sport	Towards the costs of venue hire at Northcote and Onepoto Primary Schools, purchase of equipment and costs for the nutrition workshop between May 2016 to August 2016	$500
Birkenhead Primary School	Towards pest plant control around Birkenhead School boundary wall	$500
North Harbour Triathlon Club Incorporated	Towards the costs of the 2015/2016 audit for the North Harbour Triathlon Club Incorporated between June 2016 to July 2016	$0	Does not align with the boards priorities for quick response grants.
Birkenhead City Cricket Club	Towards the purchase of trophies for the Birkenhead City Cricket Club Midgets prize giving between April 2016 to May 2016	$500
Shepherds Park Squash Club Inc.	Towards the design and printing of the Shepherds Park Squash Club flyer and brochure between March 2016 to April 2016	$500
	Total:	$3,262

CARRIED

Resolution number KT/2016/9

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

b) approves the following allocation of funding under the Kaipātiki Local Board Local Grants programme 2015/2016 as listed in the table below:

Applicant	Funding for	Amount granted	Comments (including reason for decline)
Northart Society Incorporated	Towards the costs of purchasing and installing a ‘welcome’ sign at the Northart Gallery in December 2015	$667

CARRIED

Secretarial Note: Member Grant Gillon abstained from voting on the above resolution.

Outcomes of Onepoto Ponds De-Silting Project

Resolution number KT/2016/10

MOVED by Deputy Chairperson A Hartley, seconded by Member J Gillon:

That the Kaipātiki Local Board:

a) note the outcomes delivered through the Onepoto Ponds de-silting project.

b) thank council staff and contractors for the work done to improve Onepoto Ponds.

c) thank John Dragicevich for the leadership he has provided on the Onepoto Ponds de-silting project.

d) request Parks, Sports and Recreation and Infrastructure and Environmental Services staff report back to the board regarding the ongoing monitoring and maintenance of the Onepoto Ponds, including sediment removal from the forebays.

CARRIED

Local Board Services Monthly Report

Resolution number KT/2016/11

MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) approve the amended scope for the stage one of development at 136 Birkdale Road to include development of the car park, entry plaza and play space for $282,000.

b) approve extending the purpose of $20,000 allocated to 136 Birkdale in July 2015 from its Planning and Development response fund (resolution number KT/2015/104) to include other required planning and professional services costs relating to 136 Birkdale Road, in addition to carpark development and site assessment.

c) endorse the feedback (as outlined in Attachment A to the agenda report) to the Resource Management Amendment Bill and the Better Urban Planning Issues discussion document.

d) agree to hold an extraordinary meeting at 4.30pm on 27 April 2016 for the purpose of considering consultation feedback, and agreeing final Locally Driven Initiatives budgets and advocacy points for the Annual Plan 2016/2017.

CARRIED

Community Led Small Build programme

Resolution number KT/2016/12

MOVED by Chairperson K McIntyre, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) receive the update on the Community Led Small Build programme.

b) agrees in principle with the community led small build approach but has concerns with the implementation approach as provided and makes the following comments:

i) there are too many rules and the criteria is unrealistic;

ii) the community contribution (cash or in kind) level of 80% or greater of the project cost is too high; this should be set at 50% of the project cost or greater;

iii) the maximum project cost of $250,000 is too low as it does not reflect the realistic costs of most community projects;

iv) a Memorandum of Understanding should be in plain English that is easy to understand;

v) the proposed community led projects coordinator role should be fulfilled by the strategic broker who should be empowered to lead the programme and facilitate the appropriate level of support across council for each project;

vi) must have Auckland Council and community group members involved in the procurement process, preferably from the commencement of the project; and

vii) the learnings from the community led Opaketai Beach Haven Garden project should be considered when reviewing the programme.

c) delegate the Chairperson to provide the local board’s views on new applications for the programme in the Kaipatiki Local Board area.

CARRIED

Draft Business Improvement District Policy 2016 – local board feedback

Resolution number KT/2016/13

MOVED by Member D Grant, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) delegate the Economic Development portfolio lead to compile feedback on the draft Business Improvement District policy in consultation with the Chairperson and Members Lorene Pigg and Lindsay Waugh, noting that feedback is required by 31 March 2016, and that the final board feedback will be presented to the board at the April 2016 business meeting for retrospective endorsement.

CARRIED

Feedback on the draft Civil Defence and Emergency Management Group Plan

Resolution number KT/2016/14

MOVED by Member L Pigg, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) supports the draft Civil Defence and Emergency Management Group Plan 2016-2021 in principle, but requests greater clarity be provided on the following issues:

i) the role of the local board in civil defence and emergency management planning and response; and

ii) the support available to local boards to undertake its role in civil defence and emergency planning and response.

CARRIED

25	Governing Body and Independent Maori Statutory Board Members' Update
	Councillor George Wood and Councillor Chris Darby were in attendance to provide updates to the board. A document titled ‘Kaipātiki Local Board update – Councillor Chris Darby’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2016/15 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receive the updates from Councillor George Wood and Councillor Chris Darby. CARRIED
	Attachments a Kaipātiki Local Board update – Councillor Chris Darby

23	Local government elections - order of names on voting documents
	MOVED by Member L Waugh, seconded by Member J Gillon: That the Kaipātiki Local Board: a) recommends to the governing body that candidate names on voting documents should be arranged in random order.

	MOVED by Member G Gillon, seconded by Member R Hills: Member G Gillon moved an amendment to the original recommendation as follows: That the Kaipātiki Local Board: a) recommends to the governing body that candidate names on voting documents should be arranged in alphabetical order by surname. The amendment was put and declared CARRIED

	The Chairperson put the substantive motion.

	Resolution number KT/2016/16 MOVED by Member L Waugh, seconded by Member J Gillon: That the Kaipātiki Local Board: a) recommends to the governing body that candidate names on voting documents should be arranged in alphabetical order by surname. The substantive motion was declared CARRIED

24	Special Exemption (Section 6) Fencing of Swimming Pools Act 1987
	An email titled ‘Exemption – 19 Athena Drive Totara Vale’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2016/17 MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh: That the Kaipātiki Local Board: a) grant the application for special exemption as sought for 19 Athena Drive, Totara Vale with the following conditions: i) that NZS 8500-2006 clause (a –k) is met at all times; and ii) that the steps are moved 1.2m away when the spa pool is not in use. CARRIED
	Attachments a Exemption – 19 Athena Drive Totara Vale

26	Members' Reports
	There were no members reports.

Governance Forward Work Calendar

Resolution number KT/2016/18

MOVED by Member G Gillon, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) receives the attached Governance Forward Work Calendar.

CARRIED

Record of Kaipātiki Local Board Portfolio Briefings held in February 2016

Resolution number KT/2016/19

MOVED by Chairperson K McIntyre, seconded by Member D Grant:

That the Kaipātiki Local Board:

a) receive the record of Kaipātiki Local Board portfolio briefings held in February 2016.

b) note that Member Danielle Grant was present at the 10 February 2016 Community Development and Facilities portfolio briefing.

CARRIED

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 3 February 2016, Wednesday, 17 February 2016 and Wednesday, 24 February 2016

Resolution number KT/2016/20

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receive the records for the Kaipātiki Local Board Workshops held on Wednesday, 3 February 2016, Wednesday, 17 February 2016 and Wednesday, 24 February 2016.

CARRIED

30 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.44am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon	From 9.06am, Item 14
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh