Agenda of Manurewa Local Board

Manurewa Local Board Portfolios

Portfolio Lead	Portfolio Associate	Portfolio Activity and Responsibilities
Angela Dalton Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 283 3311 Email: Angela.Dalton@aucklandcouncil.govt.nz	Simeon Brown	· Governance portfolio · Board leadership · Board-to-Council relationships · Board-to-Board relationships · Local Board Plan · Local Board agreements · Civic duties · Advocacy (local, regional, and central government) · Community partnerships · Relationships with Maoridom and youth · Relationships with government departments and agencies · Relationships with Watercare · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Local funding policy Political Working Party · Relationship with ATEED · Relationship with Regional Facilities CCO’s · Relationship COMET · Relationship Southern Initiative
	· Regulatory portfolio · Resource consents · Heritage · Gambling · Liquor (Simeon Brown as alternate) · Urban design · Swimming pools · Trees · By-laws · Airport noise · Unitary Plan · Waste management
Simeon Brown Deputy Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 0272 4242 simeon.brown@aucklandcouncil.govt.nz	Daryl Wrightson	· Community and social well-being portfolio · Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens) · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Community facilities · Youth Council · Contact CAB
Michael Bailey	· Town centres and economic portfolio · Town centre renewal (incl. branding) · Design and maintenance · Town Centre marketing · Community safety within town centres · Business Improvement Districts (Michael Bailey and Simeon Brown) · Local priorities in relation to regional economic development initiatives
Michael Bailey 10 Rimu Road Manurewa 2102 Mob: 021 287 4422 Email: Micahel.Bailey@aucklandcouncil.govt.nz	Danella McCormick	· Sports parks and recreation portfolio · Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Botanic Gardens and Totara Park · Skateparks · Associate for the following portfolios: · Governance · transport
George Hawkins	· Libraries and recreation portfolio · Stewardship of Manurewa libraries · Mobile library
George Hawkins	· Transport portfolio · Local transport projects (incl. roading, footpaths, cycleways)
Daryl Wrightson Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 839 678 Email: Daryl.Wrightson@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Arts, Culture and Events portfolio · Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Artistic and cultural service levels · Promoting artistic endeavour (particularly among Manurewa youth) · Regional arts · Producing a music and arts centre for Manurewa
Simeon Brown	· Recreation Services portfolio · Contact Manukau Leisure
Danella McCormick Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 800 593 Email: Danella.McCormick@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Civil Defence Emergency Management portfolio · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery
Angela Cunningham-Marino	· Built and Natural Environment portfolio · Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Mangroves · Manukau Harbour

Portfolio Lead

Portfolio Associate

Portfolio Activity and Responsibilities

Angela Dalton

Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 283 3311

Email: Angela.Dalton@aucklandcouncil.govt.nz

Simeon Brown

· Governance portfolio

· Board leadership

· Board-to-Council relationships

· Board-to-Board relationships

· Local Board Plan

· Local Board agreements

· Civic duties

· Advocacy (local, regional, and central government)

· Community partnerships

· Relationships with Maoridom and youth

· Relationships with government departments and agencies

· Relationships with Watercare

· Relationship with Property CCO

· Relationship with Auckland Waterfront Development

· Local funding policy Political Working Party

· Relationship with ATEED

· Relationship with Regional Facilities CCO’s

· Relationship COMET

· Relationship Southern Initiative

· Regulatory portfolio

· Resource consents

· Heritage

· Gambling

· Liquor (Simeon Brown as alternate)

· Urban design

· Swimming pools

· Trees

· By-laws

· Airport noise

· Unitary Plan

· Waste management

Simeon Brown

Deputy Chairperson

C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 0272 4242
simeon.brown@aucklandcouncil.govt.nz

Daryl Wrightson

· Community and social well-being portfolio

· Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens)

· Neighbourhood relationships

· Funding for neighbourhood projects

· Community safety (excl. town centres)

· Graffiti removal

· Community advocacy

· Community facilities

· Youth Council

· Contact CAB

Michael Bailey

· Town centres and economic portfolio

· Town centre renewal (incl. branding)

· Design and maintenance

· Town Centre marketing

· Community safety within town centres

· Business Improvement Districts (Michael Bailey and Simeon Brown)

· Local priorities in relation to regional economic development initiatives

Michael Bailey

10 Rimu Road

Manurewa 2102

Mob: 021 287 4422

Email: Micahel.Bailey@aucklandcouncil.govt.nz

Danella McCormick

· Sports parks and recreation portfolio

· Stewardship of sports parks

· Stewardship of recreation facilities

· Relationship with sports clubs

· Neighbourhood parks and reserves (incl. esplanade reserves and the coastline)

· Design and maintenance

· Plantings, playgrounds, bollards, and walkways

· Botanic Gardens and Totara Park

· Skateparks

· Associate for the following portfolios:

· Governance

· transport

George Hawkins

· Libraries and recreation portfolio

· Stewardship of Manurewa libraries

· Mobile library

George Hawkins

· Transport portfolio

· Local transport projects (incl. roading, footpaths, cycleways)

Daryl Wrightson

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 839 678

Email: Daryl.Wrightson@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Arts, Culture and Events portfolio

· Community celebration

· Community identity

· Neighbourhood gatherings and renewal

· Event compliance

· Artistic and cultural service levels

· Promoting artistic endeavour (particularly among Manurewa youth)

· Regional arts

· Producing a music and arts centre for Manurewa

Simeon Brown

· Recreation Services portfolio

· Contact Manukau Leisure

Danella McCormick

Shop 3-5, 7 Hill Road
Manurewa, Auckland 2105
Mob: 021 800 593

Email: Danella.McCormick@aucklandcouncil.govt.nz

Angela Cunningham-Marino

· Civil Defence Emergency Management portfolio

· Relationships with the Civil Defence Emergency Management Group

· Community preparedness, disaster response, relief, and recovery

Angela Cunningham-Marino

· Built and Natural Environment portfolio

· Restoration of wetlands, streams, and waterways

· Local priorities in relation to regional environmental management

· Mangroves

· Manukau Harbour

Other Board Members:

George Hawkins, QSO

30 Lakeside Drive
Papakura, Auckland 2113
Mob: 021 969 4444

Email: George.Hawkins@aucklandcouncil.govt.nz

Ken Penney

146e Great South Road
Manurewa, Auckland 2012
Mob: 021 287 2244

Email: Ken.Penney@aucklandcouncil.govt.nz

Angela Cunningham –Marino

C/- Auckland Council

Private Bag 92300

Auckland 1142

Ph: 266 4729

Mob: 027 504 0884

Email:

Angela.Cunningham-Marino@aucklandcouncil.govt.nz

Manurewa Local Board

10 March 2016

Auckland Transport Update - March 2016

File No.: CP2016/03302

Purpose

1. Provide an update about local transport matters, over the last two months recording Local Board decisions and advocacy.

Executive Summary

2. This report contains a general monthly update on transport matters both locally and from across Auckland and of issues currently being addressed by Auckland Transport for the Manurewa Local Board (MLB). This includes responses to MLB ‘Resolutions and decision-making.

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled Auckland Transport Update - March 2016 Auckland Transport Update - March 2016.

Comments

Responses to Resolutions

3. The following paragraphs record Auckland Transport’s responses to recent ‘resolutions’ of the MLB. The resolutions are recorded in full, in italics, and the response is underneath in standard form script.

Resolution Number: CP2016/00545

That the Manurewa Local Board thank Tom Farhi for his presentation regarding the impact on his own property, and other residents, of the yellow lines for the cycleway on Alfriston Road from the Stratford Road roundabout to the Great South Road in Manurewa.

4. Auckland Transport acknowledges the concerns raised by residents at the January 2016 MLB meeting. However, Auckland Transport is a delivery arm of Auckland Council and our activities are driven by direction from Council.

5. An objective of the Auckland Plan is to provide Auckland communities with access to a range of modes of transport. The aim is to encourage as many people as possible to use public transport, walk or cycle, to travel to work, school or social activities. This maximises every Aucklander’s ability to ‘get around’ without creating more congestion on the roads.

6. A network of safe, connected and comfortable cycle ways is gradually being developed in and around Manurewa. The network is being implemented by Auckland Transport, Auckland Council Parks and the New Zealand Transport Agency working together.

7. Auckland Transport installed cycle lanes on Alfriston Road to achieve the following benefits:

· Making it easier to get to the Manurewa Rail Station and Bus Interchange - In recent years Manurewa Bus and Train Station has been upgraded. More recently the rail line has been electrified, frequencies of service increased and new trains introduced. The cycle lanes on Alfriston Road provide a safer route for people choosing to cycle to the station;

· Increasing the number of people cycling in Auckland is an objective of Auckland Council (and therefore also of Auckland Transport) - The Auckland Plan provides Auckland Council’s plan for a ‘Regional Cycle Network’. This stretch of cycle way is identified as an important arterial link in this planned network and will support future development and intensification in surrounding areas including Porchester Road; and

· Increasing the number of people walking and cycling is an objective of central government – The New Zealand Transport Agency and Auckland Transport work together to deliver transport projects and providing cycling links to an important rail ‘hub’ such as Manurewa helps us to meet our commitment to national transport objectives.

8. This cycle route on Alfriston Road was first proposed by Manukau City Council and after ‘transition’ was included in future planning by the new Auckland Council and Auckland Transport.

9. The cycle lanes were installed in July 2015 after a period of consultation that included the following methods

· Letters - 746 letters were sent to owners and occupiers of the properties along the route in October 2013 requesting feedback between 11-22 November 2013;

· Website - During the consultation period (late 2013) information about the proposal, the plans and frequently asked questions were on the Auckland Transport website;

· Person-to-person - Drop-in days were held at Manurewa Library on 18 November 2013 and at Papatoetoe Library on 20 November 2013. The drop-in days attracted 18 people and each of these was encouraged to complete a feedback form;

· Local Board – On 13 November 2013 the MLB was briefed on the proposal and provided a submission.

10. In total 20 submissions were received. Five were in favour and fifteen were against the proposal. The main concern raised was the loss of parking.

11. In their submission the MLB expressed support for shared paths as their favoured solution for providing cycle facilities on Alfriston Road. The MLB did not support on-road cycle lanes given the implications for parking.

12. All feedback was considered and a number of changes were made to the plan based on consultation. The following paragraphs summarise the feedback provided and Auckland Transport’s responses:

· People believed that cyclist numbers did not justify the cycle lanes – The Auckland Plan is committed to promoting all modes of transport including cycling. Auckland Transport’s role is to deliver this objective by promoting the use of alternative transport by building cycling networks that are safe and comfortable to use promoting the use of cycling. Alfriston Road currently has high speeds and could be considered dangerous by people wishing to cycle on it. It was thought that the new layout would improve visibility and safety along the route.

· Loss of parking - Based on consultation feedback Auckland Transport reviewed parking in the area to understand the problem and to identify solutions. Parking surveys were carried out by independent contractors. The contractors reported that generally there was alternative parking within reasonable walking distance (200m) in nearby side streets. A couple of properties did not have alternative parking nearby (i.e. within 200m) and the plan was modified to provide carparks near to them using indented parking bays.

· Shared path – The MLB suggested a ‘shared path’ but technical investigations showed that shared paths would not work in this location as the berms are relatively narrow, there are pinch points and many street trees would have to be removed. Auckland Transport also had to consider the impact of shared facilities on pedestrians and a narrow ‘shared path’ on which cyclists, pedestrians and prams are moving was not considered the best solution. The MLB also expressed support for indented parking if a ‘shared path’ was not feasible.

13. Residents have become concerned recently because ‘Broken Yellow Lines’ (BYLS) have been installed this month.

14. The reason why BYLS were installed is that although parking is not legally allowed in a cycle lane (and although this was stated in the original consultation material) people continue to park in the cycle lanes. It was felt that installing BYLS clearly indicates that parking in this area is not allowed and means that people who are unfamiliar with cycle lanes are not unfairly ticketed.

15. Auckland Transport understands how residents feel but the Auckland Plan has clear strategic goals and Auckland Transport is committed to meeting them. An important goal is the development of alternatives to travelling by car. The Alfriston Road cycle lanes provide cyclists with a safer connection to the Manurewa Train Station (hopefully encouraging people out of cars and on to trains) and to use the wider Auckland ‘Regional Cycle Network’.

16. Before delivering the project Auckland Transport consulted widely, re-assessed the original plan based on feedback received and made changes to try and balance the needs of individual homeowners and the wider community.

Resolution Number MR/2016/6

That the Manurewa Local Board requests the specific and comprehensive timeframes for the delivery of the Manurewa Local Board Transport Capital Fund projects.

17. Auckland Transport notes this request and the reason why, is that all of the MLB’s projects are still in various phases of planning and therefore may be subject to change for reasons that are outside of Auckland Transport’s control, including unforeseen technical issues, public feedback etc.

18. Auckland Transport provides regular updates and the January 2016 report provided updates about a number of projects. In future to make this information clearer it will be presented in table form.

19. Unfortunately, the nature of large construction projects is that until a contract for construction is awarded all parties must remain flexible and accept that there will be changes, many of which cannot be predicted. However Auckland Transport is committed to providing information as soon as it is available it will be reported.

20. The project managers of all of the projects are confident that they will be able to be delivered by the end of the electoral term.

Resolution Number MR/2016/6

That the Manurewa Local Board request a letter be written to Auckland Transport seeking timeframes for progress in relation to the lighting and safety issues at Te Mahia Station.

And

Resolution Number MR/2016/6

That the Manurewa Local Board reiterate resolution (MR/2014/89 (item 18 - Auckland Transport Update – May 2014) made at the 8 May 2014 Manurewa Local Board meeting in relation to Te Mahia Station as follows:

That the Manurewa Local Board requests Auckland Transport work with other council departments to develop a strategic plan for the Te Mahia, Manurewa and Homai train stations that includes:

i) vehicle security at the Manurewa and Homai park and rides

ii) a park and ride facility for Te Mahia station

iii) safety and security for all three train stations

iv) toilet facilities

v) coffee and newspaper vendors

vi) secure bicycle lock up facilities

vii) CCTV coverage

viii) improved lighting

ix) covered walk ways

x) integrating cycleways

21. At the Manurewa Transport Portfolio briefing on Tuesday 26 January 2016 Members were advised that Auckland Transport’s Relationship Manager visited the site in December 2015, discussed the issues with a resident (who has raised issues regarding safety) and in January 2016 reported the situation to Auckland Transport’s Street Lighting Team who then asked contractors to review the area and provide a plan to address the problems.

22. Lights are currently being installed in the walkway that runs from Fergusson Road to the station and contractors are still confirming details of the lighting that will be installed in the walkway that runs from Great South Road to the station.

23. Auckland Transport’s Relationship Manager has investigated the broader issue of safety and lighting at the station and reported to the members of the MLB’s Transport Portfolio. That Auckland Transport’s Rail Infra-structure Team believe that the station platform is well-lit and monitored by security cameras. Based on the low patronage (approx. 100 people per day) the cost of upgrading the platform is not warranted.

24. Councillor Penrose met with the Auckland Transport’s Chief Executive on Tuesday 2 February 2016 and outlined the local desire for the station to be upgraded. Auckland Transport’s position can be summarised as follows:

· Lighting in the walkways leading to the station is currently being addressed;

· Patronage is low so a major upgrade of the station is not justified at this time;

· The number of security incidents at the station is minimal; but

· That Auckland Transport will check and confirm that the lighting and surveillance are suitable for this station and see if there are any other simple measures that can be implemented in the short term to address concerns.

25. It was also noted at that meeting that in August 2015 the MLB’s Transport Portfolio suggested that Te Mahia Station could be upgraded using the MLB’s Transport Capital Fund. This proposal although supported ‘in principle’ was rejected by the MLB because the Board felt that this type of project should be paid for by Auckland Transport rather than from the MLB Local Board Transport Capital Fund.

26. In 2013 a review of Public Transport in South Auckland recommended that station be closed because it would improve network efficiency (less stops means quicker rail routes) and the cost of an upgrade (about $ 800,000) was high.

27. MLB and the local community advocated for the station to remain open in 2013’s review and therefore it was kept open.

28. A key reason for keeping it open was predicted growth in the area when the golf course is redeveloped. The plan being to maintain a serviceable station until growth came at which point an investment in upgrading the station and its surrounds will be made. This is still the plan but at this time large investment needs to go to other stations with higher patronage.

29. Work has been initiated to make the access ways safer, and the level of lighting and camera surveillance will be confirmed. But a large scale upgrade of this station is not warranted at this time.

Resolution Number MR/2016/6

That the Manurewa Local Board request Auckland Transport forward the patronage numbers for the three Manurewa train stations (Homai, Manurewa and Te Mahia Stations) for the last year (2015).

30. This information was circulated to all members on 4 February 2016.

Local Board Transport Capital Fund (LBTCF):

31. MLB has a total pool of $ 2,668,064 available in this electoral term that can be spent on transport projects.

32. In this electoral term the MLB has identified a number of projects in the Local Board Area and has authorised expenditure of LBTCF to deliver them. This section of the report provides an update on progress.

33. Details of all the projects and their status are included in Attachment A.

34. Since the last report was submitted the following key steps have been taken towards delivery:

· The Arts and Plants / Hill Road and the Manurewa Town Centre Upgrade projects have advanced to the point that a Stakeholder Engagement Manager has been appointed who will run the public consultation. It is planned that the Stakeholder Engagement Manager will engage with the Town Centre Steering Group and the wider public in March 2016;

· The Kirton Crescent project has advanced and the designs are being finalised for internal technical consultation in March 2016; and

· The Covered Walkway Project has been successfully contracted and work is currently expected to start in June 2016.

35. The following table contains information (as of the report’s submission date).

· ·

August – September work finished

· ·

· · ·

Project	Arts and Plants/ Hill Road	Great South Road	Covered Walkway	Kirton Crescent	Wiri Station Road
Dates
February 2016	Internal technical consultation and Road Safety Audit	Internal technical consultation and Road Safety Audit	Late February confirm contractor	Design underway	Completed
March 2016	Public consultation including any modifications	Public consultation including any modifications	Contractor completes design process including resource consent.	Lighting plan Internal technical consultation and Road Safety Audit
April 2016
Traffic Control Committee	Traffic Control Committee	No further detail at this time
May 2016
Estimated that building will start in May or June and finish by 31 June 2016	Estimated that building will start in May or June and finish by 31 June 2016
			June 2016
June building starts
	July 2016

	August 2016

September 2016

Note: These timeframes are indicative because as projects progress factors beyond Auckland Transport’s control may change expected delivery dates.

Manukau Bus Station Starts Construction

36. The Manukau Bus Station has started construction. The MLB has the following ‘Advocacy Initiative’ in their Local Board Plan “Increased use of buses, trains, cycles and walking by everyone - Install bus shelters, with cycle lockers, CCTV and public toilets at train stations” and the recent start building the Manukau Bus Station contributes directly to the achievement of this goal.

37. The station officially started construction on 12 February 2016 and is planned to be completed in 2017.

38. The new bus station will be a modern, attractive and practical facility designed to provide a safe, comfortable link for passengers between buses and the rail station. It will include service and food kiosks and toilets. The pictures below provide

Figure 1: The station viewed from the Council offices. The Manukau Train Station is at the rear.

Concept Design Of the Manukau bus Station Building

Figure 2: The inside of the terminal will be weather proof and comfortable.

Internal view of the passenger waiting area in the Manukau bus station

MLB Consultations:

39. Auckland Transport provides the MLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

40. In this reporting period there have been six projects put forward for comment by the MLB. Attachment B provides a summary of the projects and of the responses made by the Transport Portfolio Leaders.

Attachments

No.	Title	Page
a View	Summary of Manurewa Local Board Transport Capital Fund Projects 2013-16 Electoral Term	27
b View	Summary of Consultation Information Sent to the Manurewa Local Board in February 2016	31

Signatories

Author	Ben Stallworthy – Elected Member Relationship Manager , Auckland Transport
Authoriser	Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Manurewa Local Board

10 March 2016

Summary of Manurewa Local Board Transport Capital Fund Projects 2013-16 Electoral Term

Projects Submitted	Description	Current Status
New Footpaths in Manurewa	Improvements to the footpaths on Wiri Station Road	Construction authorized in April 2015 based on a Final Cost Estimate of $ 103,000.
Traffic calming options William Avenue and Kirton Crescent	Installing a traffic calming scheme in William Avenue and Kirton Crescent	Construction authorized in November 2015 based on a Final Cost Estimate of $ 180,000 Detailed design is complete but a lighting design is required and internal technical consultation will take till late-March. It is expected that by late-March or early April Auckland Transport will be planning public consultation.
Arts and Plants	Creating a pedestrian and cycle link to Nathan Homestead and Auckland Botanical Gardens. Projects under investigation include: a new shared path, seating, new informative signage and safe crossing treatments.	Construction of new crossing points and safer intersections authorized in November 2015 based on a Final Cost Estimate of $ 575,000 This project’s design is currently being safety audited and consulted on technically within Auckland Transport. When these steps are complete we will be able to speak to the public formally in March 2016. Auckland Transport consultation specialists have contacted the Manurewa Local Board and started planning consultation. The plan is for work to be complete by the end of June 2016.
Covered Walkway	Building a weather-proof cover on the station overbridge and across the SouthMall car park to link the station the mall and Great South Road.	Construction was authorized in November 2015 based on a Firm Cost Estimate or $ 1,500,000 Rough estimates for progress can be provided: · The contract has been awarded; · Work is expected to start in June 2016; and · Work is expected to be finished by August or September 2016.
Great South Road (GSR) pedestrianisation	The Board is investigating a range of options for making Great South Road, Manurewa more pedestrian-friendly. Improvements may include: Building a gateway to Manurewa and enhanced pedestrian crossing facilities.	Construction of the sections of this project that are not dependent on the removal of the Great South Road bus stops was authorized in November 2015 based on a Final Cost Estimate of $ 176,000 This project’s design is currently being safety audited and consulted on technically within Auckland Transport. When these steps are complete we will be able to speak to the public formally in March 2016. Auckland Transport consultation specialists have contacted the Manurewa Local Board and started planning consultation. The plan is for work to be complete by the end of June 2016
Great South Road/Railway station connectivity	This project will incorporate a range of practical opportunities to better link Great South Road and the Train Station. Potential improvements include: Easier movement through South Mall, wayfinding signage and real-time commuter information.	At the Local Board meeting held on Friday 15 May 2015 the matter of tying Auckland Transport’s regional signage project into delivery of the improvements to the Manukau Town Centre and the route from there to the Botanic Gardens was discussed and it was confirmed that the signage project would not be complete by the time the other LBTCF projects were delivered so this project was put on hold.
Te Mahia Station Upgrade	Removal of the current shelter and replacement with a modern safer structure.	This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.
LED Lighting in Manurewa Town Centre	Installing new poles and LED luminaires in and around the Manurewa Town Centre.	This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.
LED Lighting in the Clendon Town Centre	Installing new poles and LED luminaires in and around the Clendon Town Centre.	This project has been proposed and although supported in principle by the Manurewa Local Board was not progressed because the Manurewa Local Board feel that this type of project should be delivered by Auckland Transport.
Funds ‘carried over’ from the previous electoral term: $ 888,102 Three years LBTCF allocations of $593,314 per annum: $ 1,779,942 Total LBTCF funds available for allocation this electoral term: $ 2,668,064
New Footpaths in Manurewa (Wiri Station Road) $ 103,000 Traffic calming options William Avenue and Kirton Crescent $ 180,000 Arts and Plants $575,000 Covered Walkway (South Mall to rail station) $ 1,500,000 Great South Road pedestrianisation $176,000 LBTCF fund committed as at 31 November 2015 $ 2,534,000

Project	Description of Proposal	Dates	Response
Evans Road pedestrian crossings	It has been observed that approximately 70 to 80 school children are crossing Evans Road at various locations. Pedestrians find it difficult to cross this road and a number of parents have also complained about having no crossing facility on this road. The project involves: · Two new side islands, one outside No.6 Evans Road and the other outside No. 22 Evans Road. These treatments include new footpath extension and pram crossings. · New road markings as required.	Circulated 10 February 2016 and discussed at the Transport Portfolio Meeting on 22 February 2016.	Supported
Weymouth Road / Blanes Road / Gibbons Road Intersection	There is moderate pedestrian demand around this busy intersection. The past 5-year crash data showed that there have been 3 crashes, one of them involving a pedestrian. This project involves: · A new Roundabout at the intersection · New Pedestrian refuge islands · Reconstruct footpath to accommodate pedestrians and cyclists · New flush medians at the four accesses of the roundabout · New sings and road markings as required	Circulated 10 February 2016 and discussed at the Transport Portfolio Meeting on 22 February 2016	Supported
Estuary Road / Weymouth Road Intersection	The existing zebra crossing outside Weymouth Primary School is very wide for school-aged children, so they found it too difficult to cross. At times, the zebra crossing is overlooked by approaching vehicles. This project involves: · Upgrading the existing zebra crossing outside the school by adding side islands. These treatments also includes new footpath extension and pram crossings. · Highlight the zebra crossing. · New road markings as required.	Circulated 10 February 2016 and discussed at the Transport Portfolio Meeting on 22 February 2016	Supported
Etherton Drive Improvements	There is a high pedestrian demand around this intersection. Site observations have shown corner cutting and speeding at the intersection by vehicles. There have been 7 loss of control crashes along Etherton Drive in the past 5 years due to excessive speeds in most cases. This project involves: · New splitter island and pram crossings at the intersection. · Kerb built-outs · New flush median · New road markings as required. · Proposed changes along No.5 to No.69 Ethernon Drive · New narrow edge line and central median road markings	Circulated 10 February 2016 and discussed at the Transport Portfolio Meeting on 22 February 2016	Supported
Adel Place / Weymouth Road Intersection	There is a high pedestrian demand around this intersection. Site observations also shows corner cutting and speeding at the intersection by vehicles. This project involves: · New splitter island and pram crossings at the intersection. · Kerb built-outs · New flush median · New road markings as required.	Circulated 10 February 2016 and discussed at the Transport Portfolio Meeting on 22 February 2016	Supported
Bus Stop Changes in the Manurewa Town Centre	It is proposed that the bus stops in and around the Manurewa Town Centre are moved to improve efficiency. This proposal involves installing the following new bus stops: · On Northcrest Way outside the northern boundary of 147 Great South Road and the southern · boundary of 141 Great South Road; · Outside 1 Maich Road and 6 Maich Road; · Outside 5 Alfriston Road and 6-12 Alfriston Road; · Outside 246 Great South Road. Removing the following bus stops: · Outside 254 Great South Road; and · Outside 263 Great South Road.	Circulated 2 February 2016 and discussed at the Transport Portfolio Meeting on 22 February 2016 but any final comments were deffered until the Town Centre Steering Group meeting on 2 March 2016.	Not recorded.

Manurewa Local Board

10 March 2016

Draft Business Improvement District Policy (2016) – local board feedback

File No.: CP2016/02130

Purpose

1. The purpose of this report is to invite local boards to provide formal feedback on the draft Business Improvement District (BID) Policy (2016).

Executive Summary

2. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for Auckland Council’s BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

3. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

4. BID programmes are based on Auckland Council collecting a targeted rate for core funding – collected using powers under the Local Government (Rating) Act 2002. They are represented by business associations, which are independent incorporated societies sitting outside Auckland Council. Local boards have the primary relationship with business associations operating BID programmes in their area.

5. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103).

6. The BID Policy (2016) includes two separate but linked parts:

· Part 1 – Policy – sets the rules “the what to do”

· Part 2 - Policy Operating Standards – “the how to do”

7. Business associations operating existing BID programmes, local boards and stakeholders have had opportunities to input into the development of BID Policy (2016).

8. Local boards are now being invited to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

9. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i. Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii. Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii. Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

10. Officers are working to ensure that the policy aligns with Auckland Council’s Māori Responsiveness Framework and are in contact with the Independent Maori Statutory Board to discuss relevant opportunities to leverage the Auckland BID Programme.

Recommendation/s

That the Manurewa Local Board:

a) Provides feedback on the draft Business Improvement District Policy (2016) or,

b) Delegates to the chair and member(s) to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.

Comments

BID programmes

11. BID programmes are based on Auckland Council collecting a targeted rate to provide core funding to business associations using powers under the Local Government (Rating) Act 2002. The business associations, which are independent incorporated societies sitting outside Auckland Council, deliver the BID programmes.

12. BID programmes are established to develop local business prosperity and local economic development. They are defined by a partnership agreement between each business association and Auckland Council, in which both parties agree to operate within the BID Policy.

13. Local boards have the primary relationship with business associations operating BID programmes in their area including:

i. As collaboration partners – local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively will achieve greater outcomes.

ii. As governors – local boards have significant decision-making responsibly for BID programmes, including recommending to the governing body to strike a BID programme target rate and around BID programme establishments, expansions amalgamations and disputes.

BID Policy (2016)

14. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for the Auckland Council BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

15. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

16. The BID Policy (2016) establishes the rules and responsibilities of the Auckland BID Programme. It will replace the Auckland Region Business Improvement District Policy (2011), from the date of adoption by Auckland Council.

17. The BID Policy (2016) includes two separate but linked parts:

· Part 1 – Policy – sets the rules “the what to do”

· Part 2 - Policy Operating Standards – “the how to do”.

18. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103). Business associations operating BID programmes were invited to provide feedback on the draft policy by 18 December 2015.

Consultation to date

19. The consultation process commenced in September 2015 and partners and stakeholders have had a number of opportunities to provide feedback.

20. Business associations (operating BID programmes) have been invited to attend a number of workshops in September and November to discuss the key themes for policy change and the draft policy. Sixteen separate written submissions on the draft policy were received by business associations by the 18 December deadline.

21. Key sector and industry groups that are represented in BID programme areas and subject matter experts have been asked for feedback on the draft policy. Feedback has been received from Independent Election Services and The Property Institute.

22. Other stakeholders have indicated that they will provide feedback in the next few weeks. Feedback from stakeholders will be incorporated into the revised draft policy.

Differences between BID Policy 2011 and 2016 and feedback received

23. There are a number of key themes for policy change that have helped shape the development of the draft BID Policy (2016). The themes have been discussed as part of the consultation process with local boards, business associations operating BID programmes and key stakeholders. The table below provides details of the key themes for change between the 2011 and 2016 policies, feedback received and the draft policy response to this feedback.

Key themes for change, feedback received and draft policy response

Key themes for change	Differences between 2011 and 2016	Feedback received and response
Clarify and confirm partner roles	Clearer definitions of the roles of each of the key Auckland BID Programme partners	Feedback: · Business associations concerned about the stated local board delegations Draft policy response: Added wording to clarify the overall intent of these delegations - there should be a focus on creating a collaborative and aspirational relationship between a local board and a business association operating a BID programme · Feedback from local boards and local board services team that some of the draft responsibilities of local board representatives on BID programme boards were not appropriate Draft policy response: Draft roles amended to reflect feedback received.
Accountability - keep full financial audits or proportional relating to size of BID (target rate)	Audits for all BID programmes must report on areas of financial control	Feedback: Business associations were overall in favour of keeping audits. Mixed feedback from local boards - a majority keen to keep audits but others requesting a financial review or proportional requirement to BID programme size. Draft policy response: keep audits but: · BID programmes with target rate income of $100,000 per annum or greater - audits every financial year · BID programmes with a target rate income under $100,000 per annum – audits every two financial years - subject to no serious concerns from previous audit.
Resolution of issues	Clearer definition of issues, concerns and the processes to resolve	Feedback: Concern from a number of business associations that the policy steps too soon into intervention by Auckland Council Draft policy response: Relevant sections in both parts of the policy have been re-written to provide a staged response with a significant number of steps before Auckland Council would consider intervention in the management of the BID programme.
Rating mechanisms -Increasing baseline for new BID programmes	The minimum required for a new BID programme establishment is increased from $50,000 to $120,000 (target rate only)	Feedback: BID programmes were overall in favour of increasing the baseline. Mixed feedback from local boards - some agreed with increasing the minimum but others thought that it would disadvantage smaller and/or less prosperous business areas. Draft policy response: Ideal minimum changed to $120,000 but still with the option to explore new BID programme establishment for proposed target rates less than this on a case-by-case basis (subject to the BID programme proponents meeting establishment criteria outlined in Policy Operating Standards).

Local board feedback on BID Policy (2016)

24. Local boards have provided some feedback at the 19 workshops during September and October 2015 on the key themes of accountability, new BID programme establishment and programme leverage.

25. Local boards are now being asked to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

26. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i. Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii. Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii. Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

Next steps

27. Feedback from local boards, external stakeholders and any further feedback from business associations (operating BID programmes) will be reviewed by officers and this will help inform the further development of the policy. Officers will then hold a second joint workshop with Regional Strategy and Policy Committee members and local board chairs and/or ED portfolio holders in mid-April, before seeking approval of the final draft version of the policy at the 5 May 2016 committee meeting.

Consideration

Local Board views and implications

28. The consultation process commenced in September 2015 and local boards have had a number of opportunities to provide feedback including:

· A memo was sent to local board members and councillors on 16 September 2015 outlining the purpose and proposed process for developing the policy.

· Following the memo, officers provided a briefing to the Local Board Chair’s Forum on 28 September 2015

· During September and October 2015, officers attended 19 local board workshops to seek feedback on the proposed key themes for policy change

· The draft BID Policy (2016) was work-shopped with members of the Regional Strategy and Policy Committee, local board chairs and local board economic development portfolio holders on 5 November 2015. This workshop provided a progress update and outlined the feedback received from both BID programmes and local boards to date

· A second memo was sent to local board members on 1 December 2015, providing an update on the policy development process, attaching the draft BID Policy (2016) and a summary of local board and business association feedback to date.

Māori impact statement

29. Officers are working with Auckland Council’s Te Waka Angamua Department to ensure that the BID Policy (2016) aligns with the Auckland Council’s Māori Responsiveness Framework.

30. Officers are in contact with the Independent Māori Statutory Board to discuss the policy and opportunities to leverage the Auckland BID Programme.

31. Paragraph 1.9 of the BID Policy 2016 (part 1) outlines the potential to leverage the Auckland BID Programme under the new operational model, working initially within Auckland Council to identify potential opportunities. For example, this could include working closely with key stakeholders and business associations to investigate and pilot opportunities to provide assistance to Māori businesses or facilitate Māori economic development.

Implementation

32. The BID (Policy) 2016 and the new BID Programme Team service delivery model are intended to become operational on 1 July 2016.

Attachments

No.	Title	Page
a	Draft Business Improvement District (BID) Policy 2016 - Part 1 (Under Separate Cover)
b	Draft Business Improvement District (BID) Policy 2016 - Part 2 - Policy Operating Standards (Under Separate Cover)

Signatories

Authors

Stephen Cavanagh - Local Economic Development Adviser

Authorisers

Alastair Cameron - Principal Advisor CCO Governance and External Partnerships

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

10 March 2016

Community Led Small Build Programme

File No.: CP2016/02267

Purpose

1. This report provides an update on the implementation of the Community Led Small Build programme (‘the programme’).

2. This report also requests that Manurewa Local Board delegate to one or more board members to provide the Local Board’s views on new applications to the programme.

3. For Community Led Small Build projects the Manurewa Local Board will have a decision making role in relation to funding of projects or where projects are to be located on land or in a facility that the local board is the land owner or has delegated decision making.

Executive Summary

4. The programme has been developed following feedback from local boards and community groups on the barriers that communities encounter when trying to progress small build projects for themselves.

5. This initiative aims to support community groups who want to deliver assets for their wider community, examples include changing sheds, connecting paths, public art or refurbished kitchens in community halls. The intention is to support projects that are community priorities and community led, as such at least 80% of the funding or resources need to come from the community with no more than 20% from rate payer sources, for example, local boards LDI Capex or business improvement districts.

6. Projects that do not require funding from local boards will also be eligible. In these cases the local board views will be a factor in deciding whether the project is supported through the programme.

7. For all new applications in the Manurewa Local Board area the Board will be asked for their views on whether the project is consistent with the priorities and preferences of the wider community and on the capability of the community group to deliver. A delegation is requested from the Manurewa Local Board to ensure that new applications can be progressed quickly.

8. If the project is planned to be located on land or in a facility that the local board is the land owner or has delegated decision making on, local board consent will be sought through the standard processes and delegation protocols.

9. When allocating resources council has to balance community led initiatives with their responsibility to all rate payers. For this reason the programme is focused on simple, smaller projects with the majority of funding coming from the community. The criteria are:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset, usually on land owned or managed by council, that is accessible to the wider community.

10. The support provided by council will include a single point of contact in the new Community Facilities department, a toolkit, consent fees generally covered by council and ongoing maintenance of assets vesting with council. Strategic Brokers in the new Community Empowerment team will also play a key role in working with community groups to build capacity.

11. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa.

12. The programme will be rolled out in full once the initial stages of the pilot projects are evaluated in early 2016. The programme will be evaluated after the first year. The community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

Recommendation/s

That the Manurewa Local Board:

a) Receives the update on the Community Led Small Build programme

b) Delegates to [X] to provide the Local Board’s views on new applications for the programme in the [X] Local Board area.

Comments

13. The programme is aimed at supporting communities who want to deliver assets of value to their wider community. The types of projects that may receive support include paths, public art, refurbished kitchens in a community hall or changing sheds. The programme is not designed to support ongoing operational activities. For example if the proposed project is to build a new community garden this programme could support the building of the garden beds and paths, but not the ongoing use of the garden.

14. The programme will predominantly support initiatives on land owned or managed by council however there may be exceptions for projects on land owned by others. Accessibility by the wider community will be a key factor in considering these exceptions.

15. Council has to balance enabling community initiatives with ensuring use of council resources is providing value to rate payers across Auckland. Projects supported through this programme will not be assessed using council’s usual prioritisation frameworks, such as asset management plans, and so need to be simple, smaller projects with the majority of funding coming from the community. As outlined in the executive summary these are key considerations in setting the following criteria for the programme:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset that is accessible to the wider community (fees can be charged to cover costs and the asset can be secured when not in use)

16. Projects that require notification during the resource consents process will not be considered straightforward unless the notification requirements are limited and all affected landowners provide their support. The requirement for the project to be standalone refers to it not being a part of a larger project, as this could add complexity to the consenting process and is likely to take total costs beyond the $250k threshold.

17. Community groups may receive funding for their project from local board discretionary funds, other council funds (such as the Waste Minimisation Innovation Fund) or a Business Improvement District, however in total this cannot exceed more than 20% of the project cost.

18. The support provided by council will include:

· A single point of contact in council (a project co-ordinator)

· A toolkit including procurement guidance, health and safety checklists and community engagement guidance.

· Consent fees covered by council

· Ongoing maintenance of assets vesting with council

19. Projects will go through a simplified project management process with 4 phases – Apply and Assess, Planning, Delivery and Asset Handover/Evaluation. Gateway assessments during these phases will cover issues such as health and safety, technical requirements and consistency with regional policy and plans.

20. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa. The Grey Lynn Pump Track is a proposed sealed all weather bike track at the northern end of Grey Lynn Park. The Waitemata Local Board support the project and may provide funding.

21. The bunkhouse is proposed overflow accommodation for the Peter Snell Youth Village. The Hibiscus and Bays Local Board support the project but are not providing funding and the project is on land not owned or managed by council. The Peter Snell Youth Village bunkhouse is being used in the pilot to test a project that is not on council land. Accessibility is an important factor for projects not on council land, a fee to cover costs can be charged and assets can be secured when not in use. The Peter Snell Youth Village provides facilities to schools, youth clubs and holiday programmes and provides an opportunity to test the accessibility criteria.

22. The Community Facilities Department, established through the Services Reshape, will be responsible for delivery of the Community Led Small Build programme going forward. A Community Led Projects Co-ordinator will be appointed to lead this programme and facilitate the appropriate level of support across council for each project.

23. Early in 2016, once the initial stages of the two pilot projects have been assessed, the programme will be rolled out more broadly across all local board areas. The programme will be trialled for a year to assess its effectiveness in assisting community groups to deliver assets of value. Those community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

24. Local boards will play an important role in community led small build projects including:

Developing the idea with the community group, ensuring that the views of the wider community are considered

· Potentially providing up to 20% funding

· Providing input into the assessment of new applications

· Promoting the initiative, encouraging support and volunteers across the wider community

· Launch activities and supporting ongoing use of the asset

25. Local board input is important to ensure that the right community initiatives are supported. In particular the Manurewa Local Board will be asked to comment on whether a proposed project is consistent with the priorities and preferences of the surrounding community as reflected in the Manurewa Local Board Plan. The capacity of the community group to deliver the project is also a factor that local board input may be asked for.

26. A delegation is requested from the Manurewa Local Board to one or more board members to provide input on new applications. The delegation is aimed at speeding up the progress for community groups with new applications by eliminating delay due to meeting schedules.

27. If Manurewa Local Board decide to support a community led small build initiative with funding this needs to be managed through a separate process and formally approved by the Board. However, to reduce the demands on the community group the accountability report (on final delivery of project) could be used both for the local board funding requirements and the programme.

28. Local boards will be provided with regular updates on projects that are receiving support under the programme including an update on which projects are at application stage, planning stage, delivery stage and asset handover/evaluation.

Consideration

Local Board views and implications

29. This programme has been developed based on feedback from community groups and local boards that council needs to ‘get out of the way’ for communities who want to deliver small, straightforward initiatives for themselves.

30. An initial proposed approach was presented to Local Board Chairs on 27 July 2015. Local Board Chairs were generally supportive of the approach although questioned whether the $250,000 limit on project cost and 20% funding limit from council were too low. This feedback will be considered when the programme is evaluated after the first year. The applications for support in the first year will provide an indication of whether the current programme design and criteria is effective in supporting community priorities.

Māori impact statement

31. Community groups wanting to improve outcomes for Māori will be able to access this programme. The Community Led Projects Co-ordinator can organise access to expertise within council to support the community group to achieve their goal.

32. Where any aspects of a proposed project are anticipated to have a significant impact on sites of importance to mana whenua, appropriate consultation will follow, led by the Resource Consents team.

Implementation

33. This programme is aligned with the community empowerment model being implemented by council. Strategic Brokers will play an important role in promoting use of the programme and building the capacity and capability of community groups to deliver small build initiatives.

34. The community group leading a project under the programme is responsible for the delivery of the project; however to different degrees they will be reliant on input from council staff. Simple projects will predominantly be delivered by the community group with a low level of reliance on council process. More comprehensive projects will need more project management, technical input and will need to go through the consenting process.

35. Council will endeavour not to cause delay to a Community Led Small Build project over and above the necessary time required for consents, health and safety, legal and procurement processes.

Attachments

There are no attachments for this report.

Signatories

Authors

Karen Titulaer - Senior Project Manager

Authorisers

Dean Kimpton - Chief Operating Officer

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

10 March 2016

Reprioritisation of Manurewa Local Board 2015/2016 budget

File No.: CP2015/26785

Purpose

1. This report recommends options to the Manurewa Local Board for the reallocation of its Locally Driven Initiatives (LDI) budget, following a workshop with members on 25 February 2016.

Executive Summary

2. Through Auckland Council’s Long Term Plan, each local board receives an allocation of operational and capital funding to enable them to deliver local activities and projects aligned to their local board plan priorities.

3. Staff have identified that some of the Manurewa Local Board’s operational budgets will not be fully allocated as planned in this current financial year. The amount identified as currently available for reallocation in this financial year is $146,000.

4. At a workshop on 25 February 2016, local board members discussed a number of projects they had identified for possible funding support. This report summarises the discussions at the workshop and notes members’ views and recommendations for the Manurewa Local Board to consider and resolve on.

Recommendation/s

That the Manurewa Local Board:

a) Note that it currently has $146,000 of its Locally Driven Initiatives funding available for reallocation.

b) Request staff to include the following as part of the work plan discussions with the Manurewa Local Board for the 2016/2017 financial year:

i) Greenways Plan

ii) Waka Ama jetty construction at Manurewa Marae

iii) Additional Teaching Garden operational expenditure of $10,000 per annum

iv) A programme for mangrove removal for the remainder of the resource consent period

v) Neighbours Day and Positive Aging Strategy Response as line items in the local board Locally Driven Initiatives budget

c) Request the Parks Advisor, Manurewa and Elected Member Relationship Manager, Auckland Transport to work Member Wrightson to identify walkways for improvement, acknowledging that this work might be informed by a Greenways Plan

d) Defer filtration planting at Weymouth Beach

e) Allocate

i) $15,000 from Maori Responsiveness for the design of a waka ama jetty at Manurewa Marae

ii) $20,000 from the Facility partnership Programme to the Auckland Teaching Gardens Trust for the establishment of a new teaching garden in the Manurewa area.

iii) $30,000 from the Community response operating fund for the removal of mangroves at Waimahia

iv) $2000 from the Local Events Fund to Manukau Beautification Charitable Trust towards the Puhinui Stream community volunteer clean up event

v) $2000 from the Community Response operating fund to Neighbourhood Support to support local Neighbours Day events

vi) $2000 from CCTV and town centre safety initiatives to produce a “positive Manurewa” video in partnership with the Police

vii) $5000 from the Local Events Fund to Age Concern for a World Elder Abuse Awareness Day event

f) Note that recommendations for further reallocations of the board’s Locally Driven Initiatives budgets will be presented to the local board in separate reports.

Comments

5. Auckland Council’s 21 local boards have decision making responsibility for local activities. Each local board is allocated operational funding in the council’s Long Term Plan which is used for the delivery of local activities, aligned to local board plan priorities, and allocated through the annual plan process each year.

6. Each local board also receives an allocation of capital funding to enable them to deliver small, local asset-based projects, either directly, in partnership with the community, or through joint agreements between boards.

7. During the course of the year, council reports to the local board on the progress of projects and initiatives. Staff have identified that some of the Manurewa Local Board’s operational budgets will not be fully allocated as planned in this current financial year. These include budgets allocated to Local Community Services ($54,000); Local Parks, Sport and Recreation ($45,000); and Local Planning and Development ($30,000). In addition there is a current underspending in Local Events and Local Community Grants which the board would like to reallocate, at least in part. The amount identified as currently available for reallocation in this financial year is $146,000.

8. At a workshop on 25 February 2016, members discussed a number of projects they had identified for possible funding support. Staff provided advice and information to support members consideration of these. The discussion for each of these items is summarised below.

9. Develop a Greenways Plan. Members were advised that staff would not be able to progress a Greenways Plan in the current financial year. Staff will be asked to include this in the work plan discussions with the local board for the 2016-2017 financial year.

10. Waka Ama Jetty, Manurewa Marae – Staff advised that while consultation, planning and design could be completed prior to the end of the financial year, it was unlikely that construction could started before the end of June. Members indicated that they would be keen to see the design completed so that construction could be considered for the 2016-2017 financial year. The funding for this could be allocated from a budget line (Maori responsiveness) that is not included in the total identified above for reallocation.

11. Establish a new teaching garden – Various communities within Manurewa have expressed an interest in establishing new teaching/community gardens. Members noted the success of the Maich Road teaching garden and are keen to support a new garden in another neighbourhood. Staff estimated the establishment cost for a new garden would be in the vicinity of $20,000, with operating expenditure of $10,000 per annum.

12. Nathan Homestead – Members discussed providing additional funding support for the implementation of the Nathan Homestead business plan. A decision on this will be deferred to the extraordinary business meeting on 17 March 2016 when the business plan will be considered by the local board.

13. Mangrove removal - Members were keen to progress the removal of mangroves from areas identified in a Resource Consent granted in 2013. They indicated they would like to see an area of mangroves adjacent to the Waimahia Special Housing Area removed this year at an estimated cost of $30,000. This cost is based on the participation of community volunteers.

14. Walkways Safety & Amenity – Members wanted to defer this project pending further discussion with council’s Parks Department and Auckland Transport.

15. Filtration planting at Weymouth Beach – Staff advice is that filtration planting at the stormwater outlet at Weymouth Beach would not make a significant difference to the contamination issues experienced there. Other work is progressing to eliminate the sources of pollution and members decided to not pursue this option at this time.

16. Manukau Beautification Charitable Trust Puhinui Stream Clean Up – the Manukau Beautification Charitable Trust are planning to attempt a national record for participation in a community clean up event in early May 2016 along the Puhinui Stream. The Manurewa Local Board has been asked for $2000 to help fund a thank-you BBQ for volunteers at the conclusion of the event.

17. Neighbours Day – The Manurewa Local Board allocated a total of $2250 for Neighbour’s Day in 2014, but nothing since. Members have indicated support for $2000 to be allocated to provide vouchers to community/neighbourhood groups to run neighbourhood events and activities related to Neighbour’s Day (19/20 March). Members would also like to see a budget for Neighbours Day allocated in future years.

18. Positive Manurewa video – This proposal is for $2000 for production of a video (including editing and post production) in partnership with Manurewa Police. Similar to the one done for Papakura, the general theme is of being proud of Manurewa, showcasing the great parts of the area and promoting a feeling of togetherness and looking after each other, our streets etc. The Manurewa Youth Council may be asked to help to come up with some messaging/slogan to appeal to youth in the area. The video could also include sports people who have come out of Manurewa, as well as well-known alumni from local schools.

19. World Elder Abuse Awareness Day (15 June 2016) event – A request has been received from Age Concern for funding for an event to mark World Elder Abuse Awareness Day. Members indicated they would be happy to support this event and help to cover costs. An amount of $5000 was suggested, based on a budget provided by Age Concern, to be allocated form the Local Events budget. The members further indicated that they would like to discuss how the board could give better effect to the commitment in the local board plan to support the goals of the Positive Aging Strategy as part of the work plan discussions for the 2016/2017 Annual plan and Local Board Agreement.

20. The total amount for projects the members have recommended be considered for funding falls within the amount available. However, other projects are being considered through separate reports to the local board. This includes funding to help implement the Nathan Homestead business plan, which will be considered at an extraordinary meeting on 17 March 2016.

Consideration

Local Board views and implications

21. Local board views have been sought and given at a workshop with staff on 25 February 2016. These views are reflected in the recommendations contained in this report.

Māori impact statement

22. Several of the projects and initiatives considered by local board members for funding allocation have a direct impact on Maori. The Manurewa Local Board is actively engaged in fostering positive, meaningful relationships with local iwi, mataawaka and the Manurewa Marae and will ensure that there is opportunity for input from Maori to those projects that affect and are of interest to them. The budget being reallocated was not tagged to specific projects so has not impacted on existing projects or initiatives.

Implementation

23. Staff gave advice to members about the likelihood of projects being able to be completed by 30 June 2016. Members’ recommendations for specific projects have taken this advice into account and there are no issues with implementation foreseen at this stage.

Attachments

There are no attachments for this report.

Signatories

Authors	John Adams - Senior Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager

Manurewa Local Board

10 March 2016

Manurewa Local Board review of appointments to outside organisations, community networks, committees, subcommittees, working parties, and representatives for various Council initiatives

File No.: CP2016/03452

Purpose

1. To review the appointment of Manurewa Local Board representatives to outside organisations, community networks within the local board area, including local Mainstreet or Business Improvement District (BID) executive committees, Local Government New Zealand, Board representatives for various Council initiatives, committees, subcommittees and working parties.

Executive Summary

2. The Manurewa Local Board has appointed members to outside organisations, community networks, committees, subcommittees and working parties.

3. Circumstances have changed for several members creating an opportunity to review the appointments.

4. It is recommended that the board appoint one representative, and one alternate representative for each outside organisation and community network.

Recommendation/s

That the Manurewa Local Board:

a) appoints board members to outside organisations and community networks, as listed below:

Outside Organisation	Member appointed	Alternate appointed
Manurewa Business Improvement District
Wiri Business Improvement District
Aircraft Noise Community Consultative Group
Auckland Region Women's Corrections Facility
CAB Manurewa Management Committee
Clendon Community Action Group on Youth & Drugs (CAYD)
Community Liaison Committee Northern (Weymouth) Residential Centre
Community Liaison Committee Youth Justice Northern (Kiwi Tamaki Road)
Friends of the Auckland Botanical Gardens Incorporated
Community Impact Forum (CIF) for the Wiri Men’s Prison
Kiwican Trust
Local Government New Zealand
Maunga Authority
Other Committees, Subcommittees, Forum or Political Working Parties
Manukau Harbour Forum
Southern Joint Funding Committee
Southern Initiative Joint Steering Group
Industrial South Integrated Business Precinct Plan Political Working Group
Local Alcohol Policy political working party
Neighbourhood Planning Taskforce
Waste Minimisation and Innovation Fund
Business Improvement District Policy (2011) review workshops
Local Alcohol Ban Review Panel
Maori input into local board decision-making political steering group
World War I Commemoration Political Steering Group
Manurewa Local Board subcommittee, panel, or responsibility
Manurewa Local Board Fencing of Swimming Pools Subcommittee
Manurewa Local Board Rangatahi Youth Leadership Scholarships 2015
Volunteer Awards Subcommittee
Urban Design Champion
Local Board input into notification decisions for resource consent applications

Discussion

5. During the political term to date the Manurewa Local Board has appointed members to outside organisations, community networks, committees, subcommittees and working parties. Please refer to the table that follows for the details.

Outside Organisation	Members	Meeting Date/ Item No./ Resolution no.
Manurewa Business Improvement District	Simeon Brown Michael Bailey (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Wiri Business Improvement District	Michael Bailey Danella McCormick (alternate)	14/11/2013 Item 17 Resolution e) MR/2013/201
Aircraft Noise Community Consultative Group	Michael Bailey Daryl Wrightson (alternate)	30/1/2014 Item 17 Resolution MR/2014/7
Auckland Region Women's Corrections Facility	Danella McCormick Angela Dalton (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
CAB Manurewa Management Committee	Simeon Brown Daryl Wrightson (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Clendon Community Action Group on Youth & Drugs (CAYD)	Daryl Wrightson Simeon Brown (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Community Liaison Committee Northern (Weymouth) Residential Centre	Danella McCormick Angela Cunningham-Marino (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Community Liaison Committee Youth Justice Northern (Kiwi Tamaki Road)	Angela Cunningham-Marino Michael Bailey (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Friends of the Auckland Botanical Gardens Incorporated	Danella McCormick Angela Cunningham-Marino (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Community Impact Forum (CIF) for the Wiri Men’s Prison	Michael Bailey Angela Dalton (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Kiwican Trust	Angela Dalton	12/12/2013 Item 26 Resolution MR/2013/201
Local Government New Zealand	Simeon Brown Michael Bailey (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Maunga Authority	Angela Dalton Simeon Brown	via email dated 29/5/2015 12:18pm from J Pryor to T Coulson
Other Committees, Subcommittees, Forum or Political Working Parties	Members	Meeting Date/ Item No./ Resolution no.
Manukau Harbour Forum	Daryl Wrightson Danella McCormick (alternate)	9/07/2015 Item 21 MR/2015/129 Resolution a)i)
Southern Joint Funding Committee	Local Board Chairs Angela Dalton (Chair) Deputy Chair as an alternate	12/12/2013 Item Resolution
Southern Initiative Joint Steering Group	Angela Dalton Chairperson	12/12/2013 Item 26 Resolution MR/2013/201
Industrial South Integrated Business Precinct Plan Political Working Group	Michael Bailey Simeon Brown (both to attend)	12/12/2013 Item 26 Resolution MR/2013/201
Local Alcohol Policy political working party	Simeon Brown Angela Dalton (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Neighbourhood Planning Taskforce	Danella McCormick Simeon Brown (alternate)	12/12/2013 Item 26 Resolution MR/2013/201
Waste Minimisation and Innovation Fund	Angela Cunningham-Marino Danella McCormick (alternate)	10/4/2014 Item 14 Resolution MR/2014/58
Business Improvement District Policy (2011) review workshops	Simeon Brown (Deputy Chair)	10/04/2014 Item 19 Resolution MR/2014/65
Local Alcohol Ban Review Panel	Full Board	11/9/2014 Item 17 MR/2014/179
Maori input into local board decision-making political steering group	Angela Dalton	12/3/2015 item 16 MR/2015/31
World War I Commemoration Political Steering Group	Angela Dalton
Manurewa Local Board subcommittee, panel, or responsibility	Members	Meeting Date/ Item No./ Resolution no.
Manurewa Local Board Fencing of Swimming Pools Subcommittee	Danella McCormick (Chair) Michael Bailey Angela Cunningham-Marino George Hawkins, QSO	14/11/2013 Item 20 Resolution b) MR/2013/204
Manurewa Local Board Rangatahi Youth Leadership Scholarships 2015	Simeon Brown (Chair) Angela Dalton Daryl Wrightson Danella McCormick Ken Penney the chair of the Manurewa Youth Council	8/10/2015 item 20 MR/2015/198
Volunteer Awards Subcommittee	Angela Dalton (Chair) Angela Cunningham-Marino Danella McCormick Michael Bailey Daryl Wrightson	12/12/2013 Item 26 Resolution MR/2013/201
Urban Design Champion	Danella McCormick	14/11/2013 Item 17 Resolution c) MR/2013/201
Local Board input into notification decisions for resource consent applications	Angela Dalton (Chair) Michael Bailey (alternate)	14/11/2013 Item 17 Resolution b) MR/2013/201

6. Circumstances have changed for several members which has created an opportunity to review the appointments to outside organisations.

7. It is recommended that the board appoint one representative, and one alternate representative for each organisation and community network listed in the recommendations.

Consideration

Local Board Views

8. This report seeks the local board’s decision on reviewing the representatives to outside organisations, community networks, committees, subcommittees and working parties.

9. The decisions in this report fall within the local board’s delegated authority.

Māori Impact Statement

10. This report has no specific impact on Māori. It covers appointments of local board members to outside organisations and community networks to represent the view of local communities, including Māori communities.

General

11. Members are delegated in their capacity as elected local board members. Should they no longer be a local board member, their appointment would be automatically repealed.

12. Elected representatives may be part of any organisation in their private capacity and personal interests.

13. Elected representatives are encouraged to disclose memberships to external organisations in the conflict of interest register.

Implementation Issues

14. The Local Government NZ Zone One meetings are held four times a year and are shared across the entire Zone One area. Some travel costs may be incurred by local board members.

Attachments

No.	Title	Page
a View	Letter from the Community Impact Forum Chairperson encouraging participation	69

Signatories

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager

Manurewa Local Board

10 March 2016

Local government elections - order of names on voting documents

File No.: CP2016/03606

Purpose

1. For the Manurewa Local Board to provide feedback to the governing body on how names should be arranged on the voting documents for the Auckland Council 2016 election.

Executive summary

2. The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

(i) alphabetical order of surname

(ii) pseudo-random order

(iii) random order.

3. Pseudo-random order means an arrangement where names are listed in a random order and the same random order is used on every voting document.

4. Random order means an arrangement where names are listed in a random order and a different random order is used on every voting document.

5. In 2013 the council resolved for names to be arranged in alphabetical order of surname. A key consideration was the extra cost of using one of the random order options. The electoral officer has advised that it is now possible to use a true random arrangement with minimal additional cost.

6. Staff recommend that the current approach of alphabetical printing is retained for the 2016 council elections, as the benefits to the voter noted above, outweigh any perception of a name order bias problem that analysis of the 2013 results show does not exist.

Recommendation/s

That the Manurewa Local Board:

a) recommend to the governing body that candidate names on voting documents should be arranged in:

(choose one only)

EITHER: alphabetical order of surname

OR: pseudo-random order

OR: random order.

Comments

Background

7. The Local Electoral Regulations 2001, clause 31 states:

(1) The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2) Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3) If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4) If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5) In this regulation,—

pseudo-random order means an arrangement where—

(a) the order of the names of the candidates is determined randomly; and

(b) all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

2013 elections

8. In 2013 the council resolved to use the alphabetical order. A key consideration was that there would be an additional cost of $100,000 if council chose the random order. The electoral officer has advised that due to changes in printing technology, it is now possible to use the random order with minimal additional cost.

9. All the metropolitan councils apart from Auckland Council used random order printing for their 2013 local authority elections..

10. Of the District Health Boards that were elected in conjunction with the 2013 council elections, the Counties Manukau District Health Board chose the random order. Auckland and Waitemata District Health Boards chose alphabetical.

11. Of the Licensing Trusts that were elected in conjunction with the 2013 council elections, all chose alphabetical except for the Wiri Licensing Trust which chose pseudo-random order.

Options for 2016

Pseudo-random order and random order printing

12. The advantage of random order printing is it removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order and any perceived first-name bias will transfer to the name at the top of the pseudo randomised list. The only effective alternative to alphabetical order is random order.

13. A disadvantage to both the random printing options is it may be confusing for the voter as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper.

Alphabetical order

14. The advantage of the alphabetical order printing is that it is familiar; it is easier to use and understand. When there are a large number of candidates competing for a position it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

15. It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

16. The disadvantage of this alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

17. An analysis of the council’s 2013 election results is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

· impact on vote share. (Did the candidate at the top of the list receive more votes than might be expected)?

· impact on election outcome (did being at the top of list result in the candidate being elected more often than might be expected?).

18. The analysis showed that, for local boards, being listed first increased a candidate’s vote share by approximately 1 percentage point above that which would be expected statistically if voting was random. There was no detectable impact of being listed first on the share of votes received in ward elections.

19. Therefore for the 2013 council election results, there was no detectable impact of being listed first on whether a candidate was elected or not. In fact there were slightly fewer candidates at the top of lists elected to positions (29) than might be expected statistically if voting was random (31). Similarly, there was no meaningful impact of having a surname earlier in the alphabet on election outcomes.

20. Given there is no compelling evidence of first name bias for the council’s own 2013 results, staff recommend that the current approach of alphabetical printing is retained for the 2016 council elections, as the benefits to the voter noted above, outweigh any perception of a name order bias problem that analysis of the 2013 results show does not exist.

Consideration

Local board views and implications

21. Feedback from local boards will be reported to the governing body when the governing body is asked to determine the matter by resolution.

Maori impact statement

22. The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates are able to provide their profile statements both in English and Māori.

Implementation

23. There are no implementation issues as a result of this report.

Attachments

No.	Title	Page
a View	Order of candidate names on voting documents	75

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Manurewa Local Board

10 March 2016

MANUREWA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Row	Board Meeting Date	ACHIEVEMENT
1.	30 January 2014	Supported the Manurewa Santa Parade
2.	30 January 2014	Supported the Manurewa Christmas in the Park
3.	30 January 2014	Feedback on the Smoke Free policy
4.	30 January 2014	Feedback on the Boarding Houses and Hostels bylaw
5.	30 January 2014	Feedback on the Animal Management bylaw review
6.	30 January 2014	Position paper on Psychoactive Substances
7.	30 January 2014	Submission to the Hamilton City Council on their Psychoactive Substances Policy
8.	13 February 2014	Supported and attended the Manurewa Waitangi Day event and undertook community consultation for the Local Board Plan
9.	13 February 2014	Supported and attended the Homai Fun Day at Russell Reserve and undertook community consultation for the Local Board Plan
10.	13 February 2014	Submission to the Local Government Act Amendment Bill No. 3
11.	13 February 2014	Local Board Plan community consultation at Southmall
12.	13 March 2014	Supported Elvis in the Gardens event – 20,000 people attended
13.	13 March 2014	Spoke to the Hamilton City Council regarding their Psychoactive Substances Policy
14.	13 March 2014	Held first meeting for the World War I commemorations event
15.	13 March 2014	Attended Long Term Plan scheme setting meeting
16.	13 March 2014	Provided input on the draft Cemeteries and Crematoria Bylaw
17.	13 March 2014	Provided input into the draft Boarding Houses and Hostels Bylaw
18.	13 March 2014	Provided input into the New National Drug Policy Discussion Document for New Zealand
19.	13 March 2014	Speaking to Select Committee regarding submission to the Local Government Act Amendment Bill No. 3
20.	13 March 2014	Spoke to the Regional Strategy & Policy Committee regarding the psychoactive substances regulations
21.	13 March 2014	Consultation for the informal feedback on the Local Board Plan at Clendon and Southmall
22.	10 April 2014	Consultation with mana whenua regarding the Local Board Plan
23.	10 April 2014	Consultation with Weymouth community regarding the Local Board Plan
24.	10 April 2014	Consultation with elderly and the disability sector on the Local Board Plan
25.	10 April 2014	Opening of the Randwick Park Skate Park – an awesome facility
26.	10 April 2014	Supported Neighbours Day initiatives
27.	10 April 2014	Supported the Sunrise Walk for Hospice.
28.	8 May 2014	Supported and attended the Manurewa Sports Awards
29.	8 May 2014	Attended the sod turning for the stage 2 Netball Manurewa development
30.	8 May 2014	Daryl Wrightson partnered with the “YMCA be the change” group to organise a Manurewa and Clendon town centre clean up
31.	8 May 2014	Attended the legal highs co-governance session with the governing body
32.	8 May 2014	Continued advocacy for a Local Approved Product Policy
33.	8 May 2014	Worked with the RSA and achieved record attendance numbers at the Manurewa ANZAC day services
34.	8 May 2014	Supported the “Eye on Nature” event
35.	8 May 2014	Provided feedback on Alcohol Advertising and Sponsorship
36.	8 May 2014	Provided feedback on Local Boards Funding Policy Review
37.	8 May 2014	Provided feedback on the Council Controlled Organisations Review
38.	8 May 2014	Provided input to draft the regulations for discharge and dumping in the ocean
39.	8 May 2014	Allocated community group funding for round two 2013/2014 applications as follows: - Local Board Discretionary Community: - Age Concern Counties Manukau Inc. - $3,263 - Alfriston College - $3,390 - Auckland Kids Achievement Trust (FYD Auckland) - $6,633 - Auckland NZ View - $400 - Auckland Regional Migrant Services Charitable Trust - $3,840 - Getin2life Youth Development Trust - $3,288 - LifeChurch Manurewa - $14,392 - Life Education Trust SE Auckland - $7,500 - Manurewa Squash Rackets Club Inc. - $3,398 - Manurewa University of the Third Age - $1,472 - New Foundations Trust - $9,620 - Rape Prevention Education - $5,434 - South Asian Trust Inc. - $1,998 - Te Ara Poutama AEC Charitable Trust - $2,000 - Youthline Auckland Charitable Trust - $5,000 - Community Crime Prevention: - Kidpower Teenpower Fullpower Trust - $2,347 - South Asian Trust Inc. - $4,639 - Te Whakaora Tangata - $9,934 - Marae Facilities: - Manurewa Marae - $8,344 - Rates Assistance: - Baptist Union of NZ (on behalf of The Dream Centre) - $5,000 - Lifechurch NZ Community Trust - $6,818 - Melkite Catholic Charitable Trust of New Zealand - $724 - Social Investment: - Age Concern Counties Manukau Inc. - $12,500 - The Parenting Place (Attitude Youth Division) - $4,234
40.	12 June 2014	Lobbied central government for a law change on psychoactive substances
41.	12 June 2014	Supported the community day removing mangroves at Manurewa marae
42.	12 June 2014	Supported the community in opposing a proposed new liquor off-licence in Clendon
43.	12 June 2014	Endorsed the draft 2014-2017 Manurewa Local Board Plan for public consultation
44.	12 June 2014	Adopted the 2014/2015 Manurewa Local Board Agreement
45.	10 July 2014	Input to the draft Auckland Council Local Alcohol Policy
46.	10 July 2014	Input to the draft Allocation of Decision Making Review for local boards
47.	10 July 2014	Submission to the central government’s Product Stewardship Policy
48.	10 July 2014	Established a town centre steering group
49.	10 July 2014	Local Alcohol Policy consultation at the Manurewa market held on Sunday, 22 June 2014
50.	10 July 2014	Supported and conducted consultation at the Wiri Business market
51.	10 July 2014	The chairperson attended a thank you event on behalf of the board held at South Auckland Hospice
52.	14 August 2014	Hosted a successful Volunteer Awards Event on Friday, 1 August 2014
53.	14 August 2014	Hosted the Mayor on 12 August for 3 and half hours
54.	14 August 2014	Consulted on the Arts and Culture Strategic Action Plan
55.	14 August 2014	Ran a series of drop-in sessions for the special consultation procedure for draft Manurewa Local Board Plan
56.	14 August 2014	Attended the community planting day held at Wattle Downs
57.	14 August 2014	Attended the computer in homes graduations held at Finalyson Park school and South Auckland middle school
58.	14 August 2014	Attended a public consultation held for the Taonga Early Childhood Centre held at Randwick Park Community House
59.	11 September 2014	Completed the Local Board Plan hearings.
60.	11 September 2014	Presented at the hearing panel for the Local Alcohol Policy
61.	11 September 2014	Spoke at the Strategy and Finance Committee meeting regarding capital expenditure deferrals
62.	11 September 2014	Provided feedback on the Trading and Events in public Places Bylaws
63.	11 September 2014	Provided advocacy to attain funding for the resource recovery network development
64.	11 September 2014	Provided advocacy to the Southern Initiative to fund the economic development plan
65.	9 October 2014	Adopted the Manurewa Local Board Plan 2014
66.	9 October 2014	Supported the Manurewa Community Network Expo
67.	9 October 2014	Attended Manurewa Business Association annual general meeting
68.	9 October 2014	Supported the International Day for the Older Person
69.	13 November 2014	Participated in inaugural hui between Manukau Harbour Forum and mana whenua representatives held on 13 October 2014
70.	13 November 2014	Participated in the mataawaka and mana whenua input into decision making hui
71.	13 November 2014	Supported and attended the Armistice Day celebrations held on Sunday, 9 November 2014
72.	13 November 2014	Consultation carried out in relation to the draft Local Approved Products Policy (LAPP)
73.	13 November 2014	Advocacy with the Governing Body in relation to the Long-term Plan process
74.	13 November 2014	Provided feedback on the Signage Bylaw
75.	13 November 2014	Provided feedback on the Arts and Culture Strategic Action Plan
76.	13 November 2014	Provided feedback to Auckland Transport on the Manurewa town centre bus stops, bus route 365, and bus route 366
77.	13 November 2014	Provided feedback on the draft Auckland Council Significance and Engagement Policy
78.	11 December 2014	Attended the Clendon 30^th birthday
79.	11 December 2014	Attended the Netball Manurewa Christmas luncheon
80.	11 December 2014	Supported the Manurewa Santa Parade
81.	11 December 2014	Supported and attended the White Ribbon Breakfast
82.	11 December 2014	Supported and attended the Christmas Carols at the Methodist Church
83.	11 December 2014	Attended the second session of the Maori input into decision making forum.
84.	11 December 2014	Participated in the Sustainability of Sport Forum held on Monday, 8 December 2014.
85.	11 December 2014	Appealed the Clendon Liquor objection for the premises at 3/439 Roscommon Road, Clendon.
86.	11 December 2014	Lodged an objection to the Super Liquor licence application at 6H Ross Roberts Place, Clendon.
87.	29 January 2015	Approved the following applications made to the round two of the local events support fund: - $1,200 to the Mela Trinajan Da Event being organised by New Zealand Sikh Women’s Association (Inc.) - $1,740 to the RaWiri Idol 2015 Event being organised by the RaWiri Residents’ Association.
88.	12 February 2015	Held first consultation session on the Long-term Plan
89.	12 February 2015	Supported Music in the Parks at Nathan Homestead
90.	12 February 2015	Supported Movies in the Park held at Keith Park
91.	12 March 2015	Supported the Manurewa Community Day event held on 28 February 2015
92.	12 March 2015	Held the Ice-cream Sundae Event – 28 February 2015
93.	12 March 2015	Spoke at the Auckland Transport Have Your Say Event regarding the board’s Regional Land Transport Plan submission
94.	12 March 2015	Spoke at the Local Approved Product Policy hearing and supported the Manurewa Youth Council with their presentation at the hearing
95.	12 March 2015	Lodged an objection to the Rowandale liquor licence renewal
96.	12 March 2015	Addressed the Alcohol Regulatory and Licensing Authority regarding an appeal to the Clendon Wines liquor licence
97.	12 March 2015	Supported Elvis in the Gardens event held on 1 March 2015
98.	12 March 2015	Undertook advocacy to gather evidence for the local alcohol ban areas
99.	12 March 2015	Supported the work in relation to the Maori responsiveness framework
100.	12 March 2015	Consultation on Long-term Plan with residents and community groups
101.	9 April 2015	Supported and attended the Homai Fun Day
102.	9 April 2015	Supported and attended the “Eye on Nature” event
103.	9 April 2015	Local Approved Products Policy passed based on the Manurewa Local Board’s advocacy
104.	9 April 2015	Held a “Have Your Say” event on the Long-term Plan (14 March 2015)
105.	14 May 2015	Supported ANZAC Day 2015
106.	14 May 2015	Supported the Clendon Community Expo
107.	11 June 2015	Completed the 2015/2016 Annual Local Board Agreement
108.	11 June 2015	Approved the funding for the Randwick Park Pavilion
109.	9 July 2015	Approved community grants applications to the amount of $100,397 of at the 11 June board meeting as follows: Local Board Discretionary Community Fund: - Auckland Kids Achievement Trust - $10,000 - Auckland Single Parent’s Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua Kotahitanga - $1,000 - Auckland Young Women’s Christian Association (t/a YWCA Auckland) - $1,460 - Bhartiya Samaj Charitable Trust - $1,271 - Blue Light Ventures Inc. - $2,175 - Carlson School for Cerebral Palsy - $2,000 - Connected Media Charitable Trust - $867 - Life Education Trust South East Auckland (t/a Life Education Trust Counties Manukau) - $5,000 - Manukau Orchestral Society Inc. - $3,500 - Manurewa Business Association Inc. - $3,478 - Multiple Sclerosis Society of Auckland and the North Shore Inc. - $4,000 - New Foundations Trust - $8,562 - Senior Citizens Service Club of Manurewa - $2,790 - The Parenting Place - Attitude Youth Division - $3,697 - The Parenting Place - Toolbox Division - $2,168 - Te Whakaora Tangata - $9,939 Marae Facilities Fund - Manurewa Marae Trust Board 2008 Inc. - $25,286 Rates Assistance - Lifechurch NZ Community Trust - $3,143 Social Investment Fund - Auckland Cambodian Youth and Recreation Trust - $1,450 - Manukau Youth Orchestra - $5,000 - South Asian Trust Inc. - $3,611
110.	9 July 2015	Planting of peace tree and unveiling of plaque at Arline Shutz Reserve at Halver Road.
111.	9 July 2015	Supported and attended the Southern Business Market.
112.	9 July 2015	Participated in the development of the ‘Auckland's industrial south: integrated business precinct plan’ which was passed by Auckland Development Committee on 7 July 2015. The Committee adopted an integrated business precinct plan to support industrial areas in south Auckland in future business and employment growth. This is a co-ordinated approach for the use and supply of land for heavy and light industry, providing transport infrastructure, high quality amenity, growth and planned investment and increased skills and training. The business precinct plan supports continued growth of industrial activities in the Airport area, East Tamaki, Wiri and the industrial areas of Takanini, Drury, Papakura, and Pukekohe. These zoned industrial areas make a significant contribution to the Auckland economy. In 2012 they contributed an estimated $18 billion towards Auckland’s GDP, employed 23 percent of Auckland’s total employment with employment growth of 27.5 percent since 2002.
113.	9 July 2015	Completion of realignment of the pathway and lighting for Station Road to James Road.
114.	13 August 2015	Allocated the 2015/2016 Local Events Support fund round one amounting to $7,533.84 as follows: · Clendon Residents Group - Clendon Fun Day - $6,533.84 · 2015 Hubbards Head2Head Charity Walk - Head2Head Charity - $1,000.00
115.	13 August 2015	Attended the tenth anniversary of Manurewa Swimming Pools
116.	13 August 2015	Held a rates clinic in the Manurewa Library on Saturday 8 August 2015
117.	13 August 2015	Provided feedback to the Stormwater Priorities consultation
118.	13 August 2015	Confirmation of the world record for the world’s largest ice-cream sundae
119.	13 August 2015	Board represented at the Local Government Conference by Daryl Wrightson
120.	10 September 2015	Provided feedback on the Auckland Regional Amenities Funding Act
121.	10 September 2015	Provided feedback on the Future Urban Land Supply
122.	10 September 2015	Allocated the 2015/2016 round one quick response community grants applications as follows: - Age Concern Counties Manukau Inc - $2,000 - Auckland NZ View - $400 - Barnardos NZ - $1,000 - Manukau Indian Association Inc. - $2,000 - Manurewa High School - $1,175 - Manurewa Intermediate School - $1,600 - Mind Over Manner - $2,000 - The Rising Foundation Trust - $718 - Urban EcoLiving Charitable Trust - $1,832 - YMCA of Auckland Inc - $1,598
123.	10 September 2015	Held a rates clinic on 15 and 22 August 2015
124.	10 September 2015	Attended and supported the Pedestal Lane ceremony – 15 August 2015
125.	10 September 2015	Unveiled the Vietnam Vets Ode in Te Reo on 16 August 2015
126.	10 September 2015	Attended and supported the “out and about fun day” in Clendon on 21 August 2015
127.	10 September 2015	Attended Citizens Advice Bureau Annual General Meeting on 25 August 2015
128.	10 September 2015	Attended the Citizenship Ceremony on 8 September 2015
129.	8 October 2015	Attended the Clayton Park Community School Fair – 9 September
130.	8 October 2015	Supported the Seniors Celebration – Manurewa Marae – 11 September
131.	8 October 2015	Attended the Masters of Rugby League – Blue September event – 12 September
132.	8 October 2015	Attended the Te Whakaora Tangata – Annual Fundraising Dinner – 18 September
133.	8 October 2015	Attended the Alfriston Rotary - Awards for Pride of Workmanship – 21 September
134.	8 October 2015	Held two community clinics 19 September and 3 October
135.	8 October 2015	Provided feedback on the Auckland Transport Berm Planting Guidelines
136.	8 October 2015	Supported the Manurewa town centre clean up on Saturday 3 October 2015
137.	8 October 2015	Supported the Manurewa Community Expo on Thursday 8 October 2015
138.	8 October 2015	Supported and attended the Civil Defence training exercise held at Netball Manurewa on Wednesday, 30 September 2015
139.	19 November 2015	Held a community drop in clinic
140.	19 November 2015	Awards recognition morning tea for Manurewa Pool and Leisure
141.	19 November 2015	Attended the Wiri Business Improvement District annual general meeting
142	19 November 2015	Supported and attended the Clendon Fun Day
143.	19 November 2015	Attended the Manurewa Business Improvement District annual general meeting
144.	19 November 2015	Supported and attended Armistice Day
145.	19 November 2015	Community engagement at Kirton Crescent
146.	19 November 2015	Manurewa Soldiers book launch at Manurewa RSA
147	19 November 2015	Supported and attended the Urbanesia events at Nathan Homestead and Te Matariki
148.	19 November 2015	Attended the Manurewa Rugby Annual General Meeting
149.	19 November 2015	Attended Manurewa Citizenship Ceremony
150.	10 December 2015	Supported and attended the Manurewa Christmas Parade on 28 November 2015
151.	10 December 2015	Supported and attended the unveiling of the mural at Gallaher Park on 5 December 2015.
152.	10 December 2015	Attended the Manurewa YouthFest event on Saturday, 5 December 2015
153.	10 December 2015	Held a key stakeholder workshop
154	10 December 2015	Allocated local grants round one 2015/2016 as follows: - Sir Peter Blake Marine Education and Recreation Centre (MERC), $1,000 - Foundation for Youth Development, $5,000 - New Foundations Trust, $5,000 - Urban Neighbours of Hope, $200 - Homai Safety Panel, $2,000 - Weymouth Playcentre, $2,500 - Kohiwi Rd Playcentre, $2,500 - New Zealand Sikh Women’s Association (Inc.), $5,000 - Auckland City Mission, $4,000 - Children's Autism Foundation, $1,800 - Shakti Asian Women's Centre Incorporated, $1,130 - Urban EcoLiving Charitable Trust, $3,858.50
155.	10 December 2015	Presented and advocated to the governing body on the draft 2016/2017 Annual Plan
156.	10 December 2015	allocated quick response community grants as follows: - What Hope Community Trust, $1,400 - Youthline Manukau, $1,000
157.	10 December 2015	Provided funding for the skate park guardians
158.	10 December 2015	Provided funding for the Wiri Business Improvement District expansion.
159.	10 December 2015	Attended and supported the opening celebration of Sculpture in the Gardens.
160.	28 January 2016	Supported and attended the Movie in the Park event at Weymouth
161.	28 January 2016	Awarded the Rangatahi Youth Scholarships
162.	28 January 2016	Attended the Manurewa Youth Council induction programme for the new incoming members.
163.	28 January 2016	Attended the launch of the Arts and Culture Strategic Action Plan
164.	11 February 2016	Funded and attended the Manurewa Local Board Waitangi Day Event

	Maich Rd Teaching Gardens				Dec 2015

		Allocated	Reserved for Projects	Under Reconstruction	Nursery
No. of plots as at December 15	54	42	6	4	2
No. of plots as at July 15	20	20	0	0	0
		currently	potential
Average no. of students	2	84	120+
		students	projects	Under Repair	nursery
Percent of plots occupied at garden site	100%	77.9%	11%	7.40%	3.70%
Number of new students for season	21
Number of students starting home garden	30
	Chinese	Taiwanese	Fijian/Indians	Maori	NZ
Ethnicity of students	3	36	2	5	5

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

Item	Who to Action
1. Housing Affordability Briefing Chris Parker (Chief Economist) gave a briefing on housing affordability.
2. The Southern Initiative (TSI) Update Leora Hirsh gave an update of the activities of the Southern Initiative.
3. Manurewa Community Facilities Charitable Trust (MCFCT) Update Luella Linaker (MCFCT Chair), accompanied by the MCFCT Trustees gave an update on the activities of the Trust. The Trustees introduced themselves: Luella Linaker (Chairperson) Mark Hayward Juanita Woodhouse Kathryn Elliott Helen Pender Bruce Howe The Trust has sought feedback on their draft Strategic Plan and has updated the document accordingly. Luella went through the four strategic plan goals: · to provide facilities that are loved and respected by the community that use them · to be financially sustainable · community support – support local community groups to increase their participation · relationships and communication - ensuring that the work undertaken by the Trust is understood. There is a list of activities under each goal. An annual plan will be developed and reported back on monthly. The Trust is interested in how to tap into opportunities particularly for the down times for facilities especially during the day. Ideas: - there is perhaps some work that can be done to help potential hirers to identify areas for hire in Manurewa. - marketing – each code to market the facility. Ideas how the Trust can help the local board in relation to the local board plan: · Warm up homes - workshop for tenants so they know what to ask for - knowing what tenant rights are · Playground at Mountfort Park – very supportive – happy to help with consultation · Communication – encouraging the community to make submissions on things they want, so the board is confident it has a mandate. Help with getting the submission forms out and getting people to complete the forms.
4. Manurewa Local Board Forward Work Programme John gave an overview of the purpose of the forward work programme.

Authors	Various authors
Authorisers	Paul Robinson, ATEED Local Economic Growth Manager

Present:	Angela Dalton (Chair)	Angela Cunningham-Marino
	Simeon Brown (Deputy Chair)	Danella McCormick
	Michael Bailey	Ken Penney

Staff Present:	John Adams, Senior Local Board Advisor
	Lee Manaia, Democracy Advisor
	Chris Parker, Chief Economist
	Leora Hirsh, TSI Principal Advisor
	The Manurewa Community Facilities Charitable Trust: Luella Linaker (Chairperson) Mark Hayward Juanita Woodhouse Kathryn Elliott Helen Pender Bruce Howe

Apologies:	George Hawkins, QSO	Daryl Wrightson