I hereby give notice that an extraordinary meeting of the Manurewa Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 17
March 2016
6.30pm
Main Foyer
Nathan Homestead
70 Hill Road
Manurewa
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Manurewa Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Angela Dalton
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Deputy Chairperson
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Simeon Brown
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Members
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Michael Bailey
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Angela Cunningham-Marino
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Hon George Hawkins, QSO
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Danella McCormick
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Ken Penney
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Daryl Wrightson
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(Quorum 4 members)
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Lee Manaia
Local Board Democracy Advisor
8 March 2016
Contact Telephone: (09) 262 5421
Email: lee.manaia@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Portfolio Lead
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Portfolio
Associate
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Portfolio
Activity and Responsibilities
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Angela
Dalton
Chairperson
C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 283
3311
Email:
Angela.Dalton@aucklandcouncil.govt.nz
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Simeon Brown
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·
Governance portfolio
·
Board leadership
·
Board-to-Council
relationships
·
Board-to-Board
relationships
·
Local Board Plan
·
Local Board agreements
·
Civic duties
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Advocacy (local,
regional, and central government)
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Community partnerships
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Relationships with
Maoridom and youth
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Relationships with government
departments and agencies
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Relationships with
Watercare
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Relationship with
Property CCO
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Relationship with
Auckland Waterfront Development
·
Local funding policy
Political Working Party
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Relationship with
ATEED
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Relationship with
Regional Facilities CCO’s
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Relationship COMET
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Relationship Southern
Initiative
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Regulatory portfolio
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Resource consents
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Heritage
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Gambling
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Liquor (Simeon Brown
as alternate)
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Urban design
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Swimming pools
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Trees
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By-laws
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Airport noise
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Unitary Plan
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Waste management
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Simeon
Brown
Deputy
Chairperson
C/- Shop 3-5
7 Hill Road
Manurewa
Auckland 2105
Mob: 021 0272 4242
simeon.brown@aucklandcouncil.govt.nz
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Daryl Wrightson
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Community and social
well-being portfolio
·
Community development
(incl. CAYAD, CAB, and Manurewa Senior Citizens)
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Neighbourhood
relationships
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Funding for
neighbourhood projects
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Community safety
(excl. town centres)
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Graffiti removal
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Community advocacy
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Community facilities
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Youth Council
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Contact CAB
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Michael Bailey
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Town centres and
economic portfolio
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Town centre renewal
(incl. branding)
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Design and maintenance
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Town Centre marketing
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Community safety
within town centres
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Business Improvement
Districts (Michael Bailey and Simeon Brown)
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Local priorities in
relation to regional economic development initiatives
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Michael
Bailey
10
Rimu Road
Manurewa
2102
Mob:
021 287 4422
Email:
Micahel.Bailey@aucklandcouncil.govt.nz
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Danella McCormick
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Sports parks and
recreation portfolio
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Stewardship of sports
parks
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Stewardship of
recreation facilities
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Relationship with
sports clubs
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Neighbourhood parks and reserves (incl. esplanade
reserves and the coastline)
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Design and maintenance
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Plantings,
playgrounds, bollards, and walkways
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Botanic Gardens and
Totara Park
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Skateparks
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Associate for the
following portfolios:
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Governance
·
transport
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George Hawkins
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Libraries and
recreation portfolio
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Stewardship of
Manurewa libraries
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Mobile library
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George Hawkins
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Transport portfolio
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Local transport
projects (incl. roading, footpaths, cycleways)
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Daryl
Wrightson
Shop 3-5, 7 Hill
Road
Manurewa, Auckland 2105
Mob: 021 839 678
Email: Daryl.Wrightson@aucklandcouncil.govt.nz
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Angela
Cunningham-Marino
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Arts, Culture and
Events portfolio
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Community celebration
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Community identity
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Neighbourhood
gatherings and renewal
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Event compliance
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Artistic and cultural
service levels
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Promoting artistic
endeavour (particularly among Manurewa youth)
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Regional arts
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Producing a music and
arts centre for Manurewa
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Simeon Brown
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Recreation Services
portfolio
·
Contact Manukau
Leisure
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Danella
McCormick
Shop 3-5, 7 Hill
Road
Manurewa, Auckland 2105
Mob: 021 800 593
Email: Danella.McCormick@aucklandcouncil.govt.nz
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Angela
Cunningham-Marino
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·
Civil Defence
Emergency Management portfolio
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Relationships with the
Civil Defence Emergency Management Group
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Community
preparedness, disaster response, relief, and recovery
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Angela
Cunningham-Marino
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·
Built and Natural
Environment portfolio
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Restoration of
wetlands, streams, and waterways
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Local priorities in
relation to regional environmental management
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Mangroves
·
Manukau Harbour
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Other Board Members:
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Manurewa Local
Board
17 March 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 7
2 Apologies 7
3 Declaration of Interest 7
4 Public Forum 7
5 David Nathan Park and Homestead Strategic Business Plan 9
6 Nathan Homestead FY 2016/2017 Capex Renewals Work Programme 71
7 Additional 2016-2017 local board funding allocation to
support implementation of the David Nathan Park and Homestead business plan 85
The meeting will begin with an affirmation read by the chairperson.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
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Manurewa Local
Board
17 March 2016
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David Nathan
Park and Homestead Strategic Business Plan
File No.: CP2016/03784
Purpose
1. To present the
David Nathan Park and Homestead Strategic Business Plan for approval by the
Manurewa Local Board.
Executive
Summary
2. David Nathan
Park and Homestead are funded by the Manurewa Local Board and operated by
council.
3. As part of
improving business processes, staff are developing three-year business plans
for arts facilities, including Nathan Homestead. The local board requested the
Operations Division take a ‘whole-of-site’ and long-term approach to business
planning for David Nathan Park and Homestead. As a result, a David Nathan Park
and Homestead Strategic Business Plan has been developed for local board
approval.
4. The Strategic
Business Plan sets out the context in which the park and homestead operate, and
communicates the vision, mission, objectives, and priorities for the site, as
well as the actions that will be taken to achieve them.
5. In considering
the Strategic Business Plan, it should be noted that:
· many actions are already underway,
including the reserve reclassification, FY2015/2016 renewals, customer service
enhancements in the foyer, the business case for WiFi and the review of all
programming
· some of the proposed actions require
additional funding, which the local board can consider through its locally
driven initiatives (LDI) budget allocation processes
· priority actions for 2016 are included in
the plan
· priority
actions for 2017 will be confirmed as part of the 2016/2017 Arts, Community
& Events (ACE) Work Programme.
6. Staff will
report progress against key performance measures and actions to the Manurewa
Local Board through the standard quarterly reporting processes.
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Recommendation/s
That the Manurewa Local Board:
a) approve the David Nathan Park and Homestead Strategic
Business Plan.
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Comments
Background
7. David Nathan
Park and Homestead is an iconic and historic site in Manurewa. The park and
homestead is council-owned and operated, and has been utilised as an arts and
culture facility since 1978.
8. As part of
improving business processes, staff are developing three-year business plans
for arts facilities, including Nathan Homestead. The local board requested the
Operations Division take a ‘whole-of-site’ and long-term approach to business
planning for David Nathan Park and Homestead. As a result, a David Nathan Park
and Homestead Strategic Business Plan has been developed for local board
approval.
9. A steering
group and project team with representatives from Parks, Sport and Recreation,
Arts and Culture, Asset Planning, Community Facilities and Local Board Services
was established in August 2015 to guide and deliver the business planning
project.
Scope of the
Strategic Business Plan
10. The scope of the
Strategic Business Plan is set out in Table One below:
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Table One:
Scope of the David Nathan Park and Homestead Strategic Business Plan
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In-Scope
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Out-of-Scope
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All public spaces, buildings and structures within
the site
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Cycling and walking routes outside of the site
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All operational services and programmes offered at
the site
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Transport planning outside of the site
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All community outreach activities (including
marketing and communications)
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All relationship management activities between the
facility, site and stakeholders
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All revenue and expenditure
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Asset planning management (including maintenance,
renewals, capital builds)
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Any existing contractual agreements the centre has
with any party or parties (that is, venue hire agreements, leases)
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Any issues associated with heritage status
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The relationship with other sites within Manurewa
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Information and Feedback
Used to Develop the Strategic Business Plan
11. The development
of the plan included the review and analysis of the following research,
consultation and feedback sources:
· annual arts and culture visitor and
participation survey data
· all homestead visitor and attendee
statistics (for example, annual facility visitors, audience numbers and
programme participants figures)
· demographic profile information for the
Manurewa Local Board area
· on-line and hard copy surveys relating to
the park, the homestead, and leisure and arts offerings
· findings from previous arts and culture
reports by Visitor Solutions and Tattico
· information provided by the Community and
Social Policy Unit feedback and information from staff planning workshops
feedback gathered from a stakeholder
workshop and community drop-in day
· feedback from mana whenua iwi
· local board direction and input.
12. Three workshops
were held with the local board over the duration of the project and board
members also attended the stakeholder workshop. Information from these
workshops, as well as discussions with local board portfolio leads, informed
the development of the plan.
David Nathan Park and
Homestead Strategic Business Plan
13. The Strategic
Business Plan (Attachment A) sets out the context in which David Nathan Park
and Homestead operate, and communicates the vision, mission, objectives and
priorities for the site, as well as the actions that will be taken to achieve
them.
14. The business
plan aligns to the Manurewa Local Board Plan (2014-2017) and notes the local
board outcomes, objectives and key initiatives that are considered of high
relevance to the business plan.
15. The business
plan covers the ten-year period from 2016 to 2026. Priorities and actions will
be reviewed and updated annually.
Strategic
Business Plan Priorities for 2016
16. Priorities
identified in the Strategic Business Plan for 2016 include:
· Develop a
‘whole-of-site’ marketing and communications plan, including an agreed
identity, brand and signage upgrade
· Undertake
fit-for-purpose renewals and capital works as agreed with the Manurewa Local
Board
· Complete the
David Nathan Park reserve classification project
· Implement
café space improvements as agreed with the Manurewa Local Board, establishing a
new operational lease for café services
· Support the
Rock and Mineral Club to move to its new premises in Papakura and then
refurbish the vacated rooms as flexible use spaces
· Investigate
revenue generating opportunities to off-set childcare services profits if the
services are relocated or closed
· Undertake
actions to obtain a Green Flag rating for David Nathan Park and implementing
park/grounds improvements identified in the Landscape Review
· Further
develop arts, culture and events offerings through the site in response to
changing community needs and demographics
· Develop
Memorandums of Understanding with key community organisations and partners in
order to activate the site and deliver on the new vision
· Complete the
David Nathan Park and Homestead Heritage Conservation Plan
· Improve the
overall customer experience throughout the site.
Consideration
Local
Board views and implications
17. Local board
members have been closely involved in the business planning process and
provided feedback on the plan at workshops in August 2015, November 2015 and
January 2016.
18. The draft
business plan was circulated to local board members for review and comment
prior to being finalised in February 2016.
Māori
impact statement
19. Manu whenua were
invited to participate in the strategic business planning process for David
Nathan Park and Homestead. Ngāti Te Ata Waiohua advised they would not be
actively involved in the planning work, but asked to be kept up to date as
plans were confirmed. The draft Strategic Business Plan was provided to
Ngāti Te Ata Waiohua for review and comment. No response was received.
20. The draft
Strategic Business Plan was also provided for review and comment to Te
Ākitai Waiohua as they have requested on-going involvement with the
implementation of the David Nathan Park Landscape Review which has been used to
inform this business plan. No response was received.
Implementation
21. The Strategic
Business Plan includes a set of key performance measures and annual targets.
Performance against these targets will be presented annually to the local
board.
22. A high-level
update on business plan implementation progress will be provided to the local
board through the standard quarterly reporting processes.
Attachments
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No.
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Title
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Page
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aView
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Attachment A - David Nathan Park & Homestead
Strategic Business Plan
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13
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Signatories
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Authors
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Naomi Singer - Arts and Culture Advisor
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Authorisers
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Graham Bodman - General Manager Arts, Community and
Events
Rex Hewitt - Relationship Manager
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Nathan Homestead FY 2016/2017 Capex Renewals Work
Programme
File No.: CP2016/03086
Purpose
1. To present the
Nathan Homestead FY2016/2017 capital renewals work programme for approval.
Executive
Summary
2. Nathan
Homestead is a community arts centre, owned and operated by Auckland Council
and located in Manurewa.
3. The FY2016/2017
Art Facility Renewals budget for Nathan Homestead is $189,060. To ensure
renewals aligned with the long-term purpose of Nathan Homestead, the local
board requested staff base the FY2016/2017 renewals work on the David Nathan
Park and Homestead Strategic Business Plan.
4. Staff have now
developed:
· a comprehensive list of Nathan Homestead and Theatre renewals and
improvements (detailed in Attachment B). This list was workshopped with the
local board in November 2015 and January 2016
· a detailed FY2016/2017 renewals work programme based the above workshops
(priced by the Community Facilities Department and detailed in Attachment A).
5. Renewals that
are unable to be funded by the FY2016/2017 Art Facility Renewals budget will be
embedded within the Strategic Business Plan for future consideration. The local
board can choose to fund these renewals, and the other identified capital
improvements, through:
· the board’s annual locally driven initiatives (LDI) capex budgets,
or
· capital works budgets provided for in the Community Facility Network
Plan.
6. Nathan
Homestead has been identified as “potentially earthquake prone” due to its age
and construction. A detailed seismic assessment is scheduled within the next
two years. Any seismic upgrade works required will be funded by the Governing
Body.
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Recommendation/s
That the Manurewa Local Board:
a) approve the
Nathan Homestead FY2016/2017 capital renewals work programme as outlined in
Attachment A.
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Comments
7. Each year,
capital renewals budgets for assets including community arts centres are
prioritised based on asset management plans (this work is led by the Community
Facilities department).
8. Nathan Homestead
is a community arts centre, owned and operated by Auckland Council and located
in Manurewa. The FY2016/2017 Arts Facility Renewals budget for Nathan Homestead
is $189,060.
9. The local board
requested staff develop and prioritise the FY2016/2017 renewals work programme
based on the David Nathan Park and Homestead Strategic Business Plan. This was
to ensure that any renewals investment decisions are aligned to the long-term
purpose and use of the building and site.
10. Staff have
developed a comprehensive list of Nathan Homestead and Theatre renewals and
(detailed in Attachment B). Three levels of renewals and improvements were
identified and priced so the local board could consider all options for
FY2016/2017 and beyond. The three levels are:
· basic functionality ($195,000 to $260,000)
· basic functionality plus revenue
generation related improvements ($730,000 to $970,000)
· significant upgrade ($2m to $15m).
Detailed and
prioritised renewals work programme
11. The Manurewa
Local Board discussed and considered the potential renewals and capital
improvements at workshops on 26 November 2015 and 26 January 2016. Following
these workshops, staff developed a detailed and prioritised FY2016/2017
renewals work programme.
12. The renewals
works for FY2016/2017 have been priced by the Community Facilities Department
and are detailed in Attachment A.
Unfunded
renewals
13. Renewals that
are unable to be funded by the FY2016/2017 Art Facility Renewals budget will be
embedded within the Strategic Business Plan for future consideration. The local
board can choose to fund these renewals, and the other identified capital
improvements, through the board’s annual Art Facility Renewals or LDI capex
budgets, or capital works budgets provided for in the Community Facility
Network Plan.
Seismic
assessment
14. Nathan Homestead
has been identified as “potentially earthquake prone” due to its age and
construction. It is scheduled to have a detailed seismic assessment within the
next two years.
15. While this
assessment work is taking place, the Community Facilities Department is
developing a prioritisation process for future earthquake strengthening capital
and opex investment secured through the Long-term Plan. Prioritisation will be
primarily based on Strategic Asset Management Plans and the Community
Facilities Network Plan.
16. Any seismic
upgrade works required will be funded by the Governing Body.
Consideration
Local
Board views and implications
17. The renewals
work programme has been guided by the David Nathan Park and Homestead Strategic
Business Plan as requested by the local board. Local board workshops were held
on 26 November 2015 and 26 January 2016 to discuss potential FY2016/2017
renewals and future capital improvements.
18. The detailed
prioritised FY2016/2017 renewals work programme is based on the discussions at
these workshops and have been priced by the Community Facilities Department.
Māori
impact statement
19. Mana whenua were
invited to participate in the strategic business planning process for David
Nathan Park and Homestead, including asset management and renewals planning.
20. Ngāti Te
Ata Waiohua advised they would not be actively involved in the planning work,
but asked to be kept up to date as plans were confirmed. The draft Strategic
Business Plan was provided to Ngāti Te Ata Waiohua for review and comment.
No response was received.
Implementation
21. The Community Facilities Department will manage the detailed
planning and contracting of renewals works in consultation with facility
staff. Works will be scheduled to minimise disruption to users and customers.
Attachments
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No.
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Title
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Page
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aView
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Manurewa Local Board FY2016/17 Arts Facilities Capital
Renewals Programme Report (17 March 2016)
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75
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bView
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Nathan Homestead Potential Renewal and Capex
Investment Options (17 March 2016)
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77
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Signatories
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Author
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Naomi Singer
– Arts and Culture Advisor
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Authorisers
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Graham Bodman – General Manager Arts,
Community and Events
Rex Hewitt –
Relationship Manager
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Manurewa Local
Board
17 March 2016
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Additional 2016-2017 local board funding allocation to
support implementation of the David Nathan Park and Homestead business plan
File No.: CP2016/04132
Purpose
1. To seek allocation of local
board budget to support the implementation of the David Nathan Park and
Homestead Strategic Business Plan.
Executive
Summary
2. At the special meeting on 17
March 2016 the Manurewa Local Board will consider the David Nathan Park and
Homestead Strategic Business Plan for final approval. The three-year business
plan takes a whole of site approach and sets out priorities and actions to help
achieve the mission, vision and objectives for the site.
3. Many of the actions are already
underway or scheduled for the next and future financial years. Others require
additional funding which the local board can consider through the allocation of
its Locally Driven Initiatives (LDI) operational (opex) and capital expenditure
(capex) budgets. The Manurewa Local Board currently has unallocated opex
funding which it could allocate to Nathan Homestead. It also has the local
board LDI capex budget which could be allocated, although it has previously
indicated that it would prefer to keep the remaining $851,105 until after the
local body elections in October this year.
4. Through a series of workshops to
discuss the future of David Nathan Park and Homestead, the Manurewa Local Board
expressed support for actions that would improve community use and help secure
the future of the homestead as “a
place where local people can gather, play, learn and be inspired” (from the Nathan Homestead mission
statement). The business plan project team was asked to identify those unfunded
actions that would be most likely to improve visitor numbers or enhance visitor
experience.
5. The local board discussed these
at a workshop on 25 February. Members present at the workshop recommended that
the local board consider the following actions for funding in the current
financial year, in order to progress and implement the business plan:
i) Signage and way finding
through the site - $30,000 (Opex)
ii) Develop a reserve
management plan - $10,000 (Opex)
iii) Develop a new signature
events programme - $20,000 (Opex)
iv) Replace carpet on main
stairs with a stair runner - $30,000 (Capex)
v) Display shelves, main
entrance - $7,500 (Capex)
vi) Reconfigure Leisure and
main office, and repurpose - $25,000 (Capex)
vii) Upgrade upstairs kitchen to
a shared kitchen/service area - $15,000 (Capex)
viii) Install heating and air
conditioning in the theatre - $30,000 (Capex)
6. Staff will report back on the
progress of these projects through the Arts, Culture and Events monthly
portfolio catch ups and the quarterly reporting process.
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Recommendation/s
That the Manurewa Local Board:
a) allocate $10,000 from the Local
Events Fund, $10,000 from the Facilities Partnerships Fund and $10,000 from
Local Community Grants for Nathan Homestead signage and way finding.
b) allocate $10,000 from the
Facility Partnership Programme to develop a reserve management plan for David
Nathan Reserve.
c) allocate $10,000 from each of
the Community Arts Programmes and Local Events Fund budget lines to develop a
new signature events programme for Nathan Homestead.
d) allocate up to $107,500 from
its local driven initiatives (LDI) capital expenditure (capex) budget to:
i) replace carpet on the main
stairs with a stair runner - $30,000
ii) remove existing display shelves in the main
entrance - $7,500
iii) reconfigure the leisure and main office,
and repurpose - $25,000
iv) upgrade upstairs kitchen to a shared
kitchen/service area - $15,000
v) install heating and air conditioning in the
theatre - $30,000
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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John Adams - Senior Local Board Advisor
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Authorisers
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Rex Hewitt - Relationship Manager
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