Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

17 March 2016

Agreement to licence an area of Onehunga Bay Reserve for a commercial wakeboarding operation

File No.: CP2016/03846

Purpose

1. To seek approval for a licence to be issued to Rixen NZ Ltd for a commercial wakeboarding operation in Onehunga Bay Reserve at 71-91 Beachcroft Avenue, Onehunga.

Executive Summary

2. Rixen NZ Ltd is seeking to construct and operate a commercial cable-based wakeboarding operation in Onehunga Bay Reserve. The proposal includes installation of two towers from which wires are suspended to allow wakeboarders to be pulled across the lagoon by a towrope. Attachment A shows a plan of the proposed installation including wakeboarding obstacles, starting dock and walkway.

3. Wakeboarding activities are proposed to be limited to 40 days maximum with a final operational date of 31 May 2016. The 40 day limitation is a Reserve Act requirement arising from the applicant’s request to facilitate the proposal as soon as possible without carrying out the full public notification process which is otherwise required.

4. The proposal has been assessed as appropriate as the impacts on the reserve and other user groups are minor and temporary. The activity is also recreationally focussed and would help activate the reserve, providing a point of interest for other spectators. Rixen have put a safety plan in place and have agreed to conditions provided by Transpower to ensure safety given proximity to the nearby transmission lines. Feedback from public consultation held on the reserve and received by email was generally supportive (refer to Attachment B).

5. It is recommended that approval for a 40 day licence is given subject to a licence fee being negotiated, a bond to cover reinstatement, and conditions to comply with Transpower safety requirements.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) grant approval for a licence to Rixen NZ Ltd to operate within Onehunga Bay Reserve for 40 days subject to the following terms and conditions:

i) A Licence for 40 days of operation;

ii) Final expiry date 31 May 2016;

iii) the Licence Fee to be negotiated by Panuku Development Auckland on a commercial basis;

iv) A bond to cover satisfactory reinstatement at the conclusion of their dis-establishment of the site;

v) Conditions to comply with Transpower safety requirements.

Comments

6. Rixen NZ Ltd is seeking approval to operate a temporary commercial wakeboarding operation in Onehunga Lagoon Reserve from March through to May 2016. Refer to Attachment A for a site plan of the proposed facilities. The proposal involves temporary installation of a cable park including:

· installation of two 7m tall steel towers in the lagoon

· wires, winch, and pulley system for ropes to pull wakeboards two ways across the water

· placement of six obstacles within the lagoon

· a starting dock and floating walkway (latter to be removed when not in use)

· use of storage space in the existing building in the reserve

· pop-up gazebo for sun protection for the operator; with Rixen flag

7. Rixen is seeking to start operation as soon as possible so as to make the most of the warm weather. They have been operating in the bay over the summer period on a non-commercial basis from a diesel-powered rope system, but are seeking to facilitate events in March.

8. Onehunga Bay Reserve is held under the Reserves Act 1977 for recreation purposes. Under section 53 of the Act, full public notification is not required for activities restricted to 40 days annually. Additionally the activity should not exclude the public for more than six consecutive days.

9. It is proposed to hold the tide in the bay to facilitate the activity approximately three days a week. The tide will be released on other week days in order to allow for flushing of the bay waters.

10. Rixen has also worked on a timetable for proposed events and use of the bay by other groups while allowing for only 40 days of operation.

11. A safety plan will be put in place including training of riders, compulsory use of helmets and lifejackets, having a first aider on site and restriction of rope length for novices so they don’t access the jumps. The towers will be padded when not in use to restrict access.

12. Rixen propose to run the activity as a commercial venture and is also seeking to hold up to six events for community groups and for promotional purposes. Auckland Council would charge a commercial rent for the activity which will be returned to the local board for use in betterment of the reserve in accordance with Reserves Act requirements.

Consultation

13. Flyers were distributed to local residents on 18February 2016 which included an invitation to make comments directly to staff on the reserve on Saturday 20^th February or to email comments. There was good attendance at the reserve on the 20th and written feedback received from that day and by email was received from around 60 people. Except for concern from one person that the cablepark might affect dog walkers and parking, the feedback was supportive. Attachment B contains an analysis of the responses received.

14. Other user groups of the lagoon including the local sea scouts and the Wattle Farm NMMS – affiliated with the NZ Radio Yachting Association, have been consulted and support the activity.

Effects of the Proposal

15. The placement of towers and obstacles in the bay will have temporary visual impacts for users of the reserve. However it is noted that the towers and wires will be less visible than the transmission lines/structures already located in the reserve. It is considered overall that the visual impacts of the infrastructure are appropriate in the location and they will be temporary.

16. Noise effects are anticipated to be minimal given the applicant will run the activity from mains power so that no on-site generator is required. The main noise effect is likely from riders enjoying themselves.

17. Some minimal wake will be generated from the activity, however swimmers are able to enjoy the new beaches of the foreshore area and kayakers or similar will be able to still use the other portions of the lagoon while the activity is in progress. It is anticipated that dogs may still enter from the beach into the shallows of the lagoon while the activity is in progress. As mentioned other user groups support the activity.

18. It is anticipated that the parking requirements for riders (6 riders per hour) and staff can be accommodated within the existing carpark of the reserve. Event parking, traffic management and associated requirements will be managed in association with the events permits process.

19. The cables run close to Transpower’s transmission lines within the reserve. Transpower have assessed the proposal and have recommended minor changes to the support and anchor structure locations, and conditions to the resource consent. It is recommended that these conditions be included as part of the local board approval.

20. Generally it is noted that the activity has a recreational focus in line with the purpose of the reserve. It is anticipated that the cablepark could help activate the area further in providing a point of interest for users and spectators.

Licence Agreement

21. A Licence to Occupy would need to be entered into should the board support the proposal. The agreement would grant Rixen NZ Ltd approval to operate within the Onehunga Bay Reserve based on the payment of an agreed percentage of their gross turnover. An agreement would also allow for a bond to be charged to cover reinstatement costs and require public liability insurance.

Consideration

Local Board views and implications

22. The proposal was workshopped with the local board on 13 January. The board were keen to understand feedback from public consultation as outlined above.

Māori impact statement

23. Feedback has also been sought from iwi. At the time of writing this report, responses from Te Rūnanga o Ngāti Whātua, Ngāti Whātua Ōrākei, Nga Maunga Whakahii o Kaipara and Ngai Tai Ki Tāmaki had been received. No concerns were raised and Te Rūnanga o Ngāti Whātua and Nga Maunga Whakahii o Kaipara deferred approval to mana whenua. Ngai Tai stated they did not consider the proposal as an offence or compromise of their interests.

Implementation

24. Rixen is seeking to install the cablepark as soon as possible to make the most of the remaining warm weather. They are currently seeking resource consent for the activity and will not be able to start construction until all necessary regulatory approvals and local board approval are in place.

25. Due to the timing of this report for the March local board business meeting, Rixen has indicated that the University of Auckland Kitesurf Club event proposed to be held on 19 March has been cancelled. This is because there is little time to activate a licence agreement, pre-book contractors (with attendant costs), install electricity and equipment and obtain the necessary building consent or exemption. With the 40 day restriction and requirements to flush the lagoon periodically, they are very limited in options to reschedule events.

Attachments

No.	Title	Page
a View	Site Plan	13
b View	Consultation analysis	15

Signatories

Authors

Tania Utley - Team Leader Parks & Open Space Specialist (Cen/Sth)

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 March 2016

Maungakiekie-Tāmaki Housing Quality Improvement Project 15/16 Budget Allocation

File No.: CP2016/02853

Purpose

1. To allocate funding for Stage Four of the Housing Quality Improvement Project.

Executive Summary

2. The Maungakiekie-Tāmaki Local Board identified quality housing as a priority in the 2014-2017 Local Board Plan.

3. In 2013, the Housing Quality Improvement Project was established. This has operated for three years. The purpose of the project is to work with private landlords to improve the quality of rental housing for tenants.

4. In partnership with Environmental Services Eco-Design Advisors and Smart Energy Solutions, insulation and clean heating subsidies have improved the quality of 86 rental properties in the local board area.

5. Stage Four will deliver improvements to 50 properties through subsidiaries for insulation and clean heating provisions.

6. Staff recommend $30,000 is allocated to deliver Stage Four of the Project during 2016.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) allocate $30,000 for Stage Four of the Housing Quality Improvement Project.

Comments

7. On 16 July 2015, the Maungakiekie-Tāmaki Local Board:

“approved the 2015/2016 Community Development, Arts and Culture work programme, noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach” (MT/2015/103).

8. “Continuing the Housing Quality Improvement Project to advocate for and collaborate on social housing” is a key initiative in the 2014-17 Maungakiekie-Tāmaki Local Board Plan.

9. The board allocated $30,000 in the 2015/16 budget for Stage Four of the project.

10. An evaluation of Stage One and Two provided key operational recommendations. This informed the approach and project design for Stages Three and Four.

11. Impending changes to the Residential Tenancies Act 1986 requires all tenanted properties to have floor and ceiling insulation by mid-2019. Landlords are increasingly motivated to insulate rentals properties to comply with this requirement.

Housing Quality Improvement Project (2013-2015)

12. In 2013, the Housing Quality Improvement Project was established. This has operated for three years. The purpose of the project is to work with private landlords to improve the quality of rental housing for tenants.

Stage One 2013

13. In 2013 an initial scoping study was undertaken and pilot project developed. The purpose of the pilot was to address rental housing quality issue in the board area. Twenty properties were involved and a range of improvements were made to the rentals including insulation, clean heating, bathroom and kitchen fans to remove moisture.

14. Key partnerships were established with Auckland Property Investors Association, Smart Energy Solutions and other key stakeholders, including landlords and tenants.

Stage Two 2014

15. Fifty-two properties were involved in Stage Two. Thirty eight properties completed the housing quality assessments and tenant education sessions. Improvements were made to 19 rental properties through the housing quality assessment process. Landlords took up the subsidiary offers on insulation and/or heat pumps for their rental properties.

Stage Three 2015

16. Partnerships with Auckland Property Investors Association, Smart Energy Solutions and other key stakeholders, including landlords and tenants were maintained. New partnerships with community, community housing and housing providers were established.

17. Subsidiaries continued to be provided to landlords with improvements made to rentals.

Stage Four 2016

18. Stage Four of the Housing Quality Improvement Project builds on Stages One, Two and Three. It is anticipated that 50 rental properties will benefit from insulation and heating initiatives.

19. A new delivery partnership with New Zealand Greenstar Energy Solutions allows landlords to have the option of installation providers.

20. The key deliverables in Stage Four are:

· providing subsidies to landlords for insulation and clean heating provisions

· developing an integrated communications strategy to extend reach of tenant and community agency involvement

· collaborating with Environmental Services Eco Design Advisors to deliver home assessments and follow-up with landlords as required.

21. Partnerships with the Auckland Property Investors Association, Smart Energy Solutions and community networks, community housing and community providers will be further strengthened.

Recommendation

22. Staff recommend the board allocate funding for the Stage Four of the Housing Quality Improvement Project. This will ensure continuity of the project is maintained and that the standard of rental properties in the local board area continue to improve.

23. Continuation of the funding will support landlords in adhering to the impending changes in the Residential and Tenancy Act 1986.

Consideration

Local Board views and implications

24. The Maungakiekie-Tāmaki Local Board identified quality housing as a priority in the 2014-2017 local board plan. They allocated $30,000 in the 2015/16 work programme on projects to support the board achieve this housing priority.

25. Maungakiekie-Tāmaki Local Board members have met with staff to discuss progress of the project since 2013 and their recommendations have been incorporated in the ongoing project plan.

Māori impact statement

26. The scoping report commissioned by the local board showed Māori and Pacific peoples are more likely to live in rental properties. Data from the 2013 census shows that the Maungakiekie-Tāmaki Local Board area has a higher Māori population (13.2 per cent) than the average population across Auckland (10.7 per cent). The first three stages of this project have not recorded information on the ethnicity of tenants or landlords, but it is assumed based on available data, that Māori are likely to benefit from housing quality improvements through direct participation.

27. Stage four includes a communications plan that engages local Māori through community partners such as the Ruapotaka marae, and Ngāti Whātua o Orākei.

Implementation

28. Staff will work with Environmental Services Eco Design to support the delivery of the project. Progress the Maungakiekie-Tāmaki Local Board Community Development portfolio holders monthly.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Grant - Community Development Facilitator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 March 2016

Auckland Transport Monthly report - March 2016

File No.: CP2016/04128

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about recent Auckland Transport (AT) activities in the Local Board area.

Executive Summary

2. The last monthly catch-up meeting held on 15 February. Board Members Verrall and Clark were present and received updates on:

· Transport Capital Fund surplus 2015/16

· Recent consultations

· Public Transport changes

· Other transport updates and responses to board members queries.

3. Auckland Transport and the New Zealand Transport Agency held a workshop with the Local Board in early March to update the Local Board with progress on the East West Connections project.

4. Auckland Transport held a workshop with the Local Board in early March to discuss progress on the AMETI Stage 2 works.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receives the Auckland Transport report, Maungakiekie-Tāmaki Local Board, March 2016.

Reporting Back

Consultation Report

5. Since the last transport report consultations have been forwarded to the Local Board for comment regarding:

· Barrack Road and Penrose Road

· Active warning signs for Saint Patrick’s School

· Quadrant Street

· Great South Road and Penrose Road

· Tawa Road/Rawhiti Road

· Great South Road, Penrose

· Prescott Street and Penrose Road

6. Further details are available in Attachment A.

Local Board Transport Capital Projects

7. The Maungakiekie-Tāmaki Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, the Local Board’s allocation is $494,757 and this amount can be accumulated within each electoral term.

8. This was allocated to the Onehunga Mall Upgrade project, the Princes Street pedestrian refuge and the Beachcroft Road improvement, and the tetratrap project in Onehunga Bay. The Local Board can also allocate up to $494,757 from the LBTCF in the 2016/17 financial year.

9. Some savings have been made during the rollout of some projects, leaving an approximate $80,000 of the 2015/16 funding that needs to be spent before 30 September 2016, to avoid the risk of losing it. The tetra trap programme for Onehunga Bay has begun and it is also likely that there could be some savings from the budget estimate of $267,000.

10. At its last meeting, the Maungakiekie-Tāmaki Local Board considered the underspend (then estimated to be $70,000) and asked Auckland Transport for rough order of costs for a bike parking scheme in Onehunga and fitting tetra traps in the Onehunga Mall catchment.

11. Although not a priority when the catchment study, completed by GHD, was commissioned by the Local Board, the Onehunga Mall catchment feeds into Onehunga Bay and is now considered by GHD to have become a higher priority with the establishment of the Taumanu reserve. Fitting more tetratraps in this catchment will assist with improving water quality in Onehunga Bay. (A diagram of the Onehunga Mall Catchment area is attached as Attachment B).

12. There are estimated to be 253 catchpits in this catchment, of which it is estimated that around 230 of them could be accessed to install tetra traps. Estimated cost per tetra trap is $1150.00. This includes design, installation and supervision cost. This is a total cost estimate of $265,000 to install 230 tetra taps for the Onehunga Mall catchment

13. The remaining money in the Local Board allocation, currently standing at $80,000 may be supplemented by some savings on the Onehunga Bay Catchment project (potentially around $16,000). This would mean that only a portion of this catchment could be fitted with tetratraps, unless the Local Board chose to anticipate some of their 2016/17 funding to complete the installation.

14. GHD has been asked to identify priority areas within the Onehunga Mall catchment for tetratrap fitting and it is expected that this information can be provided at the March portfolio meeting for tabling at the March Local Board meeting.

15. The second rough order of costs requested at the February meeting is for a bike parking project in Arthur Street, utilising a car park, near the intersection of Onehunga Mall and Arthur Street. The business next door to this car park has put this forward as a suggestion and Auckland Transport has noted that this car park is often not filled as it is an awkward car park to use.

16. It is expected that some further information on the bike parking proposal will be available at the portfolio meeting for discussion and that the rough order of costs for the bike parking project may be ready for tabling at the Board’s March meeting.

17. Update on the Delivery of Current Transport Capital Projects

Onehunga Mall Upgrade Progress

Resolutions:

April 2014 :

c) allocates $645,000 from the Board’s 2014-2017 Transport Capital Fund.

Updates:

May 2015

Updates to the LB are being managed by Auckland Council who are leading the upgrade project. Detailed design is expected to be completed by June and construction is due begin in mid August and to be completed by November 2015.

August 2015

This project is being delivered by Auckland Transport with Local Board funding. Work started on the project in August with footpath work.

October 2015

The project is on track to be completed at the end of November. As there has been some delays due to very poor weather conditions, the contractor has been carrying out Sunday works to stay on programme. At the time of writing, work was being carried out on the eastern side of Onehunga Mall with works extending into Arthur Street to include the pram crossing adjacent to the Arthur Street traffic islands.

November 2015

Work is taking place on the western (even numbers) side of Onehunga Mall. This includes the completion of the excavation of the kerb build out located outside the State Dairy; the continuation of the footpath and kerb line preparation and concreting works north from the State Dairy; and the commencement of excavation and preparation works on the footpath and kerb line in a southerly direction (downhill) from Grey Street. A variable message sign board providing advanced warning for the upcoming north-bound detour will be installed within the site area on Monday 2nd November. The detour is expected to be in place around 9th November.

February 2016

The physical works were completed by Christmas 2015. The artwork for the project is still under design and AT are meeting with iwi to progress this. It is expected that this work and the Elizabeth Yates plaque will be installed in April/May of 2016.

Beachcroft Road Pedestrian Improvements

Resolutions:

March 2015:

a) authorises Auckland Transport to proceed with Option 1 and 4 for Beachcroft Avenue – Princes Street pedestrian improvement at a cost of up to $280,000 subject to consultation with adjacent landowners and further investigation of the need to relocate services, noting that if detailed design and costing is greater than the allocated amount this will come back to the board in a further report.

July 2015:

c) agrees that the financial allocation for the Beachcroft Avenue project be extended to $360,000.

Updates:

May 2015

A project manager has been appointed to this project and he has appointed a consultant to undertake design work.

A meeting with an affected landowner has been arranged to discuss the project.

June 2015

The meeting with the affected landowner was very positive. The Local Board confirmed the preference for the design by the Beachcroft/Church Street roundabout to be to construct a new 3m wide shared path cutting across the existing grass berm on the corner, removing the existing footpath and replacing it with grass berm. The project team is now working up some firm cost estimates to come back to the Local Board.

July 2015

The completed design work has indicated some extension to the budget is necessary.

August 2015

Consent is being obtained for tree work so there will be a small delay to the project starting. It should be completed in line with the foreshore project.

October 2015

A contractor has been engaged and work on the site is expected to begin on Monday 6 October. It is anticipated that the work will take six weeks to complete and that the shared path will be able to be opened together with the new path.

November 2015

Work on the shared footpath is well underway along the southern side of Beachcroft Avenue between the Onehunga Mitre 10 and the Church Street roundabout. Works including curbing, pavement surfacing and reinstatement works will continue in November.

February 2016

This project is now completed.

March 2016

A safety audit on completion identified a few minor issues that need to be addressed. Funding for these has been allowed for through the project budget. These minor works will complete the project.

Tetra Trap Installation – Onehunga Bay

Resolutions:

September 2015 MT/2015/158

b) allocates the remaining $170,000 from their 2015/16 Local Board Capital Fund budget and any underspends from the current 2015/16 Local Board Capital Fund budget for tetratrap installation in the Onehunga Bay Catchment (Maungakiekie-Tāmaki portion only) to a maximum of $267,000 and requests Auckland Transport to deliver the project.

Updates:

October 2015 update:

Auckland Transport notes the resolution of the Maungakiekie-Tāmaki Local Board.

February 2016

The Local Board resolution approved $170k for tetratrap installation in the portion of the Onehunga Bay catchment within the Maungakiekie-Tāmaki Local Board area. The resolution also allowed for additional spending on this project from other Maungakiekie-Tāmaki projects that are underspending, up to a total of $267k.

A consultant firm has been engaged to assist with the implementation of the project. The latest project estimate is $268k, so it is expected that the project will stay within the $267k that Local Board have approved.

March 2016

The contract has been signed for GHD to undertake the design and supervision work for the installation of the tetratraps. An inception meeting with GHD will be held in early March and the possible installation of tetratraps in the Onehunga Mall Catchment will also be discussed.

Bike Parking (Corner of Onehunga Mall and Arthur Street)

Resolutions:

February 2016: MT/2016/17

Requests that Auckland Transport provide a rough order of costs for:

c) the installation of bike parking at the corner of Onehunga Mall and Arthur Street (outside 257-259 Onehunga Mall);

Updates:

Auckland Transport is investigating what may be required to establish bike parking in a car parking space in Arthur Street. It is hoped to have an update or a rough order of costs available at the March meeting.

Tetra Traps in the Onehunga Mall Catchment

Resolutions:

February 2016:MT/2016/17

Requests that Auckland Transport provide a rough order of costs for:

b) the installation of additional tetra traps in the Onehunga Mall catchment

Update:

There are 253 catch pits in this catchment (blue zone) and GHD estimates around 230 of them could be accessed to install tetra traps. Estimated cost per one tetra trap is $1150. This includes design, installation and supervision cost. This give a total cost estimate of $265k to install 230 tetra taps for the Onehunga Mall catchment. At the time of writing, advice on which areas might be best prioritised was not available.

Links to Glen Innes Station

18. The project is part of a $200 million, three year programme of cycle projects in Auckland to be delivered by AT, Auckland Council and the NZ Transport Agency. The aim is to get more people cycling and to reduce the number of single occupancy vehicles on the roads – the projects will focus on the city centre as well as links to major transport interchanges. Glen Innes and the surrounding area is expected to grow and develop in the coming years and Auckland Transport is considering ways to encourage people to leave the car at home in favour of walking, cycling or public transport.

19. Getting people walking to public transport connections is a key priority and the local community were asked in late 2015 to identify routes that they would like to see improved for cycling or walking. This included routes to the train station but also how access could be improved to the town centre, parks, community facilities and the future Glen Innes to Tāmaki Drive shared path. People were also asked if they are aware of any particular problems for people cycling in the area that they wanted to see addressed.

20. AT received feedback from a wide area including Glen Innes, Point England, Tāmaki, Panmure, Saint Johns, Stonefields, Meadowbank, Mission Bay, Kohimaramara, Saint Heliers, Glendowie and Wai O Taki Bay.

21. In total, 293 people provided feedback and 1336 different suggestions were made as to how to get people on cycles. Feedback was provided by 260 hardcopy feedback forms and 33 feedback responses were also made on a map on an online tool.

22. The analysis feedback has now been completed. AT has developed maps which show public feedback on popular routes and barriers to cycling that have been identified (Attachment C). This will be discussed at the March portfolio meeting.

23. Based on feedback analysis, AT has developed a cycle network map for the area which it intends to develop to construction stage over next few years. The proposed cycle network map is being prepared at this stage.

“Love Being a Local” Campaign

24. Eleven people attended this meeting in February to discuss speeding issues in Onehunga and effective messages for a speed awareness campaign. The campaign aims to encourage local drivers and commuters to reconsider their speeds and slow down but does not include any plans for new infrastructure.

25. Previously as part of the “Love being a Local” campaign, communities have positioned billboards along prominent roads, used direct mail postcards and other suitable resources. All resources used in this campaign, planned to go live in April, include the road safety message “slow down”.

Auckland Manukau Eastern Initiative (AMETI) Update

Stage 2A – Panmure to Pakuranga

26. As reported last month, the Notice of Requirement for Stage 2A of AMETI is expected to be lodged shortly following the outcome of the cultural mitigation process. The joint review being carried out by Auckland Transport, Auckland Council and NZ Transport Agency in regard to the timing of the Reeves Road Flyover and Stage 2B (busway between Pakuranga and Botany) is expected to be completed by mid-2016.

Van Dammes Lagoon

27. Auckland Transport has, as previously reported, engaged a contractor for the second stage of the works at Van Dammes Lagoon and other associated works. The contractor is programmed to commence on site 8 March 2016 and AT are presently receiving pre-commencement documentation. The works will be completed in early June 2016.

Sylvia Park

28. The consultation and technical review of cycle lanes on Mount Wellington Highway has recommended deletion of the proposed on-road cycle lanes from the design on Mount Wellington Highway in favour of an enhanced off road facility. The next step is for the Project Control Group to endorse this change.

Auckland Transport News

Quay Street Cycleway

29. The final design for the Quay Street cycleway was announced last month with the cycleway due to open in May. The two-way separated cycleway, which will go from Lower Hobson Street by Princes Wharf to Plumer Street, will make it even easier to cycle into the city centre.

30. The cycleway is being fast-tracked so it will be constructed prior to works beginning on the City Rail Link in the downtown area. As these works begin and the network of cycle routes in the city expands, the growth in the number of people cycling into the city is expected to continue.

31. Construction on the Quay Street cycleway will begin in early March with a short section of the cycleway from Queen Street to Commerce Street yet to be finalised. The cycleway will join with the existing Beach Road cycleway at Britomart Place. Future connections to the cycleway include Tāmaki Drive Cycleway in the east and Nelson Street Cycleway and Westhaven to City Cycleway at Lower Hobson Street.

New Southern Bus Contracts

32. South Aucklanders will get more bus services when new contracts signed in February come into effect later this year.

33. The new contracts between Auckland Transport and a number of bus companies will also be delivered for $3.1 million less cost. In addition, a new fleet of state-of-the-art, low emission buses, and new standards of service, will be introduced.

34. There was a lot of competition for the new contracts which cover eight different clusters of routes. The contract was signed by Auckland Transport Chief Executive, David Warburton and the successful tenderers, Ritchies Transport Holdings/Murphy’s in a joint venture, Howick and Eastern Buses Ltd and Go Bus Transport Ltd. They are the first to be signed in Auckland under the Government’s Public Transport Operating Model (PTOM).

35. Go Bus, a company owned by Ngai Tahu and Tainui, has secured just over half of the new routes. A new player in the Auckland urban bus market, Go Bus operates urban services, nationally. Ritchies/Murphy’s has secured a further 40 percent, with Howick and Eastern operating the remaining five percent of routes.

36. The current public subsidy is $20.3 million each year. From October, when the new contracts come into effect, the contracts will cost $36.3 million resulting in $17.2 million public subsidy with about $19 million in passenger fare revenue being paid to Auckland Transport thereby reducing the overall net cost by more than $3 million.

37. South Auckland buses travel around 25,000 kilometres each day or the equivalent of once around the world, and provide some 1,740 services a day. In total, the new services will operate 9.3 million kilometres a year. In Auckland bus patronage is increasing at about 4% every year. Bus customers will also see a 21 per cent increase in hours of operation and a 15 per cent increase in kilometres covered by the services.

38. Despite being provided by different companies, all buses will be presented in the AT Metro livery to ensure a uniform appearance and consistent customer experience. It will also help minimise confusion among unfamiliar passengers, about whether or not they are catching the right bus.

39. The new services have been designed to deliver AT’s New Network model. This will include all-day frequent routes in the south, connecting with trains at the new Otahuhu Interchange and Manukau Bus Station.

Manukau Station

40. Work started in February on the construction of the new Manukau Bus Station, which when completed will be at the heart of a new public transport network for south Auckland. The new connected network is due for implementation in late 2016.

41. Transport Minister Simon Bridges, Mayor Len Brown and Otara-Papatoetoe Chair Fa'anānā Efeso Collins marked the start of construction works with the turning of the first sods. The Auckland Transport project, which will cost $26 million to construct, is funded by the Government through the NZ Transport Agency and Auckland Council. Construction of the bus station building is expected to be completed in the second half of 2017.

42. The new bus station will be located right next to Manukau train station and that the Manukau civic offices car park on Putney Way (between Davies Avenue and Osterley Way) will be transformed into a bus station. The train and bus stations will be linked by a covered walkway.

43. The 23-bay bus station will be constructed right next to the existing Manukau Train Station with all the amenities of a modern station – a ticket office, customer service area, a large passenger waiting area, convenience kiosks, a drop and ride area, 24-hour security and toilets. It will be pedestrian friendly and be accessible for everyone.

44. The latest design for the station building incorporates feedback from the public consultation in November 2015. New images of the bus station can be found at: https://at.govt.nz/manukaustation.

Transport for New Urban Growth

45. The public are being given a unique opportunity to help plan for transport needed during the next 30 years for future communities on land which is currently greenfields This new developments are necessary to support huge projected growth in the Auckland region.

46. Feedback will be used to help identify the transport networks needed during the next 30 years to support future urban areas in the northwest, southern Auckland, Warkworth and Silverdale.

47. Auckland Council, Auckland Transport and the NZ Transport Agency are working together to identify the range of projects needed to support the new communities and business areas. It will build upon transport plans already in place to support growth in existing urban areas.

48. Six weeks of public consultation is getting underway, with two weeks of initial feedback on proposals in each future urban area. The southern Auckland consulation runs from 18 February until 3 March; the Warkworth and Silverdale/Dairy Flat consultation runs from 25 February until 10 March and the Northwest Auckland consultation runs from 3 March until the 17 March.

49. Further information is available at: www.at.govt.nz/projects-roadworks

Redoubt-Mill Road Upgrade

50. Auckland Transport has received a recommendation from independent planning commissioners that gives the green light for the Redoubt-Mill Road upgrade to go ahead.

51. The commissioners, who heard AT’s planning application, have recommended that the designation for the land be confirmed, subject to conditions that address issues raised by submitters.

52. The commissioners say they concluded that upgrading the Redoubt-Mill Road corridor is necessary to relieve existing and forecast congestion, accommodate planned growth, provide for alternative modes of transport, improve traffic safety and improve network efficiency.

53. They also found that the effects of the project can be appropriately avoided, remedied or mitigated.

54. The recommendation and related conditions will now be considered before a decision is made to confirm, amend or withdraw the notices.

55. The commissioners’ recommendation follows a public hearing in September last year, during which 286 submissions were considered and a number of submitters presented further evidence.

56. When a decision is made on whether to confirm, amend or withdraw the notices, all affected landowners and submitters will be informed of the result. Submitters will have 15 working days to appeal the decision to the Environment Court.

57. Visit the Redoubt Road – Mill Road Corridor website for more information on the project at www.at.govt.nz/projects-roadworks/redoubt-road-mill-road-corridor/.

Sharing our Paths

58. See, share and smile on Auckland’s shared paths to make it even easier and safer to get around the city by bike or on foot. Auckland Transport has launched the Share the Paths campaign to remind people to be courteous and thoughtful of others while walking and cycling on the region’s 200km of shared paths.

59. At is promoting a few messages for people to keep in mind while using the paths

· Ring your bell when cycling past someone walking

· keep left while walking

· be courteous of other people using the path

60. Many people already do this, but AT just wants to remind people that they have to think of everyone else on the path. Cyclists can be going a lot faster than someone walking so ringing a bell lets others know they’re coming. The paths vary in width from place to place so keeping left is also safer for everyone.

61. The Share the Paths campaign will run during March. Three emoji stories will be seen on the paths around Auckland during that time which serve as a graphic illustration of these messages. An emoji is a picture, or a series of pictures, that are used instead of words to communicate a concept or idea.

62. Four large emojis have been placed on shared paths in Orewa, Pakuranga, Henderson and Kingsland and people walking and cycling are invited to post a photo with the emojis to win prizes.

63. Auckland Transport will be holding activities at the large emojis during the campaign where free bells and other resources will be given to people walking and cycling. These will start on Sunday 6 March.

64. Issues raised through/by Board Members

Location or name of issue	Description	AT response
Line Road	The temporary bus stop causes hold ups on Line Road and causes cars to drive into opposing traffic lane. The temporary bus stop is on yellow lines outside Te Oro and has the staff at Te Oro concerned about safety. Also there is a gap between the yellow lines and cars are parking here which is dangerous. This section of Line Road is in front of Te Oro.	This issue has been logged.
Fenchurch Street	Complaint about speedsters who are spraying gravel up over the footpath and endangering pedestrians.	This issue has been logged with a feedback time of approximately the end of March.
Anderson Road, Glen Innes	Resident is finding it hard to get out of his drive because of the plantation on the road which is a part of the self explaining streets. I have visited the property again today and the flax out of the front is quite thick but not that high, the problem is that when he comes out his drive it sort of dips down which makes it hard for this elderly man to see cars and children around this area. I have mentioned it before that I think the planting around these streets can be very dangerous for pedestrians and was wondering if we could get some advice about this situation.	As the street gardens in this area are maintained by Auckland Council Parks, this matter has been referred to them.

Attachments

No.	Title	Page
a View	Consultations	35
b View	Onehunga Mall Catchment	39
c View	Consultation survey summary map - links to Glen Innes Station	41

Signatories

Authors

Lorna Stewart - Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 March 2016

Feedback on the Draft Civil Defence and Emergency Management Group Plan

File No.: CP2016/03385

Purpose

1. To seek local board feedback on the draft Civil Defence and Emergency Management (CDEM) Group Plan 2016 -2021, noting that the draft CDEM Group Plan advocates for each local board to develop local emergency management plans.

Executive Summary

2. Auckland Council is required under the Civil Defence and Emergency Management Act (2002) to develop and review the direction for civil defence and emergency activities within Auckland through a five yearly review of the Civil Defence and Emergency Management (CDEM) Group Plan. The current CDEM Group Plan for Auckland is due to expire in June 2016.

3. A draft Auckland Civil Defence and Emergency Management (CDEM) Group Plan 2016-2021 (draft Group Plan) has been developed for consultation (a copy is appended as Attachment A). The draft Group Plan is primarily centred on community empowerment and resilience across all environments (social, economic, environmental and infrastructure).

4. This report asks the board to provide feedback on the draft Group Plan, with particular reference to the proposal for local boards to champion development of local emergency management plans, and the role of elected members in a civil defence emergency.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provides feedback on the draft Civil Defence and Emergency Management Group Plan 2016-2021, with particular reference to local priorities for emergency management.

Comments

5. The Auckland CDEM Group is a statutory committee of Auckland Council as required under section 12 of the CDEM Act. The CDEM Group has overall responsibility for the provision of CDEM within Auckland. It comprises five elected members of the Auckland Council and a number of co-opted observers from CDEM agencies invited by the committee to attend.

6. The CDEM Group has delegated authority to develop, approve, implement, and monitor the CDEM Group Plan. The purpose of the Group Plan is to enable the effective, efficient and coordinated delivery of CDEM across Auckland while building a resilient Auckland with our communities. All CDEM groups are required every five years to consult on the development of group plans under the CDEM Act (2002). The current Group Plan for Auckland expires at the end of 2016.

7. The draft Group Plan has been developed as a framework for action which will form the basis for more detailed business planning and development of civil defence and emergency management work programmes. The key framework areas for consultation are:

· Knowledge through education

· Volunteer participation

· Emergency Management planning

· Business and organisational resilience

· Strong partnerships

· Response capability and capacity

· Information and communications technologies

· Build Back better

· A safe city

· Research

· Building resilient communities

8. Local boards are well placed to help with leadership, championing resilience and local engagement in their respective communities. The draft Group Plan proposes that this role be formalised through the development of local CDEM plans. It is anticipated that the development of local CDEM plans will provide further opportunity for local boards to determine their role in a civil defence emergency.

9. Actions described in further detail on page 37 of the attached draft Group Plan respond to feedback received from local board workshops that local boards wanted a more formalised, simple mechanism to support their communities in planning and responding to emergencies.

10. Public consultation timelines on the draft Group Plan is from 15 February to 18 April 2016 with significant consultation as part of the Have your Say annual plan events. The final Group Plan is due to be formally adopted by the CDEM Committee in August 2016.

Consideration

Local Board views and implications

11. Local board portfolio holders have been briefed on issues relevant to the draft Group Plan and, on their recommendation, workshops were held with 20 of the local boards in October 2015. The results of these workshops helped formulate relevant sections of the draft Group Plan.

12. Local board views on the draft Group Plan are being sought in this report. Subject to consultation, the Group Plan indicates a wider role for local boards in emergency management.

Māori impact statement

13. Māori will have the opportunity to submit on the draft Group Plan during the statutory consultation phase.

14. In addition, the CDEM department are developing a Māori Responsiveness Plan to support a more proactive approach to engaging iwi and mataawaka in emergency management planning.

Implementation

15. The draft Group Plan is to be adopted by the CDEM Committee in August 2016. The Group Plan is also provided to the Ministry of Civil Defence and Emergency Management for review. The flow chart appended as Attachment B to this report provides further information on the process for developing and implementing the Group Plan.

Attachments

No.	Title	Page
a View	Draft Auckland Civil Defence and Emergency Management Group Plan 2016-2021	57
b View	Process for developing the draft Group Plan	121

Signatories

Authors

Janice Miller - Manager Logistics

Authorisers

John Dragicevich - Director Civil Defence and Emergency Management

Karen Lyons - Manager Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 March 2016

Draft Business Improvement District Policy (2016) – local board feedback

File No.: CP2016/03384

Purpose

1. The purpose of this report is to invite local boards to provide formal feedback on the draft Business Improvement District (BID) Policy (2016).

Executive Summary

2. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for Auckland Council’s BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

3. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

4. BID programmes are based on Auckland Council collecting a targeted rate for core funding – collected using powers under the Local Government (Rating) Act 2002. They are represented by business associations, which are independent incorporated societies sitting outside Auckland Council. Local boards have the primary relationship with business associations operating BID programmes in their area.

5. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103).

6. The BID Policy (2016) includes two separate but linked parts:

· Part 1 – Policy – sets the rules “the what to do”

· Part 2 - Policy Operating Standards – “the how to do”

7. Business associations operating existing BID programmes, local boards and stakeholders have had opportunities to input into the development of BID Policy (2016).

8. Local boards are now being invited to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

9. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i. Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii. Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii. Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

10. Officers are working to ensure that the policy aligns with Auckland Council’s Māori Responsiveness Framework and are in contact with the Independent Maori Statutory Board to discuss relevant opportunities to leverage the Auckland BID Programme.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provides feedback on the draft Business Improvement District Policy (2016)

b) delegates to the chair and member(s) to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.

Comments

BID programmes

11. BID programmes are based on Auckland Council collecting a targeted rate to provide core funding to business associations using powers under the Local Government (Rating) Act 2002. The business associations, which are independent incorporated societies sitting outside Auckland Council, deliver the BID programmes.

12. BID programmes are established to develop local business prosperity and local economic development. They are defined by a partnership agreement between each business association and Auckland Council, in which both parties agree to operate within the BID Policy.

13. Local boards have the primary relationship with business associations operating BID programmes in their area including:

i. As collaboration partners – local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively will achieve greater outcomes.

ii. As governors – local boards have significant decision-making responsibly for BID programmes, including recommending to the governing body to strike a BID programme target rate and around BID programme establishments, expansions amalgamations and disputes.

BID Policy (2016)

14. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for the Auckland Council BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

15. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

16. The BID Policy (2016) establishes the rules and responsibilities of the Auckland BID Programme. It will replace the Auckland Region Business Improvement District Policy (2011), from the date of adoption by Auckland Council.

17. The BID Policy (2016) includes two separate but linked parts:

· Part 1 – Policy – sets the rules “the what to do”

· Part 2 - Policy Operating Standards – “the how to do”.

18. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103). Business associations operating BID programmes were invited to provide feedback on the draft policy by 18 December 2015.

Consultation to date

19. The consultation process commenced in September 2015 and partners and stakeholders have had a number of opportunities to provide feedback.

20. Business associations (operating BID programmes) have been invited to attend a number of workshops in September and November to discuss the key themes for policy change and the draft policy. Sixteen separate written submissions on the draft policy were received by business associations by the 18 December deadline.

21. Key sector and industry groups that are represented in BID programme areas and subject matter experts have been asked for feedback on the draft policy. Feedback has been received from Independent Election Services and The Property Institute.

22. Other stakeholders have indicated that they will provide feedback in the next few weeks. Feedback from stakeholders will be incorporated into the revised draft policy.

Differences between BID Policy 2011 and 2016 and feedback received

23. There are a number of key themes for policy change that have helped shape the development of the draft BID Policy (2016). The themes have been discussed as part of the consultation process with local boards, business associations operating BID programmes and key stakeholders. The table below provides details of the key themes for change between the 2011 and 2016 policies, feedback received and the draft policy response to this feedback.

Key themes for change, feedback received and draft policy response

Key themes for change	Differences between 2011 and 2016	Feedback received and response
Clarify and confirm partner roles	Clearer definitions of the roles of each of the key Auckland BID Programme partners	Feedback: · Business associations concerned about the stated local board delegations Draft policy response: Added wording to clarify the overall intent of these delegations - there should be a focus on creating a collaborative and aspirational relationship between a local board and a business association operating a BID programme · Feedback from local boards and local board services team that some of the draft responsibilities of local board representatives on BID programme boards were not appropriate Draft policy response: Draft roles amended to reflect feedback received.
Accountability - keep full financial audits or proportional relating to size of BID (target rate)	Audits for all BID programmes must report on areas of financial control	Feedback: Business associations were overall in favour of keeping audits. Mixed feedback from local boards - a majority keen to keep audits but others requesting a financial review or proportional requirement to BID programme size. Draft policy response: keep audits but: · BID programmes with target rate income of $100,000 per annum or greater - audits every financial year · BID programmes with a target rate income under $100,000 per annum - audits every two financial years - subject to no serious concerns from previous audit.
Resolution of issues	Clearer definition of issues, concerns and the processes to resolve	Feedback: Concern from a number of business associations that the policy steps too soon into intervention by Auckland Council Draft policy response: Relevant sections in both parts of the policy have been re-written to provide a staged response with a significant number of steps before Auckland Council would consider intervention in the management of the BID programme.
Rating mechanisms -Increasing baseline for new BID programmes	The minimum required for a new BID programme establishment is increased from $50,000 to $120,000 (target rate only)	Feedback: BID programmes were overall in favour of increasing the baseline. Mixed feedback from local boards - some agreed with increasing the minimum but others thought that it would disadvantage smaller and/or less prosperous business areas. Draft policy response: Ideal minimum changed to $120,000 but still with the option to explore new BID programme establishment for proposed target rates less than this on a case-by-case basis (subject to the BID programme proponents meeting establishment criteria outlined in Policy Operating Standards).

Local board feedback on BID Policy (2016)

24. Local boards have provided some feedback at the 19 workshops during September and October 2015 on the key themes of accountability, new BID programme establishment and programme leverage.

25. Local boards are now being asked to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

26. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i. Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii. Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii. Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

Next steps

27. Feedback from local boards, external stakeholders and any further feedback from business associations (operating BID programmes) will be reviewed by officers and this will help inform the further development of the policy. Officers will then hold a second joint workshop with Regional Strategy and Policy Committee members and local board chairs and/or ED portfolio holders in mid-April, before seeking approval of the final draft version of the policy at the 5 May 2016 committee meeting.

Consideration

Local Board views and implications

28. The consultation process commenced in September 2015 and local boards have had a number of opportunities to provide feedback including:

· A memo was sent to local board members and councillors on 16 September 2015 outlining the purpose and proposed process for developing the policy.

· Following the memo, officers provided a briefing to the Local Board Chair’s Forum on 28 September 2015

· During September and October 2015, officers attended 19 local board workshops to seek feedback on the proposed key themes for policy change

· The draft BID Policy (2016) was work-shopped with members of the Regional Strategy and Policy Committee, local board chairs and local board economic development portfolio holders on 5 November 2015. This workshop provided a progress update and outlined the feedback received from both BID programmes and local boards to date

· A second memo was sent to local board members on 1 December 2015, providing an update on the policy development process, attaching the draft BID Policy (2016) and a summary of local board and business association feedback to date.

Māori impact statement

29. Officers are working with Auckland Council’s Te Waka Angamua Department to ensure that the BID Policy (2016) aligns with the Auckland Council’s Māori Responsiveness Framework.

30. Officers are in contact with the Independent Māori Statutory Board to discuss the policy and opportunities to leverage the Auckland BID Programme.

31. Paragraph 1.9 of the BID Policy 2016 (part 1) outlines the potential to leverage the Auckland BID Programme under the new operational model, working initially within Auckland Council to identify potential opportunities. For example, this could include working closely with key stakeholders and business associations to investigate and pilot opportunities to provide assistance to Māori businesses or facilitate Māori economic development.

Implementation

32. The BID (Policy) 2016 and the new BID Programme Team service delivery model are intended to become operational on 1 July 2016.

Attachments

No.	Title	Page
a View	Draft Business Improvement District (BID) Policy 2016 - Part 1 (Under Separate Cover)
b View	Draft Business Improvement District (BID) Policy 2016 - Part 2 - Policy Operating Standards (Under Separate Cover)

Signatories

Authors

Stephen Cavanagh - Local Economic Development Adviser

Authorisers

Alastair Cameron - Manager, Council Control Organisations and External Partnerships team

Karen Lyons – Manager Local Board Services

Maungakiekie-Tāmaki Local Board

17 March 2016

Community Led Small Build Programme

File No.: CP2016/03383

Purpose

1. This report provides an update on the implementation of the Community Led Small Build programme (‘the programme’).

2. This report also requests that Maungakiekie-Tāmaki Local Board delegate to one or more board members to provide the Local Board’s views on new applications to the programme.

3. For Community Led Small Build projects the Maungakiekie-Tāmaki Local Board will have a decision making role in relation to funding of projects or where projects are to be located on land or in a facility that the local board is the land owner or has delegated decision making.

Executive Summary

4. The programme has been developed following feedback from local boards and community groups on the barriers that communities encounter when trying to progress small build projects for themselves.

5. This initiative aims to support community groups who want to deliver assets for their wider community, examples include changing sheds, connecting paths, public art or refurbished kitchens in community halls. The intention is to support projects that are community priorities and community led, as such at least 80% of the funding or resources need to come from the community with no more than 20% from rate payer sources, for example, local boards LDI Capex or business improvement districts.

6. Projects that do not require funding from local boards will also be eligible. In these cases the local board views will be a factor in deciding whether the project is supported through the programme.

7. For all new applications in the Maungakiekie-Tāmaki Local Board area the Board will be asked for their views on whether the project is consistent with the priorities and preferences of the wider community and on the capability of the community group to deliver. A delegation is requested from the Maungakiekie-Tāmaki Local Board to ensure that new applications can be progressed quickly.

8. If the project is planned to be located on land or in a facility that the local board is the land owner or has delegated decision making on, local board consent will be sought through the standard processes and delegation protocols.

9. When allocating resources council has to balance community led initiatives with their responsibility to all rate payers. For this reason the programme is focused on simple, smaller projects with the majority of funding coming from the community. The criteria are:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset, usually on land owned or managed by council, that is accessible to the wider community.

10. The support provided by council will include a single point of contact in the new Community Facilities department, a toolkit, consent fees generally covered by council and ongoing maintenance of assets vesting with council. Strategic Brokers in the new Community Empowerment team will also play a key role in working with community groups to build capacity.

11. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa.

12. The programme will be rolled out in full once the initial stages of the pilot projects are evaluated in early 2016. The programme will be evaluated after the first year. The community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receives the update on the Community Led Small Build programme;

b) delegates to [X] to provide the Local Board’s views on new applications for the programme in the Maungakiekie-Tāmaki Local Board area.

Comments

13. The programme is aimed at supporting communities who want to deliver assets of value to their wider community. The types of projects that may receive support include paths, public art, refurbished kitchens in a community hall or changing sheds. The programme is not designed to support ongoing operational activities. For example if the proposed project is to build a new community garden this programme could support the building of the garden beds and paths, but not the ongoing use of the garden.

14. The programme will predominantly support initiatives on land owned or managed by council however there may be exceptions for projects on land owned by others. Accessibility by the wider community will be a key factor in considering these exceptions.

15. Council has to balance enabling community initiatives with ensuring use of council resources is providing value to rate payers across Auckland. Projects supported through this programme will not be assessed using council’s usual prioritisation frameworks, such as asset management plans, and so need to be simple, smaller projects with the majority of funding coming from the community. As outlined in the executive summary these are key considerations in setting the following criteria for the programme:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset that is accessible to the wider community (fees can be charged to cover costs and the asset can be secured when not in use)

16. Projects that require notification during the resource consents process will not be considered straightforward unless the notification requirements are limited and all affected landowners provide their support. The requirement for the project to be standalone refers to it not being a part of a larger project, as this could add complexity to the consenting process and is likely to take total costs beyond the $250k threshold.

17. Community groups may receive funding for their project from local board discretionary funds, other council funds (such as the Waste Minimisation Innovation Fund) or a Business Improvement District, however in total this cannot exceed more than 20% of the project cost.

18. The support provided by council will include:

· A single point of contact in council (a project co-ordinator)

· A toolkit including procurement guidance, health and safety checklists and community engagement guidance.

· Consent fees covered by council

· Ongoing maintenance of assets vesting with council

19. Projects will go through a simplified project management process with 4 phases – Apply and Assess, Planning, Delivery and Asset Handover/Evaluation. Gateway assessments during these phases will cover issues such as health and safety, technical requirements and consistency with regional policy and plans.

20. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa. The Grey Lynn Pump Track is a proposed sealed all weather bike track at the northern end of Grey Lynn Park. The Waitemata Local Board support the project and may provide funding.

21. The bunkhouse is proposed overflow accommodation for the Peter Snell Youth Village. The Hibiscus and Bays Local Board support the project but are not providing funding and the project is on land not owned or managed by council. The Peter Snell Youth Village bunkhouse is being used in the pilot to test a project that is not on council land. Accessibility is an important factor for projects not on council land, a fee to cover costs can be charged and assets can be secured when not in use. The Peter Snell Youth Village provides facilities to schools, youth clubs and holiday programmes and provides an opportunity to test the accessibility criteria.

22. The Community Facilities Department, established through the Services Reshape, will be responsible for delivery of the Community Led Small Build programme going forward. A Community Led Projects Co-ordinator will be appointed to lead this programme and facilitate the appropriate level of support across council for each project.

23. Early in 2016, once the initial stages of the two pilot projects have been assessed, the programme will be rolled out more broadly across all local board areas. The programme will be trialled for a year to assess its effectiveness in assisting community groups to deliver assets of value. Those community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

24. Local boards will play an important role in community led small build projects including:

· developing the idea with the community group, ensuring that the views of the wider community are considered

· potentially providing up to 20% funding

· providing input into the assessment of new applications

· promoting the initiative, encouraging support and volunteers across the wider community

· launch activities and supporting ongoing use of the asset.

25. Local board input is important to ensure that the right community initiatives are supported. In particular the Maungakiekie-Tāmaki Local Board will be asked to comment on whether a proposed project is consistent with the priorities and preferences of the surrounding community as reflected in the Maungakiekie-Tāmaki Local Board Plan. The capacity of the community group to deliver the project is also a factor that local board input may be asked for.

26. A delegation is requested from the Maungakiekie-Tāmaki Local Board to one or more board members to provide input on new applications. The delegation is aimed at speeding up the progress for community groups with new applications by eliminating delay due to meeting schedules.

27. If Maungakiekie-Tāmaki Local Board decide to support a community led small build initiative with funding this needs to be managed through a separate process and formally approved by the Board. However, to reduce the demands on the community group the accountability report (on final delivery of project) could be used both for the local board funding requirements and the programme.

28. Local boards will be provided with regular updates on projects that are receiving support under the programme including an update on which projects are at application stage, planning stage, delivery stage and asset handover/evaluation.

Consideration

Local Board views and implications

29. This programme has been developed based on feedback from community groups and local boards that council needs to ‘get out of the way’ for communities who want to deliver small, straightforward initiatives for themselves.

30. An initial proposed approach was presented to Local Board Chairs on 27 July 2015. Local Board Chairs were generally supportive of the approach although questioned whether the $250,000 limit on project cost and 20% funding limit from council were too low. This feedback will be considered when the programme is evaluated after the first year. The applications for support in the first year will provide an indication of whether the current programme design and criteria is effective in supporting community priorities.

Māori impact statement

31. Community groups wanting to improve outcomes for Māori will be able to access this programme. The Community Led Projects Co-ordinator can organise access to expertise within council to support the community group to achieve their goal.

32. Where any aspects of a proposed project are anticipated to have a significant impact on sites of importance to mana whenua, appropriate consultation will follow, led by the Resource Consents team.

Implementation

33. This programme is aligned with the community empowerment model being implemented by council. Strategic Brokers will play an important role in promoting use of the programme and building the capacity and capability of community groups to deliver small build initiatives.

34. The community group leading a project under the programme is responsible for the delivery of the project; however to different degrees they will be reliant on input from council staff. Simple projects will predominantly be delivered by the community group with a low level of reliance on council process. More comprehensive projects will need more project management, technical input and will need to go through the consenting process.

35. Council will endeavour not to cause delay to a Community Led Small Build project over and above the necessary time required for consents, health and safety, legal and procurement processes.

Attachments

There are no attachments for this report.

Signatories

Authors

Karen Titulaer - Senior Project Manager

Authorisers

Dean Kimpton – Chief Operating Officer

Karen Lyons – Manager Local Board Services

Maungakiekie-Tāmaki Local Board

17 March 2016

Local government elections - order of names on voting documents

File No.: CP2016/04062

Purpose

1. To provide feedback to the governing body on how names should be arranged on the voting documents for the Auckland Council 2016 election.

Executive Summary

2. The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

· alphabetical order of surname;

· pseudo-random order; or

· random order.

3. Pseudo-random order means an arrangement whereby names are listed in a random order and the same random order is used on every voting document.

4. Random order means an arrangement whereby names are listed in a random order and a different random order is used on every voting document.

5. In 2013 the council resolved for names to be arranged in alphabetical order of surname. A key consideration was the extra cost of using one of the random order options. The electoral officer has advised that it is now possible to use a true random arrangement with minimal additional cost.

Staff recommend that the current approach of alphabetical printing is retained for the 2016 council elections, as the benefits to the voter outweigh any perception of a name order bias problem that analysis of the 2013 results show does not exist.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) recommends to the governing body that candidate names on voting documents should be arranged in alphabetical order of surname.

Comments

Background

6. Clause 31 of The Local Electoral Regulations 2001:

(1) The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2) Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3) If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4) If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5) In this regulation,—

pseudo-random order means an arrangement where—

(a) the order of the names of the candidates is determined randomly; and

(b) all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

2013 elections

7. In 2013 the council resolved to use the alphabetical order. A key consideration was that there would be an additional cost of $100,000 if council chose the random order. The electoral officer has advised that due to changes in printing technology, it is now possible to use the random order with minimal additional cost.

8. All the metropolitan councils apart from Auckland Council used random order printing for their 2013 local authority elections..

9. Of the District Health Boards that were elected in conjunction with the 2013 council elections, the Counties Manukau District Health Board chose the random order. Auckland and Waitemata District Health Boards chose alphabetical.

10. Of the Licensing Trusts that were elected in conjunction with the 2013 council elections, all chose alphabetical except for the Wiri Licensing Trust which chose pseudo-random order.

Options for 2016

Pseudo-random order and random order printing

11. The advantage of random order printing is it removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo randomised list. The only effective alternative to alphabetical order is random order.

12. A disadvantage to both the random printing options is it may be confusing for the voter as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper.

Alphabetical order

13. The advantage of the alphabetical order printing is that it is familiar; easier to use and to understand. When there are a large number of candidates competing for a position it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

14. It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

15. The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

16. An analysis of the council’s 2013 election results is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

· impact on vote share. (Did the candidate at the top of the list receive more votes than might be expected)?

· impact on election outcome (did being at the top of list result in the candidate being elected more often than might be expected?).

17. The analysis showed that, for local boards, being listed first increased a candidate’s vote share by approximately 1 percentage point above that which would be expected statistically if voting was random. There was no detectable impact of being listed first on the share of votes received in ward elections.

18. Therefore for the 2013 council election results, there was no detectable impact of being listed first on whether a candidate was elected or not. In fact there were slightly fewer candidates at the top of lists elected to positions (29) than might be expected statistically if voting was random (31). Similarly, there was no meaningful impact of having a surname earlier in the alphabet on election outcomes.

19. Given there is no compelling evidence of first name bias for the council’s own 2013 results, staff recommend that the current approach of alphabetical printing is retained for the 2016 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of the 2013 results show does not exist.

Consideration

Local board views and implications

20. Feedback from local boards will be reported to the governing body when the governing body is asked to determine the matter by resolution.

Maori impact statement

21. The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates are able to provide their profile statements both in English and Māori.

Implementation

22. There are no implementation issues as a result of this report.

Attachments

No.	Title	Page
a View	Order of candidate names on voting documents	139

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 March 2016

LGNZ conference and AGM 2016

File No.: CP2016/04061

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Dunedin from Sunday 24 July 2016 to Tuesday 26 July 2016 and to invite local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at The Dunedin Centre from Sunday 24 to Tuesday 26 July 2016.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 31 March 2016. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) nominates a representative to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Local Board’s work programme;

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2016 LGNZ Conference and AGM are being held in Dunedin. The conference commences with the AGM at 1pm on Sunday 24 July 2016 and concludes at 12.45 pm on Tuesday 26 July 2016.

6. The theme of this year’s conference is “Creating places where people love to live, work and play”. The programme includes:

· Greg Doone, Director at PwC will provide a future vision on New Zealand's communities, taking a look at demographic, social, technological, economic and environmental trends.

· Troy Pickard, President of the Australian Local Government Association and Mayor of Joondalup, Perth will cover a broad perspective on key global issues for future generations in Australia and beyond.

· Vaughan Payne, CEO, Waikato Regional Council; Brian Hanna, Mayor, Waitomo District Council; Damon Odey, Mayor, Timaru District Council; Dame Margaret Bazley, Commissioner, Environment Canterbury and Jim Palmer, Chair of the Canterbury Chief Executives Forum will describe their stories of collaboration and how their approaches are aiding "place-making" for their regions and providing a platform for regional economic development.

· Jason Krupp, Research Fellow, The New Zealand Initiative will focus on the example of Manchester City Council and how it combined with its neighbouring authorities to strengthen its leadership, governance and capacity to partner with central government. This session will involve video interviews with leaders of Manchester City Council.

· Peter Kageyama, an Author and international thought leader will offer a fresh and innovative perspective around what engagement is going to look like in the future and how we can better engage with our communities, and tell our stories to build a sense of place.

· Andrew Little, Leader of the Opposition Leader of the Opposition, will discuss the importance of regional New Zealand and local government to the wider economy, and the challenges we will face as the future of work changes.

· Lawrence Yule, President of LGNZ and Jonathan Salter, Partner at Simpson Grierson will provide a fresh approach on resource management

· Lieutenant General Tim Keating, Chief of Defence Force will offer a personal perspective of what he believes makes for a successful leader.

· Jeb Brugmann, Founder of ICLEI, Local Governments for Sustainability and Managing Partner of The Next Practice will take an over-arching look at resilience and how we can build strong towns, cities and regions of the future.

· Sir Mark Solomon, Kaiwhakahaere of Ngai Tahu will discuss the value achieved when councils build strong local partnerships within their towns, cities and regions. In particular, Sir Mark will discuss his view on the significance of relationships between iwi and local government.

7. The programme also includes six Master Class sessions:

· Customer-centric services and innovative engagement - how community leaders can be intentional about creating a more emotionally engaging place.

· Special economic zones – what are they and can they help regional New Zealand?

· Collaborative processes and decision-making

· Resilient towns, cities and regions – creating places for the future

· Risk management and infrastructure.

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no local board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 31 March 2016.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 incl GST before 1 June 2016 and $1510.00 incl GST after that. Full conference registration includes:

· Attendance at conference business sessions (Sunday-Tuesday)

· Satchel and contents

· Daily catering

· Simpson Grierson welcome cocktail function

· Fulton Hogan conference dinner and EXCELLENCE Awards function

· Closing lunch and refreshments.

14. The council hosted tours on Sunday 24 July 2016 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $155 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board views and implications

16. This is a report to the 21 local boards.

Māori impact statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ 2016 conference and master class programme	151

Signatories

Authors

Polly Kenrick - Business Process Manager, Local Board Services

Authorisers

Anna Bray - Policy and Planning Manager Local Board Services

Karen Lyons - Manager Local Board Services

Maungakiekie-Tāmaki Local Board

17 March 2016

Governance Forward Work Calendar

File No.: CP2016/03399

Purpose

1. To present the board with a 12 month governance forward work calendar.

Executive Summary

2. This report provides a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for Maungakiekie-Tāmaki Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar is updated every month. Each update is reported to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) notes the attached Governance Forward Work Calendar.

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. The forward work calendar provides elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. The calendar brings together one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It assists staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it allows greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a View	Forward work calendar	169

Signatories

Authors	Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board
Authorisers	Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

17 March 2016

RECORD OF WORKSHOPS

Record of workshop proceedings for 9 February 10am-4pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Obed Unasa

Apologies: Bridget Graham

Absent: Alan Verrall

1.0	Otahuhu-Middlemore Spatial Priority Area
	To discuss the Otahuhu-Middlemore Spatial Priority Area
	Officers present: Nicola Mochrie, John Dunshea, Damien Powley, John Norman

2.0	Governance Forward Work Calendar
	To discuss the governance forward work calendar
	Officers present: Nina Siers

3.0	Elected Members Election Year Policy
	To discuss the elected members election year policy
	Officers present: Nina Siers

4.0	Tāmaki Redevelopment Company quarterly
	To discuss redevelopment in Tāmaki
	Officers present: Gavin Peebles, Karen Cooke

5.0	Panuku Development Auckland quarterly
	To discuss redevelopment in Tāmaki
	Officers present: Gavin Peebles, Karen Cooke

6.0	Proposed activity at Te Tauranga
	To discuss the proposed activity.
	Officers present: Tania Utley, Elaine Irvine, Allan Christensen

RECORD OF WORKSHOPS

Record of workshop proceedings for 16 February 1pm-5pm

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

1.0	Onehunga Transform Project
	To discuss the Onehunga Transform project.
	Officers present: Angelica Cuttler, Allan McGregor, Fiona Knox, Frith Walker, Tim Watts

2.0	Tāmaki Redevelopment Company update
	To discuss redevelopment in Tāmaki
	Officers present: Karen Cooke

3.0	Annual Plan
	To discuss the Annual Plan
	Officers present: Mary Binney

4.0	Public Art project
	To discuss public art in the local board area
	Officers present: Naomi Singer, Jenny Wood

RECORD OF WORKSHOPS

Record of workshop proceedings for 23 February 10-11am

Held at the Local Board office, 7-13 Pilkington Road, Panmure

Members present for all or part of the workshops:

Simon Randall (Chairperson)

Chris Makoare (Deputy Chairperson)

Josephine Bartley

Brett Clark

Bridget Graham

Obed Unasa

Alan Verrall

1.0

Tāmaki Redevelopment Company

To discuss development in Tāmaki

Officers present:

Karen Cooke, Gavin Peebles, Viv Heslop

Maungakiekie-Tāmaki Local Board

17 March 2016

Board Member’s Report – Brett Clark

Committee:

Maungakiekie-Tāmaki Local Board Business Meeting Thursday 17 March 2016 Panmure Local Board Office

Activities from 1 July 2015 – 6 March 2016

1 July	Local Alcohol Ban public meeting, Onehunga
2	Local Alcohol Ban public meeting, Oranga
5	Fowlds Park field upgrade residents on site
7	Catch up with Chair
	AK Development Committee
9	Chair’s update Taumanu Reserve
13	Members only Manukau Harbour Forum
14	MTLB Economic Development Portfolio
	MTLB workshop
	PA catch up
15	1 Tuata St landowner approval
	Panmure Basin Advisory Committee
16	Te Oro place markers
	Briefing on World Masters Games
	MTLB Business meeting
20	Panmure Basin concept plan
	Mt Wellington War Memorial & Panmure Wharf Reserves
	Oranga Community Centre Society Committee
21	MTLB workshop
	PA catch up
26	Onehunga People’s Garden planting day
27	MTLB Parks Portfolio
28	MTLB workshop
	PA catch up
4 August	MTLB workshop
	PA catch up
6	East-West ConnectionS
8	Bilingual Storytime Cook Islands Language Wiki - library
10	Taumanu Reserve site visit
	Sport Auckland catch up
	MTLB Transport Portfolio
	The Onehunga Combined Sports Trust
11	MTLB workshop
	PA catch up
	MTLB local Alcohol Ban hearing
13	Chair’s update Taumanu Reserve
17	Taumanu Reserve (Onehunga Foreshore Working Group)
	Oranga Community Centre Society Committee
18	Catch up with Chair
	MTLB workshop
	PA catch up
	MTLB local Alcohol Ban hearing continued Oranga
20	MTLB Business meeting
24	MTLB Parks Portfolio
31	MTLB Leases Portfolio
1	Van Damm’s lagoon site visit
7	Oranga Community Centre Society Committee
14	MTLB Auckland Transport Portfolio
	MTLB w/s
16	Panmure Basin Advisory Committee
21	PIFs parks advisor
	Oranga Community Centre Society Committee
22	MTLB Parks Portfolio
	PA catch up
	MTLB workshop
24	MTLB Parks Portfolio
28	Cancer Society
	Pre engagement Waikaraka Park user groups
29	MTLB workshop
1 October	Onehunga Business Assn
2	Taumanu Reserve opening public involvement meeting
5	RMA Training
6	Jubilee Bridge budget shortfall
	Panmure Bus Route review public meeting
12	Panuku Development AK introduction
	Sport Auckland
	The Onehunga Combined Sports Trust
13	MTLB workshop
	PA catch up
	Puketapata LB Transport discussion
15	Onehunga Business Assn AGM part only
	MTLB Transport Portfolio
	MTLB Business Meeting
19	Oranga Community Centre Society Committee
20	Waikaraka Park engagement planning
	Onehunga Festival discussion
	PA catch up
	MTLB workshop
22	MTLB Community Volunteers Awards 2015
27	Waikaraka Park engagement planning
	Jubilee Bridge replacement
	PA catch up
	MTLB workshop
1 November	Taumanu Reserve visit for Seacliffe Rd residents
2	MTLB Parks Portfolio
3	Waikaraka Park engagement planning
	Catch up with Chair
	PA catch up
	MTLB workshop
9	Wai-o-Taiki resident on site
	Update Boroughs Basket Ball Programme
	MTLB Transport Portfolio
	MTLB Leases Portfolio
	The Onehunga Combined Sports Trust
10	PA catch up
	MTLB w/s
	The Onehunga Combined Sports Trust Summer Football
12	Pacific Football Cup (Bill McKinley) meeting
14	Dawn Blessing Taumanu Reserve
	Official Opening Taumanu Reserve
16	Onehunga High School Adult Education
	Oranga Community Centre Society Committee
17	PA catch up
	MTLB workshop
18	Panmure Basin Advisory Committee
19	MTLB Business Meeting
23	MTLB Parks Portfolio
24	MTLB Events Portfolio
	PA catch up
	MTLB workshop
26	MTLB local citizenship ceremony
28	Onehunga Santa Parade
	Onehunga Community House antiques event
30	Oranga/One Tree Hill bus route review
1 December	PA catch up
	MTLB workshop
	MTLB Xmas BBQ
2	Waikaraka Park grandstand
4	Onehunga Christmas Lights
9	Waikaraka Park Stakeholder Engagement with concept plan
10	MTLB Business Meeting part only
14	Manukau Harbour Forum
	Sport Auckland
	MTLB Parks Portfolio
	The Onehunga Combined Sports Trust
15	Waikaraka Park grandstand discussion with stock car club
18	Santa Oranga Plunket
22	Land owner approval process for tree with arborist
	Catch up with Chair
8 January	Site visit 88 Ireland Rd
10	AK Cricket Youth Tournament Waikarak Park
11	The Onehunga Combined Sports Trust
18	Onehunga Bay Reserve wake boarding proposal
19	Various LB staff catch ups
25	Professional Development Working Collaboratively?
	MTLB Parks Portfolio
26	PA catch up
	MTLB workshop
8 February	PA catch up
	MTLB workshop
	The Onehunga Combined Sports Trust
12	MTLB Events Portfolio
14	Nga Hau Maiangi official opening Ian Shaw Park
15	Manukau Harbour Forum
	MTLB Transport Portfolio
	MTLB Leases Portfolio
	Ellerslie Residents Assn host mayoral candidates
16	Glen Innes Pool discussion
	PA catch up
	MTLB workshop
17	Panmure Basin Advisory Committee
18	MLTB Business Meeting
21	Regional Parks 50 years Anniversary
22	MTLB Parks Portfolio
23	PA catch up
	MTLB workshop
24	MTLB Annual Plan public meeting Onehunga part only
29	Onehunga Festival progress report back
1 March	Catch up GB member
	PA catch up
	MTLB workshop

Current elected members and a previous elected member during Regional Parks 50th Anniversary Volunteer and Partner celebration at the Botanic Gardens, Huakaiwaka Visitor Centre, 21 Feb 2016.

Signatories

Authors

Brett Clark

Maungakiekie-Tāmaki Local Board

17 March 2016

Board Member Bartley – 19 Nov 2015 to March 2016

date	Event/meeting
19 Nov	Local board business meeting
20 Nov	Tāmaki Community Liaison Group on Policing and Security
21 Nov	Onehunga artist exhibition
26 Nov	Citizenship ceremony
27 Nov	Te Oro show – Nafanua
27 Nov	Good Bad Ugly gallery exhibition
27 Nov	NZMA graduation speaker
28 Nov	Onehunga Xmas parade
28 Nov	Glen Innes Kids markets
1 Dec	Local board workshop
2 Dec	Youth connections
5 Dec	Panmure Santa Parade
8 Dec	Meeting with Sandy Harrop – Pacific injury prevention
8 Dec	Tāmaki outcomes framework community consultation
8 Dec	Economic Development portfolio meeting
10 Dec	Local board business meeting
12 Dec	Glen Innes Xmas event
14 Dec	Environment portfolio catch up
20 Dec	Glow in the Park – Mt Wellington
4 Jan	Ruapotaka marae hosting Tahitian group
8 Jan	Tāmaki Pride holiday programme visit
12 Jan	Dare to explore Panmure Library
19 Jan	Ecological restoration and mana whenua strategy meeting
21 Jan	Onehunga business association
26 Jan	Local board workshops
2 Feb	Meeting with constituent – Sonia Fonua
3 Feb	Portage hikoi
4 Feb	Glen Innes Chinese Friendship group new year celebration
9 Feb	Catch up with Chair
10 Feb	Glen Innes Business Associaton
12 Feb	Sod turning – Chinese New Settlers Services Trust
12 Feb	Tāmaki Steering Group meeting
13 Feb	Opening of Nga hau maiangi building
16 Feb	Safety portfolio meeting
16 Feb	Local board workshops
17 Feb	Young Driver launch – Ruapotaka marae
17 Feb	Panmure Business association
18 Feb	Onehunga Business association
20 Feb	Music in parks – Pt England
23 Feb	Local board workshops
24 Feb	ACES Truancy free town centre launch – Onehunga
24 Feb	Youth services in Tāmaki meeting – Ruapotaka marae
24 Feb	Youth week planning meeting
24 Feb	Galaxy Tāmaki touch finals – Mt Wellington War Memorial Reserve
25 Feb	White Ribbon Day – Glen Innes Family Centre event
27 Feb	Heart bbq – Talbot Park
29 Feb	Youth connections steering group
1 March	Meeting with Councillor Krum
1 March	Local board workshops
1 March	Annual Plan preparation briefing
1 March	Tāmaki Mental Health and Wellbeing steering group

Portfolio Update

Portfolio	Issues/Consultations
Safety – Lead	Progressing implementation of Safety Plan and Alcohol Plan. Graffiti vandalism forum held which we weren’t informed of by Auckland Council, given increase in graffiti in area still need to find ways to address graffiti issues using a community development approach. Monitoring liquor licence applications.
Environment – Lead	Progressing Local board environmental projects, ecological restoration, water quality projects. Feedback on Pest Management Plan, Marine Protected Areas legislation.
Economic Development –Lead	Meeting with ATEED and Council regarding local board plan aspirations for economic development and support for BIDS. Attending Governing body committees. BID Policy review.

Community Networks and Outside Appointments

Organisation	Primary	Alternate
Panmure Business Association	Josephine	Alan
Onehunga Business Association	Josephine	Chris
Glen Innes Business Association	Josephine

Resident Concerns raised

Domain Lane – Complaints about empty building causing safety hazards, venue for anti-social behaviour – forwarded to Auckland Council.

Wai-o-taiki bay walk/cycle way – Residents unhappy with proposed walk/cycleway and renewals plan for area. – Local board responding.

Speeding concerns along Tripoli Road – forwarded to Auckland Transport.

Overgrown weeds in Maybury Reserve – forwarded to Auckland Council.

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall

Authors	Mary Binney - Local Board Advisor - Maungakiekie-Tāmaki
Authorisers	Victoria Villaraza - Relationship Manager