Agenda of Parks, Recreation and Sport Committee

TERMS OF REFERENCE

Areas of Activity

· Provision of regional facilities and open space

· Regional frameworks for local facility and open space provision

· Encouraging healthy lifestyles through participation in sport and recreation sectors

· Facilitating partnerships and collaborative funding models across the sport and recreation sectors

· Performing the delegation made by the Governing Body to the former Parks, Recreation and Heritage Forum, under resolution GB/2012/157 in relation to the Dog Policy

Responsibilities

Within the specified area of activity the Committee is responsible for:

· In accordance with the work programme agreed with the parent committee, developing strategy and policy, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee

· Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards

· Making decisions within delegated powers

Powers

All powers necessary to perform the Committee’s responsibilities

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities)

(b) where the Committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million other than for land purchases which shall have a limit of $5 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee

EXCLUSION OF THE PUBLIC – WHO NEEDS TO LEAVE THE MEETING

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Only staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

IMSB

· Members of the IMSB who are appointed members of the meeting remain.

· Other IMSB members and IMSB staff remain if this is necessary in order for them to perform their role.

CCOs

Representatives of a CCO can remain only if required to for discussion of a matter relevant to the CCO.

Parks, Recreation and Sport Committee

09 March 2016

Parks, Sports and Recreation - General Manager's Reports

File No.: CP2016/03722

Purpose

1. To update the Committee on activities undertaken by the Department of Parks, Sports and Recreation to support implementation of plans and policies of Auckland Council.

Executive Summary

2. This report has been written to update the Committee across a range of issues and progress with respect to approved work programmes.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) receive the update report from the General Manager – Parks, Sports and Recreation.

Comments

Operations Stability

Achievements and Highlights

3. Sculpture in the Gardens opened on 29 November 2015. At the opening it was announced that the Friends had purchased two artworks for permanent exhibition at the Botanic Gardens.

4. More than 35 community engagement activities were held at Auckland Botanic Gardens. These included the opening of Sculpture in the Gardens, guided walks, school holiday programmes and workshops that focused on art and gardens. Most activities were oversubscribed.

5. The new Western Reserve Skatepark, Orewa was completed and opened to the public in December. This is a very successful project with a design and build approach, overseen by a steering group comprising Local Board members, local skating groups and Council Staff.

6. A key highlight over the last few months has been the official opening of the Wairau Stream Bridge. This pedestrian bridge is a very important project for the local Castor Bay community, as it significantly improves access to Milford beach. The bridge was opened to the public in December. As a pedestrian bridge, the default position is always down, and is remotely monitored by Auckland Transport to be raised when boats are leaving or returning to Milford Marina. Over 8,000 pedestrians crossed the bridge in January, with approximately 650 bridge lifts recorded to date.

7. As a joint Storm Water Department / Local Parks project, de-silting works at Onepoto Domain Pond, Northcote, were completed in December. 1,675 tonnes of silt was removed to landfill, which has improved considerably the amenity value of the Park. Installation of new speed humps, car park remarking and the construction of a footpath connecting the entrance from Tarahanga Street to the playground and learn to ride track were also completed.

8. LED lights were installed on the access ramps at Arataki Visitor Centre to highlight the ramps in a way that does not interfere with people’s night vision. This augments the lights that were installed to illuminate the Pou at Arataki and enables people to enjoy the night sky from the dark of the Waitakere Ranges.

9. Camp grounds and baches have been well utilised despite adverse weather reports. Camper behaviour has been very good and staff have been ably assisted by camp hosts at Tawharanui, Wenderholm, Mahurangi and Shakespear.

10. A record 21 dotterel chicks fledged at Tawharanui this season. The success is a combination of threat control and monitoring of chicks by TOSSI volunteers

11. The Boroughs legal agreement has now been signed with Spark, which will allow the implementation of the next series of courts after the successful development of the first court at Otamariki Park in Otara. Under the agreement Council will take a direct role in the physical implementation of these projects.

12. A year of celebrations to mark 50 years of regional parks is now underway. This began with a celebration event to mark the 50th anniversary of the opening of Wenderholm Regional Park on 18 December, attended by Mayor Len Brown, mana whenua and other dignitaries.

13. Early Childhood Education occupancy numbers continue to increase. Since the start of the financial year occupancy at Howick has increased from 54% occupied to 67% and for the same period Otara increased from 39% occupied to 65%. These are two of our four largest ECE locations.

14. Leisure Holiday programmes have been well attended this year, with attendance 11% ahead of last year - at capacity for the summer season. 13,416 children attended Holiday programmes, an increase of 1,361 from last year.

15. Between July and December, Learn to Swim enrolments increased 5.5% compared with the same period last year. Last term there were 6,723 people enrolled (there are four terms each year).

16. Auckland Botanic Gardens has experienced a busy summer with 92,000 visitors in December alone. This high visitation coincides with the biennial Sculpture in the Gardens exhibition that has been attracting considerable media coverage and positive visitor feedback

17. Regional Parks collaboration with the Ministry for Primary Industries and the Department of Conservation is bearing fruit. On 13 December a new $20,000 partnership between the Chinese Conservation Education Trust and the Kauri Dieback Programme was announced. The announcement was made by the Conservation Minister Maggie Barry and the chairperson of the Chinese Conservation Education Trust Estella Lee. The purpose of the fund is to inform Chinese New Zealanders and Chinese tourists about the threat of kauri dieback disease.

Issues / Challenges

18. High visitor numbers have placed significant pressure on infrastructure at specific locations through the Western Regional Parks. The main pressure has been on parking at locations such as Kakamatua in Huia, Kitekite Falls at Piha, along Scenic Drive at Fairy Falls, Karekare, Lake Wainamu and Muriwai.

19. Long Bay Restaurant development project has been halted at the current site. A hui is planned for early March to determine how best to restore the site of the archaeological investigations.

20. The front house at Long Bay was destroyed in a fire on 1 February. There was no one home at the time. Arson is suspected and suspicious behaviour reported around the time of the fire. The house has not been used for staff housing for a number of years and will not be rebuilt.

Projects

21. The SPLORE music festival was held at Tapapakanga Regional Park (photo below) over the weekend of 20 and 21 February. The event which attracted around 8,000 attendees was very successful despite heavy rain on the evening prior to the start of the festival.

Consideration

Local Board views and implications

22. There has been no specific engagement with local boards in relation to this update report. Programmes and initiatives associated with Local and Sports Parks, together with Pools and Leisure are led by Local Boards. Local Boards are consulted with respect to specific operational aspects of Regional Parks and Cemeteries within their District.

Māori impact statement

23. There has been no specific engagement with Māori in relation to this update report. The report briefly summarises the status of initiatives and projects which are however, on an individual basis, the subject of engagement with Māori.

Implementation

34. No issues.

Attachments

There are no attachments for this report.

Signatories

Author

Mace Ward - General Manager Parks, Sports and Recreation

Authorisers

Ian Maxwell - Director Community Services

Dean Kimpton - Chief Operating Officer

Parks, Recreation and Sport Committee

09 March 2016

Proposed classification of five sites where an Auckland Kindergarten Association facility is located

File No.: CP2016/02071

Purpose

1. To classify the following parcels of land as local purpose (community buildings) reserve pursuant to Section 16(1), Section 16(2A)(a), Section 16(2A)(d) and Section 16(2A)(f) of the Reserves Act 1977 to enable five leases to Auckland Kindergarten Association (the Association) to be executed:

· The land at 108 Halsey Drive, Lynfield being Lot 65 DP 68507 contained in NA23D/529 (Cancelled) being 1012m²

· Trig Reserve, 34A Trig Road, Whenuapai being Lot 45 DP 41172 being 4352m²

· Hallberry Reserve 39R Hallberry Road, Mangere East being Lot 124 DP 49111 being 2522m²

· Meadowland Drive Shops Reserve, 84R Clydesdale Avenue, Northpark, Howick being Lot 2 DP 133066 being 2499m²

· Part of Pearl Baker Reserve, 20R Pearl Baker Drive, Otara being Section 1 SO 70564 being 1209m².

Executive Summary

2. The land at 108 Halsey Drive, Lynfield, Trig Reserve, Hallberry Reserve and Meadowland Drive Shops Reserve are all held by Auckland Council as unclassified recreation reserves pursuant to the Reserves Act 1977. The Association have long standing leases with established facilities on these sites. No other groups occupy these parcels of land and they are not large enough to support recreational groups.

3. Pearl Baker Reserve is held by the Crown through Department of Conservation as an unclassified recreation reserve and vested in Auckland Council, in trust, for that purpose and subject to the Reserves Act 1977. The Association has an established facility on the reserve. Part of Pearl Baker Reserve was surveyed off around the facility with the intention of classifying as local purpose (community buildings) reserve by the legacy Manukau City Council in 2001. The classification process was not completed and no gazette notice issued.

4. The activity of the Association is of a local purpose nature rather than recreation.

5. Resolutions were passed by the following local boards:

· On 30 April 2015 the Puketapapa Local Board passed a resolution supporting the classification of the land at 108 Halsey Drive, Lynfield (Attachment A: Local Board Resolution PKTPP/2015/64 and Attachment B: Site Plan of 108 Halsey Drive, Lynfield)

· On 16 April 2015 the Henderson-Massey Local Board passed a resolution supporting the classification of Trig Reserve (Attachment C: Local Board Resolution HM/2015/48 and Attachment D: Site Plan of Trig Reserve)

· On 20 April 2015 the Otara-Papatoetoe Local Board passed a resolution supporting the classification of Hallberry Reserve and part of Pearl Baker Reserve (Attachment E: Local Board Resolution OP/2015/51, Attachment F: Site Plan of Hallberry Reserve and Attachment G: Site Plan of Pearl Baker Reserve)

· On 20 April 2015 the Howick Local Board passed a resolution supporting the classification of Meadowland Drive Shops Reserve (Attachment H: Local Board Resolution HW/2015/51 and Attachment I: Site Plan of Meadowland Drive Shops Reserve)

6. Council has the authority to classify the reserves in terms of Section 16(2A)(a)-(g) of the Reserves Act 1977. Public notification is not required for the lands held by Auckland Council as these are already held as unclassified reserves triggering Section 16(5)(a) of the Reserves Act 1977, the provision available to exempt the council from advertising.

7. Council has the authority to classify the reserve in terms of Section 16(1) and for one of the three council staff appointed as delegates of the Minister of Conservation to sign a gazette notice declaring the classification and to arrange to publish a notice in the New Zealand Gazette. Public notification of the intent to classify Pearl Baker Reserve has taken place. No objections or submissions were received.

8. Notes that this action will enable staff to execute leases to Auckland Kindergarten Association as resolved upon by the Henderson-Massey, Puketapapa, Howick and Otara-Papatoetoe Local Boards.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) resolve, pursuant to Section 16(2A)(a) of the Reserves Act 1977, to classify the following parcel of land as local purpose (community buildings) reserve:

i) The land at 108 Halsey Drive, Lynfield being Lot 65 DP 68507 contained in NA23D/529 (Cancelled);

b) resolve, pursuant to Section 16(2A)(d) of the Reserves Act 1977, to classify the following parcels of land as local purpose (community buildings) reserve:

i) Trig Reserve, 34A Trig Road, Whenuapai being Lot 45 DP 41172;

ii) Hallberry Reserve, 39R Hallberry Road, Mangere East being Lot 124 DP 49111;

c) resolve, pursuant to Section 16(2A)(f) of the Reserves Act 1977, to classify the following parcel of land as local purpose (community buildings) reserve:

i) Meadowland Drive Shops Reserve, 84R Clydesdale Avenue, Northpark, Howick being Lot 2 DP 13306;

d) resolve, pursuant to Section 16(1) of the Reserves Act 1977, to classify Part of Pearl Baker Reserve, 20R Pearl Baker Drive, Otara being Section 1 SO 70564 as a local purpose (community buildings) reserve.

Comments

9. The Association has 39 community leases with Auckland Council where the Association owns the buildings. There are five parcels of land the kindergartens are sited on that are unclassified recreation reserves. Those parcels are described as follows:

· 108 Halsey Drive, Lynfield being Lot 65 DP 68507 contained in NA23D/529 (Cancelled) was acquired by the Mount Roskill Borough Council in 1973 from the Auckland Harbour Board. In 1974 the council declared Lot 65 to be a reserve within the meaning of the Reserves and Domains Act 1953 and to be held for recreation purposes.

· Trig Reserve, 34A Trig Road, Whenuapai being Lot 45 DP 41172 was identified as the reserve contribution on a privately owned subdivision defined by DP 41172. On the deposit of DP 41172 on 11 December 1953, and pursuant to Section 13 of the Land Subdivision in Counties Act 1946, Lot 45 transferred to the ownership of the Crown as a recreation reserve. After Section 44 (1) of the Counties Amendment Act 1961 came into force, the ownership of Lot 45 transferred from the Crown to the Waitemata County Council to be held as a recreation reserve.

· Hallberry Reserve 39R Hallberry Road, Mangere East being Lot 124 DP 49111 was identified as the reserve contribution on a privately owned subdivision defined by DP 49111. On the deposit of DP 49111 on 12 July 1961, and pursuant to Section 13 of the Land Subdivision in Counties Act, Lot 124 transferred to the ownership of the Crown as a recreation reserve. In February 1962 the Crown vested Lot 124 in the Manukau County Council, in trust, for recreation purposes. After Section 44 (1) of the Counties Amendment Act came into force in April 1962, the ownership of Lot 124 transferred from the Crown to the Manukau County Council to be held as a recreation reserve.

· Meadowland Drive Shops Reserve, 84R Clydesdale Avenue, Northpark, Howick being Lot 2 DP 133066 was identified as the reserve contribution on a privately owned subdivision defined by DP 133066. On the deposit of DP 133066 on 8 November 1989, and pursuant to Section 306 (4) of the Local Government Act 1974, Lot 2 transferred to the ownership of the Manukau City Council as a recreation reserve.

· Part of Pearl Baker Reserve, 20R Pearl Baker Drive, Otara being Section 1 SO 70564. Section 1 originally formed part of a much larger block acquired from a private landowner by the Crown in 1958 pursuant to the Housing Act 1955 for state housing purposes. In 1968 a portion of the block was identified as reserve contribution for the state housing block, defined as Lot 159 DP 51623, and set apart as a recreation reserve under the Land Act 1948 and vested in the Manukau City Council, in trust, for recreation purposes. In 2001 Section 1 was defined by SO 70564 which formed part of the much larger Lot 159.

10. The activity of the Association is of a local purpose nature rather than recreation.

11. The land at 108 Halsey Drive, Lynfield, Trig Reserve, Hallberry Reserve and Meadowland Drive Shops Reserve are all held by Auckland Council as unclassified recreation reserves pursuant to the Reserves Act 1977. The Association have long standing leases with established facilities on these sites. No other groups occupy these parcels of land and they are not large enough to support recreational groups. Council has the authority to classify the reserves in terms of Section 16(2A)(a)-(g) of the Reserves Act 1977. Public notification is not required since the lands are already held as unclassified reserves triggering Section 16(5)(a) of the Reserves Act 1977, the provision available to exempt the council from advertising.

12. Pearl Baker Reserve is held by the Crown through Department of Conservation as an unclassified recreation reserve and vested in Auckland Council, in trust, for that purpose and subject to the Reserves Act 1977. The Association has an established facility on the reserve. Part of Pearl Baker Reserve was surveyed off around the facility with the intention of classifying as local purpose (community buildings) reserve by the legacy Manukau City Council in 2001. The classification process was not completed and no gazette notice issued. Council has the authority to classify the reserve in terms of Section 16(1) of the Reserves Act 1977, and for one of the three council staff appointed as delegates of the Minister of Conservation to sign a gazette notice declaring the classification and to arrange to publish the notice in the New Zealand Gazette. Public notification of Councils intention to classify Section 1 SO 70564 as a local purpose (community buildings) reserve has taken place. No objections or submissions were received.

13. Resolutions were passed by the following local boards:

14. Section 4 of the Conservation Act 1987 is the driver for Iwi consultation with reserve lands and reads: “This Act shall so be interpreted and administered as to give effect to the principles of the Treaty of Waitangi”. Auckland Council is expected and as good practice to fulfil the obligations of Section 4 on behalf of the Crown as treaty partner when dealing with either council owned or council managed reserves. As such, mana whenua identified as having an interest in the lands mentioned in paragraph 1 above have been consulted on the proposal.

Consideration

Local board views and implications

15. The Puketapapa, Henderson-Massey, Otara-Papatoetoe and Howick Local Boards resolved to classify the respective lands within their local board area as specified in paragraph 5 above as local purpose (community buildings) reserve pursuant to Section 16(1) and 16(2A)(a)-(g) of the Reserves Act 1977.

Māori impact statement

16. The Association has long standing community leases on the lands. Maori are benefactors as users of its services and it is considered the classifying of the lands will not have any adverse impact for Maori.

17. Iwi consultation for Pearl Baker Reserve took place in September 2015 with the ten mana whenua contacts for the Otara-Papatoetoe Local Board. No response was received.

18. Consultation for the land at 108 Halsey Drive, Lynfield took place over December 2015 and January 2016 with the 13 mana whenua contacts for the Puketapapa Local Board area. Two responses were received as follows:

· Te Runanga o Ngati Whatua – confirm the mana whenua interest of Ngati Whatua in this area. Support the activity of the Association being Lynfield Kindergarten being a local purpose nature rather than recreation.

· Ngati Whatua o Kaipara – Will not be directly commenting to this application

19. Consultation for Trig Reserve took place over December 2015 and January 2016 with the 7 mana whenua contacts for the Henderson Massey Local Board area. Three responses were received as follows:

· Te Runanga o Ngati Whatua – acknowledged interest of Ngati Whatua in the area and defer those interests to Kairpara for a response

· Ngati Whatua o Kaipara – reviewed all relevant documentation and materials and as part of Ngati Whatua’s responsibility’s role we manaaki and support the application

· Ngati Te Ata Waiohua – thank you for the background information

20. Consultation for Hallberry Reserve took place over December 2015 and January 2016 with the 10 mana whenua contacts for the Otara-Papatoetoe Local Board area. No response was received.

21. Consultation for Meadowland Drive Shops Reserve took place over December 2015 and January 2016 with the 11 mana whenua contacts for the Howick Local Board area. Two responses were received:

· Ngai Tai Ki Tamaki – no further interest in this proposal

· Ngati Te Ata Waiohua - does not require engagement

Implementation

22. If the Committee resolves to classify the lands as local purpose (community buildings) reserve this will allow the community leases to the Association to be executed.

23. The cost implications for Auckland Council associated with the classification process are estimated at $100 for the publication in the New Zealand Gazette.

Attachments

No.	Title	Page
a View	Puketapapa Local Board Resolution PKTPP/2015/64 dated 30 April 2015	27
b View	Site Plan for the land at 108 Halsey Drive, Lynfield	29
c View	Henderson-Massey Local Board Resolution HM/2015/48 dated 16 April 2015	31
d View	Site Plan for Trig Reserve, 34A Trig Road, Whenuapai	33
e View	Otara-Papatoetoe Local Board Resolution OP/2015/51 dated 20 April 2015	35
f View	Site Plan for Hallberry Reserve, 39R Hallberry Road, Mangere East	37
g View	Site Plan for Pearl Baker Reserve, 20R Pearl Baker Drive, Otara	39
h View	Howick Local Board Resolution HW/2015/51 dated 20 April 2015	41
i View	Site Plan for Meadowland Drive Shops Reserve, 84R Clydesdale Avenue, Northpark, Howick	43

Signatories

Authors

Donna Cooper - Lease Advisor

Christine Benson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

09 March 2016

Sports Facilities Investment Plan: Discussion Document

File No.: CP2016/02353

Purpose

1. To seek approval of the Sports Facilities Investment Plan: Discussion Document for circulation to key stakeholders, including local boards and sport and recreation partners as part of a formal engagement process.

Executive Summary

2. One of the key functions of Auckland Council is to undertake long-term planning for the provision of services and facilities to meet the demands of a changing population. The development of the Sport Facilities Investment Plan is a programmed piece of work. It is in direct response to the Auckland Sport and Recreation Strategic Action Plan 2014-2024.

3. A discussion document has been prepared as the first phase in the development of the investment plan. Auckland Council will use the discussion document to engage with stakeholders to explore investment possibilities and to develop a robust investment framework to inform future funding decisions.

4. The key challenge is to find a way to effectively respond to increasing demand for sports facilities over the next 20 years in the face of growing financial and land supply constraints. Delivering a return on investment in terms of physical activity, community and social as well as economic outcomes is also fundamental.

5. Local boards and a range of sport and recreation partners will be engaged through a series of workshops throughout March and April 2016 on possible options. The public will also have the opportunity to provide comments through the Shape Auckland website.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) approve the Sports Facilities Investment Plan: Discussion Document for circulation to key stakeholders, including local boards and sport and recreation partners as part of a formal engagement process

b) note that engagement with local boards and the sport and recreation sector will take place between March and April 2016.

Comments

Background

6. Auckland Council has a vested interest in the long-term sustainability of sport and recreation. Its direct interests extend from operating a network of parks and other facilities, through to being the largest single investor in sport and recreation across the Auckland region. Council’s broader interests are to contribute to Auckland Plan outcomes through its investment in sport and recreation facilities.

7. Developing facilities investment plans is a direct response to the Auckland Sport and Recreation Strategic Action Plan 2014-2024 which sets out Aucklanders: more active, more often as its primary objective. Key recommendations from this action plan were to:

· develop sports code facilities plans and assess opportunities to integrate facilities across codes

· review investment into asset management of council recreation facilities and club facilities located on council land

· monitor trends in participation to identify the needs of new, growing and emerging recreation and sport activities, and review facility and network plans to meet these new demands.

8. Separate, but related facilities investment plans are being developed for indoor courts and golf. These will identify possible investment trade-offs within particular facility-types. These plans sit underneath the overarching Sport Facilities Investment Plan, which will help guide investment decision-making between sports and facility types. These plans are also at different stages in the investment management life cycle.

9. The Sport Facilities Investment Plan seeks to explore investment possibilities and to develop a robust investment framework, based on agreed prioritisation criteria, to inform future decisions. This approach marks a shift from the status quo where the investments decisions of the Legacy Councils in particular were often reactive and made case-by-case.

10. The plan seeks to answer the following questions.

Why does Council invest in sport?	1. Sport and recreation outcomes 2. Social and community outcomes 3. Economic outcomes
What is the role of Council?	What levers does Council have and how can they be used for greater effect?
What levels of provision are required and when?	• Demand exceeds supply • Need to develop new models of provision (for example, multifunctional facilities)
How does Council manage and leverage its investment?	• Framework for comparing investments and across investment types • Principles and priorities for investment • Maximising the return on investment in terms of the above outcomes
Who should Council partner with?	• Opportunities to align investment • Opportunities to co-invest • Access agreements (for example, schools and tertiary institutions)

Discussion Document

11. Staff have prepared a discussion document (Attachment A) to engage with stakeholders, instead of preparing a draft investment plan. The purpose of this document is to share research findings, verify data, test ideas, and develop a vision of a possible ‘future state.’ Through the engagement process, Auckland Council will explore investment possibilities.

12. The key messages in this discussion document are:

· investment in sports facilities contributes to a wide range of health, social and economic benefits to Auckland

· there is insufficient funding to meet current and projected demand for sports facilities, therefore Auckland Council needs to prioritise its investment

· Auckland Council also needs be clear about the role it plays alongside other funders of sports facilities and the impact of its investment decisions on others

· currently, there is insufficient or poor quality data across a range of areas to inform future investment decisions

· there are several different approaches on which to build to develop robust prioritisation criteria

· there are also a range of options to meet current and future demand and different ways of increasing the value of its investment (for example, partnerships, revised competition schedules and multisport hubs).

13. The engagement process for the discussion document will target organisations involved in sports facility planning: the 21 local boards, Sports New Zealand, Aktive, Auckland Sports Coalition OneVoice, and representatives of national, regional and local sport organisations. The public will also be invited to provide comments through the Shape Auckland website.

Risk and mitigation

14. There may be some concern in the sport and recreation sector that the discussion document focuses on Auckland Council investment. This risk can be mitigated through discussions with relevant sports sector stakeholders on how Auckland Council can work to align and mobilise investment by other partners.

15. There may be expectations that the Sports Facilities Investment Plan will set out where investment is going in terms of locations, which is a key component of a network plan. However, spatial planning will be at a later stage in the investment management life cycle. The discussion document mitigates this risk through explaining that is a programme of work with phased implementation over a number of years. Detailed spatial prioritisation and planning is expected to take place from 2016/17 onwards.

Next steps

16. Feedback from the engagement process will inform the development of a draft Sports Facilities Investment Plan.

17. The first step will be to compile the feedback and to prepare a summary report that explains how the comments have been dealt with and, where appropriate, incorporated into the plan. A high-level summary of the feedback will also be presented to a joint Committee and local board portfolio-holders workshop in late-May.

18. Additional issues papers may also need to be developed based on the feedback. The decisions taken on these reports will then be incorporated into the draft Sports Facilities Investment Plan, for consideration by local boards in June 2016.

Consideration

Local board views and implications

19. Engagement with local boards is crucial. Local boards play a statutory role to provide input to Auckland’s regional policies and plans, and to participate in consultation to advocate local needs and opportunities. They have responsibilities in local recreation facilities and initiatives including:

· the specific location, design, build and fit out of new local recreation and sports facilities within budget parameters agreed with the governing body

· the use of local recreation facilities and initiatives including leasing and changes of use

· local recreation and sports programmes

· community funding and grants

· tailoring regional recreation and sports programmes to local needs.

20. A series of workshops have been scheduled in March and April 2016. Local boards are likely to be particularly interested in the implications the proposed investment plan might have on local grants and initiatives.

Māori impact statement

21. According to 2013/14 Active New Zealand Survey – Auckland Results, the participation rates of Māori in sport and recreation are similar to ‘Pacific people’ but higher than ‘Asian’, and lower than ‘NZ European’ and ‘other ethnicities’. For example, the monthly participation rate for Māori is 85.4%, compared to 86.4% for Pacific people, 80.1% for Asian, 91.0% for ’NZ European’ and 90.5% for ‘other ethnicities’. Māori participation rates in Auckland are slightly higher than the national average showing Māori people in Auckland are more active than other regions.

22. The Māori Plan is based on Māori values and outcomes and includes actions to increase active participation in sport and recreation. This plan underpins Te Whai Oranga, the draft Māori sport and recreation plan for Auckland, which focuses on increasing participation in sport, participation in traditional Māori sports, and fostering excellence in sport.

23. The Sport Facilities Investment Plan will consider investment in traditional sports such as Ki o Rahi and Waka Ama. It may also highlight the need for focused investment on sports facilities that help activate particular groups that currently have lower rates of participation.

Implementation

24. The final Sports Facilities Investment Plan will be approved by the Parks, Sport and Recreation Committee, and adopted by the Regional Strategy and Policy Committee.

Attachments

No.	Title	Page
a View	Sport Facilities Investment Plan Discussion Document	49

Signatories

Authors

Paul Marriott-Lloyd - Team Leader

Nancy Chu - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

09 March 2016

Golf Facilities Investment Plan: Discussion Document

File No.: CP2016/02475

Purpose

1. To seek approval of the Golf Facilities Investment Plan: Discussion Document for circulation to key stakeholders, including local boards and partners in the golf sector as part of a formal engagement process.

Executive Summary

2. Auckland Council has a vested interest in the long-term sustainability of golf facilities across the region. Its direct interest extends from operating a golf course through to being the largest single investor in golf across Auckland.

3. Auckland Council is developing a Golf Facilities Investment Plan in order to assess the returns generated from its investment in golf facilities. While Council receives a financial dividend on its investment in land, in the form of rents, the primary return is likely to be the delivery of sport and recreation, community and social, environmental as well as economic outcomes.

4. A discussion document has been prepared as the first phase in the development of the investment plan. Auckland Council will use the discussion document to engage with stakeholders and to gain detailed understanding of the performance of its investments.

5. Local boards, leaseholders and golf sector partners will be engaged through a series of workshops throughout March and April 2016 on possible options. The public will also have the opportunity to provide comments through the Shape Auckland website.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) approve the Golf Facilities Investment Plan: Discussion Document for circulation to key stakeholders, including local boards and partners within the golf sector as part of a formal engagement process

b) note that engagement with local boards and the sport and recreation sector will take place between March and April 2016.

Comments

Background

6. Auckland Council currently operates Chamberlain Park Golf Course and through its other land assets is the largest single investor in golf across region.

7. Developing the Golf Facilities Investment Plan is a direct response to the Auckland Sport and Recreation Strategic Action Plan 2014-2024 which sets out Aucklanders: more active, more often as its primary objective. Key recommendations from this action plan were to:

· develop sport code facility plans and assess opportunities to integrate facilities across codes

· review investment into asset management of council recreation facilities and club facilities located on council land

· monitor trends in participation to identify the needs of new, growing and emerging recreation and sport activities, and review facility and network plans to meet these new demands.

8. The Golf Facilities Investment Plan sits underneath the overarching Sport Facilities Investment Plan. The purpose of this document is to guide investment decision-making between sports and facility types. A separate facilities investment plan is being developed for indoor sports. Moreover, these plans are also at different stages in the investment management life cycle.

9. The Golf Facilities Investment Plan will explore the performance of the council’s investment. It seeks to answer the following questions.

Why does Council invest in golf?	1. Sport and recreation outcomes 2. Social and community outcomes 3. Environmental outcomes 4. Economic outcomes
How does Council manage and leverage its investment?
Is Council getting a sufficient return on its investment?
What levels of provision are required and when?	Supply ⇄ Demand: • Changing participation rates and trends • Growing and aging population • Develop new models of provision
Does Council have the optimum level of investment?

Discussion Document

10. Staff have prepared a discussion document (Attachment A) to engage with stakeholders, instead of preparing a draft investment plan. The key messages in this discussion document are:

· Auckland Council invests in golf because it expects the delivery of a wide range of health, social, economic and environmental outcomes

· performance against these investment objective appears variable, however, there is insufficient data to make a detailed assessment of environmental and economic outcomes

· there is the potential to deliver better value for money through widening public access to golf courses, increasing utilisation of green and built golf assets and diversifying golf services.

11. The engagement process for the discussion document will target organisations involved in golf facilities planning, such as the 21 local boards, leaseholders and Golf NZ. There will also be an opportunity for a public to provide a feedback through the Shape Auckland website.

Risk and mitigation

12. There has been significant media speculation that Auckland Council is contemplating the sale of its golf assets. This risk can be mitigated through clear messaging about the purpose of this work and the fact that it is a planned piece of work in response to the Auckland Sport and Recreation Strategic Action Plan 2014-2024.

13. The proposed Golf Facilities Investment Plan is a strategic document, which will set out Council’s position on the provision of golf across Auckland. The purpose is not to propose selling golf land.

Next steps

14. Feedback from the engagement process will inform the development of a draft Golf Facilities Investment Plan.

15. The first step will be to compile the feedback and to prepare a summary report that explains how the comments have been dealt with and, where appropriate, incorporated into the plan. A high-level summary of the feedback will also be presented to a joint Committee and local board portfolio-holders workshop in late-May.

16. Additional issues papers may also need to be developed based on the feedback. The decisions taken on these reports will then be incorporated into the draft Golf Facilities Investment Plan, for consideration by local boards in June 2016.

Consideration

Local board views and implications

16. Engagement with local boards is crucial. Local boards play a statutory role to provide input to Auckland’s regional policies and plans, and to participate in consultation to advocate local needs and opportunities.

17. A series of workshops have been scheduled in March and April 2016.

Māori impact statement

18. According to the 2013/14 Active New Zealand Survey, Māori participation in golf (10.3%) is highest in Auckland. Golf is in the top 10 most popular sport and recreation activities among Māori across the region. The national average for Māori participation in golf is less than 1%.

19. The Māori Plan is based on Māori values and outcomes and includes actions to increase active participation in sport and recreation. This plan underpins Te Whai Oranga, the draft Māori sport and recreation plan for Auckland, and focuses on increasing participation in sport, participation in traditional Māori sports and fostering excellence in sport.

20. The Golf Facilities Investment Plan will consider how we can increase overall participation, social and community outcomes for Māori. One of the options could be to design a network of sustainable golf facilities that provides diversified experience (for example, applying a ‘hierarchy of golf facilities’ model) to attract more Māori players of various skill levels.

Implementation

21. The final Golf Facilities Investment Plan will be approved by the Parks, Sport and Recreation Committee and adopted by the Regional Strategy and Policy Committee.

Attachments

No.	Title	Page
a View	Golf Facilities Investment Plan Discussion Document	79

Signatories

Authors

Paul Marriott-Lloyd - Team Leader

Natalia Tropotova - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

09 March 2016

Auckland Cemeteries Capacity and Demand Update

File No.: CP2016/03451

Purpose

1. This report provides further detailed update on the future demand for burials for the Auckland region and highlights the future required levels of provision in Auckland Cemeteries to meet the projected demand.

Executive Summary

2. An analysis of the spatial alignment of facility capacity and demand has been undertaken to provide an evidence base around where and when gaps in provision will occur. This will then inform priorities for the investment plan for cemeteries for the current Long Term Plan (LTP) and beyond.

3. Overall, there is ample capacity in the Auckland region from Council and privately owned cemeteries for body burials, but shortages are starting to appear. In Auckland’s west there are fewer than 2000 plots remaining. In the Central area, the number of plots at Council cemeteries is very low; however the private sector provides supply in this area. In the South there is good public capacity for burials, mostly from Manukau Memorial Gardens (MMG). North Shore Memorial Park (NSMP) currently has limited capacity, but expansion plans have commenced that will provide the North with at least 20 years further capacity. In addition there is a high level of private capacity in the North to supplement public cemeteries.

4. Several of Auckland Council’s cemeteries are expected to reach full capacity within the next 10 years. These include Waikumete Cemetery (WC) which has only 1700 burial plots and 689 ash plots remaining, and Warkworth which is nearly full.

5. Table 5: Cemetery closures

	Low	Medium	High
Waikumete	2024	2021	2020
Manukau	Beyond 2048	2041	2036
North Shore	Beyond 2048	2043-2048	2037

Source: SGS Economics and Planning, 2016

6. Auckland’s body burial capacity is currently 40,236 body burial plots, or 62,839 if the major private cemetery capacity is included. However, these are concentrated in the north and south of Auckland, while central and west Auckland have more limited capacity. In addition to this, Auckland Council could potentially add to its cemetery capacity by expanding Waikumete, or acquiring additional land for cemetery purposes.

7. Auckland currently experiences around 8000 deaths per annum. As the population grows and ages, the number of deaths is projected to reach just over 12,000 per year by 2038. The analysis suggests that over the next 30 years Council cemeteries will need to provide between 30,000 and as high as 60,000 body burial plots.

8. A number of investment options were modelled to meet projected demand. These will be addressed in a separate confidential report.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) approve in principle continued work on optimising burial space within existing burial areas at Waikumete Cemetery and consideration of the applicability of these concepts at other cemeteries.

b) note a restriction on pre-purchase of burial plots at Waikumete Cemetery in order to extend the operational capacity of the site.

c) note that specific acquisitions will be addressed in a separate report.

Comments

9. Auckland Council owns and operates 53 cemeteries, covering a total land area of 289 hectares. Of these cemeteries 30 have capacity remaining for further body burials. The cemeteries range in size and services available. There are three hub cemeteries – MMG, WC and NSMP – which deliver 80% of total council administered burials.

10. As the number of people living and working within the Auckland Region continues to grow there will be increased pressure on the burial and cremation services offered through the Auckland Council cemeteries. As populations become more urban and people move to the city from rural areas, pressure for those services provided by the three hub cemeteries in particular will also increase. Whilst there are other independent providers within the region, Council has a statutory requirement under the Burial and Cremation Act 1964 to ensure that sufficient burial space is planned and provided across the region, by both council managed and independently run cemeteries.

11. It is anticipated that as traditional independent cemeteries reach their capacity there will be a greater reliance on Council cemeteries to provide burial services into the future. Church cemeteries are no longer investing in new land for burial development, and the high cost of land in Auckland is a barrier for new independent providers wanting to set up a cemetery.

Supply Analysis

12. The study included the 30 active Auckland Council cemeteries as well as the three largest privately owned cemeteries in the region. The existing and potential supply of body burial plots at each of the three council operated hub cemeteries and the three major private cemeteries was assessed.

13. The supply analysis considered both body and ash burial plots. Ash burials can be established quickly; can fit into existing gardens or be placed on private lots. As a result ash burial plots tend to be developed on a “just in time” basis. Although cremation is now more popular than body burials, there are more body burials each year than ash burials in public cemeteries. Each body burial also takes up more physical space and requires more surrounding infrastructure (for example drainage and paths). For these reasons body burial plots were the primary focus of the overall study.

14. Auckland’s total cemetery capacity is shown in table 1. Given there are around 1500 public body burial plots required per year, there appears to be sufficient overall supply for the next few decades.

15. Table 1: Current Available Capacity, 2014

	Burial capacity (Council and private)		Burial capacity (Council only)
	Body burials	Ash burials	Body burials	Ash burials
Central	3,820	5,289	460	249
North	33,481	3,181	14,181	3,181
West	1,707	689	1,707	689
South	23,888	2,196	23,888	2,196
Total	62,839	11,355	40,236	6,315

Source: Information provided by Auckland Council.

16. However, in Auckland’s west there are less than 2,000 burial plots and 739 ash plots available. In the central sector, the number of plots available for burials is under 500; however the private sector is able to provide supply in this area. In the south there is significant public capacity for burials, mostly from MMG. The additional capacity expected at NSMP within the next 3 years is included in these figures, providing significant public capacity in the north as well.

17. The Council’s cemetery network has the capacity to develop almost 30,000 additional burial plots at the existing cemeteries in Manukau and Waikumete. When potential expansion at private sites is included burial capacity is increased by 57,300.

Future Supply Options

18. Waikumete Cemetery has 43 hectares of additional open space some of which could be potentially allocated for future capacity. The Waikumete Cemetery Reserve Management Plan recommends protection of the area with the highest ecological values and a gradual use of up to 18 hectares for interments, but formal planning approval has not been granted. This area consists of 10.25 hectares that would be relatively easy to develop; generating an additional 12,300 body burial plots and 3,075 ash plots. The topography of the remaining 7.75 hectares may constrain full development.

19. A number of other options to increase supply in the future were analysed and specific acquisition proposals will be addressed in a separate report.

Demand Forecasting

20. Demand for public cemetery space is determined by four main factors – the number of people who die, their location, the methods of interment and the proportion who choose to be buried in council owned cemeteries. As the population grows, the number of deaths increases. Demographics, preference and supply factors can all impact on how the number of deaths translates to demand for public cemetery space.

21. The following table provides an overview of the key assumptions that have been used as part of the demand forecasting.

Table 3: Summary of Demand assumptions

	Low	Medium	High
Projected population and death rates	NZ.stats - Low series	NZ.stats - Medium series	NZ.stats - High series
	The number of people who die in Auckland is assumed to be equal to the number of people who are buried, cremated or otherwise disposed of.
	It is assumed that the number of people who die in Auckland and are interred or disposed of in other parts of New Zealand is equal to the number of people who die in other parts of New Zealand and are interred or disposed of in Auckland.
Interment options	25% body burials	30% body burials	35% body burials
	Preferences for body burials or cremations by ethnicity are expected to remain unchanged over time and are not assumed to be price sensitive. They have been adjusted by ethnicity group for the low and high scenarios.
	80 % of body burials are assumed to use double depth plots
Council cemeteries	50% public cemeteries	55% public cemeteries	60-90% public cemeteries

22. Places with high population levels or high population growth are not necessarily the places which experience the highest rates of death. In fact the opposite can be true. Younger people with a lower risk of death are more likely to live in the high density inner city, or move to newly-developed areas on the outskirts. This is shown in Figure 1, which maps the forecasted growth in population between 2018 and 2038, along with the expected number of deaths. Some of the areas expecting the greatest increase in population are expected to have very few deaths.

23. Figure 1: Population increase and total deaths, 2018-2038

24. Areas such as Albany, Hobsonville, Massey and central Auckland are forecast to show high levels of population growth, but the highest number of deaths is forecast near Orewa. The well-established North Shore shows little forecast population growth over the next 20 years, but a considerable number of deaths.

25. Table 4 shows the assumed preferences for interment of each major ethnic background under high, medium and low scenarios. These figures are not specific calculations, as these do not exist, but they reflect the general preferences of each cultural background and certain known approximate proportions, based on Census and Auckland Cemetery sample data.

26. Table 4: Assumptions regarding interment preferences

	Body burials			Cremation/ other
	Double depth	Single depth	Total	Cremation/ other
High scenario	28%	7%	35%	65%
European/other	13%	6%	19%	81%
Maori	80%	10%	90%	10%
Asian	13%	6%	19%	81%
Pacific	80%	10%	90%	10%

Medium scenario	24%	6%	30%	70%
European/other	9%	5%	14%	86%
Maori	76%	8%	84%	16%
Asian	9%	7%	16%	84%
Pacific	76%	8%	84%	16%

Low scenario	*20%*	5%	25%	75%
European/other	7%	3%	10%	90%
Maori	65%	10%	75%	25%
Asian	5%	5%	10%	90%
Pacific	65%	10%	75%	25%

Source: SGS Economics and Planning 2016

27. Figure 2 presents the compounded burial plot requirements out to 2043. The analysis suggests that over the next 30 years Council cemeteries will need to provide between 30,000 and as high as 60,000 body burial plots.

28. Figure 2: Council Burial Plots Required, Auckland, 2013-43

Source: SGS projections, 2016

Network Alignment

29. To support future cemetery network planning a detailed analysis of body burial plot supply and demand alignment has been completed. The assessment compares the medium and high demand scenarios to existing available burial plot supply at Auckland Council operated cemeteries.

30. Auckland as a whole can expect to have sufficient capacity to 2043 and beyond. The capacity is concentrated in the north and south, which are expected to have good capacity beyond 2043. Without further development, the west of Auckland is expected to run out of capacity in around 2021, as the only major cemetery there is Waikumete. The central region’s demand is already exceeding its public capacity; which is being met by Purewa.

31. Figure 3 shows the availability of cemetery plots and the sources of demand. The three major public cemeteries – Waikumete, Manukau and North Shore, plus most of the smaller cemeteries are shown with teal dots. This indicates that they have sufficient capacity to meet the demand from their catchments for burial plots between 2013 and 2018.

32. Figure 3: Demand and supply alignment of body burial plots, Medium Scenario, 2013-2018

Source: SGS Economics and Planning 2016

33. Figure 4 shows that by 2018, some of the smaller cemeteries reach capacity, in particular Warkworth and Kaipara Flats in the north. However, there is still sufficient capacity for burials in other nearby cemeteries to service demand. Between 2018 and 2023, Waikumete reaches capacity. The outermost areas of its catchment are identified as unserviced (no cemetery within a 30 minute drive). Those located within the Auckland metro area can access North Shore or Manukau instead, but Karekare is left unserviced, marked as a small red dot on the west coast. This constrained capacity will increase the required travel times for people whose families live in west and north Auckland, as they will have to drive further (although still less than 30 minutes) to visit the deceased. It also means that North Shore and Manukau will fill up more quickly as their role expands.

34. Figure 4: Demand and supply alignment of Body burial plots, Medium Scenario, 2018-2023

Source: SGS Economics and Planning 2016

35. More of the smaller cemeteries have reached capacity by 2023-28, as shown in figure 5. Army Bay on the east coast and South Head on the west coast no longer have an active cemetery within 30 minutes’ drive, as Wainui, Helensville and Kaukapakapa reach capacity. In the south, Papakura South also reaches capacity; however there are other cemeteries in the area that are able to absorb demand and no areas are identified as unserviced in the south. Most significantly, Waikumete has no capacity in this period.

36. Figure 1: Demand and supply alignment of Body burial plots, Medium Scenario, 2023-2028

Source: SGS Economics and Planning 2016

37. No significant capacity changes occur between 2028 and 2033, and between 2033 and 2038, as shown in figure 6 and figure 7 respectively. Around this time, Purewa is forecast to reach capacity and close. As a result, people in central Auckland who would have otherwise been buried in Purewa will be buried in Manukau or North Shore, increasing the number of burials those cemeteries will have to accommodate each year.

38. Figure 6: Demand and supply alignment of Body burial plots, Base Scenario - Medium, 2028-2033

Source: SGS Economics and Planning 2016

39. Figure 7: Demand and supply alignment of Body burial plots, Base Scenario - Medium, 2033-2038

Source: SGS Economics and Planning 2016

40. MMG reaches capacity in around 2041. It only has sufficient capacity to inter part of the burials demanded between 2038 and 2043, and as a result Bucklands and Eastern Beaches, Laingholm and Armour Bay will be unserviced. This means that beyond 2040 the most populous areas of Auckland’s south will be unserviced. This will put significant pressure on NSMP and the smaller cemeteries south of Auckland such as Ararimu, although North Shore will still have capacity at 2043.

41. Figure 8: Demand and supply alignment of Body burial plots, Base Scenario - Medium, 2038-2043

Source: SGS Economics and Planning 2016

42. A number of major cemeteries are projected to close over the next 30 years due to reaching capacity. This will have potentially significant impacts on Auckland’s cemetery network. In some cases, this will mean that people will have to drive long distances to access their nearest cemetery. Table 5 shows the projected year of cemetery closure under low, medium and high demand scenarios.

43. Table 5: Cemetery closures

	Low	Medium	High
Waikumete	2024	2021	2020
Manukau	Beyond 2048	2041	2036
North Shore	Beyond 2048	2043-2048	2037

Source: SGS Economics and Planning, 2016

Investment Recommendations

44. To address long term demand requirements a number of supply options have been investigated. Each option involves the expansion of an existing cemetery, or the acquisition of privately owned land for cemetery use. When planning for future burial requirements it is prudent to take a cautious approach, and as such the high demand scenario was used as the basis of these options.

45. After testing a number of scenarios recommendations have been made based on options that leave the least number of areas unserviced. Cemetery development including consents, planning and infrastructure can take 6-7 years to complete, so ideally these options should be considered well in advance of exhaustion of existing capacity. Rapidly rising land prices in Auckland also make early investment more prudent.

46. The most preferred option is to expand Waikumete even if only partially possible. Waikumete’s relatively central location means that it can service most of the more densely populated areas of Auckland. Of all the options, it is the one that leaves the fewest number of areas unserviced under a high demand scenario in 2043. The expansion will need to commence within 3 years to ensure new plots are available before the cemetery exhausts capacity in its general burial areas. It should be noted that this is a very short timeframe to complete the expansion, particularly given that it is subject to the outcome of a Unitary Plan hearing, which has yet to be determined by the Independent Hearings Panel.

47. To extend the life of current burial areas at Waikumete a project is being undertaken to source proposals to intensify development within the existing burial areas. Any proposals must meet planning and heritage requirements, be acceptable to the public and provide good value. Results from this project are expected by mid 2016.

48. If Waikumete is not available for expansion, Auckland will need to consider two options to increase burial capacity, as the location of the other options further north and south of Auckland means that no other single option will be able to provide for the central areas. Additionally, Waikumete alone may not provide sufficient capacity for burials much beyond the 2040s if demand is high, and therefore other expansion options will need to be considered.

Consideration

Local board views and implications

49. Local Boards will receive a copy of this report for their information. A number of Local Boards have specifically requested information regarding the capacity available within their Local Board area. This is addressed within the analysis that has been completed, and will be presented to the Local Boards for their information and feedback.

50. Responsibility for decisions relating to Auckland Cemeteries rests with the governing body, although Local Boards will be kept informed.

Māori impact statement

51. The matters raised here are of critical interest to mana whenua.

52. Te Ao Māori will be considered in preparing a cemetery investment plan, including three key areas, Te Reo Māori (Māori language), tikanga Māori (protocols and customs) and Te Tiriti o Waitangi (the Treaty of Waitangi). Together, these three areas will provide a broad overview, and a better understanding of Māori culture and Māori realities for the delivery of cemetery and cremation services.

53. A number of cemeteries provide urupa areas within cemeteries for Māori and tikanga Māori is provided for. A Wāhi Tapu Māori Komiti has been in place since 1996 at Waikumete Cemetery to oversee the operation of the Wāhi Tapu Māori area. Consultation was undertaken for the development of the Cemeteries and Crematoria Bylaw 2014 / Te Ture ā-Rohe mo gā Wāhi Tapu me ngā WhareTahu Tupāpaku 2014 and Cemeteries and Crematoria Code of Practice 2014 / Arataki Tikanga mo ngā Wāhi Tapu me ngā Whare Tahu Tupāpaku 2014. The Code of Practice, in particular, provides for Te Ao Māori.

Implementation

54. It would be ideal if the most preferred option, expanding Waikumete, could occur in the next 3-4 years before the site runs out of capacity. This would reduce the disruption from closing and reopening the cemetery and its support facilities.

55. To support keeping Waikumete open for long enough to plan and implement any expansion, restrictions should be placed on pre-need sales of burial plots. While this will impact on the financial position of Waikumete, it will ensure the remaining plots are reserved for immediate use until there are either more plots developed on site or an alternative site has been purchased.

56. The results of the current procurement exercise may also provide some additional development opportunities within existing burial areas to extend the supply at Waikumete.

57. Other expansion options, whether chosen as alternatives or complements to Waikumete’s expansion, would allow for a longer development timeframe. The expansion at North Shore and the existing capacity at Manukau will provide for sufficient capacity for most areas until at least the 2030’s.

58. Further expansions or acquisitions need not be finalised immediately to meet current demand. However, the long term planning requirements of these recommendations should be considered to ensure that currently available expansion areas are not taken over for other purposes. Large areas of flat, easily developed land are attractive for other purposes and if their acquisition is not secured then finding alternative suitable sites that do not leave large areas of Auckland unserviced will become increasingly difficult.

Attachments

There are no attachments for this report.

Signatories

Author	Catherine Moore - Manager Auckland Cemeteries
Authorisers	Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

09 March 2016

Proposed classification of French Bay Esplanade Reserve, 52 Valley Road, Titirangi

File No.: CP2015/23115

Purpose

1. To classify French Bay Esplanade Reserve, 52 Valley Road, Titirangi as a recreation reserve pursuant to Section 16(2A)(a) of the Reserves Act 1977 to enable the lease to Titirangi Volunteer Coastguard Incorporated (the Coastguard) to be executed.

Executive Summary

2. French Bay Esplanade Reserve is made up of the following four parcels of land (the Land):

a. Lot 1 on Deposited Plan 31265 and contained in NA797/190 being 278m² is held in fee simple by Auckland Council as an unclassified recreation reserve and is subject to the Reserves Act 1977;

b. Area A shown marked on SO 51194 being 2063m² is held in fee simple by Auckland Council as an unclassified recreation reserve by way of Section 3(1) of the Reserves and Other Lands Disposal Act 1985. No title available;

c. Area A shown marked on SO 52374 being 185m² being the land excluding the rock wall and concrete columns supporting the building owned by French Bay Yacht Club is held in fee simple by Auckland Council as an unclassified recreation reserve by way of Section 3(1) of the Reserves and Other Lands Disposal Act 1985. No title available;

d. Area C shown marked on SO 51268 being 39m² is held in fee simple by Auckland Council as an unclassified recreation reserve by way of Section 3(1) of the Reserves and Other Lands Disposal Act 1985. No title available.

3. With the Land remaining unclassified, the existing Manukau Harbour Foreshore Reserve Management Plan adopted by the former Waitakere City Council in August 2001 has no validity under the Reserves Act.

4. The Land has been administered for many years as a reserve for recreation purposes and the existing reserve management plan supports the reserve being continued to be treated in that way. The Coastguard is contemplated in the plan and its activities are of a recreation nature.

5. On 23 April 2015 the Waitakere Ranges Local Board passed a resolution supporting the classifying of French Bay Esplanade Reserve being Lot 1 on Deposited Plan 31265 and contained in NA797/190, Area A shown marked on SO 51194, Area A shown marked on SO 52374 and Area C shown marked on SO 51268 (Attachment A) as a recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977 and granting a new community lease to the Coastguard for the portion of the building located on the reserve for a term of 10 years commencing 23 April 2015 with one 10-year right of renewal (Attachment B). The Coastguard owns their building.

6. Section 16(2A)(a) of the Reserves Act 1977 empowers local councils to declare by resolution reserve lands held in fee simple to be classified for particular purposes as described under that Act. No gazette notice is required and neither are there any requirements for public notification or iwi consultation. In this case due to the presence of cultural features close to French Bay Iwi consultation was undertaken.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) resolve, pursuant to Section 16(2A)(a) of the Reserves Act 1977, to classify French Bay Esplanade Reserve being Lot 1 on Deposited Plan 31265 and contained in NA797/190, Area A shown marked on SO 51194, Area A shown marked on SO 52374 and Area C shown marked on SO 51268 as a recreation reserve.

b) note that this action will validate the reserve management plan and enable staff to execute a lease to Titirangi Volunteer Coastguard Incorporated as resolved upon by Waitakere Ranges Local Board.

Comments

7. French Bay Esplanade Reserve is made up of the following four parcels of land (the Land):

a. Lot 1 on Deposited Plan 31265 and contained in NA797/190 being 278m² is held in fee simple by Auckland Council as an unclassified recreation reserve and is subject to the Reserves Act 1977;

8. With the Land remaining unclassified, the existing Manukau Harbour Foreshore Reserve Management Plan adopted by the former Waitakere City Council in August 2001 has no validity under the Reserves Act.

9. The Land has been administered for many years as a reserve for recreation purposes and the existing reserve management plan supports the reserve being continued to be treated in that way. The Coastguard is contemplated in the plan and its activities are of a recreation nature.

10. Section 16(2A)(a) of the Reserves Act 1977 empowers local councils to declare by resolution reserve lands held in fee simple to be classified for particular purposes as described under that Act. No gazette notice is required and neither are there any requirements for public notification or iwi consultation. In this case due to the presence of cultural features close to French Bay Iwi consultation was undertaken.

11. Titirangi Volunteer Coastguard Incorporated formerly known as New Zealand Volunteer Maritime Search and Rescue Service Incorporated has a licence from the legacy Waitemata City Council for use and occupation of dedicated road known as The Parade, French Bay. The licence commenced on 7 November 1979 and is able to be terminated by either party on giving two months’ notice. The Coastguard owns the building known as The Base.

12. The western portion of The Base is located on part of The Parade being unformed legal road. Auckland Transport has confirmed that the licence dated 7 November 1979 for occupation of unformed legal road is valid.

13. The eastern portion of The Base is located on part of French Bay Esplanade Reserve being Lot 1 on Deposited Plan 31265 which is held by Auckland Council. On 23 April 2015 the Waitakere Ranges Local Board passed a resolution supporting the classifying of French Bay Esplanade Reserve being Lot 1 on Deposited Plan 31265 and contained in NA797/190, Area A shown marked on SO 51194, Area A shown marked on SO 52374 and Area C shown marked on SO 51268 (Attachment A)as a recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977 and granting a new community lease to the Coastguard for the portion of the building located on the reserve for a term of 10 years commencing 23 April 2015 with one 10-year right of renewal (Attachment B). The Coastguard owns their building.

14. The classification of the Land would validate the Manukau Harbour Foreshore Reserve Management Plan and allow for the lease to the Coastguard to be prepared and executed.

Consideration

Local Board views and implications

15. On 23 April 2015 the Waitakere Ranges Local Board resolved to support the classifying of French Bay Esplanade Reserve as a recreation reserve pursuant to Section 16(2A) of the Reserves Act 1977.

Māori impact statement

16. There are no changes in use or operational activities being conducted on the land.

17. Section 16(2A)(a) of the Reserves Act 1977 empowers local councils to declare by resolution reserve lands held in fee simple to be classified for particular purposes as described under that Act. No gazette notice is required and neither are there any requirements for public notification or iwi consultation. In this case due to the presence of cultural features close to French Bay Iwi consultation was undertaken. A submission supporting the classification of the land was received from Te Kawerau Iwi Tribal Authority. There were no objections filed.

Implementation

18. If the Committee resolves to classify the land as recreation reserve this will validate the Manukau Harbour Foreshore Reserve Management Plan and allow the lease to the Coastguard to be executed.

19. The cost implications for Auckland Council associated with the classification process are estimated at $300.00 for the registration of the resolution against NA797/190.

Attachments

No.	Title	Page
a View	Land at French Bay Esplanade Reserve, 52 Valley Road, Titirangi requiring classification	119
b View	Local Board Resolution WTK/2015/54	121

Signatories

Author

Donna Cooper - Lease Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Mace Ward - General Manager Parks, Sports and Recreation

Chairperson	Hon Christine Fletcher, QSO
Deputy Chairperson	Cr Calum Penrose
Members	Cr Dr Cathy Casey	Cr Sharon Stewart, QSM
	Cr Bill Cashmore	Cr Sir John Walker, KNZM, CBE
	Cr Ross Clow	Cr Wayne Walker
	Cr Chris Darby	Cr John Watson
	Cr Alf Filipaina	Member Glenn Wilcox
	Cr Mike Lee	Member Karen Wilson
	Cr Dick Quax

Ex-officio	Mayor Len Brown, JP
	Deputy Mayor Penny Hulse
Independent Māori Statutory Board (alternate)	Member David Taipari
Ex-officio (without voting rights)	All other Councillors

Authors	Suad Allie - Democracy Advisor
Authorisers	Mace Ward - General Manager Parks, Sports and Recreation