Minutes of Parks, Recreation and Sport Committee

Parks, Recreation and Sport Committee

09 March 2016

1 Apologies

Resolution number PAR/2016/1

MOVED by Chairperson CE Fletcher, seconded by Cr R Clow:

That the Parks, Recreation and Sport Committee:

a) accept the apologies from Cr D Quax, Cr SL Stewart and Member Wilson for absence and Deputy Mayor PA Hulse for absence on council business.

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number PAR/2016/2

MOVED by Chairperson CE Fletcher, seconded by Cr JG Walker:

That the Parks, Recreation and Sport Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 November 2015, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Role of the Walking Access Commission - Margaret Horsburgh
	Margaret Horsburgh presented a power point presentation regarding the Walking Access Commission role.
	A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr WD Walker entered the meeting at 1.35 pm. Cr AM Filipaina entered the meeting at 1.37 pm.
	Resolution number PAR/2016/3 MOVED by Chairperson CE Fletcher, seconded by Cr C Casey: That the Parks, Recreation and Sport Committee: a) receive the presentation and thank Ms Margaret Horsburgh for her attendance. CARRIED
	Attachments a 20160309, Parks Recreation and Sport Committee, Item 5.1, Margaret Horsburgh, Walking Access presentation

5.2

French Bay Yacht Club

Don Macbeth and Matt Hallsmith from the French Bay Yacht Club addressed the meeting regarding the Proposed Classification of French Bay Esplanade Reserve – Item 15 of the agenda.

Resolution number PAR/2016/4

MOVED by Chairperson CE Fletcher, seconded by Cr W Cashmore:

That the Parks, Recreation and Sport Committee:

a) thank the representatives of the French Bay Yacht Club for their presentation.

CARRIED

Precedence of Business

Resolution number PAR/2016/5

MOVED by Chairperson CE Fletcher, seconded by Cr W Cashmore:

That the Parks, Recreation and Sport Committee:

a) agree that item 15: Proposed classification of French Bay Esplanade Reserve, 52 Valley Road, Titirangi be accorded precedence at this time.

CARRIED

Cr C Darby entered the meeting 1.59 pm.

Proposed classification of French Bay Esplanade Reserve, 52 Valley Road, Titirangi

Donna Cooper Lease Advisor was present in support of this item.

Resolution number PAR/2016/6

MOVED by Cr R Clow, seconded by Chairperson CE Fletcher:

That the Parks, Recreation and Sport Committee:

a) resolve, pursuant to Section 16(2A)(a) of the Reserves Act 1977, to classify French Bay Esplanade Reserve being Lot 1 on Deposited Plan 31265 and contained in NA797/190, Area A shown marked on SO 51194, Area A shown marked on SO 52374 and Area C shown marked on SO 51268 as a recreation reserve.

b) delegate the General Manager Parks to liaise with the clubs to resolve lease issues and report back on the final outcome.

CARRIED

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Parks, Sports and Recreation - General Manager's Reports
	Cr Penrose raised the ongoing issue regarding unkempt and overgrown walkways and reserves.
	Cr L Cooper entered the meeting at 2.27 pm.
	Resolution number PAR/2016/7 MOVED by Chairperson CE Fletcher, seconded by Cr W Cashmore: That the Parks, Recreation and Sport Committee: a) receive the update report from the General Manager – Parks, Sports and Recreation. b) acknowledge the General Manager Parks commitment to implement accountability for the maintenance of roads, walkways and reserves. CARRIED

Cancellation of vesting of reserve at 24R Mercer Street Drury

Resolution number PAR/2016/8

MOVED by Chairperson CE Fletcher, seconded by Deputy Chairperson CM Penrose:

That the Parks, Recreation and Sport Committee:

a) approve the cancellation of the vesting of the recreation reserve at 24R Mercer Street Drury, being Part Allotment 404 Parish of Opaheke, comprising 2187m², so that the management of the reserve can be transferred to the Department of Conservation.

CARRIED

Proposed classification of five sites where an Auckland Kindergarten Association facility is located

Resolution number PAR/2016/9

MOVED by Cr WD Walker, seconded by Cr AM Filipaina:

That the Parks, Recreation and Sport Committee:

a) resolve, pursuant to Section 16(2A)(a) of the Reserves Act 1977, to classify the following parcel of land as local purpose (community buildings) reserve:

i) The land at 108 Halsey Drive, Lynfield being Lot 65 DP 68507 contained in NA23D/529 (Cancelled);

b) resolve, pursuant to Section 16(2A)(d) of the Reserves Act 1977, to classify the following parcels of land as local purpose (community buildings) reserve:

i) Trig Reserve, 34A Trig Road, Whenuapai being Lot 45 DP 41172;

ii) Hallberry Reserve, 39R Hallberry Road, Mangere East being Lot 124 DP 49111;

c) resolve, pursuant to Section 16(2A)(f) of the Reserves Act 1977, to classify the following parcel of land as local purpose (community buildings) reserve:

i) Meadowland Drive Shops Reserve, 84R Clydesdale Avenue, Northpark, Howick being Lot 2 DP 13306;

d) resolve, pursuant to Section 16(1) of the Reserves Act 1977, to classify Part of Pearl Baker Reserve, 20R Pearl Baker Drive, Otara being Section 1 SO 70564 as a local purpose (community buildings) reserve.

CARRIED

Note: Item 12 – Sport Facilities Investment Plan: Discussion Document and Item 13 – Golf Facilities Investment Plan: Discussion Document were taken together

12	Sports Facilities Investment Plan: Discussion Document
	Rob Cairns, Manager Parks and Recreation Policy and Paul Marriot-Lloyd, Team Leader Parks and Recreation Policy were in attendance in support of this item and provided a PowerPoint presentation. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PAR/2016/10 MOVED by Chairperson CE Fletcher, seconded by Cr W Cashmore: That the Parks, Recreation and Sport Committee: a) approve the Sports Facilities Investment Plan: Discussion Document for circulation to key stakeholders, including local boards and sport and recreation partners as part of a formal engagement process b) note that engagement with local boards, advisory panels and the sport and recreation sector will take place between March and April 2016. CARRIED
	Attachments a 20160309, Parks Recreation and Sport Committee, Item 12 and 13 Investment Plans presentation

Golf Facilities Investment Plan: Discussion Document

Resolution number PAR/2016/11

MOVED by Chairperson CE Fletcher, seconded by Cr W Cashmore:

That the Parks, Recreation and Sport Committee:

a) approve the Golf Facilities Investment Plan: Discussion Document for circulation to key stakeholders, including local boards and partners within the golf sector as part of a formal engagement process

b) note that engagement with local boards, advisory panels and the sport and recreation sector will take place between March and April 2016.

CARRIED

14	Auckland Cemeteries Capacity and Demand Update
	Marcia Keegan, Consultant SGS, Mark Bowater, Manager Parks and Catherine Moore Manager Cemeteries were in attendance in support of this item and provided a PowerPoint presentation. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

	Resolution number PAR/2016/12 MOVED by Cr WD Walker, seconded by Cr C Darby: That the Parks, Recreation and Sport Committee: a) approve in principle continued work on optimising burial space within existing burial areas at Waikumete Cemetery and consideration of the applicability of these concepts at other cemeteries. b) note a restriction on pre-purchase of burial plots at Waikumete Cemetery in order to extend the operational capacity of the site. c) note that specific acquisitions will be addressed in a separate report. CARRIED
	Attachments a 20160309, Parks Recreation and Sport Committee, Item 14, Cemeteries presentation

Parks, Recreation and Sport Committee forward work programme to October 2016

Resolution number PAR/2016/13

MOVED by Cr WD Walker, seconded by Cr J Watson:

That the Parks, Recreation and Sport Committee:

a) receive the forward work programme to October 2016.

CARRIED

Summary of information memos and briefings - 9 March 2016

Resolution number PAR/2016/14

MOVED by Cr WD Walker, seconded by Cr J Watson:

That the Parks, Recreation and Sport Committee:

a) receive the summary of information memos and briefings – 9 March 2016.

CARRIED

18 Consideration of Extraordinary Items

There were no extraordinary items.

19 Procedural motion to exclude the public

Resolution number PAR/2016/15

MOVED by Chairperson CE Fletcher, seconded by Cr WD Walker:

That the Parks, Recreation and Sport Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of public open space land - Great Barrier Island

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commercial sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions was made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

3.54pm The public was excluded.

Cr C Darby left the meeting at 3.56 pm.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.43pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of public open space land - Great Barrier Island

Resolution number PAR/2016/15

MOVED by Chairperson CE Fletcher, seconded by Cr ME Lee:

b) confirm that there will be no restatement of this confidential report, attachments or resolutions until the purchase is settled, and even then only the resolutions are to be restated.

4.44pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Recreation and Sport Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Hon Christine Fletcher, QSO
Deputy Chairperson	Cr Calum Penrose
Members	Cr Dr Cathy Casey
	Cr Bill Cashmore
	Cr Ross Clow
	Cr Linda Cooper	From 2.27 pm, item 9
	Cr Chris Darby	From 1.59pm, item 15
	Cr Alf Filipaina	From 1.37pm, item 5.1
	Cr Mike Lee
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker	From 1.35pm, item 5.1
	Cr John Watson
	Member Glenn Wilcox

	Deputy Mayor Penny Hulse
	Cr Dick Quax
	Cr Sharon Stewart, QSM