Agenda of Puketāpapa Local Board

Puketāpapa Local Board

31 March 2016

Auckland Transport Report for March 2016

File No.: CP2016/04639

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last report.

Executive Summary

2. A portfolio meeting was held on 24 March. Items on the agenda included:

· Updates on the request for No Stopping At All Times lines on Cape Horn Rd

· Hopcard outlets in the Puketapapa Local Board area

· White Swan, Richardson Road intersection

· Bus Lanes on Manukau Road

· Seat along SH 16 cycleway.

Recommendation/s

That the Puketāpapa Local Board receive the Auckland Transport Report for March 2016.

Reporting Back

Consultation Report

3. Consultations forwarded to the Local Board for comment in the last reporting period include:

· Olson Avenue and Littlejohn Street intersection

· Selwyn Road, Buckley Road and The Drive

· White Swan Road and Griffen Park Road.

· Details are contained in Attachment A.

Matters Raised at the February Board Meeting

White Swan Road and Richardson Road Optimisation Project

4. A petition was received at the Puketapapa Local Board’s meeting in February in regard to the optimisation works completed at the White Swan Road and Richardson Road intersection. Puketapapa Local Board members were provided with a letter from Auckland Transport’s CEO, David Warburton, to the petition organiser, which provided background to the matter and Auckland Transport’s responses to the public enquiries. (Attachment B). Auckland Transport’s Road Development Manager Central also attended the meeting to answer questions from the Local Board.

5. Of particular concern to the affected businesses was parking availability on the western side of Richardson Road. Auckland Transport has undertaken an investigation on the feasibility of providing two additional parking bays on Richardson Road on the North West approach – that would leave no less than 6m of broken yellow lines leading up to the limit line.

6. Based on traffic movement profiles, there is the potential to accommodate these two additional bays, except during peak weekday periods (7-9am and 4-6pm). At this stage it is expected that weekend flows may also be accommodated with the two additional parking bays, but this will need to be assessed.

7. Auckland Transport can advise that it will trial the following:

· Inclusion of the two bays, available for all periods except for weekdays peak periods (7-9am and 4-6pm)

· A Clearway/No Parking restriction will be introduced for the above periods

· Monitoring is to take place within three months of the implementation to observe:

- Compliance to the restrictions

- Assessment of intersection performance

- Safety-related observation regarding vehicle movements (such as the occurrence of weaving to by-pass right turners on the north-western approach).

Auckland Transport intends to consult on these changes later in March and implement the trial changes in April, following successful consultation.

Business Compensation for Road Work Disruption

8. In terms of the question asked about the consideration of compensation for business owners, Auckland Transport advises that it is guided by the Public Works Act. Within the Act there is an expectation that some degree of disruption associated with public works is acceptable. Any case for compensation needs to be demonstrated by the business owner in line with the guidelines of the Public Works Act.

Glass Road – Footpath Maintenance

9. It was noted at the meeting that requested repairs to Glass Road footpath had not been completed.

10. As a follow up, a member of the AT Maintenance team walked over Glass Road. The issue reported is caused by tree roots causing the panels to crack and uplift, creating a trip hazard. AT will request the arborists to trim the tree roots at this location. If the roots can be trimmed, the footpath will be replaced in concrete. If the roots cannot be trimmed then these footpath panels will be replaced in asphalt.

11. Officers observed that while there are a number of other concrete panels along the Glass Road which are cracked, they do not pose trip hazards.

Tree Trimming Required for Mt Eden Road/Hillsborough Road proposed Bus Lanes

12. Minor tree pruning will start in March on along the Mount Eden Road bus route.

13. These minor pruning works are routine maintenance that has been outstanding. All major pruning and tree removals go through internal AT approvals as well as resource consent approvals.

14. AT is meeting with Auckland Council Parks to discuss the proposals for the Three Kings bus stop and officers will come back to the Local Board with some proposals.

Resolution PKPPT/2016/19 February 2016 – Cape Horn Road

Request Auckland Transport to carry out a consultation with residents of Cape Horn Road to determine the level of support for the removal of 3 to 4 parks on the eastern side of the road (outside No.4) to remove the bottleneck caused by parking on both sides of the road and report back to our April business meeting.

15. Auckland Transport’s response to earlier requests for the extension of broken yellow lines is included in the issues section of this report. This resolution has been noted and further comment will follow in the April report.

Mt Roskill Safe Routes Cycle Scheme

16. This project aim is to provide a safe cycle route between War Memorial Park on May Road to the SH 20 cycle overbridge on Somerset Road and Keith Hay Park. It will link to other cycle ways and to schools and parks.

17. The tenders for this project closed in late February and after the analysis of the tenders has been completed and an award of tender has been made, Auckland Transport will be able to advise the Local Board on a start date.

Transit Lanes for Pah Road/Manukau Road

18. Auckland Transport discussed the proposed Pah Road/Manukau Road Transit Lanes (T3) project and associated design details with the Puketapapa Local Board in May 2015.

19. This project is part of Auckland Transport’s (AT) strategy to improve the efficiency of the road network over the next 30 years to meet the projected transport demand forecast as a result of city growth. The strategy’s aim is to accommodate the growth and associated travel demand with a number of solutions. One solution is to improve both the reliability and frequency of bus services on the road network.

20. The Pah Road and Manukau Road corridor provides a key connection between the airport and the CBD and for public transport across the Auckland isthmus linking the south eastern suburbs to the City Centre. The Auckland Plan and Proposed Auckland Unitary Plan provide for a significant level of growth and urban expansion in the east and south of the Auckland region. This is likely to generate an increasing number of public transport trips along the Manukau Road and Pah Road corridor over the next 30 years.

21. In 2015, AT sent out around 2700 consultation letters to local residents in the Manukau and Pah Road areas and has been responding to feedback regarding various aspects of the project. AT has also been working with Marcellin College and Royal Oak Primary School, both of whom have supported the project and have seen it as a positive step in reducing the congestion currently experienced on Manukau and Pah Road.

22. AT can now confirm that the Manukau Road/ Pah Road Transit (T3) lanes have been programmed to commence construction in May 2016.

23. The consultation plans that were sent out to the public are available and AT can discuss any aspects of the design with the Local Board, if required.

Local Board Transport Capital Projects

24. The Puketapapa Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, Local Board’s transport capital fund allocation is $379,117, and this amount can be accumulated within each electoral term.

25. As the electoral term extends beyond the financial year, it is also possible to anticipate the allocation from the first year of the new electoral term.

26. Current Local Board Capital Projects:

Duncumb Street Greenway

Resolutions:

November 2014: Confirms the project “Duncumb Street Greenway” proceed to detailed design with the basic cycleway as described to a budget of $170,000.

February 2016: Notes that consultation on the Duncumb and Duke Streets projects has been conducted and requests Auckland Transport to move to construction on the Duncumb Street cycle project, keeping within the project estimate.

Updates:

Project Manager appointed and investigation has begun. The project manager will discuss progress with TPL in May 2015.

May 2015

The concept designs are being prepared for internal discussion within AT. Once this is completed, the project manager will discuss this with the transport portfolio lead, it is expected this will be most useful at the June catch-up.

June 2015

The project manager will meet the transport portfolio lead at the June catch-up to discuss progress.

July 2015

The scheme assessment for the Duncumbe Street greenway is making good progress and the proposed treatments for the sections were discussed at the monthly catch up with the Transport Portfolio lead. Once the scheme assessment is completed (expected to be July) the project will proceed to public consultation, and dependent on feedback, detailed design.

August 2015

The scheme assessment for the Duncumb Street greenway will be complete by mid-August. A parking survey has also been commissioned, and with the parking survey report expected to be complete by late-August. External consultation documents are currently being prepared and are expected to go out early September. This will be discussed with the portfolio holder at the August catchup.

September 2015

Following the completion of the scheme assessment report, a detailed discussion on proposed treatments on various parts of the Duncumb Street Greenway was held at the monthly catch-up meeting.

Public consultation on the routes and the proposed treatments is due in September/October.

October 2015

Consultation is due to go out in mid-October along with the Duke Street speed calming project. The results of the consultation will be discussed with the transport portfolio lead and depending on the results of the consultation, both projects will be delivered together early next year.

November 2015

Public consultation began on the cycle improvements has been combined with the proposed traffic calming project on Duke Street. The correspondence is attached as Attachment B.

February 2016

The consultation in late 2015 showed most respondents were concerned with parking loss and the impact of the speed control devices on Duke Street (not part of the Local Board project). However the speed control devices were also supported by many submitters. Auckland Transport has responded to concerns over loss of parking by returning twelve parking spaces to the design along Duke and Duncumb Streets. Cost estimates for the work are favourable, showing that the work can be completed within the financial estimates given to the Local Board.

March 2016

Auckland Transport will respond to submitters to the proposal with a close-out letter by the end of March. Procurement processes are being worked through at the moment and a start in the April school holidays is most likely. It is expected that the project will take a month to complete.

Fearon Park Pathway

Resolutions:

November 2014

Agree to add the widening of the path through Fearon Park to the Duncumbe Street greenway proposal to a budget of $190,000.

October 2015

Instruct Auckland Transport to construct Stage1A of the pathway through Fearon Park, to a width of 2.5 metres, noting that the pathway can be extended further into the Harold Long Reserve once the stormwater works are completed and budget allows.

Updates:

AT have appointed a project manager. He is in discussions with AC Parks to coordinate the upgrade of the park and the construction of the shared path.

May 2015

Auckland Council is undertaking the redevelopment of the park and the design of the cycleway is part of that work. The cycle path is not expected to be completed until stormwater works in the park are completed.

October 2015

Discussions on this have taken place with Auckland Council Parks centering around the timing of the project and the path width. Due to stormwater works scheduled to take place in Harold Long Reserve in 2016, it is recommended that the Fearon Park pathway goes ahead as soon as practicable instead of waiting for the completion of the stormwater works. That would mean that Stage 1A of the pathway from Fearon Avenue, through Fearon Park could be constructed independently from the area due to be impacted by the stormwater work. If Stage 1A was constructed to a 2.5 metre width, a saving of approximately $40,000 would made. If Stage 1A was constructed to a 3 metre width, this stage would need all the $190,000 funding allocated to the project. The remaining part of the path could then only be finished if further budget was committed to the project.

November 2015

Auckland Transport and Auckland Council will now arrange an inter-service agreement and the project will sit with Auckland Council Parks to tender and construct.

February 2016

A Memorandum of Understanding has been signed between Auckland Council Parks and Auckland Transport. The construction of the path in Fearon Park will be managed by Auckland Council Parks. The path is expected to be constructed in this financial year and the part of the path to be impacted by the stormwater works will be constructed by the stormwater project team at the conclusion of their upgrade.

Keith Hay Park Lighting Project

Resolutions:

Dec 2014: Agree to fund the Keith Hay Park Lighting Project ROC $330,000 subject to availability of funds within the 2014/15 financial year with priority given to the northern section (ROC $189,000) if full funds are not available.

April 2015: b) Agree that Auckland Transport work with Auckland Council to deliver the Keith Hay lighting project within a fiscal envelope of $330,000 (from the Board’s Transport Capital Fund) after a site visit with Board members and Parks advisor to confirm the project scope.

c) agree that if the tender process indicates savings on the allocated $330,000, that this money be spent on the Richardson Road carpark design.

May 2015: b) confirm the Keith Hay Park lighting project proceed and that the scope of the project be limited to the northern section of the park to Noton Road at this stage and that any savings in this work be allocated to detailed design from the Noton Road carpark through to Richardson Road.

September 2015

b) instruct Auckland Transport to deliver the Keith Hay Park lighting project within the $330,000 budget and authorises Auckland Transport to reduce the scope of the project, if necessary, to fit within this parameter.

February 2016

Requests Auckland Transport to install the lighting to the northern section only of Keith Hay Park.

Updates:

Auckland Transport is currently engaging a consultant to complete the electrical design, utility liaison and consenting for the work. One this is completed a Firm Estimate of Cost will be brought back to the Board for consideration and approval.

March 2015

The firm estimate of costs is expected to be known at the end of March and will come back to the Local Board in April for final approval to move to construction, if it falls within the LB’s allocation. Auckland Council and Auckland Transport can then work through who is best to deliver the project and in what timeframe.

April 2015

The firm estimate of costs from the consultant has been calculated now that the lighting design is complete. The firm estimate of costs for both sections from the South Western Motorway to Noton Road (excluding the pathway by the kindergarten to Richardson Road) is close to the $330k mark. This includes 45 lights. To complete the pathway and light it through from Noton Road to Richardson Road would require additional funding as path widening needs to occur by the kindergarten as well as a realignment of the car park. Therefore to keep the costs for the lighting project within the 330k allocation suggested by the Local Board, it is recommended to light through only to Noton Road. Final costs will only be known once the project is tendered. If the tender indicates savings on the estimate, AT requests an indication from the Local Board if the saving can be spent on the carpark design.

May 2015

A site visit with Local Board members Holm and Wood has been arranged with appropriate officers.

June 2015

Auckland Transport notes the May resolution and is working with the designer to complete the detailed design and consent application. Following receipt of the consent the work will be procured through an Auckland Council Parks contract with work expected to commence late spring/early summer when ground conditions are best suited for this type of work.

July 2015

The consent application process is still being worked through with Auckland Council.

August 2015

The consent has not yet been lodged. AT is awaiting advice on realignment of the path in the vicinity of the cricket club and the contract template from Auckland Council.

September 2015

The methodology for the project has been the subject of discussion with Auckland Council arborists. Originally the arborist was suggesting that hydrovacing would be the most appropriate method for laying the cables. However after discussions and a site visit, approval has been given to go ahead using trenching for the majority of the path with hydrovac being employed through a small section where two trees are very close to the path, on the condition that an arborist supervises the work. The new estimate for costs for this project shows that the latest cost schedule that includes the extra work and the hydrovacing has added extra costs to the project. At the time of writing, Auckland Transport was verifying these extra costs and it is expected that a resolution will be needed at the September meeting to extend the approved budget amount.

October 2015

Auckland Transport notes the September resolution of the Puketapapa Local Board and continues to work with Auckland Council to obtain the necessary consents for the project.

November 2015

Auckland Council Parks are preparing the documents to go to tender.

February 2016

Auckland Transport has now received resource consent for the work and the project was tendered. Further discussion of this project is in the body of the report.

March 2016

The Puketapapa Local Board decided to proceed with lighting the northern section of Keith Hay Park at this stage and review lighting the remaining sections after October 2016. Auckland Council Parks are managing delivery of this work and it recently let the contract for the work in the northern section. Poles and luminaires have been ordered.

Ernie Pinches to Wesley Community Centre cycleway

Resolutions:

October 2014: Move forward to discussions with the local community on the broad concept of the Sandringham Road Extension to Wesley Community Centre cycle link to gauge community support through its engagement advisor.

October 2014: Allocate $25,000 from the Transport Capital Fund for investigation of the Sandringham Road cycleway from Ernie Pinches Drive across SH20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.

February 2015: Reconfirm Resolution CP2014/24495 that $25,000 from the TCF be released for investigation of the Sandringham Rd Extn cycle link from Ernie Pinches Drive across SH 20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.

July 2015: Allocate up to $140,000 from the Local Board’s Transport Capital Fund for the scheme assessment and detailed design of the Ernie Pinches to Wesley Community Centre cycleway in the understanding that Auckland Transport will come back to the Local Board to discuss the recommended option and its estimated cost for the cycleway, before detailed design commences.

December 2015: Identifies Option 4 for the Ernie Pinches Street to Wesley Community Centre as its preferred option and that the board undertake public consultation on the following basis:

All four options to be presented to the public with information about the relative benefits and estimated costs for each option The Board's preferred option and the rationale to be described.

Feedback to be presented to the Local Board in time to confirm an option to proceed to detailed design at the Board’s 25 February Business Meeting.

February 2016:

Notes the feedback from the 2016 consultation on the Sandringham Road cycleway and selects Option 4, as its preferred option.

Requests Auckland Transport to move forward to detailed design, a firm estimate of costs and construction (provided the firm estimate of costs is no more than 5% above the $752,723 estimate) on the Sandringham Road cycleway with funding being allocated from the following:

Unallocated 2015/16 funds $ 238,606

2016/17 allocation $ 379,117

Deferral of southern section of Keith Hay Park Lighting $ 105,000

Deferral of the Keith Hay Carpark Realignment Design $ 30,000

Total $ 752,723

Updates:

AT and the LB’s engagement advisor took the concept out to the community in December 2014/January 2015.

Consultation was completed in January 2015. Community support for the project was noted.

April 2015

A project brief is being prepared and from there a project manager will be appointed.

May 2015

The project brief has been completed and a project manager has been appointed. Further updates to the LB are expected in the next month or two.

June 2015

A feasibility study is now underway to look at options for this route which will also provide information on costings. A report back to the Local Board on this is expected in mid-July.

August 2015

The Local Board were briefed on the feasibility study at a workshop in July. Several different options are possible with various costings. The project team will now take the Local Board’s feedback and proceed to a scheme assessment report which is expected to produce a recommended treatment.

September 2015

The scheme assessment report is still in progress.

October 2015

A November workshop has been booked with the Local Board to discuss recommended treatments and their costs. After this workshop, Auckland Transport will be seeking further direction from the Local Board at their November board meeting.

December 2015 and February 2016

This project was discussed in more detail in the body of the report.

March 2016

The Puketapapa Local Board resolved to proceed with Option 4 as treatment for Sandringham Road. Detailed design on Option 4 has now begun.

Keith Hay Park Carpark Realignment, Richardson Rd

Resolutions:

July 2015:

Request a Rough Order of Costs for the estimated costs for realignment of the cyclepath in the Keith Hay Park carpark (Richardson Road entrance), subsequent realignment of the car parking area, widening of the path past the kindergarten, lighting improvement and associated works and allocate up to $30,000 from the Local Board Transport Capital Fund towards the design of this improvement.

Updates

August 2015

This is still in progress.

October 2015

Discussions are being held with Auckland Council Parks with a view to the design process for the carpark passing to Parks to action.

November 2015

This will be discussed with the transport portfolio lead in November.

December 2015

The priority of this project will depend on the timing of other Local Board projects and the $30,000 is in reserve until tenders for the Keith Hay Park lighting project are received.

March 2016

This project has been deferred until after October 2016 and linked to delivery of the southern section of the lighting for Keith Hay Park.

Seating Project

Resolution:

April 2015: Request the Puketāpapa Local Board Engagement Advisor to undertake consultation with community groups including retired people and families with preschool children on where seating might best be provided in the Local Board greenways areas with a view to providing Auckland Transport with a programme for seat installation under the Transport Capital Fund with timings to be confirmed.

February 2016:

Allocates a maximum of $5,000 to for delivery of a seat on the SH 20 cycleway in Keith Hay Park on either site A or B, whichever is most suitable after discussions with the transport portfolio holder.

Updates:

September 2015

The initial consultation on a possible seating programme is now being scoped.

November 2015

Local Board engagement with key stakeholders is underway.

February 2016

Auckland Transport has received information from the Local Board on a proposal for a seat near the SH20 cycle and walkway in the vicinity of Keith Hay Park. This will be discussed at portfolio level in February. If the Local Board resolves to go ahead with this proposal, Auckland Transport ask Auckland Council Parks if they are able to deliver the project.

March 2016

Puketapapa Local Board have confirmed the preferred site for the seat. Auckland Transport will contact NZTA to obtain permission for the placement of the seat on the cycleway.

Lane changes at State Highway 1 (SH1) Takanini from 14 March

27. Work on the NZ Transport Agency (NZTA’s) Southern Corridor Improvements project, which is creating extra lanes to ease bottlenecks on SH1 Auckland, is now well underway and motorists will begin to see changes that may affect their journey from Monday 14 March, with lane widths being slightly reduced from 3.5m to 3.25m between Alfriston Road and the Takanini Interchange.

28. Median barriers will also be installed in the same area and a reduced speed limit of 80kph is also being introduced to help keep motorists and workers safe throughout the construction area.

29. The narrower lanes and barriers will be in place for approximately a year to create a safe work zone in the centre of the motorway.

30. Reducing the lane widths and creating a safe zone will enable construction work to be undertaken throughout the day, which will mean construction can be completed earlier than if work was only undertaken at night. This will mean less disruption to motorists and nearby residents in the long term.

31. There will be sign posted detours during night closures.

32. Further lane narrowing and median barriers will be introduced on the northbound lanes in March, and the work zone will be extended from Takanini to Papakura in April this year.

33. The $268 million project being delivered by the NZTA on behalf of the Government is expected to be completed in 2018. It extends from Manukau to Papakura along SH1 and will improve safety and journey reliability on Auckland’s Southern Motorway. Extra southbound lanes will be completed in early 2017 as part of the Western Ring route construction.

34. Walking and cycling improvements will also form a key part of the improvements project. A new 4.5km off-road, 3m wide shared-use pedestrian and cycleway is proposed to run along the corridor from Papakura to Great South Road at Takanini.

35. The Southern Corridor Improvements Project is the second of four Government accelerated transport projects in the Auckland region which supports current investment in the Western Ring Route and the regional connections south of Auckland.

36. For more information on the Southern Corridor Improvements project visit:

http://www.nzta.govt.nz/projects/southern-corridor-improvements/

Drone flights over public roads

37. The legal situation regarding use of drone aircraft over Auckland streets has been clarified along with Auckland Transport’s authority and responsibilities.

38. Drones of all sizes are classified as aircraft and Civil Aviation Authority regulations require drone operators to obtain property owner approval before drone flights over property. Auckland Transport is considered to be the property owner of roads and facilities under its control.

39. Following consultation with stakeholders, Auckland Transport has made the decision to decline requests for property owner approval for recreational drone use over its roads and facilities, but to allow commercial operations subject to a set of conditions. The conditions and approval process will be managed through Auckland Transport’s Road Corridor Access team.

40. Auckland Transport’s decision is supported by the NZ Police and the NZ Automobile Association and reflects the same approach that has been adopted by the NZTA for property owner approvals for drone flights over its property.

Auckland Transport News

Quay Street Cycleway

41. The final design for the Quay Street cycleway was announced last month with the cycleway due to open in May. The two-way separated cycleway, which will go from Lower Hobson Street by Princes Wharf to Plumer Street, will make it even easier to cycle into the city centre.

42. The cycleway is being fast-tracked so it will be constructed prior to works beginning on the City Rail Link in the downtown area. As these works begin and the network of cycle routes in the city expands, the growth in the number of people cycling into the city is expected to continue.

43. Construction on the Quay Street cycleway will begin in early March with a short section of the cycleway from Queen Street to Commerce Street yet to be finalized. The cycleway will join with the existing Beach Road cycleway at Britomart Place. Future connections to the cycleway include Tamaki Drive Cycleway in the east and Nelson St Cycleway and Westhaven to City Cycleway at Lower Hobson Street.

New Southern Contracts

44. South Aucklanders will get more bus services when new contracts signed in February come into effect later this year.

45. The new contracts between Auckland Transport and a number of bus companies will also be delivered for $3.1 million less cost. In addition, a new fleet of state-of-the-art, low emission buses, and new standards of service, will be introduced.

46. There was a lot of competition for the new contracts which cover eight different clusters of routes. The contract was signed by Auckland Transport Chief Executive, David Warburton and the successful tenderers, Ritchies Transport Holdings/Murphy’s in a joint venture, Howick and Eastern Buses Ltd and Go Bus Transport Ltd. They are the first to be signed in Auckland under the Government’s Public Transport Operating Model (PTOM).

47. Go Bus, a company owned by Ngai Tahu and Tainui, has secured just over half of the new routes. A new player in the Auckland urban bus market, Go Bus operates urban services, nationally. Ritchies/Murphy’s has secured a further 40 percent, with Howick and Eastern operating the remaining five percent of routes.

48. The current public subsidy is $20.3 million each year. From October, when the new contracts come into effect, the contracts will cost $36.3 million resulting in $17.2 million public subsidy with about $19 million in passenger fare revenue being paid to Auckland Transport thereby reducing the overall net cost by more than $3 million.

49. South Auckland buses travel around 25,000 kilometres each day or the equivalent of once around the world, and provide some 1,740 services a day. In total, the new services will operate 9.3 million kilometres a year. In Auckland bus patronage is increasing at about 4% every year. Bus customers will also see a 21 per cent increase in hours of operation and a 15 per cent increase in kilometres covered by the services.

50. Despite being provided by different companies, all buses will be presented in the AT Metro livery to ensure a uniform appearance and consistent customer experience. It will also help minimise confusion among unfamiliar passengers, about whether or not they are catching the right bus.

51. The new services have been designed to deliver AT’s New Network model. This will include all-day frequent routes in the south, connecting with trains at the new Otahuhu Interchange and Manukau Bus Station.

Manukau Station

52. Work started in February on the construction of the new Manukau Bus Station, which when completed will be at the heart of a new public transport network for south Auckland. The new connected network is due for implementation in late 2016.

53. Transport Minister Simon Bridges, Mayor Len Brown and Otara-Papatoetoe Chair Fa'anānā Efeso Collins marked the start of construction works with the turning of the first sods. The Auckland Transport project, which will cost $26 million to construct, is funded by the Government through the NZ Transport Agency and Auckland Council. Construction of the bus station building is expected to be completed in the second half of 2017.

54. The new bus station will be located right next to Manukau train station and that the Manukau civic offices car park on Putney Way (between Davies Avenue and Osterley Way) will be transformed into a bus station. The train and bus stations will be linked by a covered walkway.

55. The 23-bay bus station will be constructed right next to the existing Manukau Train Station with all the amenities of a modern station – a ticket office, customer service area, a large passenger waiting area, convenience kiosks, a drop and ride area, 24-hour security and toilets. It will be pedestrian friendly and be accessible for everyone.

56. The latest design for the station building incorporates feedback from the public consultation in November 2015. New images of the bus station can be found at: https://at.govt.nz/manukaustation.

Transport for New Urban Growth

57. The public has been given a unique opportunity to help plan for transport needed during the next 30 years for future communities on land which is currently greenfields. These new developments are necessary to support huge projected growth in the Auckland region.

58. Feedback will be used to help identify the transport networks needed during the next 30 years to support future urban areas in the northwest, southern Auckland, Warkworth and Silverdale.

59. Auckland Council, Auckland Transport and the NZ Transport Agency are working together to identify the range of projects needed to support the new communities and business areas. It will build upon transport plans already in place to support growth in existing urban areas.

60. Six weeks of public consultation was recently undertaken, with two weeks of initial feedback on proposals in each future urban area. The southern Auckland consultation ran from 18 February until 3 March; the Warkworth and Silverdale/Dairy Flat consultation ran from 25 February until 10 March and the Northwest Auckland consultation ran from 3 March until the 17 March.

61. Further information is available at: www.at.govt.nz/projects-roadworks

Redoubt Road/Mill Road Update

62. Auckland Transport has received a recommendation from independent planning commissioners that gives the green light for the Redoubt-Mill Road upgrade to go ahead.

63. The commissioners, who heard AT’s planning application, have recommended that the designation for the land be confirmed, subject to conditions that address issues raised by submitters.

64. The commissioners say they concluded that upgrading the Redoubt-Mill Road corridor is necessary to relieve existing and forecast congestion, accommodate planned growth, provide for alternative modes of transport, improve traffic safety and improve network efficiency.

65. They also found that the effects of the project can be appropriately avoided, remedied or mitigated.

66. The recommendation and related conditions will now be considered before a decision is made to confirm, amend or withdraw the notices.

67. The commissioners’ recommendation follows a public hearing in September last year, during which 286 submissions were considered and a number of submitters presented further evidence.

68. When a decision is made on whether to confirm, amend or withdraw the notices, all affected landowners and submitters will be informed of the result. Submitters will have 15 working days to appeal the decision to the Environment Court.

69. Visit the Redoubt Road – Mill Road Corridor website for more information on the project at www.at.govt.nz/projects-roadworks/redoubt-road-mill-road-corridor/.

Sharing Our Paths

70. See, share and smile on Auckland’s shared paths to make it even easier and safer to get around the city by bike or on foot. Auckland Transport has launched the Share the Paths campaign to remind people to be courteous and thoughtful of others while walking and cycling on the region’s 200km of shared paths.

71. At is promoting a few messages for people to keep in mind while using the paths

· Ring your bell when cycling past someone walking

· keep left while walking

· be courteous of other people using the path

72. Many people already do this, but AT just wants to remind people that they have to think of everyone else on the path. Cyclists can be going a lot faster than someone walking so ringing a bell lets others know they’re coming. The paths vary in width from place to place so keeping left is also safer for everyone.

73. The Share the Paths campaign will run during March. Three emoji stories will be seen on the paths around Auckland during that time which serve as a graphic illustration of these messages. An emoji is a picture, or a series of pictures, that are used instead of words to communicate a concept or idea.

74. Four large emojis have been placed on shared paths in Orewa, Pakuranga, Henderson and Kingsland and people walking and cycling are invited to post a photo with the emojis to win prizes.

75. Auckland Transport will be holding activities at the large emojis during the campaign where free bells and other resources will be given to people walking and cycling. These will start on Sunday 6 March.

The Build Is On for the City Rail Link

76. In the second week of March, the public education messaging known as the ‘Build is ON’ campaign started for the City Rail Link.

77. This phase of the campaign is two-pronged and designed to:

· Raise awareness of traffic delays in the central city likely to happen once the build begins and to get motorists to reconsider their transport options into the city

· To inform bus users of changes to bus stops in the central city that are moving as a result of CRL early construction.

78. The campaign material directs customers to the AT.govt.nz/buildison website where there are links to the appropriate pages.

79. Bus changes come into effect from 18 April and will see a large number of buses that currently depart and terminate in the Britomart area relocated.

Issues Raised through/ by Board Members

Location or Name of Issue	Description	AT Response
Cape Horn Road	A member of the public has requested that BYLs be added to the entrance (even number) side of Cape Horn road for about three car spaces. The entrance to the road is narrowed by cars parking on both sides. Previous engineer has looked at this and said that the parked cars act as a traffic calming device and if BYLs were added there is a risk of cars speeding off Hillsborough Road down Cape Horn Road. However they have asked for it to be reassessed.	AT’s engineer has revisited the site at the request of the local board and reviewed the original decision not to extend parking restrictions at this site. AT’s reassessment concluded that the parked vehicles are not considered a safety concern as there is adequate forward visibility for passing motorists to see each other in opposing directions and the parked vehicles encourage lower vehicle speeds and greater care when driving. However, at the request of the Local Board, AT reviewed whether to discuss parking removal with residents on one side of the road (even numbers). However, senior engineers do not support BYLs at the throat of the road. The cars parking here provide a natural traffic calming mechanism. The concern is that if these are removed it could encourage faster speeds on this road. Update: AT has noted the resolution of the Puketapapa Local Board of February 2016.
Commodore Drive and Griffen Park Rd intersection	AT to assess the intersection with particular regard to any measures to prevent vehicles moving from Griffen Park Road to Commodore Drive	Signalising this intersection has been looked at but is not considered safe due to the downward hill from Hillsborough Road. Other measures are being considered. Update: It is hoped to be able to update the transport portfolio lead on this soon.
May Road Utility Work	Complaints that work in the road corridor has been undertaken and not properly remediated.	AT’s auditors have looked at the area and contacted the utility provider responsible for one of the substandard remediations. It has been repaired. Further investigation is required on other complaints in May Road.

Attachments

No.	Title	Page
a View	Consultations on roading and parking changes (March 2016)	53
b View	Letter dated 26 January 2016 from David Warburton to Mr D Dark re Richardson Rd/White Swan Rd intersection	55

Signatories

Authors

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

31 March 2016

Application number: LG1611-142 Application summary
APPLICANT	PHAB Association Auckland ltd
PHYSICAL ADDRESS			LEGAL STATUS		Incorporated Society
PROJECT TYPE	Community		INDIVIDUAL OR ORGANISATION		Group/organisation
LOCAL BOARDS BENEFITING	Local Board		Percentage of benefit		Amount Requested
	Maungakiekie-Tamaki		25		$4000.00
	Puketapapa		25		$4000.00
	Albert-Eden		25		$4000.00
	Waitemata		25		$4000.00
PROJECT SUMMARY
PROJECT TITLE	PHAB Youth and Young Adult groups
PROJECT SUMMARY	PHAB is the sector leader for youth with disabilities in the wider disability community. Our core business is our network of 22 weekly social groups that meet throughout Auckland. We currently have 3 groups meeting in Maungakiekie-Tamaki area. We currently have wait-lists for all 3 of these groups.
FUNDING FOR	An Auckland Council grant would enable us to further develop PHAB and reduce our ever increasing wait-lists. We would be able to offer PHAB services to more young people by employing new youth workers and volunteers for the groups. We are also looking for funding for mobility transport for our young people to get to our groups.
PROJECT LOCATION	Royal Oak and Mt Wellington
PROJECT DATES:	19/10/2015 - 30/04/2016
PROMOTION OF EVENT	Yes - PHAB is part of The Cube, a collaboration between social and recreational servivce providers for young people with disabilities. The Cube presents at a number of different events in the disability sector promoting all the services offered
LOCAL BOARD ACKNOWLEDGEMENT	We would be happy to include the local board logo on our website and any events for this PHAB group
ACTIVE PARTICIPANTS			AUDIENCE SIZE		60 visits per week
MAORI OUTCOMES	No
ACCESSIBLE FOR DISABLED	Yes - PHAB prides itself on being a free programme for people with disabilities that eases the pressure of families having to find the funds to support access to social and recreational activities but also gives the young people the ability to independently choose to attend our programmes without financial constraints being an issue.
PROJECT RATIONALE	The need for PHAB is proven by our increasing waiting lists. Every group within PHAB has a waiting list of young people hoping to access our services.
EXPECTED OUTCOMES	PHABs primary purpose is creating integrated, inclusive communities that value and respect our young disabled people as active participants. By supporting young people with personal development and leadership opportunities they gain their independence increasing their confidence to take active roles within their communities. By supporting young people to build their skills base they gain confidence in the contribution they can make to society, communities come to value individuals for their abilities. As the young people gain in independence and confidence the strain on their families also lessens. We also provide employment opportunities both for disabled and non disabled people.
PROJECT COLLABORATION	Organisation/Individual			Role

LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES	1. support and enable a diverse range of local community groups to initiate and implement projects and activities PHAB groups enable young people with disabilities to participate in local activities and business, connecting and supporting young people to interact with and utilise the services and business that are in their local community and building a social value in community of the benefits of connecting with the disability sector. PHAB gives young people a space that is just for them that is not clinical or health focused by providing support and learning programmes that grow the capacity and capability of our young people.
FINANCIAL INFORMATION / BUDGET
Expenditure Item						Amount
youth worker wages						$11700.00
transport						$7000.00
volunteer expenses						$4680.00
administration						$5312.00
Total Expenditure						$28,692.00
Income Description						AMOUNT
N/A						$0.00
Total Income						$0.00
Project Contribution						$0.00
Other funders						$15000.00
Expected Income						$0.00
How much are you requesting						$12000.00
Other local boards
Albert - Eden Local Board						$4000.00
Puketapapa Local Board						$4000.00
Waitemata Local Board						$4000.00
Maungakiekie-Tamaki Local Board						$4000.00
Would a smaller grant be of assistance and if so how much		A mixture of funding towards youth worker wages and transport

Application number: LG1612-105 Application summary
APPLICANT	Aphasia New Zealand (AphasiaNZ) Charitable Trust
PHYSICAL ADDRESS	261 Morrin Road		LEGAL STATUS				Charitable Trust
PROJECT TYPE	Community		INDIVIDUAL OR ORGANISATION				Group/organisation
LOCAL BOARDS BENEFITING	Local Board		Percentage of benefit				Amount Requested
	Orakei		40				$2048.00
	Maungakiekie-Tamaki		30				$1536.00
	Puketapapa		15				$768.00
	Albert-Eden		15				$768.00
PROJECT SUMMARY
PROJECT TITLE	AphasiaNZ: Support Services for People with and Affected by Aphasia
PROJECT SUMMARY	AphasiaNZ has offices based at the University of Auckland Tamaki Campus in St Johns. We are seeking assistance with our rent/lease payments to enable delivery of services, distribution of resources, and education of communities about the nature and effects of aphasia.
FUNDING FOR	50% of our annual rental/lease to the University of Auckland.
PROJECT LOCATION	Auckland Central
PROJECT DATES:	04/01/2016 - 30/06/2016
PROMOTION OF EVENT	Yes - AphasiaNZ advertises through networks such as the Stroke Foundation, Councils of Social Services, Age Concern, and other groups such as the NZ Speech-language Therapists' Association.
LOCAL BOARD ACKNOWLEDGEMENT	On our website, on noticeboards throughout the University of Auckland Tamaki Campus, in our newsletters, and at community events which we participate in.
ACTIVE PARTICIPANTS	500	AUDIENCE SIZE				1000
MAORI OUTCOMES	No
ACCESSIBLE FOR DISABLED	Yes - Aphasia is a communication disability acquired after stroke, head injury, or brain tumour. AphasiaNZ's offices are accessible for those with physical and hidden disabilities, such as aphasia.
PROJECT RATIONALE	The AphasiaNZ offices are based at the University of Auckland Tamaki Campus - a hub for aphasia services. Aphasia is more common than Parkinson's disease and every day in NZ at least 24 people have a stroke, with 6 or 7 acquiring aphasia. In Auckland, AphasiaNZ provides support, information, and resources to at least 1000 people annually. There is a need to increase knowledge and raise awareness of aphasia as our population ages and lives longer. While aphasia can affect any one of any age, it often affects older people.
EXPECTED OUTCOMES	Being based at the Campus is beneficial for people with and affected by aphasia, because they can access a multitude of support services such as the Aphasia Gavel Club, CeleBRation Choir, Speech-language Therapy student clinics, and AphasiaNZ's services. The community benefits from AphasiaNZ's services by being better educated, formally supported, and able to access resources and information.
PROJECT COLLABORATION	Organisation/Individual			Role
	N/A
LOCAL BOARD PRIORITIES
ORAKEI LOCAL BOARD PRIORITIES	1. support and enable a diverse range of local community groups to initiate and implement projects and activities 2. promote healthy, safe, sustainable and active lifestyles AphasiaNZ services and resources are unique, forward thinking, and innovative.
FINANCIAL INFORMATION / BUDGET
Expenditure Item					Amount
Office rent/lease x6 months @$853.33 per month					$5,120.00
Total Expenditure					$51,20.00
Income Description					AMOUNT
N/A					$0.00
Total Income					$0.00
Project Contribution					$5,120.00
Other funders					$0.00
Expected Income					$0.00
How much are you requesting from this local board					$5,120.00
Would a smaller grant be of assistance and if so how much					No data supplied

Application number: LG1613-130 Application summary
Applicant	Mind Over Manner Ltd.
Physical address	32 Constable Road, Muriwai Beach, Auckland		Legal status	Limited Liability Company
Project type	Community		Individual or organisation	Group/organisation
Local boards benefiting	Local board		Percentage of benefit	Amount requested
	Great Barrier		5.3	$7,394.40
	Maungakiekie-Tamaki		6.3	$5,864.40
	Orakei		6.3	$5,864.40
	Puketapapa		6.3	$5,864.40
	Waiheke		6.3	$6,364.40
	Upper Harbour		6.3	$5,864.40
	Devonport-Takapuna		6.3	$5,864.40
	Hibiscus & Bays		6.3	$5,864.40
	Kaipatiki		6.3	$5,864.40
	Rodney		6.3	$5,864.40
	Otara-Papatoetoe		0	$5,864.40
	Mangere-Otahuhu		6.3	$5,864.40
	Franklin		6.3	$5,864.40
	Howick		6.3	$5,864.40
	Whau		6.3	$5,864.40
	Henderson-Massey		6.5	$5,864.40
	Waitakere Ranges		6.3	$5,864.40
Project summary
Project title	Shifting Community Youth and Culture through Applied Theatre Practice workshops
Project summary	Mind Over Manner will present 2 x carefully structured 2 hour workshops for parents, families, friends and community that are often in genuine need. These participants are in close association with youth who experience sensory discomfort, high anxiety or temperamental responses to their environment and social situations. Responses are generally non-compliant and wide-ranging; from passive rudeness, demanding neediness, shutting down, etc. The Mind Over Manner team uses theatre practitioners to impart knowledge relating to the brain, sensory processing differences and teaches carefully cultivated methods for practical use in response to these behavioural difficulties. This objective understanding and these new skills inevitably bring about more positive outcomes and inclusiveness for the cognitive-diverse youth, the families and the support systems within the community.
Requesting funding for	Mind Over Manner requests support for the Programme costs. Programme costs would support the delivery of two workshops to be delivered for the specified community. Budget costs would cover the preparation and presentations fees for three Applied Performance practitioners, one Facilitator, one Coordinator and one Clinical psychologist/support person. It would also include Venue hire, transport and workshop consumables
Project location	Local Theatres in Central, West, East, South and North Auckland
Promotion of activity	Altogether Autism has offered to contribute their database to increase our reach and participation for the planned workshop series. Amalgamated with our database, Mind Over Manner will be able contact over 2,500 listings. This is a significant mechanism that will assure increased access. Increasing access and community collaboration are two primary motivations for our work. Cost should not be prohibitive for attendance in our work. Mind Over Manner requests a community koha from attendees which contributes to consumables at each. We will advertise in local community paper, on our website and Facebook page
Local board acknowledgement	The logo will be on all email and website flyers, all advertising in local community papers and in the New Zealand Psychologist newsletter A verbal acknowledgement will be given at the introduction of each workshop. Local board representatives will be invited to view the workshops. No photos or filming will take place in respect of the private disclosure that can take place.
Project start date	10/11/2016		Project end date	10/11/2016
Active participants	46 per workshop		Audience size	40
Project rationale	Mind Over Manner has run ongoing workshops in the Waitemata, North Shore and West Auckland areas that clearly demonstrate the community need. (Refer to attached letter from parent). The need has been articulated by those who participate in our workshops. Beyond the immediate participants at our workshops, service providers, NZ Police, CYFS and other affiliated agencies all testify to the growing statistics of troubled youth. Mind Over Manner’s communication with Altogether Autism and Parent To Parent has emphasised the high needs for intensive workshops and dialogue required for marginalised families. This request would provide workshops to cater to 80 participants.
Expected outcomes	We provide a platform for people of diverse ethnicities and culture to gain an increased perspective and holistic understanding of the challenges they face. The workshops reassure parents they are not alone and participation in Active-Reality exercises allow creative space for renewed decision making, re-hearing principles and practical tools to de-escalate a hostile event. By using an interactive Applied Performance practice, families and community get to hear or see other potential ideas and outcomes. Significantly participants get to experience an inside view of a teenager’s turmoil or fear. Please refer to a clip on the website’s homepage: http://www.mindovermanner.co.nz
Local board priorities
Local board priorities	No data has been submitted by applicant
Financial information / budget
Expenditure Item				Amount
Venue hire 2 x rehearsal and workshop				$16,388.00
Advertising x 2 workshops				$10,206.80
Theatre Practitioners x 3 x 2 workshops				$32,640.00
Facilitator x 2 workshops				$17,000.00
Coordinator Production				$17,000.00
Support person x 2				$2,720.00
Company running costs per area 2 workshops				$5,100.00
Community research visit				$3,060.00
1 x local board Waiheke for 2 day trip workshops Waiheke Ferry Bus Transport				$500.00
Great Barrier1 x local board for overnight 2 workshops Airfares and per diems				$1,530.00
Total expenditure				$106,144.80
Income Description				Amount
Koha from participants per area				$1,360.00
Total income				$1,360.00
Project contribution				$3,060.00
Other funders				$0.00
Expected income				$1,360.00
How much are you requesting from all local boards				$107,589.20
How much are you requesting from Otara-Papatoetoe Local Board				$5,864.40
Would a smaller grant be of assistance and if so how much		MoM would prefer the fees for the theatre practitioners, facilitator, project coordinator, support person; company running costs .Without these workshops cannot take place. It is preferable to present the workshop in a theatre for the "Active Reality" experience. This venue makes a huge difference to the privacy the audience gets by being separated. If this was not possible we could do the workshop in a studio even if it was less effective in its outcomes. Parents don’t pay, it is essential self-care is not marginalised for financial reasons as they invest any spare money they have in their child’s needs.

APPLICATION NO. LG1620-16 Application summary
APPLICANT		Auckland District Council of Social Services				APPLICATION NO.		LG1620-16
LEGAL STATUS		Incorporated Society				LEGAL STATUS NO.		222562
PROJECT TYPE		Community				INDIVIDUAL OR ORGANISATION		Organisation
LOCAL BOARDS BENEFITING	Albert Eden 17%			Waitemata 33%	Orakei 17%		Maungakiekie Tamaki 16%		Puketapapa 17%
LOCAL BOARDS APPLIED TO	$1,416.36			$729.64	$729.64		$686.72		$729.64
PROJECT SUMMARY
PROJECT TITLE		Planning to run forums, workshops and seminars on community and social issues.
PROJECT SUMMARY		Half day events, with speakers, panels and workshop participation. These will be community-focused and our first one during the time frame will be in Waitemata on Bus Transport changes and future. We plan to consult with Local Boards on their specific needs and respond in the first of 2016.
FUNDING FOR		Venue hire, resources for the day e.g. stationery, advertising costs, salary costs for our Coordinator for the day and costs of refreshments for participants.
PROJECT LOCATION		Planning to run them in community facilities: two in Waitemata, one in Puketapapa, one in Albert-Eden, one in Orakei and one in Maungakiekie-Tāmaki
PROJECT DATES		01/10/2015 - 30/09/2016
PRIROTIES AND OUTCOMES		1. support and enable a diverse range of local community groups to initiate and implement projects and activities We plan to organise forums, workshops, seminars on community and social issues which affect Auckland communities within this area. We will be promoting community connectedness and cohesion through these events/activities. These events will improve networking and explore innovative ways of working with the diverse Auckland community.
PROMOTION OF EVENT		Yes - Through our website and Facebook pages, our monthly magazine to members and with our Local Board partners.
LOCAL BOARD ACKNOWLEDGEMENT		We will acknowledge the contribution in our chairperson's annual report, in our monthly magazine, at the events themselves and in any printed materials advertising the events.
ACTIVE PARTICIPANTS		300				AUDIENCE SIZE		300
PROJECT BUDGET
EXPENDITURE ITEM								AMOUNT
Venue hire @350*6 (we also need to add cleaning costs to the hireage amount)								$2,100
Light refreshments for delegates at each venue @$50*6								$300
Wages for coordinator to organise and arrange events follow up after events to local boards as well with feedback gleaned from the events themselves 30 per hour for 6 days								$1,440
Sundry items for events such as stationary, feedback forms etc								$200
Travel to consult with local boards and to events. Estimated travel is 60km (per event) @.70 per km)								$252
FINANCIAL BREAKDOWN
TOTAL COST OF PROJECT			$3,800
PROJECT CONTRIBUTION			$1,670
PROJECT INCOME			$0
TOTAL AMOUNT REQUESTED			$729.64
Would a smaller grant be of assistance and if so how much			We acknowledge that local boards may well be able to arrange cheaper or free venues. The next priority is to pay for someone to organise and manage these events. We will use our extensive contacts to find appropriate speakers and facilitators as well as provide other staff to help set up these events.

APPLICATION NO. LG1620-19 Application summary
APPLICANT	Safer Homes In New Zealand Everyday	APPLICATION NO.	LG1620-19
LEGAL STATUS	Charitable Trust	LEGAL STATUS NO.	CC51988
PROJECT TYPE	Community	INDIVIDUAL OR ORGANISATION	Organisation

LOCAL BOARDS BENEFITING

Albert Eden

17%

Upper Harbour

19%

Waitemata

19%

Orakei

17%

Maungakiekie

Tamaki

16%

Puketapapa

17%

LOCAL BOARDS APPLIED TO

$5,040

$3,360

$5,040

$3,360

PROJECT SUMMARY
PROJECT TITLE	KIDshine Service - supporting children traumatised from witnessing violence in the home
PROJECT SUMMARY	"When I told Mum and him to break it up, he said shut up and he punched me." - Alex, 10. KIDshine is a structured intervention for children traumatised from witnessing serious domestic abuse, to increase their safety and wellbeing. Children are referred to us by Police, schools and others. Qualified advocates work with the children and their caregiver in their own home over 4 sessions. They assess the level of danger/trauma, help alleviate stress; provide crisis therapy; develop safety plans; help caregivers understand the impact of violence on their child; and help rebuild the bond between child and caregiver.
FUNDING FOR	Funding towards contribution to wages for Women advocate, Childs advocate and coordinator. Contingency cost and staff costs, supervision, overheads
PROJECT LOCATION	Multiple client home addresses within the identified local board areas - this free service is delivered to clients' homes
PROJECT DATES	16/11/2015 - 15/11/2016
PRIROTIES AND OUTCOMES	1. build strong neighbourhoods where people feel safe and connected at all times "I'm scared cos dad will kill mum and then we won’t have a mum.”- Josh, 8. Last year, Auckland Police referred over 2,000 domestic abuse victims to Shine; 51% had an average of 2 dependent children who were regularly exposed to abuse. These children need assistance to reduce long-term trauma symptoms and learn how to keep themselves safe. KIDshine works with these children and their mothers to increase their safety and decrease repeat assaults - thereby reducing fear/stress and improving their wellbeing. By increasing their general resilience and autonomy, KIDshine helps these children to become active, participating community members.
PROMOTION OF EVENT	Yes - Shine's newsletter (4,000+ subscribers) Shine website Facebook (3,500 followers) Annual report Press releases Promotion at events benefiting KIDshine, e.g. Warriors Game Day (10,000 audience on-site) Promotion at Shine Training/Seminars Shine Youtube channel Brochures/Flyers Radio Ads TV on-demand ads
LOCAL BOARD ACKNOWLEDGEMENT	Shine's newsletter - publish article mentioning Auckland Council's support, include logo in newsletter footer (for the year) Shine website - include name and logo on Funders page Facebook - Facebook post with logo Annual report - include in list of Funders/Supporters Press releases on KIDshine - mention Auckland Council's support where appropriate
ACTIVE PARTICIPANTS			AUDIENCE SIZE
PROJECT BUDGET
EXPENDITURE ITEM				AMOUNT
KIDshine visits - Woman's Advocate (1 visit x 100 families)				$17500.00
KIDshine visits - Child Advocate (4 visits X 100 families)				$62500.00
Contingency (meeting and no show costs)				$4000.00
Coordinator Salary				$62000.00
Direct Staff Costs, Contractor Supervision and Overheads				$49900.00
FINANCIAL BREAKDOWN
TOTAL COST OF PROJECT		$195900.00
PROJECT CONTRIBUTION		$5020.00
PROJECT INCOME		$28000.00
TOTAL AMOUNT REQUESTED		$26880.00
Would a smaller grant be of assistance and if so how much		KIDshine is managed by a full-time Coordinator who supervises a team of contracted Advocates. This allows for flexibility in the delivery of the service as there is always a greater demand for this service than we can provide. It costs $840 in contractor fees (4 sessions) to deliver the KIDshine service to one family (children and the primary caregiver). The more funding we have, the more families we are able to assist.

APPLICATION NO. LG1620-27 Application summary
APPLICANT	Life Education Trust South East Auckland trading as Life Education Ponsonby, Eden, Roskill	APPLICATION NO.	LG1620-27
LEGAL STATUS	Charitable Trust	LEGAL STATUS NO.	,
PROJECT TYPE	Community	INDIVIDUAL OR ORGANISATION	Organisation

LOCAL BOARDS BENEFITING

Albert Eden

51%

Waitemata

28%

Maungakiekie

Tamaki

15%

Puketapapa

LOCAL BOARDS APPLIED TO

$10,000

$5,500

$3,000

$1,000

PROJECT SUMMARY
PROJECT TITLE	Life Education - learning with Harold
PROJECT SUMMARY	Life Education is an annual programme, taught to students aged 5-13 years & delivered in our unique, multi-disciplinary mobile classroom environment by a trained and experienced Educator. Life Education is a health resource and we offer schools a range of lessons grouped into five strands; self-esteem, body knowledge, food & nutrition, social relationships and substances. Our purpose is to educate and empower children to make healthy choices so they can love life to the fullest.
FUNDING FOR	As a charity that receives no central government funding we rely on local support and donors to assist with our delivery costs. The cost of bringing the Life Education programme to a child [averaged] is $17.92
PROJECT LOCATION	Playgrounds, car parks and sports fields of 46 primary and intermediate schools in Albert/Eden, Puketapapa, Waitemata and Maungakiekie/Tamaki Local Board areas.
PROJECT DATES	12/10/2015 - 23/12/2016
PRIROTIES AND OUTCOMES	1. Support and enable a diverse range of local community groups to initiate and implement projects and activities promote healthy, safe, sustainable and active lifestyles The purpose of Life Education is to EDUCATE and EMPOWER children to make healthy choices so they can live life to the fullest. Our lesson strands cover food and nutrition self esteem social relationships body systems *substances [only for Yr 7/8 students]
PROMOTION OF EVENT	Yes - Personal contact to each school through visits, newsletters and correspondence. Invitation to local media to attend a Life Education lesson Facebook Our mobile classrooms are 'moving billboards' promoting our presence at a school and promoting our sponsors
LOCAL BOARD ACKNOWLEDGEMENT	Media release to local paper when the Local Board funding allows a visit to proceed that may have been in jeopardy due to financial constraints. Advise school community of the grant and request they promote the info on their school newsletter/website/Facebook page
ACTIVE PARTICIPANTS	16560		AUDIENCE SIZE	16560 plus teachers/parents/principals/whanau etc
PROJECT BUDGET
EXPENDITURE ITEM				AMOUNT
Delivery of the Life Education programme [per child] [averaged]				$17.92
If delivered to every child across your 4 board areas = 17.92 x 16,560 =				$296755.20
FINANCIAL BREAKDOWN
TOTAL COST OF PROJECT		$296755.20
PROJECT CONTRIBUTION		$100000.00
PROJECT INCOME		$90000.00
TOTAL AMOUNT REQUESTED		$19,500.00
Would a smaller grant be of assistance and if so how much		Any contribution towards us bringing our vital health messages to the children in your area is appreciated. Grant will be used for students/schools that express our visit may not be viable due to financial reasons

APPLICATION NO. LG1620-33 Application summary
APPLICANT	Autism New Zealand Incorporated - Auckland Branch	APPLICATION NO.	LG1620-33
LEGAL STATUS	Incorporated Society	LEGAL STATUS NO.	646679
PROJECT TYPE	Community	INDIVIDUAL OR ORGANISATION	Organisation

LOCAL BOARDS BENEFITING

Albert Eden

5.41%

Waitemata

5.41%

Orakei

5.41%

Maungakiekie

Tamaki

5.41%

Puketapapa

5.41%

LOCAL BOARDS APPLIED TO

$4,000

$3,000

$500

$1,000

PROJECT SUMMARY
PROJECT TITLE	Autism New Zealand Incorporated Auckland Branch Operating Costs
PROJECT SUMMARY	Our mission is to improve the quality of life for people with Autism and those with associated conditions, their family/whanau and those who support them. Autism New Zealand Inc provides information, support, training, advocacy, support groups, library resources and parent education programmes inclusive of extended whanau.
FUNDING FOR	General operating costs for the Auckland Branch which provides services throughout the whole of Auckland
PROJECT LOCATION	Throughout the whole of Auckland
PROJECT DATES	01/07/2015 - 30/06/2016
PRIROTIES AND OUTCOMES	1. support and enable a diverse range of local community groups to initiate and implement projects and activities build strong neighbourhoods where people feel safe and connected at all times Our ASD outreach services, support groups, youth and adult support services, information services and training & education programmes enable individuals/whanau to navigate the health & disability systems and community life in a more seamless manner. Our services are available to all ages, Auckland-wide and we are establishing satellite offices/venues to make our services more accessible. We also work collaboratively with other organisations towards the best outcomes for individuals/whanau, professionals and the wider community. All this, reduces stress for individuals/whanau, reduces isolation and enables them to become more confident and independent to participate in the community.
PROMOTION OF EVENT	Yes - We create/distribute a monthly e-newsletter to our members and networks. We also have events on World Autism Awareness day, our Annual appeal and have stands at local events such as Brain Day and Transition Expo 2015 to raise awareness of ASD and offer services to the community. We also email our networks with updates/invites to our training/education programmes and regularly present at local community organisations.
LOCAL BOARD ACKNOWLEDGEMENT	In our monthly e-newsletter which will include a logo. We also regularly acknowledge funders at our events.
ACTIVE PARTICIPANTS	3000		AUDIENCE SIZE	21000
PROJECT BUDGET
EXPENDITURE ITEM				AMOUNT
Salary/Wages				$212000.00
Rent				$47000.00
General Operating Costs				$159540.00
FINANCIAL BREAKDOWN
TOTAL COST OF PROJECT		$418540.00
PROJECT CONTRIBUTION		$0.00
PROJECT INCOME		$243000.00
TOTAL AMOUNT REQUESTED		$43500.00
Would a smaller grant be of assistance and if so how much		Rent as it is difficult to find funding for this expense: $43,500.00

Application number: LG1620-15 Application summary
APPLICANT		HURUN TRUST
LEGAL STATUS		Charitable Trust	LEGAL STATUS NO.
PROJECT TYPE		Community	INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING AND APPLIED TO		Local Board	Percentage Benefiting			Amount Requested
		PROJECT SUMMARY
PROJECT TITLE		Empowering Migrant and Refugee Families
PROJECT SUMMARY		Our services include: Family Counselling, Emergency Food, Shelter, Transportation, support victims to Health, WIN,Legal services, reduce overweight. Increase knowledge of NZ driving laws and safety by practical and learner training. Arranging regular group discussion with women and young people to build good relationships and positive attitudes. It was observed that they become more caring to their education, patience, loyal to their parents, more caring and loving to brothers, sisters, friends and other family members. Women also became more caring and loving to their children, relatives, husbands and others. Self-employment and employment project assist women and young person to develop skills, especially in our sewing project focuses on women's skill development in cutting, designing, altering and marketing skills.
FUNDING FOR		Funding towards part of our office rental assistance
PROJECT LOCATION		2A / 157, Stoddard Road, Mt. Roskill, Auckland
PROJECT DATES:		08/06/2012 - 18/09/2017
PROMOTION OF EVENT		Yes - Our services would promote through brochure, leaf left, book lets distribution. arrange workshops, discussion forums with community, other service providers and stockholders. Arranging meetings, discussions sharing tasks with other like minded agencies such as NGOs, CYF, Ministry of Social Development, legal services and other rel events.
LOCAL BOARD ACKNOWLEDGMENT		By publishing the names of Local Board in our brochures, leaflets, and others. The logo of Local Boards could display our office file cabinet, office reception and other suitable places in our office.
ACTIVE PARTICIPANTS		520 approximately	AUDIENCE SIZE				400 approximately
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - Those who are unable to walk but could use while chair can access our healthy eating nutrition classes, youth project to build good relationships, sewing, cutting, designing marketing skills development activities.
PROJECT RATIONALE		Research in Auckland University showed that the Migrant and Refugee women are more vulnerable when they face relationships problems. They are unaware where they will go and could get culturally appropriate support. Research also found that they return to their breakdown relationships when it is not culturally appropriate. Hurun Trust provides culturally appropriate support to victims women and children. It is also found and observed among our clients and other community women that they are suffering obesity and related diseases. Project target is to reduce overweight and grew healthy eating pattern among women and young person e.g whole family.
EXPECTED OUTCOMES		Increase more positive attitudes among young people and women towards goal oriented. Encourage and support them to build good relationships with parents, friends, teachers, community, relatives and others. Assist them to help each other’s when they need specially their relatives and others. Observation, group discussions. interviews, formal and informal meetings will arrange to assess clients progress.
PROJECT COLLABORATION		Organisation/Individual		Role
		LOCAL BOARD PRIORITIES
WAITEMATA LOCAL BOARD PRIORITIES		improve actual and perceived safety in our community , improve the health of our community, develop and encourage community participation Our target is to support victims women and young people to improve their health. Children of unhealthy relationships in home suffer from lack of sleep, eating disorders, obesity, low self-esteem, and poor interpersonal skills (Safia Akhter and S. Tse, 2005). Victims children face difficulties to build good relationships in future. Our support services target is to building good relationships between spouses, children, parents, relatives, friends, neighbours, community and others which is will improve our community health and other well being. Our exercise and nutrition classes will assist women and young people to reduce burden of overweight.
FINANCIAL INFORMATION / BUDGET
Expenditure Item					Amount
HURUN TRUST's support services are delivering from 2A/ 157 Stoddard Road, Mt. Roskil. This a rental places, has lease contact till 2017, September. This is a suitable place for women and young person who could access our services. We need an assistance with our rental costs.					$15977.00
For three Volunteers mileage reimbursement yearly, approximately					$7800.00
Total Expenditure					$23,777
Income Description					AMOUNT
Donation					$3000.00
We will search other source of funding					$4000.00
Total Income					$7,000
Project Contribution Other local boards
Waitemata Local Board					$4388.50
Albert - Eden Local Board					$4388.50
Puketapapa Local Board					$8000.00
Would a smaller grant be of assistance and if so how much	We are facing difficulties to pay rent of our space from where we are delivering our services to the Migrant and Refugee Families. It will be more helpful assist to our rental costs.

Application number: LG1611-127 Application summary and application assessment
APPLICANT	MUSCULAR DYSTROPHY ASSOCIATION OF NEW ZEALAND
PHYSICAL ADDRESS			LEGAL STATUS			Incorporated Society
PROJECT TYPE	Community		INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING	Local Board		Percentage of benefit			Amount Requested
	Maungakiekie-Tamaki		25			$5000.00
	Orakei		25			$5000.00
	Albert-Eden		25			$5000.00
	Puketapapa		25			$2829.08
PROJECT SUMMARY
PROJECT TITLE	Information and Advisory Support Services for people with Muscular Dystrophy - Auckland
PROJECT SUMMARY	The MDA’s information and advisory services aim to assist people living with disabling neuromuscular conditions, including families/whānau, to have access to up-to-date and relevant information and advice to meet their personal and welfare needs We seek to provide relevant, up-to-date information and advice to people seeking assistance on any of the over 40 neuromuscular conditions. This will include advice regarding where and how to access other appropriate support services.
FUNDING FOR	Towards Costs of reprinting our specialist booklets and brochures for education of individuals and their families diagnosed with Neuromuscular conditions, schools, and health professionals.
PROJECT LOCATION	Members are across greater Auckland area.
PROJECT DATES:	01/11/2015 - 31/03/2016
PROMOTION OF EVENT	Yes - We will advertise and promote through social media, hospitals, medical centers, news letters.
LOCAL BOARD ACKNOWLEDGEMENT	We will write a thank you letter and also acknowledge the local board contibution through our news letters.
ACTIVE PARTICIPANTS	1200		AUDIENCE SIZE		1200
MAORI OUTCOMES	No
ACCESSIBLE FOR DISABLED	Yes - People who suffer from Muscular Dystrophy in any way will benefit from this project through the booklets and brochures. The DMD and CMT guides are international best practice guides, based on the latest scientific research. Given the developments in genomic research generally and particularly in relation to these neuromuscular conditions we need to provide our members with the most up to date versions of these documents. These guides provide detailed information about the conditions and what the latest research suggests about check-ups (such as heart and lung function), how best to maintain mobility and function and aspects of the condition that parents may need to be aware of such as emotional and behavioural challenges. These booklets are invaluable for our members. In a recent detailed study that the MDA commissioned (conducted by independent research company, Point Research) to evaluate the services we offer our members identified the information we provide as being the service that makes the most difference to their lives. Currently we have no copies of either of these essential guides in an appropriate booklet form. The member benefit flyer informs members about which organisations offer discounts and services. Please see below link to the DMD family guide http://www.mda.org.nz/media/1209/Duchene%20Muscular%20Dystrophy%20FamilyGuide%20March2010.pdf
PROJECT RATIONALE	We propose to meet the needs of all New Zealanders living with neuromuscular conditions. There are currently 1222 people with a neuromuscular condition who are MDA members, and, based on a systematic review of the prevalence of neuromuscular conditions internationally, the total population in New Zealand is estimated to stand at 4400.
EXPECTED OUTCOMES	People with unanswered questions about neuromuscular conditions have somewhere to go to. People who have a neuromuscular condition are fully informed about their condition and to empower themselves to have other needs met and to ask for other help that they now know is available. To educate people with neuromuscular conditions about opportunities available to them. MDA is strongly linked to a network of mainstream agencies and NGOs addressing the needs of people affected by neuromuscular conditions. The MDA undertakes an annual survey of its members perceptions and experiences of its services, including information services.
PROJECT COLLABORATION	Organisation/Individual			Role

LOCAL BOARD PRIORITIES
MAUNGAKIEKIE-TAMAKI LOCAL BOARD PRIORITIES	1. a healthy natural environment enjoyed by our communities, strong and thriving communities that are enabled to participate, celebrate and contribute The MDA is a New Zealand not for profit which provides information and support to the people affected by neuromuscular conditions. We have branches throughout the country which are supported by the National Office based in Auckland. Neuromuscular conditions are genetic and primarily result in muscle wastage and can be devastating for those diagnosed and their families. Symptoms can appear just after birth or for others not until much later in life, they are unpredictable and there is no cure. Through our brochures and education we hopt to educate the sufferers and their families.
FINANCIAL INFORMATION / BUDGET
Expenditure Item							Amount
Dignosis & management of DMD family guide x400							$2108.22
CMT practical guide X500							$10314.78
Teachers guide artwork changes X5							$1200.00
Teachers guide X5 print 1000 copies							$5637.09
Introducing the MDA artwork							$1200.00
Introducing the MDA print X1000							$1173.42
Member benefit flyer							$195.57
Total Expenditure							$21829.08
Income Description							AMOUNT
Fundraising							$4000.00
Total Income							$4000.00
Project Contribution							$4000.00
Other funders							$0.00
Expected Income							$0.00
How much are you requesting							$17829.08
Would a smaller grant be of assistance and if so how much		The urgent need would be to print and distribute the CMT family guide.

Application number: LG1612-110 Application summary
APPLICANT	African Film Festival New Zealand Trust
PHYSICAL ADDRESS	Grey Lynn		LEGAL STATUS			Charitable Trust
PROJECT TYPE	Events		INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING	Local Board		Percentage of benefit			Amount Requested
	Albert-Eden		25			$2500.00
	Puketapapa		25			$2500.00
	Waitemata		25			$2500.00
	Orakei		25			$2500.00
PROJECT SUMMARY
PROJECT TITLE	African Film Festival New Zealand (AFFNZ)
PROJECT SUMMARY	We are dedicated to advancing enhanced understanding of African cultures through film. AFFNZ provides New Zealand audiences a context for understanding the complex stories and everyday realities that reach us from the Continent. In April 2016, we will screen 15 films, with an opening event that includes African music, food and art forms. Our 2015 event was a huge success, establishing that there is a place for AFFNZ on Auckland's festival circuit. We will expand the programme, hosting talks and discussions with industry professionals through workshops and Q & A sessions. We aim to engage young Kiwi African film making talent, inspiring them to find a voice in their own communities. We target the general film audiences and African communities
FUNDING FOR	1. Broaden our media outreach further, by revamping our existing website so that it includes more sophisticated content , produces a newsletter and archives past films 2. Help with our advertising budget – last year we relied on our Facebook page and free listings. We need more presence in both traditional and digital media. We aim to have stronger campaigns on radio and in newspaper, magazine advertising 3. Help with costs of printed publicity materials ( design and printing of posters and programme booklets) to produce a professional looking and engaging presence around Auckland and at the venue
PROJECT LOCATION	Rialto Cinemas Newmarket Auckland
PROJECT DATES:	07/04/2016 - 14/04/2016
PROMOTION OF EVENT	Yes - Websites - AFFNZ and Rialto Newsletter database via website Facebook Twitter Interest group websites ( e.g. Film groups , The Big idea) Posters - Rialto foyer, other venues Programme Flyer – Rialto foyer, streets cafes, cultural events Programme Booklet - Rialto foyer, cafes and cultural events Radio interviews ( BFM, Radio NZ, French language , World Music ) TV segments Trailer promotion - Maori TV, Rialto foyer Advertising - Fairfax Media ( Central Leader, Western Leader etc ) , NZ Herald - ( Rialto listings, Time Out, etc ) Ponsonby News, Newmarket Business Association website and newsletters Banners – foyer Tee shirts
LOCAL BOARD ACKNOWLEDGEMENT	We are able to include your logo on our website, we can display your branding materials prominently within the foyer during the festival, for example flags and banners. Prominent logo display on all our printed publicity materials and spoken acknowledgements in any interviews that take place. Board members will be invited to attend to a film of their choice and / or our opening night event, which includes our opening film, African music and arts, food, NZ wine and an Ethiopian coffee ceremony As funds allow, we may be able to produce and display on screen branding materials within the theatre
ACTIVE PARTICIPANTS	40 ( trustees, interns, community volunteers, patrons )				AUDIENCE SIZE		2000
MAORI OUTCOMES	Yes - Africa experienced a colonial period, with losses of sovereignty similar to the Tangata Whenua of New Zealand. The voices of African film are those of a continent still recovering from colonisation, so there is a shared "first nations" expression of identity. As our funding becomes more reliable, we plan to host exchanges between Maori and African film makers. We had support from Maori Television during the 2015 festival. They created a free trailer promotion for us, running it over 200 times on their channel. Their Head of Content, Mike Rehu, attended and spoke at the opening event. We are also proud have as one of our patrons, author and film maker, Witi Ihimaera, lending us full credibility with Maori audiences.
ACCESSIBLE FOR DISABLED	Yes - Rialto Cinemas has full mobility facilities and access
PROJECT RATIONALE	Our 2015 opening night event was attended by over 200 people and Rialto's largest cinema (192 seats) was sold out for the opening film. We exceeded expectations, also selling out all weekend screenings and several week nights. Feedback was overwhelmingly positive, with Rialto staff commenting it was the best opening they had ever seen in their cinema. It was attended by a range of people from across African and New Zealand cultures, including several dignitaries and well known NZ arts practitioners. Cinema management provided feedback that we definitely established a place for an African Film Festival in Auckland
EXPECTED OUTCOMES	We created an exciting, vibrant event that included African food, art, music and singing. Kiwis who had never been exposed to African story telling before were engaged and delighted by our films. This was also a Pan-African event - open and available to all groups, providing a place of unity for diverse African community groups and their pride in our achievement was evident. It provided a view of their cultures not seen in usual news coverage of Africa and a meeting place for second generation African youth, an event that gave them access to and pride in their cultural roots
PROJECT COLLABORATION	Organisation/Individual			Role
	N/A
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES	· support and enable a diverse range of local community groups to initiate and implement projects and activities · build strong neighbourhoods where people feel safe and connected at all times Puketapapa has a strong population of many different African cultures. This festival brings them together to celebrate their diversity, to see themselves on screen in positive, creative ways, which we feel is especially important to African youth. The festival is organised and supported by volunteers from the African Community and has great support from community groups such as African Communities Forum Incorporated (ACOFI) and Love Cover Protect (New Zealand AIDS Foundation) At the same time we are facilitating exchanges between African and NZ filmakers, with opportunities for young filmakers from our community to be inspired to produce their own projects
FINANCIAL INFORMATION / BUDGET
Expenditure Item					Amount
Website development					$4610.00
Programme Booklet Design & Art work					$1725.00
Programme Flyer Design & Art work					$316.25
Printing Publicity Materials					$3340.75
NZ Herald Advertising					$1932.00
Fairfax Media Advertising					$2391.77
Total Expenditure					$14,315.77
Income Description					AMOUNT
50% of Box office [14 films @ $15 ticket 80% of 74 person cinema and 1x 192 tickets at $27 ( 2015 festival )					$8,808.00
Value of Trustee Hours Donated - 6 people x 5 hrs/wk x 52 weeks @ $50/hr. ( not included in budget )					$78,000.00
Total Income					$86,808.00
Project Contribution					$78,000.00
Other funders					$0.00
Expected Income					$8808.00
How much are you requesting from this local board					$10,000.00
Would a smaller grant be of assistance and if so how much		Marketing and Advertising activities

Puketāpapa Local Board

31 March 2016

Feedback on the Draft Business Improvement District Policy (2016)

File No.: CP2016/02276

Purpose

1. The purpose of this report is to invite local boards to provide formal feedback on the draft Business Improvement District (BID) Policy (2016).

Executive Summary

2. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for Auckland Council’s BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

3. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

4. BID programmes are based on Auckland Council collecting a targeted rate for core funding – collected using powers under the Local Government (Rating) Act 2002. They are represented by business associations, which are independent incorporated societies sitting outside Auckland Council. Local boards have the primary relationship with business associations operating BID programmes in their area.

5. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103).

6. The BID Policy (2016) includes two separate but linked parts:

· Part 1 – Policy – sets the rules “the what to do”

· Part 2 - Policy Operating Standards – “the how to do”

7. Business associations operating existing BID programmes, local boards and stakeholders have had opportunities to input into the development of BID Policy (2016).

8. Local boards are now being invited to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

9. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i. Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii. Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii. Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

10. Officers are working to ensure that the policy aligns with Auckland Council’s Māori Responsiveness Framework and are in contact with the Independent Maori Statutory Board to discuss relevant opportunities to leverage the Auckland BID Programme.

Recommendation/s

That the Puketāpapa Local Board:

a) provide feedback on the draft Business Improvement District Policy (2016) or,

b) delegate to the chair and member(s) to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.

Comments

BID programmes

11. BID programmes are based on Auckland Council collecting a targeted rate to provide core funding to business associations using powers under the Local Government (Rating) Act 2002. The business associations, which are independent incorporated societies sitting outside Auckland Council, deliver the BID programmes.

12. BID programmes are established to develop local business prosperity and local economic development. They are defined by a partnership agreement between each business association and Auckland Council, in which both parties agree to operate within the BID Policy.

13. Local boards have the primary relationship with business associations operating BID programmes in their area including:

i. As collaboration partners – local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively will achieve greater outcomes.

ii. As governors – local boards have significant decision-making responsibly for BID programmes, including recommending to the governing body to strike a BID programme target rate and around BID programme establishments, expansions amalgamations and disputes.

BID Policy (2016)

14. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for the Auckland Council BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

15. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

16. The BID Policy (2016) establishes the rules and responsibilities of the Auckland BID Programme. It will replace the Auckland Region Business Improvement District Policy (2011), from the date of adoption by Auckland Council.

17. The BID Policy (2016) includes two separate but linked parts:

· Part 1 – Policy – sets the rules “the what to do”

· Part 2 - Policy Operating Standards – “the how to do”.

18. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103). Business associations operating BID programmes were invited to provide feedback on the draft policy by 18 December 2015.

Consultation to date

19. The consultation process commenced in September 2015 and partners and stakeholders have had a number of opportunities to provide feedback.

20. Business associations (operating BID programmes) have been invited to attend a number of workshops in September and November to discuss the key themes for policy change and the draft policy. Sixteen separate written submissions on the draft policy were received by business associations by the 18 December deadline.

21. Key sector and industry groups that are represented in BID programme areas and subject matter experts have been asked for feedback on the draft policy. Feedback has been received from Independent Election Services and The Property Institute.

22. Other stakeholders have indicated that they will provide feedback in the next few weeks. Feedback from stakeholders will be incorporated into the revised draft policy.

Differences between BID Policy 2011 and 2016 and feedback received

23. There are a number of key themes for policy change that have helped shape the development of the draft BID Policy (2016). The themes have been discussed as part of the consultation process with local boards, business associations operating BID programmes and key stakeholders. The table below provides details of the key themes for change between the 2011 and 2016 policies, feedback received and the draft policy response to this feedback.

Key themes for change, feedback received and draft policy response

Key themes for change	Differences between 2011 and 2016	Feedback received and response
Clarify and confirm partner roles	Clearer definitions of the roles of each of the key Auckland BID Programme partners	Feedback: · Business associations concerned about the stated local board delegations Draft policy response: Added wording to clarify the overall intent of these delegations - there should be a focus on creating a collaborative and aspirational relationship between a local board and a business association operating a BID programme · Feedback from local boards and local board services team that some of the draft responsibilities of local board representatives on BID programme boards were not appropriate Draft policy response: Draft roles amended to reflect feedback received.
Accountability - keep full financial audits or proportional relating to size of BID (target rate)	Audits for all BID programmes must report on areas of financial control	Feedback: Business associations were overall in favour of keeping audits. Mixed feedback from local boards - a majority keen to keep audits but others requesting a financial review or proportional requirement to BID programme size. Draft policy response: keep audits but: · BID programmes with target rate income of $100,000 per annum or greater - audits every financial year · BID programmes with a target rate income under $100,000 per annum – audits every two financial years - subject to no serious concerns from previous audit.
Resolution of issues	Clearer definition of issues, concerns and the processes to resolve	Feedback: Concern from a number of business associations that the policy steps too soon into intervention by Auckland Council Draft policy response: Relevant sections in both parts of the policy have been re-written to provide a staged response with a significant number of steps before Auckland Council would consider intervention in the management of the BID programme.
Rating mechanisms -Increasing baseline for new BID programmes	The minimum required for a new BID programme establishment is increased from $50,000 to $120,000 (target rate only)	Feedback: BID programmes were overall in favour of increasing the baseline. Mixed feedback from local boards - some agreed with increasing the minimum but others thought that it would disadvantage smaller and/or less prosperous business areas. Draft policy response: Ideal minimum changed to $120,000 but still with the option to explore new BID programme establishment for proposed target rates less than this on a case-by-case basis (subject to the BID programme proponents meeting establishment criteria outlined in Policy Operating Standards).

Local board feedback on BID Policy (2016)

24. Local boards have provided some feedback at the 19 workshops during September and October 2015 on the key themes of accountability, new BID programme establishment and programme leverage.

25. Local boards are now being asked to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

26. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i) Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii) Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii) Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

Next steps

27. Feedback from local boards, external stakeholders and any further feedback from business associations (operating BID programmes) will be reviewed by officers and this will help inform the further development of the policy. Officers will then hold a second joint workshop with Regional Strategy and Policy Committee members and local board chairs and/or ED portfolio holders in mid-April, before seeking approval of the final draft version of the policy at the 5 May 2016 committee meeting.

Consideration

Local Board views and implications

28. The consultation process commenced in September 2015 and local boards have had a number of opportunities to provide feedback including:

· A memo was sent to local board members and councillors on 16 September 2015 outlining the purpose and proposed process for developing the policy.

· Following the memo, officers provided a briefing to the Local Board Chair’s Forum on 28 September 2015

· During September and October 2015, officers attended 19 local board workshops to seek feedback on the proposed key themes for policy change

· The draft BID Policy (2016) was work-shopped with members of the Regional Strategy and Policy Committee, local board chairs and local board economic development portfolio holders on 5 November 2015. This workshop provided a progress update and outlined the feedback received from both BID programmes and local boards to date

· A second memo was sent to local board members on 1 December 2015, providing an update on the policy development process, attaching the draft BID Policy (2016) and a summary of local board and business association feedback to date.

Māori impact statement

29. Officers are working with Auckland Council’s Te Waka Angamua Department to ensure that the BID Policy (2016) aligns with the Auckland Council’s Māori Responsiveness Framework.

30. Officers are in contact with the Independent Māori Statutory Board to discuss the policy and opportunities to leverage the Auckland BID Programme.

31. Paragraph 1.9 of the BID Policy 2016 (part 1) outlines the potential to leverage the Auckland BID Programme under the new operational model, working initially within Auckland Council to identify potential opportunities. For example, this could include working closely with key stakeholders and business associations to investigate and pilot opportunities to provide assistance to Māori businesses or facilitate Māori economic development.

Implementation

32. The BID (Policy) 2016 and the new BID Programme Team service delivery model are intended to become operational on 1 July 2016.

Attachments

No.	Title	Page
a View	Draft Business Improvement District (BID) Policy 2016 - Part 1	209
b View	Draft Business Improvement District (BID) Policy 2016 - Part 2	251

Signatories

Authors

Stephen Cavanagh - Local Economic Development Adviser

Authorisers

Alastair Cameron - Manager,CCO/External Partnerships team

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

31 March 2016

Community Led Small Build Programme

File No.: CP2016/02660

Purpose

1. This report provides an update on the implementation of the Community Led Small Build programme (‘the programme’).

2. This report also requests that Puketāpapa Local Board delegate to one or more board members to provide the Local Board’s views on new applications to the programme.

3. For Community Led Small Build projects the Puketāpapa Local Board will have a decision making role in relation to funding of projects or where projects are to be located on land or in a facility that the local board is the land owner or has delegated decision making.

Executive Summary

4. The programme has been developed following feedback from local boards and community groups on the barriers that communities encounter when trying to progress small build projects for themselves.

5. This initiative aims to support community groups who want to deliver assets for their wider community, examples include changing sheds, connecting paths, public art or refurbished kitchens in community halls. The intention is to support projects that are community priorities and community led, as such at least 80% of the funding or resources need to come from the community with no more than 20% from rate payer sources, for example, local boards LDI Capex or business improvement districts.

6. Projects that do not require funding from local boards will also be eligible. In these cases the local board views will be a factor in deciding whether the project is supported through the programme.

7. For all new applications in the Puketāpapa Local Board area the Board will be asked for their views on whether the project is consistent with the priorities and preferences of the wider community and on the capability of the community group to deliver. A delegation is requested from the Puketāpapa Local Board to ensure that new applications can be progressed quickly.

8. If the project is planned to be located on land or in a facility that the local board is the land owner or has delegated decision making on, local board consent will be sought through the standard processes and delegation protocols.

9. When allocating resources council has to balance community led initiatives with their responsibility to all rate payers. For this reason the programme is focused on simple, smaller projects with the majority of funding coming from the community. The criteria are:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset, usually on land owned or managed by council, that is accessible to the wider community.

10. The support provided by council will include a single point of contact in the new Community Facilities department, a toolkit, consent fees generally covered by council and ongoing maintenance of assets vesting with council. Strategic Brokers in the new Community Empowerment team will also play a key role in working with community groups to build capacity.

11. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa.

12. The programme will be rolled out in full once the initial stages of the pilot projects are evaluated in early 2016. The programme will be evaluated after the first year. The community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

Recommendation/s

That the Puketāpapa Local Board:

a) receive the update on the Community Led Small Build programme

b) delegates to [X] to provide the Local Board’s views on new applications for the programme in the Puketāpapa Local Board area.

Comments

13. The programme is aimed at supporting communities who want to deliver assets of value to their wider community. The types of projects that may receive support include paths, public art, refurbished kitchens in a community hall or changing sheds. The programme is not designed to support ongoing operational activities. For example if the proposed project is to build a new community garden this programme could support the building of the garden beds and paths, but not the ongoing use of the garden.

14. The programme will predominantly support initiatives on land owned or managed by council however there may be exceptions for projects on land owned by others. Accessibility by the wider community will be a key factor in considering these exceptions.

15. Council has to balance enabling community initiatives with ensuring use of council resources is providing value to rate payers across Auckland. Projects supported through this programme will not be assessed using council’s usual prioritisation frameworks, such as asset management plans, and so need to be simple, smaller projects with the majority of funding coming from the community. As outlined in the executive summary these are key considerations in setting the following criteria for the programme:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset that is accessible to the wider community (fees can be charged to cover costs and the asset can be secured when not in use)

16. Projects that require notification during the resource consents process will not be considered straightforward unless the notification requirements are limited and all affected landowners provide their support. The requirement for the project to be standalone refers to it not being a part of a larger project, as this could add complexity to the consenting process and is likely to take total costs beyond the $250k threshold.

17. Community groups may receive funding for their project from local board discretionary funds, other council funds (such as the Waste Minimisation Innovation Fund) or a Business Improvement District, however in total this cannot exceed more than 20% of the project cost.

18. The support provided by council will include:

· A single point of contact in council (a project co-ordinator)

· A toolkit including procurement guidance, health and safety checklists and community engagement guidance.

· Consent fees covered by council

· Ongoing maintenance of assets vesting with council

19. Projects will go through a simplified project management process with 4 phases – Apply and Assess, Planning, Delivery and Asset Handover/Evaluation. Gateway assessments during these phases will cover issues such as health and safety, technical requirements and consistency with regional policy and plans.

20. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa. The Grey Lynn Pump Track is a proposed sealed all weather bike track at the northern end of Grey Lynn Park. The Waitemata Local Board support the project and may provide funding.

21. The bunkhouse is proposed overflow accommodation for the Peter Snell Youth Village. The Hibiscus and Bays Local Board support the project but are not providing funding and the project is on land not owned or managed by council. The Peter Snell Youth Village bunkhouse is being used in the pilot to test a project that is not on council land. Accessibility is an important factor for projects not on council land, a fee to cover costs can be charged and assets can be secured when not in use. The Peter Snell Youth Village provides facilities to schools, youth clubs and holiday programmes and provides an opportunity to test the accessibility criteria.

22. The Community Facilities Department, established through the Services Reshape, will be responsible for delivery of the Community Led Small Build programme going forward. A Community Led Projects Co-ordinator will be appointed to lead this programme and facilitate the appropriate level of support across council for each project.

23. Early in 2016, once the initial stages of the two pilot projects have been assessed, the programme will be rolled out more broadly across all local board areas. The programme will be trialled for a year to assess its effectiveness in assisting community groups to deliver assets of value. Those community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

24. Local boards will play an important role in community led small build projects including:

Developing the idea with the community group, ensuring that the views of the wider community are considered:

· Potentially providing up to 20% funding

· Providing input into the assessment of new applications

· Promoting the initiative, encouraging support and volunteers across the wider community

· Launch activities and supporting ongoing use of the asset

25. Local board input is important to ensure that the right community initiatives are supported. In particular the Puketāpapa Local Board will be asked to comment on whether a proposed project is consistent with the priorities and preferences of the surrounding community as reflected in the Puketāpapa Local Board Plan. The capacity of the community group to deliver the project is also a factor that local board input may be asked for.

26. A delegation is requested from the Puketāpapa Local Board to one or more board members to provide input on new applications. The delegation is aimed at speeding up the progress for community groups with new applications by eliminating delay due to meeting schedules.

27. If Puketāpapa Local Board decide to support a community led small build initiative with funding this needs to be managed through a separate process and formally approved by the Board. However, to reduce the demands on the community group the accountability report (on final delivery of project) could be used both for the local board funding requirements and the programme.

28. Local boards will be provided with regular updates on projects that are receiving support under the programme including an update on which projects are at application stage, planning stage, delivery stage and asset handover/evaluation.

Consideration

Local Board views and implications

29. This programme has been developed based on feedback from community groups and local boards that council needs to ‘get out of the way’ for communities who want to deliver small, straightforward initiatives for themselves.

30. An initial proposed approach was presented to Local Board Chairs on 27 July 2015. Local Board Chairs were generally supportive of the approach although questioned whether the $250,000 limit on project cost and 20% funding limit from council were too low. This feedback will be considered when the programme is evaluated after the first year. The applications for support in the first year will provide an indication of whether the current programme design and criteria is effective in supporting community priorities.

Māori impact statement

31. Community groups wanting to improve outcomes for Māori will be able to access this programme. The Community Led Projects Co-ordinator can organise access to expertise within council to support the community group to achieve their goal.

32. Where any aspects of a proposed project are anticipated to have a significant impact on sites of importance to mana whenua, appropriate consultation will follow, led by the Resource Consents team.

Implementation

33. This programme is aligned with the community empowerment model being implemented by council. Strategic Brokers will play an important role in promoting use of the programme and building the capacity and capability of community groups to deliver small build initiatives.

34. The community group leading a project under the programme is responsible for the delivery of the project; however to different degrees they will be reliant on input from council staff. Simple projects will predominantly be delivered by the community group with a low level of reliance on council process. More comprehensive projects will need more project management, technical input and will need to go through the consenting process.

35. Council will endeavour not to cause delay to a Community Led Small Build project over and above the necessary time required for consents, health and safety, legal and procurement processes.

Attachments

There are no attachments for this report.

Signatories

Authors

Karen Titulaer - Senior Project Manager

Authorisers

Dean Kimpton - Chief Operating Officer

Victoria Villaraza - Relationship Manager

Chairperson	Julie Fairey
Deputy Chairperson	Harry Doig
Members	David Holm
	Ella Kumar
	Nigel Turnbull
	Michael Wood

Option	Project description	Advantages	Disadvantages
Fearon Park carpark	Upgrade existing Fearon Park carpark as per approved concept plan (attached)	· Project has resource consent. · Entire park redevelopment not yet funded, so carpark cannot be completed until extra funds found.	· None known
Keith Hay Park - Noton Road	Upgrade existing Noton Road carpark as per approved concept plan (attached)	· Has renewal budget allocated in FY17 · Approved concept plan	· None known
Dominion Road	Upgrade existing carpark at the corner of Dominion and Mt Albert Roads	· Improve amenity and usability of carpark	· Not due for renewal funding and this fund would be insufficient for the upgrade works. · No concept plan, consent or consultation undertaken.
Dominion Road	Provide signage for the existing carpark.	· Signage would increase patronage of the existing car park	· None known
McGowan Street	Parking acquisition at the corners of Richardson & White Swan Roads	· Replace carparks recently lost due to road widening.	· Would require land acquisition · No concept plan, consent or consultation undertaken.
McGowan Street	Provide signage for the existing carpark	· Increase patronage of the existing car park	· Car park is private property so not appropriate for the fund.
Roskill South	Provide signage for the existing carpark	· Increase patronage of the existing car park	· None known

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

Authors	Brenda Railey - Democracy Advisor
Authorisers	Victoria Villaraza - Relationship Manager

Authors	Mary Binney - Local Board Advisor - Maungakiekie-Tamaki
Authorisers	Victoria Villaraza - Relationship Manager

Authors	Judy Lawley – RFA Local Board Engagement Manager
Authorisers	Victoria Villaraza - Relationship Manager