Agenda of Papakura Local Board

Papakura Local Board

16 March 2016

Papakura Quick Response, Round Three, 2015/16 Grant Applications

File No.: CP2016/02530

Purpose

1. The purpose of the report is to present applications received from Papakura Quick Response Round Three 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Papakura Local Board has set a total budget for local community grants of $123,000 for the 2015/2016 financial year.

3. A total of $30,911.50 was allocated under local grants round one and quick response rounds one and two. A balance of $92,088.50 remains in the local community grants budget.

4. Eleven applications were received for Papakura Quick Response Round Three 2015/2016 with a total requested of $17,335.00.

Recommendation/s

That the Papakura Local Board:

a) consider the applications listed in the table below and agree to fund, part-fund or decline each application in this round.

Table One: Papakura Quick Response Round Three applications 2015/2016

Number	Organisation Name	Focus	Project	Total requested	Eligible/ ineligible
301	Youthline Auckland Charitable Trust	Community	Towards Youth Health Councils and youth programmes in Papakura for programme resources and youth worker time and expenses.	$1,500	Eligible
305	Parent to Parent Auckland	Community	Towards support for staff training and education.	$2,370	Eligible
306	Drury Playcentre	Community	Towards waiata (music) project for musical instruments.	$1,494	Eligible
307	Rejuvenate Papakura Trust	Community	Towards” Inspired Clothing Group” for sewing machines and an overlocker.	$1,497	Eligible
309	Age Concern Counties Manukau Incorporated	Community	Towards travel costs for volunteers of Age Concern located in Papakura.	$2,000	Eligible
310	Bhartiya Samaj Charitable Trust	Community	Towards Elders Support Program for volunteer, transport, guest reimbursement, venue hire, transportation and tutor costs	$750	Ineligible - dates do not meet local board grant programme requirement
312	Vagahau Niue Trust (VNT)	Community	Towards "VNT-Papakura" - Niue-Papakura community for consultation, koha, venue hire, gas vouches	$2,000	Eligible
313	Te Whetu Aroha Pariha/Te Whanau Hapori Charitable Trust	Community	Towards a school holiday programme for art supplies, food and sports equipment	$1,500	Eligible
315	The UpsideDowns Education Trust	Community	Towards delivering the gift of speech to children with Down Syndrome for reimbursement of session costs	$1,395	Ineligible as the grant is for repayment
311	Papakura Rugby Football Club Incorporated	Sport and recreation	Towards their technology project for a Microsoft Surface Pro	$1,449	Eligible
314	Ardmore Marist Rugby and Sports Club	Sport and recreation	Towards “Keep Smiling Ardy!” for the purchase of mouth guards	$1,380	Eligible
			Total	$17,335.00.

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Papakura Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The Papakura Local Board will operate two local grant rounds and five quick response rounds for this financial year.

8. For the 2015/2016 financial year, the Papakura Local Board set a total local community budget of $123,000.00 as below:

2015/2016 Annual Budget	Fund Type	Grants paid	Balance
$123,000.00	Local Community Grants	$30,911.50	$92,088.50

9. To date, $30,911.50 has been allocated from the local community grants budget, leaving a balance of $92,088.50 to be allocated for local grants round two and two remaining quick response grant rounds.

10. Eleven applications were received for Papakura Quick Response Round Three 2015/2016 with a total requested of $17,335.00.

Consideration

Local Board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Papakura Local Board allocating funding for Papakura Quick Response Round Three 2015/2016 applications, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a View	Papakura Local Board - Local Grants Programme 2015/2016	4
b View	Papakura Quick Response Round Three application summaries (Under Separate Cover)

Signatories

Authors

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

Six monthly report to

Papakura Local Board

1 July to 31 December 2015

1.0 Introduction

This report provides the Papakura Local Board with highlights of ATEED’s activities in the Papakura Local Board area for the 6 months from 1 July to 31 December.

This report should be read in conjunction with ATEED’s Quarter 1 report to Auckland Council (available at www.aucklandcouncil.govt.nz) and the forthcoming Quarter 2 report to the Auckland Council CCO Governance and Monitoring Committee, scheduled for 1 March 2016. Those reports highlight the breadth of ATEED’s work at the regional level.

ATEED’s Strategic Framework (Figure 1 below), clearly articulates ATEED’s role in creating the world’s most liveable city, by focussing on six key priorities:

· Build a culture of innovation and entrepreneurship

· Attract business and investment

· Grow a skilled workforce

· Enable education and talent

· Grow the visitor economy

· Build Auckland’s brand and identity

The framework helps to connect Auckland-wide strategies (the Auckland Plan and the Economic Development Strategy) and ATEED’s ongoing strategic interventions, growth programmes and projects.

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Figure 1 – ATEED’s Strategic Framework

ATEED supports local economic development initiatives via a dedicated Local Economic Growth team that works with Local Boards to shape initiatives and is also responsible for ensuring the implementation of ATEED’s Local Board Engagement and Activity Plans (as they are developed over time). ATEED delivers its services at the local level through business hubs based in the north, west and south of the region, as well as its central office at 139 Quay Street. Complementing this, ATEED also supports sub-regional tourism promotion activity, operates a number of i-SITEs across the region and sponsors, facilitates or delivers a range of events that although regional in their reach have local level impacts.

Detailed information about ATEED’s regional role and activities can be found on www.aucklandnz.com/ateed

2.0 ATEED activity to support the Papakura Local Board area

2.1 Building a culture of innovation and entrepreneurship
Supporting business growth by facilitating research and development funding
ATEED met one-on-one with 1 company in the Papakura Local Board area to discuss research and development funding requirements.	ATEED’s local business hubs support the growth of Auckland’s key internationally competitive industry sectors and help small to medium export ready companies to understand and access Callaghan Innovation’s research and development funding as part of the government’s Regional Business Partner Network programme. Between 1 July to 31 December 2015, ATEED met one on one 1 company in the Papakura Local Board area, through its delivery of the Government’s Regional Business Partner Network (RBPN) programme.
Connecting businesses
ATEED connected 1 Papakura business with other opportunities or organisations that may assist their growth and development.	During the period ATEED’s business advisors connected 1 business with other opportunities or organisations that may assist their growth and development. In total 1 referral was made to a NZTE service provider.

Activities in support of Local Board Economic Growth Initiatives

The Local Economic Growth (LEG) team is working with the Papakura Local Board to establish a commercial centre group to look at the commercial centre of Papakura. This will enable the local board to identify the key outcomes and actions that need to be delivered, to position the area to accommodate the growth anticipated in the Auckland Plan. Providing the foundations for a viable commercial centre that can transition in to the second Metropolitan Centre for South Auckland after Manukau.

Regional showcasing

Westpac Auckland Business Awards 2015

ATEED partnered with the Auckland Chamber of Commerce to present the Westpac Auckland Business Awards programme this year. The awards recognise resilience, innovation, and the essential principles of business success.

The year’s Westpac Auckland Business Awards – South winners were announced at a black-tie function on 8 October 2015. There were no winners from the Papakura Local Board area.

Business and networking events

ATEED also supports and runs a number of business and networking events to support and grow businesses. A full schedule of upcoming events can be found on www.aucklandnz.com/business (search keyword: business events)

2.2 Attracting business and investment

Filming activity within the Papakura Local Board area

ATEED’s Screen Auckland team facilitated 2 permits for filming television commercials, programmes and photo shoots at locations within the Papakura Local Board area.

During the period ATEED’s Screen Auckland team facilitated 2 permits for filming television commercials, programmes, photo shoots and short films at locations within the Papakura Local Board area.

ATEED’s Screen Auckland team provides film facilitation services as part of ATEED’s support for the screen and digital sector of Auckland’s economy. Screen Auckland facilitates, processes and issues film permits for filming activity on public open space. The team follows robust operational processes, managing filming requests and facilitating liaison with key stakeholders including local boards.

2.3 Growing a skilled workforce
Growing youth entrepreneurship
Lion Foundation Young Enterprise Scheme (YES)
Schools participating in the YES programme from the Papakura Local Board are: · Rosehill College Non-participating schools are: · Papakura High School · ACG Strathallan · Drury Christian School	ATEED delivers the Lion Foundation Young Enterprise Scheme (YES) across Auckland on behalf of the Young Enterprise Trust. The scheme encourages year 12 and 13 students to embrace innovation and business by forming a legal company to produce and sell real-life good and services. The Lion Foundation YES Trade Fair, held on 8 August at the ASB Showgrounds provided teams with an opportunity to sell their products to the general public. In October 2015 participating schools took part in a regional awards event. The winners of each regional event went on to represent their region in the National Awards Finals in Wellington held in December.
DigMyIdea – Māori Innovation Challenge
DigMyIdea – Māori Innovation Challenge was developed as a competition to inspire Māori digital business ideas. With a national partner Ngā Pū Waea the competition was opened to the whole country. The competition received almost 100 submissions, with 133 participants (teams). ATEED hosted the top five ideas finalists from both categories Mauri Tu (Adult 19 years plus) and Mauri Oho (15-18 years) at DIGIwananga on the 20-22 November 2015.
Youth Employment
Youth Employer Pledge
“The Youth Employer Pledge programme is fantastic. We want to grow our business and have youth coming through with fresh ideas. We can grow and develop our youth employments and provide them with a sustainable career. The follow-on effect is that they then have the chance of giving back to the community.” Debbie Gregory, Head of Retail Careers, The Warehouse Group “With 60% of The Just Group‘s workforce between the ages of 18 and 25, our organisation values youth and understands how important they are to the future workforce of Auckland. Deciding to participate in the Youth Employer Pledge initiative was a very easy decision for us to make.” Sue O’Connor, General Manager, The Just Group	ATEED aims to get more 15–24 year-old Aucklanders into sustainable career pathways and employment to support Auckland’s economic growth. Through the Youth Employer Pledge, leading Auckland employers formally commit to increasing youth employment and developing their future workforce. By 31 December, 32 large Auckland businesses had formally joined as pledge partners. A further 20 were finalising pledges and will commit in 2016. Pledge partners are eligible for a package of support from the ATEED-hosted Auckland Youth Traction Hub. Activity delivered through the traction hub has included: · Five pledge partner events to support peer-to-peer learning and agree sector-wide youth employment priorities (construction and IT sectors), with input from youth employment subject experts. · Collaboration with seven large hospitality employers to prototype and develop an online youth recruitment portal. · Tailored support to six businesses to recruit 173 young people into local jobs across Auckland. · Collaboration with pledge partners and central government agencies to develop and share successful youth recruitment, development and employment models. · The inaugural Youth at Heart Awards where 10 awards were presented and media coverage focused on Rainbow's End as winner of the Youth Employer of the Year. A project to deliver tools and support tailored to Auckland’s SMEs has also been launched. This project will be informed by Youth Connections local board priorities and activity. SMEs that register online as “youth employment champions” will be able to access tools and support to increase youth employability and employment.
JobFEST August 2015
“It was great to see youth go out of their way to seek employment and everyone having fun.” Skinny Mobile	1800 young jobseekers attended the second Auckland Council JobFEST15 at QBE Stadium in August. As a result, 170 were successfully recruited into entry level roles and 290 were interviewed. Sixty employers – including 22 pledge partners - from diverse industries and across the Auckland region participated. They were seeking to fill entry-level vacancies and develop a pool of future candidates. These employers received nearly 3000 job applications from young people. JobFEST targets young people not in education, employment or training (NEET) or at risk of becoming NEET. Unemployed youth accounted for around 40 percent of attendees, followed by school students (30 percent). 17 buses transported youth to the event from across Auckland and lunch and entertainment were provided.
Business capability building
ATEED’s Business Hubs carried out capability assessments on 6 businesses within the Papakura Local Board area.	ATEED focuses on supporting the development of the capability of small businesses by improving workforce skills by carrying out business assessment and issuing training/capability vouchers of up to $5,000 co-funded by New Zealand Trade and Enterprise (NZTE). During the period, ATEED carried out capability assessments on 6 businesses within the Papakura Local Board area.

Meetings/workshops held in the Papakura Local Board

During this period, 7 business owners in the Papakura Local Board area registered for business clinics. ATEED’s business advisors run free business clinic sessions. Whether business owners need some ideas to grow their business, have come up against a road block or need advice on their biggest business challenge, they will find value in these 45 minute, one-on-one specialist advice sessions. Business clinics are held regularly across Auckland are conducted in either local board offices or Business Associations premises.

Local Board	Jul-15	Aug-15	Sep-15	Oct-15	Nov-15	Dec-15
Papakura		7

2.4 Grow the Visitor Economy

Delivering on the Auckland Visitor Plan

During the period ATEED continued to provide advice and information about the Papakura Local Board area to visitors through appropriate marketing channels including i-SITEs within the region. ATEED also administers Auckland’s official visitor information website (aucklandnz.com). This website contains pages focused on destinations in the Papakura Local Board area that provide visitors with information about where to go, what to do and where to stay.

Delivering on Auckland’s Major Events Strategy

ATEED is responsible for the attraction and delivery of major events that align with Auckland’s Major Events Strategy (MES). The MES identifies four key outcomes which are sought from major events: the ability to expand Auckland’s economy, increase visitor nights, enhance Auckland’s liveability and increase international profile. ATEED’s role in major events differs from event to event but can include attraction, delivery, facilitation and business leverage activities.

Delivered events

Auckland Diwali Festival was staged in Aotea Square and Queen Street on 17-18 October 2015, with festivities officially launched on the main stage by Prime Minister John Key. The event featured local and international dance, music and theatre performers, food and craft stalls, a fashion show, wedding expo, seminars and workshops. The post event evaluation is currently being finalised, but early indications are that the 2015 Festival enjoyed it’s highest-ever attendance since its inception in 2002.

Sponsored/ facilitated events

Residents in the Papakura Local Board area were able to enjoy events sponsored by ATEED. These included:

· New Zealand International Film Festival

· New Zealand Fashion Week

· Auckland On Water Boat Show

· ASB Auckland Marathon

· ITM 500 Auckland V8 Supercars

· Taste of Auckland

· Finn Gold Cup

· Farmers Santa Parade

A full schedule of upcoming major events for the 2015/16 financial year is available on ATEED’s website, Error! Hyperlink reference not valid.

2.5 Build Auckland’s Brand and Identity

Global Auckland Project

During the period 1 July to 31 December, ATEED continued the Global Auckland Project to redefine Auckland’s global identity and story. It conducted a number of focus group interviews to gain the perceptions of the proposed strategic options. The focus groups provided valuable feedback which has been incorporated into the final strategic direction. In the first part of 2016, the project will enter the creative phases, which will see the agreed strategy turned into a compelling global identity and story for Auckland which will be used by public and private sector organisations to promote Auckland on the world stage.

3.0 Completed engagement

Local Board Engagement and Activity Plan

The purpose of the Local Board Engagement and Activity Plan (LBEAP) is for the Local Board in partnership with ATEED, to identify one or two key priorities that will add value to the board area and to develop a framework for active engagement between ATEED and the Local Board that will ensure positive outcomes for the area.

Priorities and engagement processes are being implemented with the first six local boards participating in the pilot (Franklin, Kaipātiki, Orākei, Waiheke, Waitākere Ranges and Waitematā). To date the programme has proven extremely worthwhile in identifying and delivering priorities and in establishing positive and enjoyable relationships between the wider ATEED Local Board delivery teams and the Local Board programme sponsors.

The encouraging results thus far enabled ATEED to appoint Michael Goudie (previously a councillor for Rodney and on the inaugural Governing Body for Auckland City) into the team to capture new opportunities across the wider city. Six other boards were also included in the LBEAP programme over the last six months (Rodney, Hibiscus and Bays, Upper Harbour, Maungakiekie–Tamaki, Māngere-Ōtāhuhu and Manurewa). The selection of these boards was based on the desire to achieve economy of scale, cross boundary collaboration of some existing priorities and to further refine the activities developed with the help of the first six boards in the pilot. The priorities for the six new boards are being drafted to be agreed and implemented within the next quarter.

The LBEAP will include the remaining nine Local Boards across Auckland by June 2016 which could benefit the boards planning pre elections.

The LBEAP is a focused priority programme for each board area but is not the only activity or intervention that ATEED implements across the city, some of which are also identified within this report. To achieve the desired outcomes ATEED is able to draw on the resources of six strategic priorities and more than thirty targeted activities from it suite of business as usual products and services.

Corporate Sponsorship

During the month of September the Head of Corporate Partnerships joined with Strategic Partnerships to provide a session at the Local Board Services Policy Forum on corporate partnerships guidelines. The purpose of this session was to upskill local board advisors for them to be able to provide better support to local boards on developing partnerships.

In addition to this Corporate Partnerships is contributing to a quick reference guide and template for partnerships under $10,000 with the aim of streamlining processes for partnerships at this level. This could be of particular relevance for local boards given local events are likely to involve these types of partnerships.

Papakura Local Board

16 March 2016

Auckland Transport Update - March 2016

File No.: CP2016/03881

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Papakura Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

Recommendation/s

That the Papakura Local Board:

a) Receives the report.

b) Requests that Auckland Transport provide a Rough Order of Costs for traffic calming on Arimu Road

c) Requests that Auckland Transport provide a Rough Order of Costs for traffic calming on Clark Road

Discussion

Papakura Local Board Transport Capital Fund (LBTCF)

3. The Papakura Local Board is allocated $306,184 per annum from the Local Board Transport Capital Fund (LBTCF).

4. Attachment A provides a financial update of expenditure against the Local Board Capital Fund as of the 29^th of February 2016.

5. The Board’s current LBTCF projects are summarised in the table below:

Project	Description	Status	Projected Cost
Connection of Railway Station and Town Centre (Project Id: 432,433,434)	Looking at ways of cognitively linking the town Centre with the Railway station. The Board have agreed to focus on the following projects: · Covered walkway between platform and Railway Street West · Extension of walkway along Railway Street West & Averill St · Beautification greenery	The Board passed a resolution requesting AT proceed to design and provide a ROC for the original six identified projects on 20 May 15. Following the December 2015 Board meeting the Board deferred consideration of the parklet outside the library and public space at the art gallery carpark. The Board requested Auckland Transport proceed to detailed design, consenting and construction for the Covered Walkway and Extension of the walkway along Railway Street West at a Firm Estimate of Cost (FEC) of $760,000. The Board request Auckland Transport to proceed to detailed design and provide a FEC for the Beautification/Greenery to complement the covered walkway. Detailed design of the project is underway. We anticipate updating the Board on the detail of the project early in March.	$810,000 has been allocated out of the LBTCF for design and construction of these projects.
Colour Treatments - Intersections	Road treatment (red) on four entrance intersections into Papakura	Auckland Transport’s Traffic Operations team is looking at this proposal again at the Board’s request.	$34,000 has been allocated out of the LBTCF for design and construction of this project.
Refresh of signage in Papakura	Directional Signage to motorway and key destinations around the Papakura CBD.	Following direction from the Local Board the Town Centre signage project has progressed to the detailed design phase.	Approved to a maximum of $110,300

Arimu Road and Clark Road – Traffic Calming

6. The Papakura Local Board transport leads have identified Arimu and Clark Roads as areas with both high vehicle speeds and volumes, experiencing issues with both “rat running” and night racing. They have highlighted that these are routes commonly used by school children and that there is broad community support for tackling this problem in these areas.

7. The Board would like Auckland Transport to investigate the issues and propose suitable solutions to reduce vehicle speeds and volumes. Resolutions requesting a Rough Order of Costs (ROC) can be found in the recommendations above

General Information Items

Manukau Bus Station Starts Construction

8. The Manukau Bus Station officially started construction on 12 February 2016 and when completed will be at the heart of a new public transport network for south Auckland.

9. The Auckland Transport project, which will cost $26 million to construct, is funded by the Government through the New Zealand Transport Agency and Auckland Council. Construction of the bus station building is expected to be completed in the second half of 2017.

10. The new bus station will be a modern, attractive and practical facility designed to provide a safe, comfortable link for passengers between buses and the rail station. It will include service and food kiosks and toilets.

New bus contracts

11. South Aucklanders will get more bus services when new contracts come into effect later this year. The new contracts, between Auckland Transport and a number of bus companies, will also be delivered for $3.1 million less cost. In addition a new fleet of state-of-the-art, low-emission buses, and new standards of service, will be introduced.

12. There was a lot of competition for the new contracts which cover eight different clusters of routes. The contracts were signed by Auckland Transport Chief Executive, David Warburton and the successful tenderers, Ritchies Transport Holdings/Murphy’s in a joint venture, Howick and Eastern Buses Ltd and Go Bus Transport Ltd. They are the first to be signed in Auckland under the Government’s Public Transport Operating Model (PTOM).

13. Go Bus, a company owned by Ngai Tahu and Tainui, has secured just over half of the new routes. Ritchies/Murphy’s has secured a further 40 percent, with Howick and Eastern operating the remaining five percent of routes.

14. The current public subsidy is $20.3 million each year. From October, when the new contracts come into effect, the contracts will cost $36.3 million resulting in $17.2 million public subsidy with about $19 million in passenger fare revenue being paid to Auckland Transport thereby reducing the overall net cost by more than $3 million.

15. Bus customers will also see a 21 percent increase in hours of operation and a 15 percent increase in kilometres covered by the services.

16. South Auckland buses travel around 25,000 kilometres each day or the equivalent of once around the world, and provide some 1,740 services a day. In total, the new services will operate 9.3 million kilometres a year. In Auckland, bus patronage is increasing at about four percent every year.

17. Despite being provided by different companies, all buses will be presented in the AT Metro livery to ensure a uniform appearance and consistent customer experience. It will also help minimise confusion among unfamiliar passengers, about whether or not they are catching the right bus.

Redoubt-Mill Road Upgrade

18. Auckland Transport has received a recommendation from independent planning commissioners that gives the green light for the Redoubt-Mill Road upgrade to go ahead.

19. The commissioners, who heard AT’s planning application, have recommended that the designation for the land be confirmed, subject to conditions that address issues raised by submitters.

20. The commissioners say they concluded that upgrading the Redoubt-Mill Road corridor is necessary to relieve existing and forecast congestion, accommodate planned growth, provide for alternative modes of transport, improve traffic safety and improve network efficiency.

21. They also found that the effects of the project can be appropriately avoided, remedied or mitigated.

22. The commissioners’ recommendation follows a public hearing in September last year, during which 286 submissions were considered and a number of submitters presented further evidence.

Issues Register

Local Board views and implications

23.

Description

AT Response

Security issues with the Bike shed at Papakura Station.

Auckland Transport has taken on board the comments from users and the Local Board and are investigating options. We appreciate that the current situation is not ideal and we’ve asked the security team and the Police to monitor where possible whilst we investigate solutions.

Auckland Transport’s Walking and Cycling Department have commissioned our Business Technology team to look at what could be done to improve security and they hope to have something to report within the next month.

We are aiming to be able to provide a low cost, easy to use solution that provides sufficient security to users. If that is not possible then we will have to look at dismantling the shelters.

Lack of drop off zone at Papakura Station

Auckland Transport is aware of the issue and are investigating options.

Attachments

No.	Title	Page
a View	PLB Attachment 16 March 2016_Financial Update of expenditure against the Local Board Capital Fund	4

Signatories

Authors

Ben Halliwell – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

New Road Name Approval for Addison Developments Limited for a Private Way within the development at 250 Porchester Road, Papakura
File No.: CP2016/03968

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for one new road name within the development at 250 Porchester Road, Papakura.

Executive Summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. While the Papakura Local Board named 21 roads within the development at 250 Porchester Road in February 2014, a change in road naming requirements meant an additional name for a private way is now required. The Papakura Local Board considered 61 names in naming the 21 roads and it is considered appropriate to use one of the unused valid names for the private way. Taupinga Way was chosen as it is consistent with the “Gum digging” theme of the surrounding roads.

4. Local iwi groups and New Zealand Post were consulted on all the original names.

5. The name ‘Taupinga Way’ is considered for approval by the Local Board.

Recommendation/s

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name “Taupinga Way“, proposed by the Applicant, for the new road within the development at 250 Porchester Road, Papakura.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

The Papakura Local Board at its meeting of February 2014 considered a road naming report to name 21 roads with the development located at 250 Porchester Road. The consideration of the 21 names also included a workshop with the Papakura Local Board to discuss the proposed names.

Following the subsequent introduction of the Auckland Council road naming guidelines, all roads (including private ways) which access six or more address sites, require naming. Although some 21 roads have already been named by the Papakura Local Board within the development, one private way still needs a name. The obtaining of this name is critical to allow the latest stage of the development to be released.

While the Papakura Local Board approved names for 21 roads in February 2014, they as part of that process considered some 61 names. Given those names were all assessed under the guidelines, were subject to NZ Post and iwi consultation, it is appropriate that one of the valid unused names be applied to the private way. The roads surrounding the private way had a ‘Gum digging” theme such as Hakaro ( to hollow out), Taukari (digging tool), Hollowout and Treestump). In keeping with this theme, the name Taupinga Way is proposed.

Proposed New Road Name

Meaning

Taupinga Way

Meaning “camp or depot” in Te Reo Maori

Figure One: Location and Layout of new Road

Decision Making

7. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

8. The Applicant’s proposed road name have been assessed against the criteria set out in the Auckland Council road naming guidelines;

9. Taupinga Way was determined to meet the criteria of the road naming guidelines and has been reviewed by NZ Post.

10. The proposed suffix ‘Way’ is appropriate for the road as it is a private way.

11. As the name (Taupinga Way) meets the criteria, it is recommended for consideration for approval as it complies with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

12. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

13. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

14. The Papakura legacy road naming policy, which was relevant at the time the Papakura Local Board originally considered names for the development at 250 Porchester Road, required consultation with Iwi where Maori names are proposed. As a result, significant consultation was undertaken with tangata whenua being Ngati Tamaoho, Te Ara Rangatua of te Iwi Ngati Te Ata, Ngati Paoa Trust Board, Ngai Tai ki Tamaki Tribal Trust and Te Akitai Waiohua Iwi Authority. This consultation also included a workshop held on 17 September 2013 involving representatives of Ngati Tamaoho Trust, Te Ara Rangatu o te Iwi Ngati Te Ata and Te Akitai Waiohua Iwi Authority.

15. Consultation was undertaken with NZ Post when assessing the original set of names considered by the Papakura Local Board in February 2014.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

New Road Name Approval for the Residential Subdivision by Cabra Investments Limited at 949 Old Wairoa Road, Ardmore and 965 Papakura-Clevedon Road, Ardmore

File No.: CP2016/04079

Purpose

1. The purpose of this report is to seek approval from the Papakura Local Board, for four new road names for roads created by way of a joint subdivision and land use consent at 949 Old Wairoa Road, Ardmore and 965 Papakura Clevedon Road, Ardmore.

Executive Summary

3. Following assessment against the road naming criteria, the road names ‘Pakaraka Drive, Twin Parks Rise, Te Aparangi Crescent, Kapeke Road, Frazen Avenue, Captain Rings Drive, Melgran Avenue’ and Arawai Terrace for Right of Way 4 (applicant’s preferred road names), and alternative names ‘Graham Drive, Villa Crescent, Huawheua Crescent, Rings Drive, Summerleigh Drive, Pukeoiwiriki Drive, Highlander Drive, Papaview Road and Colonel Ring Drive’ were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted and commented that Pakaraka Drive and Kapeke Road have mana so it would be more appropriate for the main roads.

5. The road names ‘Pakaraka Drive, Twin Parks Rise, Te Aparangi Crescent, Kapeke Road, Captain Rings Drive’, and Arawai Terrace for Right of Way 4 proposed by the Applicant and the names ‘Graham Drive, Villa Crescent, Huawheua Crescent, Rings Drive, Summerleigh Drive, Pukeoiwiriki Drive, Highlander Drive, Papaview Road and Colonel Ring Drive, are considered for approval by the Local Board.

Recommendation/s

That the Papakura Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road names “Pakaraka Drive, Twin Parks Rise, Te Aparangi Crescent, Kapeke Road, Captain Rings Drive,” and “Arawai Terrace” for Right of Way 4, proposed by the Applicant, for the new roads created by way of joint subdivision and land use consent at 949 Old Wairoa Road, Ardmore and 965 Papakura Clevedon Road, Ardmore while noting that ‘Graham Drive, Villa Crescent, Huawheua Crescent, Rings Drive, Summerleigh Drive, Pukeoiwiriki Drive, Highlander Drive, Papaview Road, Colonel Ring Drive, Rise Drive’ also meet the road naming criteria.

Comments

The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval. Seven new roads and a right of way are to be created to serve a residential subdivision of 153 lots. Joint Subdivision and Land use consent R/JSL/2013/2461 has been granted by Council.

Figure One: Location and Layout of new Road

The Applicant has proposed the following names for consideration for the road created as part of the development at 949 Old Wairoa Road and 965 Papakura Clevedon Road.

Preference	Proposed New Road Name	Meaning
Preferred Names	Road 1 – Pakaraka Drive Road 2 – Twin Parks Rise (continued name from Road 8) Road 3 – Te Aparangi Crescent Road 4 – Kapeke Road Road 6 – Captain Rings Drive Right of Way 4 – Arawai Terrace	Road 1: The traditional name of the land block Road 2: This road name is carried on from the existing road. Road 3: This was a neighbouring settlement of the Pukekoiwiriki Pa in the 1860's, which was under control of the Te Akitai Chief Ihaka Takaanini. Road 4: The traditional name of the land block Road 6: There was a military redoubt on the property during the Maori Land wars. Captain Rings was the commander of this encampment. Right of way: Meaning of waterway in Te Reo Maori. The locations of Maori Settlement were concentrated along the harbour shores and navigable waterways on land and slopes of the Drury/Papakura Hills
First Alternative	Road 1 – Graham Drive Road 2 – Twin Parks Rise (continued name from Road 8) Road 3 – Villa Crescent Road 4 – Huawhenua Crescent Road 6 – Rings Drive Right of Way 4 – Summerleigh Drive	Road 1: Graham is the family name of the settler who acquired the land block in the 1840s Road 2: This road name is carried on from the existing road. Road 3: There is an old villa which is to remain on a lot on this road. Road 4: Meaning of vegetables in Te Reo Maori. The Te Aparangi Maori Settlement supplied Papakura and the developing town of Auckland with vegetables and fruit from their gardens and orchards Road 6: There was a military redoubt on the property during the Maori Land wars. Captain Rings was the commander of this encampment. Right of way: This is the name of the company who was the former owner of the land.
Second Alternative	Road 1 – Pukekoiwiriki Drive Road 2 – Twin Parks Rise (continued name from Road 8) Road 3 – Highlander Drive Road 4 – Papaview Road Road 6 – Colonel Ring Drive Right of Way 4 – Rise Drive	Road 1: Well known Te Akitai Pa site on the western slopes of the Drury Hills. Known as Pukekiwiriki, which is a misspelling of Pukekoiwiriki. Road 2: This road name is carried on from the existing road. Road 3: This section of the land is elevated above Papakura Road 4: The property has a view overlooking Papakura township. Road 6: There was a military redoubt on the property during the Maori Land wars. Captain Rings was the commander of this encampment. Right of way: This part of the property rises above the township below

Decision Making

6. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

7. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

8. All of the road names proposed meet the criteria of the road naming guidelines except for the alternative name Rise Drive. Both Rise and Drive can be utilised as suffixes to road name and the road naming guidelines discourages their use within the same road name.

9. The proposed suffix ‘Drive’ is appropriate for Road 1 as this is the main road serving the development from Old Wairoa Road and Grove Road without many cross streets. The suffix “Rise” for Road 2 is appropriate because the roadway continues to steeper topography. The suffix “Crescent” for Road 3 is appropriate because the road is a crescent shaped thoroughfare. The suffix “Road” for Road 4 is appropriate because it is an open roadway. The suffix “Avenue” for Road 5 and Road 7 is appropriate because it is a board road that leads into another stage of the development. The suffix “Drive” for Road 6 is appropriate because it is a roadway without any cross streets. The suffix “Terrace” for Right of Way 4 is appropriate because the topography of the land means that the roadway is on a mainly flat area.

10. As the Applicant’s preferred names (Pakaraka Drive, Twin Parks Rise, Te Aparangi Crescent, Kapeke Road, Captain Rings Drive” and “Arawai Terrace” for Right of Way 4) meet the criteria, it is recommended for consideration for approval while noting that the alternate names are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

11. The decision sought from the Papakura Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

12. The decision sought from the Papakura Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

13. Consultation has been undertaken by the developer with local iwi and only Te Akitai Waiohua responded. The local iwi commented that Pakaraka Drive and Kapeke Road have mana so it would be more appropriate for the main roads. All the road names were also sent to all iwi within the Papakura Local Board area by the Council and no comments were received.

14. Consultation has been undertaken with NZ Post who identified that some of the names originally proposed by the developer were already in use in other areas. The developer therefore provided alternative names which were agreed by NZ Post and are incorporated into the names now proposed.

Financial and Resourcing Implications

15. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

16. The decision sought from the Papakura Local Board for this report is not considered to have any legal or legislative implications.

Implementation

17. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Debby Blackburn - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

Papakura Youth Scholarship Scheme

File No.: CP2016/01850

Purpose

1. To adopt the 2015/2016 Papakura youth scholarship scheme and decision making process for scholarship applications.

Executive Summary

2. Papakura Local Board has $25,000 Locally Driven Initiatives (LDI) budget for scholarships and travel grants in 2015/2016. This initiative is part of the board’s “skilled workforce for local jobs” outcome area.

3. The Papakura context shows the scheme should support trades and vocational education and training, degree courses, leadership courses, and contribute to a sustainable local workforce.

4. These factors were designed into a draft scholarship scheme workshopped by the board on 10 February 2016. Key outcomes from the workshop are:

· to implement the scheme for 2015/2016

· the scheme should support 14-24 year olds living in the Papakura Local Board area undertaking tertiary study including trades and vocational training and degree courses, as well as leadership courses in 2016. The maximum scholarship is $2,000 per applicant

· the board would like to hear back from recipients about how their studies or endeavours are going

5. Staff will discuss the scholarship scheme with the Papakura Youth Council at their 7 March 2016 meeting and verbally relay any feedback to the boards’ 16 March 2016 business meeting.

6. Staff recommend the board adopt the Papakura youth scholarship scheme attached as Attachment A. The draft brings together contextual implications and board feedback.

7. All board members wish to participate in deciding the applications and would like a member of the youth council to join them. Staff recommend the board and youth council representative workshop applications on 1 June 2016 for board resolution at the 15 June 2016 business meeting.

8. The timeline for implementation is:

Date	Action
10 February 2016	Local Board workshop on scholarship purpose, objectives, criteria, promotion and advertising and decision making
16 March 2016	Business meeting – adopt scheme
21 March 2016	Applications open
21 March / 13 May 2016	Advertising and promotion
13 May 2016	Applications close
16 – 24 May 2016	Applications compiled
25 May 2016	LB members and Papakura Youth Council representative receive applications in workshop agenda
1 June 2016	Local board workshop – in principle decisions
15 June 2016	Local board business meeting – decisions on applications
15 June – 20 July 2016	Payments

9. Timing for the scheme will impact uptake from high school students who typically plan for tertiary study toward the end of the academic year. Existing tertiary students and those beginning study in semester two will likely apply this first round. Staff recommend timing for the 2016/2017 Papakura youth scholarship scheme align to the academic year.

10. Local board staff will develop a comprehensive engagement and promotions plan and administer the first round of the scholarship scheme. Going forward, local board staff will explore whether alternative departments can administer the scheme on behalf of the board.

11. The local board also considered a targeted Maori and Pasifika trades training initiative for Papakura but preferred to progress the scholarship scheme as a priority to keep things simple.

Recommendation/s

That the Papakura Local Board:

a) Adopt the Papakura youth scholarship scheme attached as Attachment A for implementation 2015/2016.

b) Workshop scholarship applications on 1 June 2016 for board resolution at the 15 June 2016 business meeting.

c) Invite a member of the Papakura Youth Council to participate in the 1 June 2016 workshop on applications.

d) Approves the 2016/2017 Papakura youth scholarship scheme to open for applications in October 2016, conclude with decisions in December 2016 and to process payments in January 2017.

Comments

Consideration

12. Papakura Local Board workshop

13. A review of the Papakura context showed implications for a scholarship scheme as follows:

· it should support those pursuing not only degree courses, but vocational and trades education and training as well

· it should support those training in areas that will meet the workforce needs of local and surrounding industries

14. On 10 February 2016 board members workshopped a draft scholarship scheme (including purpose, objectives and criteria), an advertising and engagement plan and decision making options for the Papakura youth scholarship scheme.

15. Key outcomes from the workshop are:

· to implement the scheme for 2015/2016

· the board would like to hear back from recipients about how their studies or endeavours are going

16. Papakura Youth Council feedback

17. Staff will attend the 7 March 2016 Papakura Youth Council with the scholarship scheme and verbally report any feedback to the boards’ 16 March 2016 business meeting.

18. Staff recommend adoption of the scholarship scheme at Appendix one

19. Contextual implications and board feedback have been brought together in the draft scholarship scheme attached as Appendix one and staff recommend the board adopt it.

20. Decision making on the scheme

21. All board members wish to participate in deciding the applications. To enhance transparency staff now recommend the board workshop applications on 1 June 2016 and resolve them at the 15 June 2016 business meeting, rather than delegate decision making to a panel. The board can still invite a member of the Papakura Youth Council to participate in the 1 June 2016 workshop on applications.

22. Timeline for implementation

23. The timeline for implementation is:

Date	Action
10 February 2016	Local Board workshop on scholarship purpose, objectives, criteria, promotion and advertising and decision making
16 March 2016	Business meeting – adopt scheme
21 March 2016	Applications open
21 March / 13 May 2016	Advertising and promotion
13 May 2016	Applications close
16 – 24 May 2016	Applications compiled
25 May 2016	LB members and youth council representative receive applications in workshop agenda
1 June 2016	Local board / youth council representative workshop – in principle decisions
15 June 2016	Local board business meeting – decisions on applications
15 June – 20 July 2016	Payments

24. Timing for the scheme will impact uptake from high school students who typically plan for tertiary study toward the end of the academic year. However, high school students could still apply to the scheme for leadership courses. Existing tertiary students and those beginning study in semester two will likely apply this first round.

25. Staff recommend the 2016/2017 Papakura youth scholarship scheme is timed for the academic year

26. Staff recommend the 2016/2017 Papakura youth scholarship scheme is timed to align to the academic year.

27. Advertising and engagement

28. Staff are detailing a comprehensive advertising and engagement plan to commence after the scheme is adopted at the 16 March 2016 business meeting. The plan provides for face to face / phone promotion (with schools, technical institutes, private training establishments, Youth Connections, the Papakura Marae and the Papakura Youth Council) and passive promotions (media releases and social media, and flyers to community networks including Maori networks).

29. Targeted Maori and Pasifika Trades Training initiative for Papakura

30. The local board also considered a targeted Maori and Pasifika trades training initiative for Papakura but preferred to progress the scholarship scheme as a priority to keep things simple.

Local Board views and implications

31. The Papakura Local Board Plan provides for the proposed scholarship and travel grants initiative as part of the “skilled workforce for local jobs” outcome area. The board has 2015/2016 LDI funding of $25,000 for the scheme.

32. As noted above, the board wants the scheme implemented for 2015/2016 and its workshop feedback is reflected in the proposed scholarship scheme attached as Attachment A.

Māori impact statement

33. Board members will be aware that Papakura has the highest percentage of Maori in the 0-24 age group, for any local board area. (Census 2013.) The proposed scholarship scheme will benefit young Maori who participate. Targeted advertising and promotion will be the key means for achieving Maori applications.

Implementation

34. Local Board Staff will promote and advertise the scholarship scheme and administer this first round. Going forward, local board staff will explore whether alternative departments can administer the scheme on behalf of the board.

Attachments

No.	Title	Page
a View	PLB Attachment 16 March 2016_PLB Scholarship Criteria	4

Signatories

Authors

Rangi Maihi - Local Board Advisor Papakura

Shelvin Munif-Imo – Engagement Advisor Papakura Local Board

Authorisers

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

Draft Business Improvement District Policy (2016) – Local Board Feedback

File No.: CP2016/02132

Purpose

1. The purpose of this report is to invite local boards to provide formal feedback on the draft Business Improvement District (BID) Policy (2016).

Executive Summary

2. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for Auckland Council’s BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

3. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

4. BID programmes are based on Auckland Council collecting a targeted rate for core funding – collected using powers under the Local Government (Rating) Act 2002. They are represented by business associations, which are independent incorporated societies sitting outside Auckland Council. Local boards have the primary relationship with business associations operating BID programmes in their area.

5. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103).

6. The BID Policy (2016) includes two separate but linked parts:

· Part 1 – Policy – sets the rules “the what to do”

· Part 2 - Policy Operating Standards – “the how to do”

7. Business associations operating existing BID programmes, local boards and stakeholders have had opportunities to input into the development of BID Policy (2016).

8. Local boards are now being invited to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

9. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i. Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii. Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii. Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

10. Officers are working to ensure that the policy aligns with Auckland Council’s Māori Responsiveness Framework and are in contact with the Independent Maori Statutory Board to discuss relevant opportunities to leverage the Auckland BID Programme.

Recommendation/s

That the Papakura Local Board:

a) Provides feedback on the draft Business Improvement District Policy (2016) or,

b) Delegates to the chair and member(s) to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.

Comments

BID programmes

11. BID programmes are based on Auckland Council collecting a targeted rate to provide core funding to business associations using powers under the Local Government (Rating) Act 2002. The business associations, which are independent incorporated societies sitting outside Auckland Council, deliver the BID programmes.

12. BID programmes are established to develop local business prosperity and local economic development. They are defined by a partnership agreement between each business association and Auckland Council, in which both parties agree to operate within the BID Policy.

13. Local boards have the primary relationship with business associations operating BID programmes in their area including:

i. As collaboration partners – local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively will achieve greater outcomes.

ii. As governors – local boards have significant decision-making responsibly for BID programmes, including recommending to the governing body to strike a BID programme target rate and around BID programme establishments, expansions amalgamations and disputes.

BID Policy (2016)

14. The May 2015 Budget Committee approved a review of the BID policy to be undertaken in collaboration with business improvement districts and local boards. The committee also approved a new service delivery model for the Auckland Council BID programme team. Both need to be operational by 1 July 2016, as per resolution number BUD/2015/62.

15. The primary objective for reviewing the 2011 policy is to clarify and confirm the roles, responsibilities and accountability required for each of the partner groups that have a key role in delivering the Auckland BID Programme. The review is required, as there will be significant changes to the roles of the different partner groups, as part of the move to the new service delivery model. BID Policy (2016) project scope does not include a review of the principles of having a BID programme.

16. The BID Policy (2016) establishes the rules and responsibilities of the Auckland BID Programme. It will replace the Auckland Region Business Improvement District Policy (2011), from the date of adoption by Auckland Council.

17. The BID Policy (2016) includes two separate but linked parts:

· Part 1 – Policy – sets the rules “the what to do”

· Part 2 - Policy Operating Standards – “the how to do”.

18. The December 2015 Regional Strategy and Policy Committee approved the draft policy for consultation (resolution number REG/2015/103). Business associations operating BID programmes were invited to provide feedback on the draft policy by 18 December 2015.

Consultation to date

19. The consultation process commenced in September 2015 and partners and stakeholders have had a number of opportunities to provide feedback.

20. Business associations (operating BID programmes) have been invited to attend a number of workshops in September and November to discuss the key themes for policy change and the draft policy. Sixteen separate written submissions on the draft policy were received by business associations by the 18 December deadline.

21. Key sector and industry groups that are represented in BID programme areas and subject matter experts have been asked for feedback on the draft policy. Feedback has been received from Independent Election Services and The Property Institute.

22. Other stakeholders have indicated that they will provide feedback in the next few weeks. Feedback from stakeholders will be incorporated into the revised draft policy.

Differences between BID Policy 2011 and 2016 and feedback received

23. There are a number of key themes for policy change that have helped shape the development of the draft BID Policy (2016). The themes have been discussed as part of the consultation process with local boards, business associations operating BID programmes and key stakeholders. The table below provides details of the key themes for change between the 2011 and 2016 policies, feedback received and the draft policy response to this feedback.

Key themes for change, feedback received and draft policy response

Key themes for change	Differences between 2011 and 2016	Feedback received and response
Clarify and confirm partner roles	Clearer definitions of the roles of each of the key Auckland BID Programme partners	Feedback: · Business associations concerned about the stated local board delegations Draft policy response: Added wording to clarify the overall intent of these delegations - there should be a focus on creating a collaborative and aspirational relationship between a local board and a business association operating a BID programme · Feedback from local boards and local board services team that some of the draft responsibilities of local board representatives on BID programme boards were not appropriate Draft policy response: Draft roles amended to reflect feedback received.
Accountability - keep full financial audits or proportional relating to size of BID (target rate)	Audits for all BID programmes must report on areas of financial control	Feedback: Business associations were overall in favour of keeping audits. Mixed feedback from local boards - a majority keen to keep audits but others requesting a financial review or proportional requirement to BID programme size. Draft policy response: keep audits but: · BID programmes with target rate income of $100,000 per annum or greater - audits every financial year · BID programmes with a target rate income under $100,000 per annum – audits every two financial years - subject to no serious concerns from previous audit.
Resolution of issues	Clearer definition of issues, concerns and the processes to resolve	Feedback: Concern from a number of business associations that the policy steps too soon into intervention by Auckland Council Draft policy response: Relevant sections in both parts of the policy have been re-written to provide a staged response with a significant number of steps before Auckland Council would consider intervention in the management of the BID programme.
Rating mechanisms -Increasing baseline for new BID programmes	The minimum required for a new BID programme establishment is increased from $50,000 to $120,000 (target rate only)	Feedback: BID programmes were overall in favour of increasing the baseline. Mixed feedback from local boards - some agreed with increasing the minimum but others thought that it would disadvantage smaller and/or less prosperous business areas. Draft policy response: Ideal minimum changed to $120,000 but still with the option to explore new BID programme establishment for proposed target rates less than this on a case-by-case basis (subject to the BID programme proponents meeting establishment criteria outlined in Policy Operating Standards).

Local board feedback on BID Policy (2016)

24. Local boards have provided some feedback at the 19 workshops during September and October 2015 on the key themes of accountability, new BID programme establishment and programme leverage.

25. Local boards are now being asked to provide formal feedback on a revised draft policy (attachment A the policy and attachment B the operating standards).

26. Feedback from local boards will help shape the further development of BID Policy (2016). It would be, however, particularly useful to get local board views on a number of matters outlined below:

i. Are local boards’ roles and responsibilities clear in respect of BID programmes?

ii. Do you agree that BID programmes below $100k target rate income per annum should (normally) have audited financial accounts every two financial years to reduce costs for smaller BID programmes?

iii. Do you consider that the processes outlined to handle problems, issues and serious concerns are fair to all parties and provide enough clarity?

Next steps

27. Feedback from local boards, external stakeholders and any further feedback from business associations (operating BID programmes) will be reviewed by officers and this will help inform the further development of the policy. Officers will then hold a second joint workshop with Regional Strategy and Policy Committee members and local board chairs and/or ED portfolio holders in mid-April, before seeking approval of the final draft version of the policy at the 5 May 2016 committee meeting.

Consideration

Local Board views and implications

28. The consultation process commenced in September 2015 and local boards have had a number of opportunities to provide feedback including:

· A memo was sent to local board members and councillors on 16 September 2015 outlining the purpose and proposed process for developing the policy.

· Following the memo, officers provided a briefing to the Local Board Chair’s Forum on 28 September 2015

· During September and October 2015, officers attended 19 local board workshops to seek feedback on the proposed key themes for policy change

· The draft BID Policy (2016) was work-shopped with members of the Regional Strategy and Policy Committee, local board chairs and local board economic development portfolio holders on 5 November 2015. This workshop provided a progress update and outlined the feedback received from both BID programmes and local boards to date

· A second memo was sent to local board members on 1 December 2015, providing an update on the policy development process, attaching the draft BID Policy (2016) and a summary of local board and business association feedback to date.

Māori impact statement

29. Officers are working with Auckland Council’s Te Waka Angamua Department to ensure that the BID Policy (2016) aligns with the Auckland Council’s Māori Responsiveness Framework.

30. Officers are in contact with the Independent Māori Statutory Board to discuss the policy and opportunities to leverage the Auckland BID Programme.

31. Paragraph 1.9 of the BID Policy 2016 (part 1) outlines the potential to leverage the Auckland BID Programme under the new operational model, working initially within Auckland Council to identify potential opportunities. For example, this could include working closely with key stakeholders and business associations to investigate and pilot opportunities to provide assistance to Māori businesses or facilitate Māori economic development.

Implementation

32. The BID (Policy) 2016 and the new BID Programme Team service delivery model are intended to become operational on 1 July 2016.

Attachments

No.	Title	Page
a View	Draft Business Improvement District (BID) Policy 2016 - Part 1 (Under Separate Cover)
b View	Draft Business Improvement District (BID) Policy 2016 - Part 2 (Under Separate Cover)

Signatories

Authors

Stephen Cavanagh – Local Economic Development Advisor

Authorisers

Alastair Cameron – Principal Advisor CCO Governance and External Partnerships

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

Community Led Small Build Programme

File No.: CP2016/03229

Purpose

1. This report provides an update on the implementation of the Community Led Small Build programme (‘the programme’).

2. This report also requests that Waiheke Local Board delegate to one or more board members to provide the Local Board’s views on new applications to the programme.

3. For Community Led Small Build projects the Waiheke Local Board will have a decision making role in relation to funding of projects or where projects are to be located on land or in a facility that the local board is the land owner or has delegated decision making.

Executive Summary

4. The programme has been developed following feedback from local boards and community groups on the barriers that communities encounter when trying to progress small build projects for themselves.

5. This initiative aims to support community groups who want to deliver assets for their wider community, examples include changing sheds, connecting paths, public art or refurbished kitchens in community halls. The intention is to support projects that are community priorities and community led, as such at least 80% of the funding or resources need to come from the community with no more than 20% from rate payer sources, for example, local boards Locally Driven Initiatives (LDI) Capex or business improvement districts.

6. Projects that do not require funding from local boards will also be eligible. In these cases the local board views will be a factor in deciding whether the project is supported through the programme.

7. For all new applications in the Waiheke Local Board area the Board will be asked for their views on whether the project is consistent with the priorities and preferences of the wider community and on the capability of the community group to deliver. A delegation is requested from the Waiheke Local Board to ensure that new applications can be progressed quickly.

8. If the project is planned to be located on land or in a facility that the local board is the land owner or has delegated decision making on, local board consent will be sought through the standard processes and delegation protocols. .

9. When allocating resources council has to balance community led initiatives with their responsibility to all rate payers. For this reason the programme is focused on simple, smaller projects with the majority of funding coming from the community. The criteria are:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset, usually on land owned or managed by council, that is accessible to the wider community

10. The support provided by council will include a single point of contact in the new Community Facilities department, a toolkit, consent fees generally covered by council and ongoing maintenance of assets vesting with council. Strategic Brokers in the new Community Empowerment team will also play a key role in working with community groups to build capacity.

11. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa.

12. The programme will be rolled out in full once the initial stages of the pilot projects are evaluated in early 2016. The programme will be evaluated after the first year. The community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

Recommendation/s

That the Papakura Local Board:

a) Receives the update on the Community Led Small Build programme

b) Delegates to [X] to provide the Local Board’s views on new applications for the programme in the Waiheke Local Board area.

Comments

13. The programme is aimed at supporting communities who want to deliver assets of value to their wider community. The types of projects that may receive support include paths, public art, refurbished kitchens in a community hall or changing sheds. The programme is not designed to support ongoing operational activities. For example if the proposed project is to build a new community garden this programme could support the building of the garden beds and paths, but not the ongoing use of the garden.

14. The programme will predominantly support initiatives on land owned or managed by council however there may be exceptions for projects on land owned by others. Accessibility by the wider community will be a key factor in considering these exceptions.

15. Council has to balance enabling community initiatives with ensuring use of council resources is providing value to rate payers across Auckland. Projects supported through this programme will not be assessed using council’s usual prioritisation frameworks, such as asset management plans, and so need to be simple, smaller projects with the majority of funding coming from the community. As outlined in the executive summary these are key considerations in setting the following criteria for the programme:

· straight forward and standalone projects

· project cost of $250k or less (including valuing in-kind contributions but not including consent fees)

· community contribution (cash or in-kind) of 80% or greater

· the project is agreed between the community group and council staff prior to work commencing (includes technical and health and safety considerations)

· the project creates an asset that is accessible to the wider community (fees can be charged to cover costs and the asset can be secured when not in use)

16. Projects that require notification during the resource consents process will not be considered straightforward unless the notification requirements are limited and all affected landowners provide their support. The requirement for the project to be standalone refers to it not being a part of a larger project, as this could add complexity to the consenting process and is likely to take total costs beyond the $250k threshold.

17. Community groups may receive funding for their project from local board discretionary funds, other council funds (such as the Waste Minimisation Innovation Fund) or a Business Improvement District, however in total this cannot exceed more than 20% of the project cost.

18. The support provided by council will include:

· A single point of contact in council (a project co-ordinator)

· A toolkit including procurement guidance, health and safety checklists and community engagement guidance.

· Consent fees covered by council

· Ongoing maintenance of assets vesting with council

19. Projects will go through a simplified project management process with four phases – Apply and Assess, Planning, Delivery and Asset Handover/Evaluation. Gateway assessments during these phases will cover issues such as health and safety, technical requirements and consistency with regional policy and plans.

20. Implementation of the programme is underway starting with a trial of two community led projects, a bike track in Grey Lynn and a bunkhouse in Whangaparaoa. The Grey Lynn Pump Track is a proposed sealed all weather bike track at the northern end of Grey Lynn Park. The Waitemata Local Board support the project and may provide funding.

21. The bunkhouse is proposed overflow accommodation for the Peter Snell Youth Village. The Hibiscus and Bays Local Board support the project but are not providing funding and the project is on land not owned or managed by council. The Peter Snell Youth Village bunkhouse is being used in the pilot to test a project that is not on council land. Accessibility is an important factor for projects not on council land, a fee to cover costs can be charged and assets can be secured when not in use. The Peter Snell Youth Village provides facilities to schools, youth clubs and holiday programmes and provides an opportunity to test the accessibility criteria.

22. The Community Facilities Department, established through the Services Reshape, will be responsible for delivery of the Community Led Small Build programme going forward. A Community Led Projects Co-ordinator will be appointed to lead this programme and facilitate the appropriate level of support across council for each project.

23. Early in 2016, once the initial stages of the two pilot projects have been assessed, the programme will be rolled out more broadly across all local board areas. The programme will be trialled for a year to assess its effectiveness in assisting community groups to deliver assets of value. Those community groups involved and local boards will be asked to provide their feedback as part of that evaluation.

24. Local boards will play an important role in community led small build projects including:

25. Developing the idea with the community group, ensuring that the views of the wider community are considered

· Potentially providing up to 20% funding

· Providing input into the assessment of new applications

· Promoting the initiative, encouraging support and volunteers across the wider community

· Launch activities and supporting ongoing use of the asset

26. Local board input is important to ensure that the right community initiatives are supported. In particular the Waiheke Local Board will be asked to comment on whether a proposed project is consistent with the priorities and preferences of the surrounding community as reflected in the Waiheke Local Board Plan. The capacity of the community group to deliver the project is also a factor that local board input may be asked for.

27. A delegation is requested from the Waiheke Local Board to one or more board members to provide input on new applications. The delegation is aimed at speeding up the progress for community groups with new applications by eliminating delay due to meeting schedules.

28. If Waiheke Local Board decide to support a community led small build initiative with funding this needs to be managed through a separate process and formally approved by the Board. However, to reduce the demands on the community group the accountability report (on final delivery of project) could be used both for the local board funding requirements and the programme.

29. Local boards will be provided with regular updates on projects that are receiving support under the programme including an update on which projects are at application stage, planning stage, delivery stage and asset handover/evaluation.

Consideration

Local Board views and implications

30. This programme has been developed based on feedback from community groups and local boards that council needs to ‘get out of the way’ for communities who want to deliver small, straightforward initiatives for themselves.

31. An initial proposed approach was presented to Local Board Chairs on 27 July 2015. Local Board Chairs were generally supportive of the approach although questioned whether the $250,000 limit on project cost and 20% funding limit from council were too low. This feedback will be considered when the programme is evaluated after the first year. The applications for support in the first year will provide an indication of whether the current programme design and criteria is effective in supporting community priorities.

Māori impact statement

32. Community groups wanting to improve outcomes for Māori will be able to access this programme. The Community Led Projects Co-ordinator can organise access to expertise within council to support the community group to achieve their goal.

33. Where any aspects of a proposed project are anticipated to have a significant impact on sites of importance to mana whenua, appropriate consultation will follow, led by the Resource Consents team.

Implementation

34. This programme is aligned with the community empowerment model being implemented by council. Strategic Brokers will play an important role in promoting use of the programme and building the capacity and capability of community groups to deliver small build initiatives.

35. The community group leading a project under the programme is responsible for the delivery of the project; however to different degrees they will be reliant on input from council staff. Simple projects will predominantly be delivered by the community group with a low level of reliance on council process. More comprehensive projects will need more project management, technical input and will need to go through the consenting process.

36. Council will endeavour not to cause delay to a Community Led Small Build project over and above the necessary time required for consents, health and safety, legal and procurement processes.

Attachments

There are no attachments for this report.

Signatories

Authors

Karen Titulaer – Head of Strategic Partnerships

Authorisers

Dean Kimpton – Chief Operating Officer

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

Feedback on the Draft Civil Defence and Emergency Management Group Plan

File No.: CP2016/03283

Purpose

1. To seek local board feedback on the draft Civil Defence and Emergency Management (CDEM) Group Plan 2016 -2021, noting that the draft CDEM Group Plan advocates for each local board to develop local emergency management plans.

Executive Summary

2. Auckland Council is required under the Civil Defence and Emergency Management Act (2002) to develop and review the direction for civil defence and emergency activities within Auckland through a five yearly review of the Civil Defence and Emergency Management (CDEM) Group Plan. The current CDEM Group Plan for Auckland is due to expire in June 2016.

3. A draft Auckland Civil Defence and Emergency Management (CDEM) Group Plan 2016-2021 (draft Group Plan) has been developed for consultation (a copy is appended as Attachment A). The draft Group Plan is primarily centred on community empowerment and resilience across all environments (social, economic, environmental and infrastructure).

4. This report asks the board to provide feedback on the draft Group Plan, with particular reference to the proposal for local boards to champion development of local emergency management plans, and the role of elected members in a civil defence emergency.

Recommendation/s

That the Papakura Local Board:

a) Provides feedback on the draft Civil Defence and Emergency Management Group Plan 2016-2021, with particular reference to local priorities for emergency management.

Comments

5. The Auckland CDEM Group is a statutory committee of Auckland Council as required under section 12 of the CDEM Act. The CDEM Group has overall responsibility for the provision of CDEM within Auckland. It comprises five elected members of the Auckland Council and a number of co-opted observers from CDEM agencies invited by the committee to attend.

6. The CDEM Group has delegated authority to develop, approve, implement, and monitor the CDEM Group Plan. The purpose of the Group Plan is to enable the effective, efficient and coordinated delivery of CDEM across Auckland while building a resilient Auckland with our communities. All CDEM groups are required every five years to consult on the development of group plans under the CDEM Act (2002). The current Group Plan for Auckland expires at the end of 2016.

7. The draft Group Plan has been developed as a framework for action which will form the basis for more detailed business planning and development of civil defence and emergency management work programmes. The key framework areas for consultation are:

· Knowledge through education

· Volunteer participation

· Emergency Management planning

· Business and organisational resilience

· Strong partnerships

· Response capability and capacity

· Information and communications technologies

· Build Back better

· A safe city

· Research

· Building resilient communities

8. Local boards are well placed to help with leadership, championing resilience and local engagement in their respective communities. The draft Group Plan proposes that this role be formalised through the development of local CDEM plans. It is anticipated that the development of local CDEM plans will provide further opportunity for local boards to determine their role in a civil defence emergency.

9. Actions described in further detail on page 37 of the attached draft Group Plan respond to feedback received from local board workshops that local boards wanted a more formalised, simple mechanism to support their communities in planning and responding to emergencies.

10. Public consultation timelines on the draft Group Plan is from 15 February to 18 April 2016 with significant consultation as part of the Have your Say annual plan events. The final Group Plan is due to be formally adopted by the CDEM Committee in August 2016.

Consideration

Local Board views and implications

11. Local board portfolio holders have been briefed on issues relevant to the draft Group Plan and, on their recommendation, workshops were held with 20 of the local boards in October 2015. The results of these workshops helped formulate relevant sections of the draft Group Plan.

12. Local board views on the draft Group Plan are being sought in this report. Subject to consultation, the Group Plan indicates a wider role for local boards in emergency management.

Māori impact statement

13. Māori will have the opportunity to submit on the draft Group Plan during the statutory consultation phase.

14. In addition, the CDEM department are developing a Māori Responsiveness Plan to support a more proactive approach to engaging iwi and mataawaka in emergency management planning.

Implementation

15. The draft Group Plan is to be adopted by the CDEM Committee in August 2016. The Group Plan is also provided to the Ministry of Civil Defence and Emergency Management for review. The flow chart appended as Attachment B to this report provides further information on the process for developing and implementing the Group Plan.

Attachments

No.	Title	Page
a View	Draft Auckland Civil Defence and Emergency Management Group Plan 2016-2021	4
b View	Process for developing the draft Group Plan	4

Signatories

Authors

Janice Miller – Manager Logistics, Civil Defence and Emergency Management

Authorisers

John Dragicevich – Civil Defence and Emergency Management Manager

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

Local Government Elections - Order of Names on Voting Documents

File No.: CP2016/03886

Purpose

1. For the Papakura Local Board to provide feedback to the governing body on how names should be arranged on the voting documents for the Auckland Council 2016 election.

Executive Summary

2. The Local Electoral Regulations 2001 provide a local authority the opportunity to decide by resolution whether the names on voting documents are arranged in:

· alphabetical order of surname;

· pseudo-random order; or

· random order.

3. Pseudo-random order means an arrangement whereby names are listed in a random order and the same random order is used on every voting document.

4. Random order means an arrangement whereby names are listed in a random order and a different random order is used on every voting document.

5. In 2013 the council resolved for names to be arranged in alphabetical order of surname. A key consideration was the extra cost of using one of the random order options. The electoral officer has advised that it is now possible to use a true random arrangement with minimal additional cost.

6. Staff recommend that the current approach of alphabetical printing is retained for the 2016 council elections, as the benefits to the voter outweigh any perception of a name order bias problem that analysis of the 2013 results show does not exist.

Recommendation/s

That the Papakura Local Board:

a) recommends to the governing body that candidate names on voting documents should be arranged in:

(choose one only)

EITHER: alphabetical order of surname

OR: pseudo-random order

OR: random order

Comments

Background

7. Clause 31 of The Local Electoral Regulations 2001:

(1) The names under which each candidate is seeking election may be arranged on the voting document in alphabetical order of surname, pseudo-random order, or random order.

(2) Before the electoral officer gives further public notice under section 65(1) of the Act, a local authority may determine, by a resolution, which order, as set out in subclause (1), the candidates' names are to be arranged on the voting document.

(3) If there is no applicable resolution, the candidates' names must be arranged in alphabetical order of surname.

(4) If a local authority has determined that pseudo-random order is to be used, the electoral officer must state, in the notice given under section 65(1) of the Act, the date, time, and place at which the order of the candidates' names will be arranged and any person is entitled to attend.

(5) In this regulation,—

pseudo-random order means an arrangement where—

(a) the order of the names of the candidates is determined randomly; and

(b) all voting documents use that order

random order means an arrangement where the order of the names of the candidates is determined randomly or nearly randomly for each voting document by, for example, the process used to print each voting document.

2013 elections

8. In 2013 the council resolved to use the alphabetical order. A key consideration was that there would be an additional cost of $100,000 if council chose the random order. The electoral officer has advised that due to changes in printing technology, it is now possible to use the random order with minimal additional cost.

9. All the metropolitan councils apart from Auckland Council used random order printing for their 2013 local authority elections..

10. Of the District Health Boards that were elected in conjunction with the 2013 council elections, the Counties Manukau District Health Board chose the random order. Auckland and Waitemata District Health Boards chose alphabetical.

11. Of the Licensing Trusts that were elected in conjunction with the 2013 council elections, all chose alphabetical except for the Wiri Licensing Trust which chose pseudo-random order.

Options for 2016

Pseudo-random order and random order printing

12. The advantage of random order printing is it removes the perception of name order bias, but the pseudo-random order of names simply substitutes a different order for an alphabetical order. Any perceived first-name bias will transfer to the name at the top of the pseudo randomised list. The only effective alternative to alphabetical order is random order.

13. A disadvantage to both the random printing options is it may be confusing for the voter as it is not possible for the supporting documents such as the directory of candidate profile statements to follow the order of a random voting paper.

Alphabetical order

14. The advantage of the alphabetical order printing is that it is familiar; easier to use and to understand. When there are a large number of candidates competing for a position it is easier for a voter to find the candidate the voter wishes to support if names are listed alphabetically.

15. It is also easier for a voter if the order of names on the voting documents follows the order of names in the directory of candidate profile statements accompanying the voting document. The directory is listed in alphabetical order. It is not possible to print it in such a way that each copy aligns with the random order of names on the accompanying voting documents.

16. The disadvantage of alphabetical printing is that there is some documented evidence, mainly from overseas, of voter bias to those at the top of a voting list.

17. An analysis of the council’s 2013 election results is contained in Attachment A. It shows that any bias to those at the top of the voting lists is very small. The analysis looked at:

· impact on vote share. (Did the candidate at the top of the list receive more votes than might be expected)?

· impact on election outcome (did being at the top of list result in the candidate being elected more often than might be expected?).

18. The analysis showed that, for local boards, being listed first increased a candidate’s vote share by approximately 1 percentage point above that which would be expected statistically if voting was random. There was no detectable impact of being listed first on the share of votes received in ward elections.

19. Therefore for the 2013 council election results, there was no detectable impact of being listed first on whether a candidate was elected or not. In fact there were slightly fewer candidates at the top of lists elected to positions (29) than might be expected statistically if voting was random (31). Similarly, there was no meaningful impact of having a surname earlier in the alphabet on election outcomes.

20. Given there is no compelling evidence of first name bias for the council’s own 2013 results, staff recommend that the current approach of alphabetical printing is retained for the 2016 council elections, as the noted benefits to the voter outweigh any perception of a name order bias problem that analysis of the 2013 results show does not exist.

Consideration

Local board views and implications

21. Feedback from local boards will be reported to the governing body when the governing body is asked to determine the matter by resolution.

Maori impact statement

22. The order of names on voting documents does not specifically impact on the Māori community. It is noted that candidates are able to provide their profile statements both in English and Māori.

Implementation

23. There are no implementation issues as a result of this report.

Attachments

No.	Title	Page
a View	Order of candidate names on voting documents	4

Signatories

Authors

Warwick McNaughton - Principal Advisor - Democracy Services

Authorisers

Marguerite Delbet - Manager Democracy Services

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

Local Government New Zealand Conference and Annual General Meeting 2016

File No.: CP2016/03883

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Dunedin from Sunday 24 July 2016 to Tuesday 26 July 2016 and to invite local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at The Dunedin Centre from Sunday 24 to Tuesday 26 July 2016.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 31 March 2016. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Papakura Local Board:

a) nominates a representative to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Local Board’s work programme

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2016 LGNZ Conference and AGM are being held in Dunedin. The conference commences with the AGM at 1pm on Sunday 24 July 2016 and concludes at 12.45 pm on Tuesday 26 July 2016.

6. The theme of this year’s conference is “Creating places where people love to live, work and play”. The programme includes:

• Greg Doone, Director at PwC will provide a future vision on New Zealand's communities, taking a look at demographic, social, technological, economic and environmental trends.

• Troy Pickard, President of the Australian Local Government Association and Mayor of Joondalup, Perth will cover a broad perspective on key global issues for future generations in Australia and beyond.

• Vaughan Payne, CEO, Waikato Regional Council; Brian Hanna, Mayor, Waitomo District Council; Damon Odey, Mayor, Timaru District Council; Dame Margaret Bazley, Commissioner, Environment Canterbury and Jim Palmer, Chair of the Canterbury Chief Executives Forum will describe their stories of collaboration and how their approaches are aiding "place-making" for their regions and providing a platform for regional economic development.

• Jason Krupp, Research Fellow, The New Zealand Initiative will focus on the example of Manchester City Council and how it combined with its neighbouring authorities to strengthen its leadership, governance and capacity to partner with central government. This session will involve video interviews with leaders of Manchester City Council.

• Peter Kageyama, an Author and international thought leader will offer a fresh and innovative perspective around what engagement is going to look like in the future and how we can better engage with our communities, and tell our stories to build a sense of place.

• Andrew Little, Leader of the Opposition, will discuss the importance of regional New Zealand and local government to the wider economy, and the challenges we will face as the future of work changes.

• Lawrence Yule, President of LGNZ and Jonathan Salter, Partner at Simpson Grierson will provide a fresh approach on resource management

• Lieutenant General Tim Keating, Chief of Defence Force will offer a personal perspective of what he believes makes for a successful leader.

• Jeb Brugmann, Founder of ICLEI, Local Governments for Sustainability and Managing Partner of The Next Practice will take an over-arching look at resilience and how we can build strong towns, cities and regions of the future.

• Sir Mark Solomon, Kaiwhakahaere of Ngai Tahu will discuss the value achieved when councils build strong local partnerships within their towns, cities and regions. In particular, Sir Mark will discuss his view on the significance of relationships between iwi and local government.

7. The programme also includes six Master Class sessions:

• Customer-centric services and innovative engagement - how community leaders can be intentional about creating a more emotionally engaging place

• Special economic zones – what are they and can they help regional New Zealand?

• Collaborative processes and decision-making

• Resilient towns, cities and regions – creating places for the future

• Risk management and infrastructure.

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no local board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 31 March 2016.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 incl GST before 1 June 2016 and $1510.00 incl GST after that. Full conference registration includes:

· Attendance at conference business sessions (Sunday-Tuesday)

· Satchel and contents

· Daily catering

· Simpson Grierson welcome cocktail function

· Fulton Hogan conference dinner and EXCELLENCE Awards function

· Closing lunch and refreshments.

14. The council hosted tours on Sunday 24 July 2016 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $155 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board Views

16. This is a report to the 21 local boards.

Maori Impact Statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation Issues

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	PLB Attachment 16 March 2016_LGNZ 2016 conference and master class programme	4

Signatories

Authors

Polly Kenrick - Business Process Manager

Authorisers

Anna Bray - Policy and Planning Manager - Local Boards

Karen Lyons - Manager Local Board Services

Rex Hewitt - Relationship Manager

Papakura Local Board

16 March 2016

Papakura Governance Forward Work Calendar (as at February 2016)

Month (2016)	Topic	Purpose	Governance Role
March	Provide formal feedback on Business Improvement District policy	Provide feedback on policy options	Input to regional decision making
March	Quick response local grant applications	Determine allocation of funding	Local initiatives/specific decisions
March	Omnibus quarterly financial report	Check in on performance/ inform future direction	Oversight and Monitoring
March	Scholarships Scheme - allocation of budget	Determine allocation of funding	Setting direction/priorities/budget
March	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
March	Infrastructure and Environmental Services quarterly report	Review progress with projects	Oversight and Monitoring
March	Unitary Plan Hearings - zoning of Hawkins Theatre, RSA, surrounds	Confirm board position	Input to regional decision making
March	Formal feedback on Civil Defence and Emergency Management Plan	Define board position and feedback	Input to regional decision making
March	Road Naming – 949 Old Wairoa Road, Ardmore and 965 Papakura-Clevedon Road, Ardmore	Formal approval	Local initiatives/specific decisions
March	Road Naming – 250 Porchester Road, Papakura	Formal approval	Local initiatives/specific decisions
March	Youth Council Update	Review progress with projects	Local initiatives/specific decisions
April	Provide formal feedback on Regional Pest Management Plan Review	Provide feedback on policy options	Input to regional decision making
April	Annual Plan - consider feedback and updated budgets	Confirm priorities	Setting direction/priorities/budget
April	Annual Plan - agree advocacy	Confirm priorities	Setting direction/priorities/budget
April	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
April	Quick response local grant applications	Determine allocation of funding	Local initiatives/specific decisions
April	Review department work programmes against milestones	Receive update on progress	Oversight and Monitoring
April	Park and Ride development - allocation of reserve fund	Determine allocation of funding	Setting direction/priorities/budget
April	Urban Design recommendations for Papakura town centre	Provide direction on preferred approach	Local initiatives/specific decisions
April	Great Spring Clean	Formal approval	Local initiatives/specific decisions
April	New Community Leases – Papakura Croquet Club and Potters Club	Formal approval	Local initiatives/specific decisions
May	Annual Plan – agree priorities and advocacy	Confirm priorities	Setting direction/priorities/budget
May	Annual Plan - GB/LB advocacy discussions	Confirm priorities	Setting direction/priorities/budget
May	Auckland Transport Quarterly Report	Review progress with projects	Oversight and Monitoring
May	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
May	Omnibus quarterly financial report	Check in on performance/ inform future direction	Oversight and Monitoring
May	Dog Access rules - agree draft statement of proposal	Confirm board position	Local initiatives/specific decisions
May	Rings Redoubt heritage protection	Define board position and feedback	Input to regional decision making
May	Panuku Development Auckland Local Board Six-monthly Update 1 July to 31 December 2015	Review progress with projects	Oversight and Monitoring
June	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
June	Annual Plan - adopt LBA for 2016/2017	Formal adoption	Setting direction/priorities/budget
June	Community grants - local grant allocations	Determine allocation of funding	Local initiatives/specific decisions
June	Papakura-Takanini Needs Assessment recommendations	Provide direction on preferred approach	Setting direction/priorities/budget
June	Quick response local grant applications	Determine allocation of funding	Local initiatives/specific decisions
June	Applications for Papakura Local Board Scholarship Scheme	Formal approval	Local initiatives/specific decisions
July	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
July	Dog Access rules - Hearings	Hear formal submissions / deliberate	Local initiatives/specific decisions
August	Auckland Transport Quarterly Report	Review progress with projects	Oversight and Monitoring
August	Transport Monthly Report	Review progress with projects	Oversight and Monitoring
August	Omnibus quarterly financial report	Check in on performance/ inform future direction	Oversight and Monitoring
August	Local Board Plan - review delivery	Check in on performance/ inform future direction	Oversight and Monitoring
August	Local Board Plan - recommendations for incoming Local Board	Check in on performance/ inform future direction	Setting direction/priorities/budget
August	Annual Report - approve local board input	Formal approval	Accountability to the public
September	Review portfolios	Check in on performance/ inform future direction	Local initiatives/specific decisions
November	Inaugural meeting	Provide direction on preferred approach	Setting direction/priorities/budget

Papakura Local Board

16 March 2016

AC new logo_horz_cmyk

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan
11 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Papakura Library
15 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library
18 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores
27 February 2014	Papakura Local Board Public Engagement – Workshop – Local Board Chambers
1 March 2014	Movies in the Park
2 March 2014	PIPs Canoe Day
8 March 2014	Southern Regional Hui – Local Board Plans
8 March 2014	Rosehill Family Fun Day
18 March 2014	Citizenship Ceremony
19 March 2014	Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health
19 March 2014	Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited
29 March 2014	Papakura East Neighbourhood Policing Team Day
30 March 2014	Takaanini Reserve Neighbourhood Event
5 April 2014	Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB
16 April 2014	Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme
25 April 2014	Attended ANZAC Day Services at Papakura and Drury
29 April 2014	Advocacy presentation to the Governing Body
	Council Controlled Organisations feedback submitted
	Funding Policy Review feedback submitted
30 April 2014	Inaugural Meeting Pukekiwiriki Paa Joint Management Committee
21 May 2014	Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year
23 May 2014	Members attended Liquor Licencing Hearing - BottleO
29 May 2014	Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
	Advocacy from the Board on the Takanini Interchange and motorway upgrade
	Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.
18 June 2014	Approved the Papakura Local Board Community Development, Arts and Culture Work Programme 2014/2015
18 June 2014	Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015
18 June 2014	Approved the Draft Local Board Plan 2014 for consultation
18 June 2014	Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.
18 June 2014	Approval of $15,000 funding to establish an annual Papakura Sports Awards
26 June 2014	Papakura Careers Expo
1 July 2014	Local Alcohol Policy Information Event - Stall
	Active promotion of Auckland Transport Parking Strategy consultation
	Active promotion of Long Term Plan youth engagement ‘My Vote Rule’
5 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Rosehill Residents Group – Consultation on Local Board Plan
8 July 2014	Conifer Grove Residents Association - Consultation on Local Board Plan
9 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
July 2014	Stakeholder engagement event of the Arts and Culture Strategic Action Plan
16 July 2014	A total of $6,000 awarded under the Local Event Support Fund
16 July 2014	Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review
16 July 2014	A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.
July/August 2014	SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.
20 August 2014	Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015
20 August 2014	Annual Report 2014/2014 – Chairs Foreword and Achievements approved
20 August 2014	Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014
20 August 2014	Feedback made on Draft Local Approved Products Policy
21 August 2014	Papakura Volunteer Awards
27 August 2014	Papakura Local Board Plan Hearing
17 September 2014	Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area
17 September 2014	Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014
17 September 2014	Deliberations on the submissions received to the Papakura Draft Local Board Plan
25 September 2014	Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre
15 October 2014	Adoption of the Papakura Local Board Plan 2014
15 October 2014	Options approved for the future governance and management of community facilities on Smiths Reserve
15 October 2014	Community Group Funding applications approved totalling $15,102
15 October 2014	Funding of $7,000 agreed towards a 2015 Papakura Careers Expo
15 October 2014	Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision
15 October 2014	Feedback agreed on the Significance and Engagement Policy
15 October 2014	Feedback agreed on the Draft Arts and Culture Strategic Action Plan
15 October 2014	Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies
	Formation of Community Garden in Hingaia
1 & 8 November 2014	Drop-in sessions for Locally Approved Products Policy
14 November 2014	Papakura Fireworks Display
15 November 2014	Inaugural Papakura Market Day
18 November 2014	Papakura Citizenship Ceremony
19 November 2014	Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.
	Feedback provided on the Community Facilities Network Plan
	Feedback provided on the Locally Approved Products Policy
	Feedback provided on transport priorities for the LTP/RLTP 2015-2025
5 December 2014	Christmas morning tea for key stakeholders
6 December 2014	Papakura Santa Parade
12 December 2014	Papakura Carols in the Park
24 January 2015	Movies and Music in the Park
31 January 2015	Smiths Avenue Community Day
6/7 February 2015	Waitangi Weekend League Nines Tournament - Massey Park
7 February 2015	LTP Pop Up Session - Library
11 February 2015	LTP Pop Up Session - Library
14 February 2015	A NZ Touch Tournament
18 February 2015	Allocation of local board discretionary operational and capital budgets to the following projects: Opex - $15k to urban planning project stage 1 Opex - $20k to Papakura Stream clean up and replanting Opex - $50k to town gateway improvements Opex - $150k for parks projects Capex - $68k for parks projects Capex - $8k for library and museum signage $2.6k to deal with condensation issues at art gallery window
28 February 2015	28 February – LTP pop up session at Drury
9 March 2015	Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm; 5 – 7 pm
10 March 2015	Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.
18 March 2015	Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.
19 March	Citizenship Ceremony
22 March 2015	PIPs Canoe Day – part funded by the Papakura Local Board
23 March 2015	Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast. Mayor Brown in attendance
31 March 2015	RSA Prizegiving WW1 Event
15 April 2015	Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project
15 April 2015	Approved $20,000 for the Student Digital Flag Art Competition
25 April 2015	ANZAC Civic Service Papakura ANZAC Day Service Drury
29 April 2015	Papakura Local Board Long Term Plan discussions with Budget Committee
20 May 2015	Approval of installation of wheel stops on Wood Street, $9,000 from Transport Capital Fund
20 May 2015	Agreement to process to detailed design sate for key projects along Railway Street, West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund
20 May 2015	Landowner approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.
20 May 2015	Adoption of Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015
20 May 2015	Allocation of $11,889 to the Manukau Harbour Forum for continuation of its work programme in 2015/2016
20 May 2015	Formal response made on the Empowered Communities approach proposals
20 May 2015	Discretionary grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000), Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura Rotary ($15,000)
21 May 2015	Blessing of Military Gallery
25 May 2015	Ceremony dedicated to families for Papakura Children’s Cemetery
27 May 2015	Citizenship Ceremony - Pukekohe
28 May 2015	Official opening of the Military Room at Papakura Museum
17 June 2015	Community funding granted totalling $90,340
17 June 2015	Approved CDAC Work Programme
17 June 2015	Approved Community Arts and organisation funding agreements · Papakura Brass Band - $12,000 · Papakura Pipe Ban - $10,000 · Papakura Museum - $108,701
17 June 2015	Approved $7,000 to Papakura Senior Citizens Club towards rates.
17 June 2015	Approved Local Board Agreement 2015/2016
20 June 2015	Matariki Dawn Ceremony – Pukekiwiriki Paa
25 June 2015	Careers Expo – growth in event
27 June 2015	Papakura Children’s Forest Planting
1 July 2015	Smiths Ave – options for reactivating community use of buildings and reserve. Officers investigating multipurpose use of hall from venue for hire to mixed lease / licence and venue for hire with options for joining toilets and hall. Board sounding out community support for voluntary work to bring Awhi house up to standard for leasing and community use. Watching brief item.
July 2015	Mana Whenua relationships meetings – scheduling for a series of relationships building meetings with each Mana Whenua group for Papakura has begun. Watching brief item.
15 July 2015	Allocated $120,000 from its YR 2015/16 town centre safety budget for Community Development and Safety Staff to manage Armourguard Security Services in Papakura town centre and railway station carparks.
	Adopted Massey Park Pool and Papakura Service Centre Business Plan for 2015/16
	Resolved to seek avenues of potential funding for a possible future development of Massey Park outdoor swimming pool
	Approved the dates for the Review of Alcohol Bans 2015 for 18 and 21 August 2015. Deliberations to be held on 26 August 2015
	Supported the Notice of Motion from the Manurewa Local Board supporting the retention of Mt Smart Stadium as the home of the Warriors Rugby League Club
	Approved a grant of $47,000 to Counties Manukau Sport to support the following: - “Have a go” day - Sports Forum - Coaches Club training - Volunteer Recognition Awards - Papakura Schools Programme
	Confirmation of appointments, terms of reference and delegations to the Manukau Harbour Forum
8 August 2015	- Celebrated 25 years of Hawkins Theatre - Papakura Art Gallery – Southside Youth Show
18 August 2015	Papakura Local Board Alcohol Ban Review Hearing
19 August 2015	- Agreed to the Board’s 2015/2016 environmental response fund budget of $25,000 be used to support ecological restoration (weed control) at Dominion Reserve. - Agreed to $10,000 from its 2015/2016 environmental response fund budget to be used to support riparian restoration projects as part of the Wai Care Programme. - Papakura Museum Funding – approved $6,829 additional funding from the Local Driven Initiatives Community Response Fund to ensure opening hours and curatorial support are equal to 2015/2015 levels of service. - Approved the following road names: i. Residential Subdivision by The Grove Land Company Limited/Equinox Capital Limited at 61 Grove Road, Takanini, as Bellbird Street, Warbler Crescent, Saddleback Crescent and Stitchbird Crescent. ii. Residential Subdivision by Equinox Capital Limited/Takanini Industrial Limited at 55 Takanini School Road, Takanini as Nancy Wake Street, Tribute Loop and Divide Loop. - Approved local event funding of $7,500 - Board provided feedback on the Future Urban Land Supply Strategy. - Board provided feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board Input. - Approval of the Chair’s message, list of local achievements and list of capital projects in the Auckland Council Annual Report 2014/2015 - Allocation of $300 towards a civic component for the Hawkins Theatre 25 year celebrations
20 August 2015	Papakura Volunteer Awards
26 August 2015	Papakura Local Board Alcohol Ban Review Deliberations
31 August 2015	Attended Powhiri at New Zealand Rugby League Secondary Schools Tournament
3 September 2015	Attendance at Mill/Redoubt Road Hearing
3 September 2015	NZRL Secondary Schools Tournament Awards
12 September 2015	Papakura Whanau Day
13 September 2015	Papakura Sports Awards
20 September 2015	Crimewatch Patrol – Member Training Day
23 September 2015	Meeting Re: Joint Initiative with Lions, Rotary, RSA – Memorial Wall
10 October 2015	Chair’s attendance at Highland Dancing Competition 40^th Jubilee Celebration
12 October 2015	Chair’s attendance at International Older Persons Event
21 October 2015	Approved the development of stage-two coastal erosion mitigation works for Hingaia Peninsula
21 October 2015	Approved the renewal of Massey Park athletics track to IAAF Class 2 specifications
21 October 2015	Approved the allocation of $30,000 from the Board’s Locally Delivered Initiatives Funding – Parks Improvement Projects 2015/2016, for the concept designs for changing rooms and club rooms, which include accessible public toilets, at Opaheke
21 October 2015	Made 19 alcohol bans pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015
21 October 2015	Approved the Youth Initiatives Work Programme 2015/2016
21 October 2015	Endorsed landowner approval for temporary storage occupation by NZTA and their contractors for a12 month period and works within Ferguson Reserve. Also requested that compensation from the land disposal be redirected back to the Local Board for investment in open space in the area, and specifically for improvements to Ferguson Reserve by NZTA
18 November 2015	Approved renewal of leases for the following community organisations: - Marne Road Bowling Club Inc - Papakura Road and Custom Club Inc - South Auckland Car Club Inc
18 November 2015	Agreed to the concept plans for the covered walkway project. Requested Auckland Transport to proceed to detailed design for the covered walkway project Requested Auckland Transport to proceed to design and construction for the road treatment (red) on entrance intersections into Papakura.
18 November 2015	Confirmed its intention to reactivate Awhi House as a community hub, providing activities and experiences to the neighbourhood with a focus on promoting health and wellbeing, activities for youth and youth development, celebrating diversity and heritage and creating connections with the local community.
18 November 2015	Approved undertaking a full needs assessment and needs analysis to inform facility requirements and population to be served to maximise access to the library and community hub. Agreed to defer further site investigations for the development of a library and community hub until a community needs assessment and location analysis had been completed.
18 November 2015	Granted landowner approval for works with Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve and Hingaia Esplanade in relation to the Southern Corridor Improvement Project.
18 November 2015	Papakura Local Grants Round One – Total Granted $20,158.50 Papakura Local Board Round Two Quick Response – Total Granted $435.00
18 November 2015	Confirmed a review of the Local Dog Access Rules in 2015/2016
18 November 2015	Agreed the following key advocacy issues: - Grade separation at Takanini - Retaining and increasing numbers of parking spaces at the Railway Street West and Ron Keat Drive park and rides - Development of buildings and extra parking a Opaheke Sports Fields. - Pukekiwiriki Paa capex for the interpretation panels and access improvements - Bruce Pulman Park – contractual arrangements
18 November 2015	Approved urgent decisions for: - Waived the hire fees for the Smiths Avenue Hall for use of facilities by Te Whanau Hapori for a Garden Festival Fund Day - Allocated funding of $3,800 to facilitate the installation of a shed, miscellaneous gardening equipment and pump repairs at Hingaia Reserve. - Allocated further funding of $253.00 for the completion of works for the pump and shed at Hingaia Reserve.
21 November 2015	Attended Papakura Swim Club Jubilee at Massey Park
21 November 2015	Attended and participated in Papakura Town Centre makeover
28 November 2015	Attended the unveiling Papakura Cenotaph – East Timor and Afghanistan
28 November 2015	Papakura RSA – Rerun ANZAC Centenary Military Tatoo
4 December 2015	Papakura Christmas Morning Tea for key stakeholders
5 December 2015	Papakura Santa Parade
9 December 2015 Business Meeting	- Requested Auckland Transport to proceed to detailed design, consenting and construction for the covered walkway project (extension of the covered walkway between platform and Railway Street West and along Averill Street to the mid-block crossing) at a firm estimate of cost (FEC) of $760,000. - Requested Auckland Transport to proceed to detailed design and provide a Firm Estimate of Cost (FEC) for the beautification/greenery to complement the covered walkway. - Endorsed the projects funded by the Local Board Discretionary Open and Capex budgets 2014/2015 allocated under resolution number PPK2015/14 for parks. - Approved development of the Karaka Harbourside playground at Rossini Court in accordance with the concept plan at a maximum cost of $115,000. - Approved the 2015/2016 Community Gardens work programme - Approved the 2015/2016 Local Community Initiatives work programme - Approved the allocations towards community art programmes as follows: - Papakura Street Flag Art Project $12,000 - Papakura Town Centre Mural Project by Charles and Janine Williams $10,000 - Papakura Art Gallery Outreach $2,000 - Community Arts Initiatives $14,000 - Provided feedback on the Draft Regional Pest Management Plan Review - Approved the commencement of preparatory work for Conifer Grove – Wellington Park – Longford Park mangrove removal, to include any survey, consent and consultation processes required. - Allocated up to $90,000 from the LDI ‘parks improvement projects’ budget to the preparatory work for Conifer Grove – Wellington Park – Longford Park mangrove removal. - Requested parks officers to commence the consenting process immediately and provide a progress report to Parks Portfolio members in March 2016. - Agreed the indicative locally driven initiative priorities for 2016/20 - Adopted the local content for consultation - Waived the hire charges for Te Whanau Hapori Charitable Trust for use of the hall, located on Smith’s Avenue Reserve, Smith’s Avenue, Papakura inclusive from 14 December 2015 to 17 February 2016.
11 December 2015	Carols in the Park
17 February 2016 Business Meeting	- approved a new lease to Papakura Toy Library Inc for the Elizabeth Campbell Centre - approved a new lease to SeniorNet Papakura Inc for 59R Wood Street. - approved a grant of $1,000 to the Papakura Business Association towards a feasibility study of a BID expansion for Papakura. - approved a grant of $1,933 to the Papakura Pony Club towards diesel for the tractor, including insurance and maintenance. - approved the name for a reserve at 189R Hingaia Road, as ‘Hingaia Park’. - endorsed the divestment of 146-152 Great South Road and 78A Great South Road subject to conditions. - endorsed board feedback on the Draft Local Government Election Year Policy for Elected Members. - approved the commencement of a Greenways Plan for Papakura, with an allocation of $25,000 from the Planning and Development (Economic Development) budget. - approved a grant of up to $5,000 to Drury School, from the Locally Driven Initiatives budget for heritage projects, towards the restoration of the Drury milepost. - approved a contribution of $2,833.60 from the Locally Driven Initiatives Community Response Fund to Papakura Community CrimeWatch Patrols Inc for procurement of a portable CCTV camera.
23 February 2016	Annual Plan Have Your Say Event – Takanini Hall
25 February 2016	Public consultation for transport Future Urban Growth – Takanini Hall
27 February 2016	Public consultation for transport Future Urban Growth – Drury Hall
27 February 2016	Papakura Annual Plan Have Your Say Event – Papakura Library

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager