The chairperson will open the meeting and welcome everyone present.
Ken Kerehoma will bless the meeting with a karakia
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Te Oro Committee of the Maungakiekie-Tamaki Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 3 December 2015, as a true and
correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Te Oro Committee of the
Maungakiekie-Tamaki Local Board. This means that details relating to
deputations can be included in the published agenda. Total speaking time per
deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Te Oro
Committee of the Maungakiekie-Tamaki Local Board
03 March 2016
|
|
Election
of Deputy Chairperson
File No.:
CP2016/02781
Purpose
1. In accordance with Schedule 7, clause 21(5)(b) of the Local
Government Act 2002, the Chairperson will call for nominations for the election
of a Deputy Chairperson for the Te Oro Committee of the Maungakiekie-Tamaki
Local Board (Committee).
Executive Summary
2. At its meeting
held on the 4 September 2015 the Committee appointed Simon Randall as
Chairperson. At its 3 December 2015 meeting the committee further deferred the
election of a Deputy Chairperson to its 3 March 2016 meeting.
3. The appointment
of a Deputy Chairperson must be made in accordance with the Local Government
Act, noting that no member has a casting vote.
4. Schedule 7,
Part 1, Clause 25 of the Local Government Act 2002 stipulates that:
25
- Voting systems for certain appointments
(1) This clause applies to -
(a) the election or appointment
of the chairperson and deputy chairperson of a regional council; and
(b) the election or appointment of the deputy mayor; and
(c) the election or appointment
of the chairperson and deputy chairperson of a committee; and
(d) the election or appointment of a representative of a local
authority.
(2) If this clause applies, a
local authority or a committee (if the local authority has so directed) must
determine by resolution that a person be elected or appointed by using one of
the following systems of voting:
(a) the voting system in subclause (3) (system A):
(b) the voting system in subclause (4) (system B).
(3) System A -
(a) requires that a person is
elected or appointed if he or she receives the votes of a majority of the
members of the local authority or committee present and voting; and
(b) has the following
characteristics:
(i) there is a first round of
voting for all candidates; and
(ii) if no candidate is
successful in that round there is a second round of voting from which the
candidate with the fewest votes in the first round is excluded; and
(iii) if no candidate is
successful in the second round there is a third, and if necessary subsequent,
round of voting from which, each time, the candidate with the fewest votes in
the previous round is excluded; and
(iv) in any round of voting, if
2 or more candidates tie for the lowest number of votes, the person excluded
from the next round is resolved by lot.
(4) System B -
(a) requires that a person is
elected or appointed if he or she receives more votes than any other candidate;
and
(b) has the following
characteristics:
(i) there is only 1 round of
voting; and
(ii) if 2 or more candidates
tie for the most votes, the tie is resolved by lot.
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Recommendation/s
That the Te Oro Committee of the Maungakiekie-Tamaki
Local Board:
a) elects a
Deputy Chairperson to the Te Oro Committee of the Maungakiekie-Tamaki Local
Board for the rest of the political term.
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Attachments
There are no
attachments for this report.
Signatories
|
Authors
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Philippa Hillman - Democracy Advisor,
Maungakiekie-Tamaki Local Board
|
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Authorisers
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Victoria Villaraza - Relationship
Manager
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Te Oro
Committee of the Maungakiekie-Tamaki Local Board
03 March 2016
|
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Te Oro Governance Committee of Maungakiekie-Tamaki
Local Board
File No.: CP2016/02638
Purpose
1. To provide the
Te Oro Committee of the Maungakiekie-Tāmaki Local Board an update on Te Oro’s operations during the second
quarter.
Executive
Summary
2. This report
provides an overview of the operations at Te Oro including finances,
programming, progress made against key performance indicators, operational
issues and highlights for the second quarter, October to December 2015.
3. Staff are
investigating adjusting room hire rates and a potential alternative model for
the facility’s opening hours.
4. Facility
visitor numbers are on track for quarter two. There have been a lower number of
programme participants than expected in this quarter, due to a reduced number
of workshops and classes offered.
5. A highlight of
the Urbanesia festival, Niu Theatre Works presented two Pacific comedies on 21
November: The Brown Print by Unaloto Funaki and The Eel and Sina
by Jono Soo-Choon. With more than 120 people in attendance, this was the first
sold-out event to be held in Taurere since the facility opened in May 2015.
6. In quarter two,
a casual custodian position was trialed to address ongoing security
requirements. This has proved to be an effective and cost-efficient solution.
Two major security incidents occurred at Te Oro in this quarter, as well as a
few minor incidents of graffiti.
7. An update is
also provided on the Memorandum of Understanding (MoU) partnerships held by Te
Oro with Massive Company, The Crescendo Trust of Aotearoa, Street Dance New
Zealand, Ruapotaka Marae, and the Australasian Performing Right Association
(APRA).
8. A new
partnership is underway with Theatre of Auckland and will be formalised in
quarter three.
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Recommendation/s
That the Te Oro Committee of
the Maungakiekie-Tamaki Local Board:
a) receives the
quarterly update report.
|
Comments
Budget /
Financial Update
9. Below is a
table showing updated budget figures.
|
Second
Quarter FY16
|
Actuals (6
month)
|
Budget (12
month)
|
Forecast
Variance (12 month)
|
|
Revenue
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$14,000
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$80,000
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($26,000)
|
|
Staff
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$131,000
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$267,000
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$4,000
|
|
General
Operating Expenditure
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$12,000
|
$32,000
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$4,000
|
|
Programme
Delivery Expenditure
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$43,000
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$135,000
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$24,500
|
|
Net Surplus /
(Deficit)
|
|
|
$6,500
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Fees and Charges
10. Staff are
investigating adjusting room hire rates for Taurere, Maungarei, Te Pupu O
Kawau, and Workshop 3 (Digital Suite and Recording Studio rooms), including a
comparison with hire fees and charges for similar arts and culture facilities.
Opening
Hours
11. Staff are
investigating a potential alternative model for the facility’s opening hours.
12. The current
opening hours are Monday-Friday, 10am – 7pm; Saturday, 9am – 6pm. The current
hours fulfil the operations of Te Oro, however the operational budget does not
allow for resourcing after-hours hire or staff hours required to support events
and productions such as the Matariki and Urbanesia festivals.
Programming
Highlights
13. In quarter two,
four events were featured as part of the Urbanesia festival and Te Oro’s
integrated artworks were included in the Pasifika Public Art Map.
14. A highlight of
Urbanesia, Niu Theatre Works presented two Pacific comedies on 21
November: The Brown Print by Unaloto Funaki and The Eel and Sina
by Jono Soo-Choon. With more than 120 people in attendance, this was the first
sold-out event to be held in Taurere since the facility opened in May 2015.
15. Other key
programming highlights were: Christmas Fun in Tamaki gift-making
workshops and the inaugural Glen Innes Christmas Stars community event
on 12 December; an exhibition by Te Oro’s after-school class at The Good, The
Bad Gallery in Glen Innes (8 to 13 December); and the Shooting Back
photography exhibition by students in Te Omaru gallery (14 December to 30
January), featuring images of the people and places of Glen Innes. Beats N
Pieces delivered their first concert of original music in Taurere.
Key
Performance Indicators / Targets
16. A full report
against KPI targets for 2015/16 will be provided as part of Te Oro’s annual
report following the end of the financial year.
17. Targets and
measures for the second quarter are:
|
Measure category
|
Measure
|
Target
(FY 2015/16)
|
Q2
|
Comments
|
|
Facility visitor
numbers
|
|
25,000
|
5,371
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On track
|
|
Programme participant
numbers
|
|
2,300
|
272
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Below target
|
|
Programme participant
numbers by age
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0-14 years
|
345
|
130
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Exceeded
|
|
15-19 years
|
1,150
|
53
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Below target
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20-24 years
|
690
|
23
|
Below target
|
|
25 years+
|
115
|
66
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Exceeded
|
18. There have been
a lower number of programme participants than expected in quarter two. This is
due to a reduced number of workshops and classes offered. There are two key
contributing factors:
a) Operational
budget constraints;
b) Street Dance New
Zealand operational issues and adjustments to programme offering at Te Oro (see
partnerships update, below).
Operational
Update
Manager’s
Highlights
19. A highlight in
October 2015 was E Ono Tama’i Pato by Maureen Fepulea’i, which was a
rehearsed play reading in Taurere. Te Oro (who contributed to the event as
venue partner) partnered with the Tamaki branch of the Pacific Women’s Network
and The Heart Movement for White Ribbon Month. Staff liaised with professional
actors and directed three rehearsals and a reading on behalf of The Heart
Movement. This was a free community event, which attracted 79 audience members.
20. Venue hire for
the second quarter included:
· The launch and winner’s ceremony of the
Pasifika Foundation’s A-ha competition, where 11 local schools took part in the
A-ha anti-bullying programme. The overall winner was Sylvia Park Primary
School.
· The Look Up Youth Innovation Symposium,
an Auckland District Health Board initiative, with 100 attendees.
· Soul Food Auckland commenced in
November on the first Saturday of the month. A regular booking has been
confirmed for the next 13 months.
· Phoenix Dance Academy, where 100
students performed to an audience of 155 people.
· Development workshops for Theatre of
Auckland, with productions held in October and December.
Security and
Safety
21. The security
requirements for Te Oro were underestimated when the operational budget was set
in March 2015. A First Security standing guard was contracted between May and
October 2015, with costs covered by the facility’s operational budget.
22. In quarter two,
a casual custodian position was trialed to address ongoing security
requirements and as a replacement for First Security’s standing guard. This has
proved to be an effective and cost-efficient solution.
23. Two major
security incidents occurred at Te Oro in quarter two:
· A group of unidentified youths
attempted to force entry at the rear of the building via the marae entry doors.
The offenders managed to prise the doors open. Te Oro’s CCTV camera footage did
not capture the incident and the police were unable to identify or prosecute
the offenders. Staff have adjusted the CCTVs around the centre to ensure there
is better coverage of key areas.
· An incident involving 30 youths
originating at the Glen Innes train station disrupted traffic on Line Road and
reached the doors of Te Oro. Staff managed the situation according to the
facility’s security procedures.
24. In quarter two,
there have been a few minor incidents of graffiti around the building:
· The graffiti was mostly located in and
around the pou closest to the marae.
· This has become less frequent since the
casual custodian was hired. The casual custodian has been effective in managing
and deterring unsociable behaviour within the centre, as well as the area
surrounding the building.
25. Behaviour in the
square between Te Oro and the Glen Innes Library continues to be of concern,
particularly issues relating to alcohol consumption. In quarter two,
discussions were held with Glen Innes Library and Ruapotaka Marae to look into
a strategy to reclaim the square, and to change the culture of how the space is
used. Te Oro is collaborating with library staff to plan events and
performances to take place in the square in quarters three and four. The new
strategic broker for Maungakiekie-Tamaki will be made aware of this issue.
Partnerships
26. Te Oro provides
venue support and rehearsal space to Massive Company, The Crescendo Trust of
Aotearoa, Street Dance New Zealand, Ruapotaka Marae, and the Australasian
Performing Right Association (APRA) as part of its Memorandum of Understanding
(MoU) partnerships.
27. A new
partnership is underway with Theatre of Auckland and will be formalised in
quarter three.
Massive Company
update
28. Massive Company
events at Te Oro in quarter two:
· Massive Nui Ensemble residency, 28
September to 3 October; public showing on 3 October; sell-out audience of 90
people
· Introduction Workshop on 30 and 31
October
· New work in development, The Whole
Hearted, on 7 – 11 December.
The Crescendo Trust
of Aotearoa update
29. The Crescendo
Trust of Aotearoa (the Trust) programme continues to attract large youth
numbers to both jam sessions and studio sessions.
30. In October, the
Trust advised that funding for tutors was running out and that it could not guarantee
to continue delivering on the MoU partnership for the remainder of the MoU
period, between October 2015 and April 2016. Staff have assisted in finding
alternative funding, in order to continue the partnership. In December, the
Ministry of Social Development offered a one-off grant of $20,000 to be
administered by Te Oro on behalf of the Trust. The programme has now been
confirmed for 2016.
Street Dance New
Zealand update
31. There has been a
reduction in the number of classes offered by Street Dance New Zealand in
quarter two. Currently, they offer twice weekly hip hop dance classes at Te
Oro.
32. The programme
has been problematic due to inconsistency with the tutors provided by Street
Dance New Zealand. Classes for the 5 -14 years age group have had high demand,
with classes at full capacity. However, the classes for 15 - 19 years and 20 -
24 years have not had the uptake expected. Staff have requested meetings with
Street Dance New Zealand to discuss an action plan to address the lack of youth
engagement in those age groups.
Ruapotaka Marae
update
33. The residency of
Nga Uri a Te Wai-o-Taiki Kapa Haka Group has gone from strength to strength.
Rehearsal times have shifted to 6.30pm - 8.30pm, to align with the roopu’s
availability. Another successful outcome is that Ruapotaka Marae has supported
and performed at all the Te Oro end of term jam sessions.
Australasian
Performing Right Association (APRA) update
34. The series of
engagement seminars delivered by APRA were highly successful. Two events were
delivered in collaboration with The Crescendo Trust of Aotearoa; the
partnership between Te Oro and APRA concluded in November.
New
partnership: Theatre of Auckland
35. Jason Te Kare,
director from Theatre of Auckland started discussions in quarter one with staff
and this relationship has continued.
36. Theatre of
Auckland delivered a two-day intensive acting class in the September/October
school holidays at Te Oro, as part of a partnership agreement for
rehearsal/development space for their new theatre work, Cell Fish.
37. Staff have
supported the group’s request for a rehearsal venue and production partnership
for the Auckland Arts Festival RAW presentation on 6 March; followed by a
development season presentation in April 2016. Production dates are to be
confirmed.
38. The new
partnership with Theatre of Auckland will be formalised in quarter three.
Consideration
Local
Board views and implications
Local
board views and implications
39. Te Oro is a
facility owned and operated by Auckland Council and funded by the
Maungakiekie-Tāmaki Local
Board. Three members represent the local board on the Te Oro Governance
Committee.
Māori
impact statement
40. The importance
of mana whenua to the local area is acknowledged through their involvement in
the centre. This is reflected in the programming of Te Oro with programmes
designed to be inclusive and to reflect the cultural diversity of Glen Innes
and Maungakiekie-Tāmaki.
41. A diverse range
of creative cultural expression is celebrated at Te Oro, including Māori and Pacific contemporary and
traditional arts and celebrations. Te Oro has incorporated this principle by
hosting a range of activities that meet this objective.
42. Te Oro operates
using “Manaakitanga – Young people feel welcome and take an active role in
hosting visitors to the centre. The local community feels welcome and takes an
active role in hosting visitors to the centre. All aspects of cultural
creativity are welcome.”
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Naomi Singer - Arts and Culture Advisor
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Victoria Villaraza - Relationship Manager
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