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Tenders and
Procurement Committee
15 March 2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
9 Consideration of Extraordinary
Items
There was no consideration of extraordinary items.
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10 Procedural
motion to exclude the public
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Resolution
number TEN/2016/9
MOVED by Chairperson D Quax, seconded by Cr AJ Anae:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 ACPN_11995
Ports of Auckland Stormwater Outfall Upgrade – Design and Construction
Variation
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains a procurement plan the disclosure of which
would compromise Council’s ability to obtain a competitive open market
tender price.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Supplier Relationship Management Plan
and Update on Madison Recruitment
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains third party commercial information.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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9.11am The
public was excluded.
9.40am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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ACPN_11995 Ports of Auckland Stormwater Outfall Upgrade – Design
and Construction Variation
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Resolution number TEN/2016/10
MOVED
by Chairperson D Quax, seconded by Cr SL Stewart:
c) confirm that
there be no restatement of the confidential report, attachments or
resolutions, with the exclusion of the following information:
i. for
contracts awarded over $100,000 Auckland Council will publish the following
details on their website; the contract number, contract description, contract
type, supplier’s trading name, contract start date and contract expiry date.
ii. for when
the total spending of vendors exceeds $100,000, Auckland Council will publish
the following details on their website; supplier identification, supplier
name and total spend on the Auckland Council website.
CARRIED
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C2
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Supplier Relationship Management Plan and Update on Madison
Recruitment
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Resolution number TEN/2016/11
MOVED
by Chairperson D Quax, seconded by Cr AJ Anae:
That the Tenders and
Procurement Committee:
a) receive the presentation on the
Madison Recruitment Supplier Relationship Management plan.
Restatement
b) confirm that clause a) be
restated in the open section of the minutes, and that the presentation,
agenda report and attachments remain confidential.
CARRIED
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9.40 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
