Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 24 March 2016 at 5.15pm.

 

present

 

Chairperson

Paul Walden

 

 

 

Deputy Chairperson

Becs Ballard

 

 

 

Members

Shirin Brown

 

 

 

 

Beatle Treadwell

From 5:27pm

Item 9.2

 

 

APOLOGIES 

 

Member

John Meeuwsen

 

 

 

ALSO PRESENT

 

Councillor

Mike Lee

 

 

 

 

 

 

 

 

 

 

 

 


Waiheke Local Board

24 March 2016

 

 

 

1          Welcome

 

Member Ballard led the meeting in prayer.

 

2          Apologies

 

Resolution number WHK/2016/47

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)         accepts the apology from member Meeuwsen for absence and member Treadwell for lateness. 

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2016/48

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)         confirms the ordinary minutes of its meeting, held on Thursday, 25  February 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

 

 

9          Public Forum

 

Secretarial Note:  The chair with the consent of the meeting accorded Item 9.2 Waiheke Rotary Club precedence at this time.

 

9.2

Waiheke Rotary Club - Sherryn Bakary and Trevor Hynds

 

Sherryn Bakary and Trevor Hynds were in attendance to speak to the board regarding funding for past and upcoming events

 

Resolution number WHK/2016/49

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)        receives the tabled document and attach it to the minutes. 

b)         thanks Sherryn Bakary and Trevor Hynds for their attendance and             presentation.

 

CARRIED

 

A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.

 

Attachments

a     Waiheke Rotary Club

 

Secretarial Note:  The order of business resumed at Item 9.1 Living Without Violence

 

9.1

Living Without Violence - Harriet Crampton

 

Harriet Crampton, Deborah Dunleavy, Marcus Blosch, Julie Douglas and David Saul were in attendance to thank the board for the recent funding for Living Without Violence.

 

Resolution number WHK/2016/50

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      thanks Harriet Crampton, Deborah Dunleavy, Marcus Blosch, Julie Douglas and David Saul for their attendance and presentation.

 

CARRIED

 

Secretarial Note:  Item 9.2 Waiheke Rotary Club was taken prior to Item 9.1Living Without Violence

 

9.3

Waiheke Walking Festival - Gary Wilton, Denise Whitfield and Ian Burrows

 

Gary Wilton, Denise Whitfield and Ian Burrows were in attendance to talk to the board about the recent Waiheke Walking Festival.

 

Resolution number WHK/2016/51

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)         thanks Gary Wilton, Denise Whitfield and Ian  Burrows for their             attendance and presentation.

 

CARRIED

 

9.4

Kauri Dieback - Hue Ross

 

Hue Ross was in attendance to talk to the board about Kauri dieback at Alison Park.

 

Resolution number WHK/2016/52

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      thanks Hue Ross for his attendance and presentation.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Councillor's Update

 

Resolution number WHK/2016/53

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board

a)   receives the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

 

CARRIED

 

 

13

Auckland Transport Report - March 2016

 

Resolution number WHK/2016/54

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the Auckland Transport Report – March 2016.

b)      requests Council and Auckland Transport officers investigate planning and scoping of  works required to provide parking and active transport networks along Belgium Street in conjunction with the Countdown supermarket development noting the parking reserves fund may be appropriate for these works as well as the transport capital fund. 

c)      requests that as this route is on the Auckland Transport cycle network that this is given highest priority and requests a weekly verbal update to the Chair person from Auckland Transport. 

d)      notes that the Waiheke roading strategy is the guiding document consulted with the Waiheke community and recognised through Essentially Waiheke and the district plan. 

e)      thanks Anthony Lewis for his attendance and presentation.

 

CARRIED

 

14

Regional Facilities Auckland Second Quarter Report 2015-2016

 

Resolution number WHK/2016/55

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      receives the Regional Facilities Auckland Second Quarter Report 2015-2016.

 

CARRIED

 

 

15

ATEED performance reports to December 2015

 

Resolution number WHK/2016/56

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the Auckland Tourism, Events and Economic Development performance report to December 2015

 

CARRIED

 

 

16

Renewal of Community Lease. Waiheke Community Art Gallery Incorporated, 2 Korora Rd, Oneroa.

 

Resolution number WHK/2016/57

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board approves

a)         the grant of final renewal of the lease to the Waiheke Community Art Gallery Incorporated at 2 Korora Road, Oneroa, Waiheke, on the following terms and conditions:

i)          Term - 5 years commencing on 1 July 2014

 

ii)         Rent - $500 per annum plus GST from 1 July 2014 until final expiry of the lease

 

iii)        All other terms and conditions in accordance with the current lease agreement and the Community Occupancy Guidelines.

 

CARRIED

 

 

17

Waiheke Local Board Events Priority Fund, 2015-2016

 

Resolution number WHK/2016/58

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      consider the applications listed in the table below and agree to fund, part-fund           or decline each application in this round;

Application ID

Applicant

Funding for

Amount requested

Amount Allocated

WEPF1618-103

Piritahi Marae Trust

 

Towards the costs for the Tuwheratanga o Kia Piritahi - opening of Kia Piritahi meeting House in (need to confirm date)

$4,000.00

$4,000.00

WEPF1618-104

Waiheke Mountain Bike Club

 

Towards the costs for the Round Rangihoua four hour challenge - 10th Anniverary event in June 2016

$3,000.00

$2,000.00

WEPF1618-106

Tourism Waiheke

Towards the costs for the Small Business Tourism Assistance project between March 2016 to June 2016

$2,334.00

Declined - not an event.  Suggest contacting The Learning Centre

 

WEPF1618-108

Waiheke Community Art Gallery

 

Towards the costs of the Waiheke Winter Arts Festival and Matariki Exhibition in June 2016

$4,000.00

$1,000.00

WEPF1618-109

Jassy Dean Trust

 

Towards the costs of the Waiheke Island Garden Safari events in June 2016

$9,999.00

Declined – not funded previously

WR1618-211

Onetangi Beach races Incorporated

Towards the set up and safety expenses for the Onetangi Beach Races event 2016

$5.609.41

$3,180.00

 

 

Total

$28,942.41

$10,180.00

 

CARRIED

 

 

18

Alison Park Reserves Act Hearing Decision Report

 

Resolution number WHK/2016/59

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      endorse the minor variation to the Alison Park Reserve Management Plan in accordance with section 41(9) of the Reserves Act 1977, as set out in Attachment B, with the amended policy 9 as outlined in the report.

b)      endorses the reclassification of the former bowling club building footprint, being approximately 330m2 of Lot 237 DP22848 which comprises of 3.7603 hectares and is contained in Computer Interest Register 632271, from recreation reserve to local purpose (community buildings) reserve in accordance with section 24 of the Reserves Act 1977 and Section 17 the Local Government Auckland Council Act 2009.

c)      request officers undertake a formal survey of the building footprint and arrange the issue of a gazette notice declaring the reclassification.

d)      delegate to the Chair and Deputy Chair approval of additional funding from the board’s Community Response Budget to cover the survey and Land Information New Zealand costs, should the quotes prove more expensive than the initial $6,000 allocated to this.

 

CARRIED

 

19

Alison Park Concept Plan adoption

 

Resolution number WHK/2016/60

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      defers this item to a future business meeting pending a workshop to discuss costings.

CARRIED

 

 

20

Local government elections - order of names on voting documents

 

Resolution number WHK/2016/61

MOVED by Member S Brown, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      recommends to the governing body that candidate names on voting documents should be arranged in pseudo-random order.

 

CARRIED

 

 

21

LGNZ conference and AGM 2016

 

Resolution number WHK/2016/62

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      nominates Chairperson Walden to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Local Board’s work programme.

b)      confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

 

CARRIED

 

 

22

Urgent Decision Report - Financial support for Living Without Violence

 

 

 

Member Treadwell declared an interest in this item and took no part in the voting or discussion on the matter.

 

 

 

Resolution number WHK/2016/63

MOVED by Chairperson PA Walden, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      notes the urgent decision made on 10 March 2016 as follows;

“That the Waiheke Local Board:

a)           Approves the urgent request for a grant of $8,000 from Living Without                Violence (Waiheke Network) Incorporated from the 2015/2016 Locally                Driven Initiatives (LDI) budget – Community response fund.

b)         notes with concern the challenges social service agencies are facing as a             result of Ministry of Social Development funding cuts and their impact on the             community.

c)         forwards the document from Living Without Violence to the ministers of             Social             Development, Womens Affairs and the MP for Auckland Central             requesting that funding be increased. 

CARRIED

 

 

23

Professional Development - Environmental Defence Society's 2016 Conference Wild Places

 

Resolution number WHK/2016/64

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      approves Chairperson PA Walden’s attendance at the EDS 2016 Conference Wild Places and pre-conference workshop on 9-11 August 2016 at a cost of $795.65 (Exc. GST) for registration fees and the conference dinner to be funded from the FY15/16 professional development budget.

b)      notes that any additional expenditure will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

 

CARRIED

 

 

24

Feedback on the Draft Civil Defence and Emergency Management Group Plan

 

Resolution number WHK/2016/65

MOVED by Chairperson PA Walden, seconded by Member BM Treadwell:  

That the Waiheke Local Board:

a)      delegates board member Meeuwsen to provide feedback on the draft Civil Defence and Emergency Management Group Plan 2016-2021, with particular reference to local priorities for emergency management.

 

CARRIED

 

 

25

Marine Protected Areas Submission

 

Resolution number WHK/2016/66

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      notes the Waiheke Local Board’s formal feedback on the Marine Protected Areas Act as tabled.

b)      approves $460 (including GST) from the board’s 2015/2016 LDI budget (Marine Research) for mapping services for the submission.

CARRIED

 

 

 

26

Waiheke Local Board Submission on the Resource Legislation Amendment Bill

 

Resolution number WHK/2016/67

MOVED by Chairperson PA Walden, seconded by Member S Brown:  

That the Waiheke Local Board:

a)      notes the submission on the Resource Legislation Amendment Bill as tabled at the Auckland Development Committee.

 

CARRIED

 

 

27

Chairperson's Report

 

Resolution number WHK/2016/68

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board

a)      receives the Chairperson’s report.

b)      receives the letter from Katy Soljak and Sue Fitchett and attach it to the           minutes.

 

CARRIED

 

A copy of the tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.

 

Attachments

a     Letter of thanks to the Board

 

 

28

Governance Forward Work Programme

 

Resolution number WHK/2016/69

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the Governance Forward Work Programme.

 

CARRIED

 

 

29

Waiheke Local Board Workshop Record of Proceedings

 

Resolution number WHK/2016/70

MOVED by Chairperson PA Walden, seconded by Member S Brown:  

That the Waiheke Local Board

a)      receives the record of proceedings of the Waiheke Local Board workshops held on 6 November 2015, 13 November 2015, 4 December 2015 and 5 February 2016.

 

CARRIED

 

 

 

 

30

Reports requested/pending

 

Resolution number WHK/2016/71

MOVED by Chairperson PA Walden, seconded by Member S Brown:  

That the Waiheke Local Board

a)      receives the reports requested/pending report.

 

CARRIED

 

 

31

List of resource consents

 

Resolution number WHK/2016/72

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson R Ballard:  

That the Waiheke Local Board:

a)      receives the list of resource consents lodged during 15 February 2016 to 10 March 2016 related to Waiheke Island.

 

CARRIED

  

 

32        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6.54 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................