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Whau Local
Board
16 March 2016
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1 Welcome
The meeting
opened with a karakia.
2 Apologies
3 Declaration of Interest
Members were
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
Members
declared conflict of interests as below.
Register:
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Board Member
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Organisation /
Position
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Catherine Farmer
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·
Avondale-Waterview Historical Society – Committee
Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls - Patron
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Susan Zhu
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·
Chinese Oral History Foundation – Committee member
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The Chinese Garden Steering Committee of Auckland
– Board Member
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Derek Battersby
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Whau Coastal Walkway Environmental Trust –Trustee
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New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Chairman
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Ami Chand
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·
Kelston Community Trust – Trustee
· Portage Licensing Trust – Deputy Chair
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Rupa Aur Aap Trust – Trustee
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Kelston Community Hub – Chair
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Community Organisation Grants Scheme (COGS) Waitakere
City Local Distribution Committee– Committee Member
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Duncan Macdonald
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Avondale Business Association – Chairman
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Avondale Community Society – Chairman
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Avondale RSA – Committee Member
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Historical Society - Member
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Avondale Jockey Club – Member
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Ruby
Manukia-Schaumkel
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Wesley College - Trustee
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Kelston Girls College – Trustee
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Problem Gambling Foundation – Board Member
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Simon Matafai
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International Pacific Council – President
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United for Education and Sustainable Futures – Ambassador
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Global Youth Music Committee – Ambassador
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Helping Youth Pursue Emancipation – Ambassador
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Auckland City Peace Ambassador
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The
register was updated for members Zhu and Manukia-Schaumkel.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Ward Councillor’s Update
Apology from
Councillor Ross Clow for absence was noted.
8 Deputations
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8.1
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Healthy Families Waitakere
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Kerry Allan from Healthy
Families Waitakere made a presentation providing an overview of Healthy
Families Waitakere and updated the board on the progress of the initiative.
A copy of presentation has been
placed on file copy of minutes and can be viewed on Auckland Council website.
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Resolution number WH/2016/14
MOVED
by Deputy Chairperson S Zhu, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) receive the deputation from Kerry Allan of Healthy Families Waitakere and thank her for the presentation.
CARRIED
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Attachments
a Presentation - Healthy Families
Waitakere
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8.2
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Tula’i Pasifika Leadership Programme
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Dominique
Leauga and James Tevaga from Youth Service West on behalf of the West
Auckland Pasifika Forum (WAPF) made a verbal presentation to the local board
on Tula’i Pasifika Leadership Programme 2015/2016. The presentation included
information on how the Tula’i Leadership Programme 2014/2015 ended and
planning delivery and current status of Tula’i Pasifika Leadership Programme
2015/2016.
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Resolution number WH/2016/15
MOVED
by Member R Manukia-Schaumkel, seconded by Member A Chand:
That the Whau Local
Board:
a) receive
the deputation from Dominique Leauga and James Tevaga of Youth Service West on
Tula’i Pasifika Leadership programme and thank them for the presentation.
CARRIED
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8.3
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Waiata Trust
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Representatives
from Waiata Trust made a presentation to the board on the Whau Pacific
Festival event in October 2015. Introduction letter, list of programme for
Whau Pacific Festival 2015 and video presentation was tabled along with
budget/expenditure. A copy of tabled documents have been
placed on file copy of minutes and can be viewed on Auckland Council website.
The video presentation has been placed on file copy of minutes and is
available on request.
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Resolution number WH/2016/16
MOVED
by Member D Battersby, seconded by Member A Chand:
That the Whau Local
Board:
a) receive
the deputation from representatives of Waiata Trust on
the Whau Pacific Festival and thank them for the
presentation.
CARRIED
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Attachments
a Introduction letter - Waiata
Trust
b List of Programme - Whau
Pacific Festival 2015
c Whau Pacific Festival - Budget
Summary
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Local board members' reports
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There were no
reports.
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16
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Whau Local Board Quick Response Grants: Round Three 2015/2016
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Secretarial
Note: Application from Pegasus Flying Trust was tabled. The
application was originally submitted for the
Henderson-Massey local board and was considered for this round of Whau quick
response grants as the applicant selected Whau priorities.
A copy of the application has
been placed on file copy of minutes and can be viewed on Auckland Council
website.
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Resolution number WH/2016/20
MOVED
by Member A Chand, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) agrees to
the following allocation for round three of 2015/16 Whau Local Board quick
response grants applications as listed in Table 1 below:
Table One: Whau Local Board Round Three Quick Response
Applications
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App Number
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Main Focus
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Organisation Name
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Project
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Total Requested
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Amount Approved
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QR1621-310
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Arts and culture
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Melanie Wittwer
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Story collection "Living out
West" curated by the Green Bay Writers
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$938.80
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$938.80
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QR1621-316
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Arts and culture
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Cristina Beth
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The Peace Poppy Project
Photographic Exhibition
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$2,000
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$0.00
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QR1621-304
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Arts and culture
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Te Riri O Te O Dance Group
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Te Riri O Te O Dance Group
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$1,000
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$250.00
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QR1621-301
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Community
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F4 Fit Schools Ltd
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F4 School Fitness Role Modelling for
Parents
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$2,000
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$0.00
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QR1621-311
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Community
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Family Action
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Family violence education to the
Indian community
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$1,207.68
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$600.00
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QR1621-318
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Community
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Youthline Auckland Charitable Trust
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Supporting youth to build resilient
communities
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$2,000
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$2,000.00
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QR1621-320
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Community
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Generation Ignite
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Generation Ignite community garden
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$1,519.85
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$1,519.85
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QR1621-321
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Events
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Jessica Rose
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Fun Family Bikenic at the Velodrome
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$1,000
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$400.00
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QR1621-322
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Events
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Waitakere Indian Association (WIA)
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Waitakere Holi Festival - A festival
of colours
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$2,000
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$0.00
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QR1621-313
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Sport and recreation
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Green Bay Community House (GBCH)
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Green Bay Community Boxing Group
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$626.11
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$626.11
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QR1621-314
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Sport and recreation
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Green Bay Community House (GBCH)
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Green Bay Unicycle Club
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$1,600
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$1,560.00
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QR1605-201
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Community
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Pegasus Flying Trust
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Pegasus project
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$2,000.00
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$0.00
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Total
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$15,892.44
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$7,894.76
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b) allocates a
further $1100 from Community budget to Neighbour’s Day Activities.
CARRIED
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Attachments
a Grant application - Pegasus
Flying Trust
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17
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New Road Name Approval for the residential subdivision by H Spec
Limited at 48 West Coast Road, Glen Eden
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Resolution number WH/2016/21
MOVED
by Chairperson CM Farmer, seconded by Member A Chand:
That the Whau Local
Board:
a) pursuant to section 319(1)(j)
of the Local Government Act 1974, approves the road name “Barney Way”,
proposed by the Applicant, for the new road created by way of subdivision at
48A West Coast Road, Glen Eden while noting that ‘Buster Way’ and ‘Bone Way’, also meet the road naming
criteria.
CARRIED
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18
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New community lease to West Auckland Radio Control Car Club
Incorporated, 42 Bancroft Crescent, Glendene
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Resolution number WH/2016/22
MOVED
by Member R Manukia-Schaumkel, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) approve a
new community ground lease under S73(3) of the Reserves Act 1977 to West
Auckland Radio Control Car Club Incorporated for part of Bancroft Park, 42
Bancroft Crescent, Glendene (Attachment A) subject to one month’s public
notification, and with no objection, on the following terms and conditions:
i) Term – 5
years commencing 1 May 2016 with one 5-year right of renewal;
ii) Rent -
$1.00 plus GST per annum if requested;
iii) An early termination clause reserving the right to council to give
notice of 6 months in its sole discretion to allow Council to use the land
for a different purpose if desired at some future date;
iv) The leased premise area may be varied upon the survey area being
finalised, so that the West Auckland Radio Control Car Club will be leasing
the area that is not being proposed to be sold
b) agree that West
Auckland Radio Control Car Club Incorporated Community Outcomes Plan as approved
be attached to the community lease document (Attachment B);
c) approve all other terms and conditions in accordance with the Reserves Act
1977 and the Auckland Council Community Occupancy Guidelines July 2012.
CARRIED
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19
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Local Board member attendance at the Making Good Decisions - Panel
Recertification 2016 - 10 May 2016
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Resolution number WH/2016/23
MOVED
by Deputy Chairperson S Zhu, seconded by Member R Manukia-Schaumkel:
That the Whau Local Board:
a) approve local board chair Catherine Farmer attendance
at the Making Good Decisions – Panel Recertification programme
on Tuesday, 10 May 2016.
b) approve the payment of registration fees from the Whau
Local Board professional development budget.
c) agree that any additional expenses including mileage
claim for attending the Making Good Decisions – Panel
Recertification programme on Tuesday, 10 May 2016 be provided for in line
with Auckland Council's Elected Members' Expense Rules.
d) request that following completion of the programme the
local board member leads a workshop discussion with Whau local board members
and provide a written report at 15 June 2016 board meeting to share learnings
and insights.
CARRIED
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22
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LGNZ AGM and conference 2016
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Resolution number WH/2016/26
MOVED
by Member R Manukia-Schaumkel, seconded by Member A Chand:
That the Whau Local
Board:
a)
nominate Local Government lead Ruby
Manukia-Schaumkel to attend the Local Government New Zealand 2016 Annual
General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July
2016, as Whau local board representative, on the basis that the conference
programme is relevant to the Local Board’s work programme.
b)
nominate Deputy Chair Susan Zhu, and
board members Ami Chand and Simon Matafai to also attend the conference from
Sunday 24 July 2016 to Tuesday 26 July 2016.
c) confirm that conference attendance including travel and
accommodation for attendees will be paid for in accordance with the current Auckland Council
Elected Member Expense Policy.
d) note that
that conference attendance expenses for members Ami Chand, Simon Matafai and
Deputy Chair Susan Zhu, including registration, travel and accommodation,
will be paid for from Whau local board members professional development
budget.
CARRIED
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24
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Manukau Harbour Forum Work Programme for 2016/17
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Secretarial
Note: Updated copy of attachment A was tabled. A copy of which has been placed on file copy of minutes and can be
viewed on Auckland Council website.
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Resolution number WH/2016/28
MOVED
by Member A Chand, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) note resolution MHFJC/2016/5
of the Manukau Harbour Forum.
b) endorse year three of the
Manukau Harbour Forum’s 2014-2016 work programme as appended in Agenda
Attachment B.
c) note the recommendation
regarding ongoing advocacy for hydrodynamic modelling of the Manukau Harbour.
CARRIED
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Attachments
a Updated copy of attachment A
(2014 report to the Manukau Harbour Forum on the adoption of a three-year
work programme)
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29 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.34pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
