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Waitākere
Ranges Local Board
10 March 2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected
Member
· Women’s Health Action Trust – Patron
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Neil Henderson
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· Portage Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· EcoMatters Environment Trust – Employee
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Greg Presland
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· Portage Trust – Elected Member
· Lopdell House Development Trust – Trustee
· Titirangi Residents & Ratepayers Group – Committee Member
· Whau Coastal Walkway Environmental Trust – Trustee
· Combined Youth Services Trust – Trustee
· Glen Eden Bid - Member
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Steve Tollestrup
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·
Waitakere Licensing Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· Waitakere Task force on Family Violence – Appointee
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Saffron Toms
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NIL
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Denise Yates
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· Friends of Arataki Incorporated – Committee member
· EcoMatters Environment Trust – Trustee
· Charlotte Museum Trust – Trustee
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Secretarial
note: Member Greg Presland declared an interest in Item 16
Member appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki Incorporated – Trustee
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Neil Henderson
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· Friends of Arataki Incorporated – Trustee
· Living Cell Technologies Animal Ethics Committee – Member
· Rural Advisory Panel - Member
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Saffron Toms
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· Ark in the Park – Governance Group Member
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4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
The Waitakere
Ranges Local Board acknowledged the passing of Harry Turbott a resident of
Karekare.
7 Update from Ward Councillors – This item was discussed after Item 12
Secretarial
note: Apology from Councillor Linda Cooper was noted.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Marie Dent from Albionvale Steering Group was in attendance and
spoke on the following:
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Thank the Waitakere Ranges Local Board for the
grant received towards the upkeep of the public and shared spaces in the
village.
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The Trust also acknowledged Waitakere Ranges Local
Board for their interest in Villages affairs.
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9.2
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George Michael Swan a member of the
community was in attendance and spoke on the:
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Noxious weeds - moth plant around Kelston
area.
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Secretarial note: This relates to the
Whau Local Board area and has been forwarded to them for their response.
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Resolution number WTK/2016/14
MOVED by Member NR Henderson,
seconded by Deputy Chairperson DA Yates:
That the Waitākere Ranges Local Board:
a)
Receives the public forum submission
from Marie Dent and George Michael Swan and thank him for his presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no notices
of motion.
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12
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Piha Stream Erosion Management
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Resolution
number WTK/2016/15
MOVED by Chairperson S Coney, seconded by Member
GB Presland:
That the
Waitākere Ranges Local Board:
a) Approves
the use of rock toe protection, and vegetation
planting in place of gabion baskets, with rock or log weirs,
for the management of erosion on the embankment of Piha Stream to provide
protection for the West Coast Gallery, a Ministry of Education building and
the Piha Fire Station and Seaview Road.
b) Notes
that stream erosion can be significantly impacted by storm events and the
location of this area could create multiple risks to Council, community, and
Auckland Transport assets in such an event. It is requested that
consideration be given to identifying funding to urgently progress the
delivery of the protection outlined in a). from across related Council areas,
not just Parks, given the range of assets potentially at risk.
CARRIED
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Deputy Mayor
Penny Hulse arrived @ 7.00 pm
7 Update from Ward Councillors
Deputy Mayor
Penny Hulse provided the members with matters being addressed by Governing Boyd
including:
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Update on SHA
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Update on the Unitary Plan
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Acknowledged the members for the work around the
WRHA events
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21 Procedural motion
to exclude the public
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Resolution
number WTK/2016/17
MOVED by
Member SR Tollestrup, seconded by Chairperson S Coney:
That the
Waitākere Ranges Local Board:
a) Excludes
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Local
Board Transport Capex Fund Report
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, disclosure of the
selection of main contractor for the constructon of Mountain Road would
compromise council's sensitive information obtained during a competitive
tender process..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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7.34pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
7.44pm The
public was re-admitted.
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13
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Changes to the West Coast Lagoons Septic Tank Subsidy Scheme
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Resolution number WTK/2016/18
MOVED
by Deputy Chairperson DA Yates, seconded by Member NR Henderson:
That the Waitākere
Ranges Local Board:
a) Approves
the following changes to the ‘West Coast Lagoons Septic Tank Upgrade Subsidy’
scheme:
· Increase
the subsidy that is available from $2,500 to $5,000 and make this subsidy
only available until 30 April 2016.
· Fund
three septic tank management workshops up to a budget of $7,500
b) Approves
that the one applicant who has received the subsidy to date, is
paid $2,500 to reflect these changes to the subsidy.
CARRIED
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14
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Approval for ballot purposes of the proposed expansion area of
Glen Eden Business Improvement District
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Resolution number WTK/2016/19
MOVED
by Member SR Tollestrup, seconded by Member NR Henderson:
That the Waitākere
Ranges Local Board:
a) Approves for ballot purposes
the proposed expanded Glen Eden Village Business Improvement District area as
indicated on the attached map (Attachment B).
CARRIED
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Member Greg Presland declared an interest and took no part
in discussion or voting in this matter.
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15
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Community Led Small Build Programme
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Resolution number WTK/2016/20
MOVED
by Chairperson S Coney, seconded by Member GB Presland:
That the Waitākere
Ranges Local Board:
a) Receives the update report
on the Community Led Small Build programme
b) Notes that the
Community Led Small Build Programme has been developed without input from the
Waitakere Ranges Local Board.
c) Notes that the Local Board
must balance enabling community initiatives with the needs of the general
public to access Council assets, as well as providing value for ratepayers.
d) Notes that any
applications will be assessed against the Waitakere Ranges Local Board
priorities, any relevant management or other plans /and the WRHA Act.
e) All applications involving
the use of Council land will be put before the entire Waitakere Ranges Local
Board at a workshop early in the process.
f) Land owner consent will
be sought from the entire Waitakere Ranges Local Board at a business meeting.
CARRIED
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16
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Draft Business Improvement District Policy (2016) – local board
feedback
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Resolution
number WTK/2016/21
MOVED by Member SR Tollestrup, seconded by
Member GB Presland:
That the
Waitākere Ranges Local Board:
a) Provides the
following feedback on the draft Business Improvement District Policy (2016)
i.
Support the Local Board Roles and
Responsibilities as outlined in the policy noting the collaborative nature
and shared placed based goals between local boards and their BIDs.
ii.
Note that while there should be good
accountability and partnership between Council and BID’s that each business
association as a society should have clear independence.
iii.
Support the concept of variable
financial audit requirements as outlines and that BIDs who collected a
targeted rate of less than $100,000 and which had no serious concerns from
the previous audit should be subject to undertake only bi-annual financial
audits.
iv.
Support the processes outlined to handle
problems and issues, serious concerns.
v.
Notes that Council has discretionary
ability to alter target rate structure, it is implied that adequate
notification will be given, but this should be more explicitly written ( pg.
24).
vi.
Support the requirements of Bid
Accountability and that BIDS to include a risk register presented to BID
governance meetings quarterly.
vii.
Support staff recommendation of the
hybrid model methodology of part fixed charge and part capital value with
regards to calculating the targeted rate for individual properties within a
BID.
viii.
Propose that to support BID development
that consideration be given to how Council may regionally facilitate a
pre-BID ‘incubator’ such as an affiliate structure for smaller aspirational
Business Associations with like BIDS.
CARRIED
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17
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Local government elections - order of names on voting documents
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MOVED by Member GB Presland, seconded by Member SR Tollestrup:
That the Waitākere
Ranges Local Board:
a) Recommend to the governing body that candidate names on voting
documents should be arranged in random order.
This motion was lost
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Resolution number WTK/2016/22
MOVED
by Chairperson S Coney, seconded by Deputy Chairperson DA Yates:
That the Waitākere
Ranges Local Board:
b) Recommends
to the governing body that candidate names on voting documents should be
arranged in alphabetical order of surname
CARRIED
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20 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
8.33 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
