I hereby give notice that an ordinary meeting of the Waitematā Local Board Grants Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 30 March 2016

10.00am

Waitematā Local Board Room
52 Swanson Street
Auckland

 

Waitematā Local Board Grants Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Pippa Coom

 

Deputy Chairperson

Deborah Yates

 

Members

Shale Chambers

 

 

Rob Thomas

 

 

(Quorum 2 members)

 

 

 

Sophie McGhee

Democracy Advisor

 

23 March 2016

 

Contact Telephone: 021 415 875

Email: Sophie.mcghee@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Waitematā Local Board Grants Committee

30 March 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Waitemata Local Board Quick Response: Round Three 2015 - 2016                      7

13        Waitemata Local Board Local Grants: Round Two 2015-2016                              43  

14        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board Grants Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 2 December 2015, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitematā Local Board Grants Committee

30 March 2016

 

 

Waitemata Local Board Quick Response: Round Three 2015 - 2016

 

File No.: CP2016/02739

 

  

 

 

Purpose

1.       The purpose of this report is to present applications received for round three of the Waitematā Local Board Quick Response Round Three 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Waitematā Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year, which was subsequently increased by the Board to $125,000 at the 8th December 2016 business meeting – Resolution number WTM/2015/215. $28,021.85 was allocated in the first round of local grants and $26,647.57 was allocated in the first round two quick response rounds. This leaves a remainder of $70,330.58 to be distributed in the remaining local grant round and two quick response rounds. 

3.       Eight applications were received in this round with a total request of $19,710.35.

4.       The Waitematā Local Board has delegated decision making for the quick response rounds to the Waitematā Local Board Grant Committee.

 

Recommendation/s

That the Waitematā Local Board:

a)      Consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

 Table One: Waitematā Local Board Round three  Quick Response Applications

App ID

Applicant

Focus

Project

Requesting

Eligible

/Ineligible

QR1620-305

Indian Ink Theatre Company

Arts and culture

Towards a portion of the marketing manager's wage for the the 'Waitematā Outreach Programme'

$1,350.00

Eligible

QR1620-306

Cristina Beth

Arts and culture

Towards the printing, mounting and framing images costs for the 'Peace Poppy Project' exhibition.

$3,000.00

Eligible. The applicant has requested to have the grant released retrospectively, if successful.

QR1620-310

Youthline Auckland Charitable Trust

Community

Towards the cost of professional facilitation for volunteer supervision programmes.

$3,000.00

Eligible

QR1620-312

United Nations Youth New Zealand

Community

Towards the catering, printing, transport and other costs to run the Aotearoa Youth Declaration event

$3,000.00

Eligible

QR1620-313

Betsy and Mana Productions Ltd

Arts and culture

Towards the cost of the venue technician, technical costs for the production season at the Basement Theatre, and towards poster and flyer printing and distribution.

$4,210.35

Eligible

QR1620-314

Grey Lynn 2030 Waste Away

Environment

Towards the marketing costs to promote 'Plastic Bag Free July'

$3,000.00

Eligible

QR1620-315

Bach Musica NZ Inc

Arts and culture

Towards the cost of the venue hire of St Matthew in the city for two rehearsals and one performance

$2,150.00

Eligible

Total

 

 

 

$19,710.35

 

 

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waitematā Local Board adopted its grants programme on 21 May 2015 (see Attachment A).

6.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

 

7.       The Waitematā Local Board will operate two local grant rounds and four quick response rounds for this financial year.

8.       The Waitematā Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year, which was subsequently increased by the Board to $125,000 at the 8th December 2016 business meeting – Resolution number WTM/2015/215. $28,021.85 was allocated in the first round of local grants and $26,647.57 was allocated in the first round two quick response rounds. This leaves a remainder of $70,330.58 to be distributed in the remaining local grant round and two quick response rounds.

9.       Eight applications were received in this round with a total request of $19,710.35.

Consideration

Local Board views and implications

10.     Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

12.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

13.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

14.     Following the Waitematā Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Waitematā Local Board Grant Programme 15/16

11

bView

Quick Response Round Three Application Summaries

19

      

Signatories

Authors

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Victoria Villaraza - Relationship Manager

 


Waitematā Local Board Grants Committee

30 March 2016

 

 








Waitematā Local Board Grants Committee

30 March 2016

 

 
























Waitematā Local Board Grants Committee

30 March 2016

 

 

Waitemata Local Board Local Grants: Round Two 2015-2016

 

File No.: CP2016/03647

 

  

 

 

Purpose

1.       The purpose of this report is to present applications received for round two of the Waitemata Local Board Local Grants Fund 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2.       The Waitemata Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year, which was subsequently increased by the Board to $125,000 at the 8th December 2016 business meeting – Resolution number WTM/2015/215.

3.       $28,021.85 was allocated in the first round of local grants and $25,147.57 was allocated in quick response rounds one and two. This leaves a remainder of $70,330.58 to be distributed in this remaining local grant round and two quick response rounds.

4.       Seventeen applications were received in this round with a total request of $97,755.70 and six multi-board applications requesting a total of $18,500.00.This gives a grand total of $116,255.70 requested in this second and final local grant round.

 

Recommendation/s

That the Waitematā Local Board Grants Committee:

a)      Consider the applications listed in Table One and Table Two and agree to fund, part-fund or decline each application in this round.

 Table One: Waitemata Local Board Round two local grant applications

App ID

Organisation

Focus

Project

Requesting

Eligible/

Ineligible

LG1620-201

Project Litefoot Trust

Environment

Towards the  costs associated with LiteClub programme at three sports clubs in the Waitemata area

$4,166.00

 Eligible

LG1620-207

Andrea Reid with Gecko New Zealand Trust as umbrella organisation

Community

Towards building materials, signage, planting, fliers, tool hire and project management for the Grey Lynn Pollinator Path

$7,490.75


Eligible

LG1620-209

Auckland Women's Centre

Community

Towards tutor fees, printing and advertising costs for 'Our Women: Diverse and Connected programme'

$6,316.90

 Eligible

LG1620-210

Dress for Success Incorporated

Community

Towards core operational expenses and the part time salaries of three paid staff members

$7,500.00


 Eligible

LG1620-211

Show Me Shorts Film Festival Trust

Arts and culture

Towards the cost of print and design, programming and special events costs for the  11th Annual “Show Me Shorts” film festival

$7,500.00


 Eligible

LG1620-212

The Basement Theatre

Arts and culture

Towards the fees of two  mentors for the ' Young & Hungry 2016' season

$7,000.00


 Eligible

LG1620-214

Ensemble Polymnia Trust - Aorangi Symphony Orchestra (trading name)

Arts and culture

Towards the cost of venue hire at the Auckland Town Hall

$7,500.00


 Eligible

LG1620-216

Auckland City Mission

Community

Towards the costs of basic medical supplies for five months, such as bandages, liquid nitrogen, syringes for the Calder Medical Centre

$3,500.00


 Ineligible

LG1620-217

Parnell Community Trust

Community

Towards tutor and event costs for Urban Sustainable Living workshops and open day

$1,826.00


Ineligible as requested funding is under the minimum request threshold. Application transferred to quick response rounds

LG1620-219

Youthline Auckland Charitable Trust

Community

Towards the repair of the leaking roof at Youthline Auckland Community Centre in Maidstone Street

$7,500.00


 Eligible

LG1620-220

Piritahi Marae Trust

Events

Towards the cost to rent marquees for house event participants

$5,000.00

 Eligible

LG1620-221

ADJOAA Limited

Events

Towards the venue, staging, lighting, sound, marketing and promotion costs for the Africa Fashion Festival New Zealand

$7500.00


 Eligible

LG1620-224

St Matthew-in-the-City

Historic Heritage

Towards a portion of the cost to install gates

$7,500.00


 Eligible

LG1620-225

The Actors` Program

Arts and culture

Towards venue hire and tutor fees for annual workshops

$5,000.00


 Eligible

LG1620-226

Natalie Maria Clark (Black Sheep Productions)

Arts and culture

Towards marketing and publicity to reach and engage the Waitemata and Auckland public

$2,993.25


Ineligible as requested funding is under the minimum request threshold. Application transferred to quick response rounds

LG1620-228

Connected Media Charitable Trust

Arts and culture

Towards the core costs for this project, including facilitator fees, stationery, venue hire, administration, promotion, management and coordination costs.

$1,962.80

Eligible

LG1620-230

Children's Autism Foundation

Community

Towards venue hire, contracting professional services to facilitate programmes and staff salaries for providing programme support.

$7,500.00


Eligible

Total

 

 

 

$97,755.70

 

 

Table Two: Multi-board applications submitted to Waitemata Local Board

App ID

Organisation

Focus

Project

Requesting

Eligible/

Ineligible

LG1612-106

Chinese New Settlers Services Trust

 

Arts and culture

 

Towards the rent, coaching and marketing cost for Little Kungfu Master - Central Auckland

$5,500.00

Ineligible, as applicant has already applied for this project in this financial year.

LG1612-110

African Film Festival New Zealand Trust

 

Events

 

Towards the media and advertising costs for the African Film Festival New Zealand (AFFNZ)

$2,500.00 

Eligible

LG1612-122

 

 

             

RainbowYOUTH

 

Community

 

Towards the cost of hosting workshops such as koha for guest speakers/teachers, food and drink, resources, travel.

$4,000.00

Ineligible  - as per exclusion seven: awaiting accountability

LG1611-142

PHAB Association Auckland ltd

 

Community

 

Towards the youth worker wages and transport costs

$4,000.00

Eligible

LG1601-106

 

          

Auckland University Hockey Club 

 

Sport and recreation

 

Towards the cost of hiring hockey turfs for training at Auckland Grammar School and Lloyd Elsmore Park hockey turfs.

$3,000.00

Eligible

LG1619-103

Safer West Community Trust (SWCT)

Events

Towards advertising, health and safety and entertainment

$2,000.00

Ineligible as event has already occurred in November 2015

Total

 

 

 

$18,500.00

 

 

 

 

Comments

5.       The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waitemata Local Board adopted its grants programme on 21 May 2015 (see Attachment A).

 

6.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

 

7.       The Waitemata Local Board offered two local grant rounds for this financial year. The Waitemata Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year, which was subsequently increased by the Board to $125,000 at the 8th December 2016 business meeting – Resolution number WTM/2015/215.  $28,021.85 was allocated in the first round of local grants and $25,147.57 was allocated in quick response rounds one and two. This leaves a remainder of $70,330.58 to be distributed in this remaining local grant round and two quick response rounds.

8.       Seventeen applications were received in this round with a total request of $97,755.70 and six multi-board applications requesting a total of $18,500.00.This gives a grand total of $116,255.70 requested in this second and final local grant round.

Consideration

Local Board views and implications

9.       Local boards are responsible for the decision-making and allocation of local board community grants. The Waitemata Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

12.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13.     Following the Waitemata Local Board allocating funding for round two local grants, Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

aView

Waitemata Local Board Grant Programme 15/16

49

bView

Waitemata Local Grant Round Two application summaries

57

     

Signatories

Authors

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Judith Webster - Relationship Manager

 


Waitematā Local Board Grants Committee

30 March 2016

 

 








Waitematā Local Board Grants Committee

30 March 2016