I hereby give notice that an ordinary meeting of the Waitematā Local Board Grants Committee will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 30 March 2016 10.00am Waitematā
Local Board Room |
Waitematā Local Board Grants Committee
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Pippa Coom |
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Deputy Chairperson |
Deborah Yates |
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Members |
Shale Chambers |
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Rob Thomas |
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(Quorum 2 members)
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Sophie McGhee Democracy Advisor
23 March 2016
Contact Telephone: 021 415 875 Email: Sophie.mcghee@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Waitematā Local Board Grants Committee 30 March 2016 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Waitemata Local Board Quick Response: Round Three 2015 - 2016 7
13 Waitemata Local Board Local Grants: Round Two 2015-2016 43
14 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Waitematā Local Board Grants Committee: a) confirm the ordinary minutes of its meeting, held on Wednesday, 2 December 2015, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Waitematā Local Board Grants Committee 30 March 2016 |
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Waitemata Local Board Quick Response: Round Three 2015 - 2016
File No.: CP2016/02739
Purpose
1. The purpose of this report is to present applications received for round three of the Waitematā Local Board Quick Response Round Three 2015/2016. The local board is required to fund, part-fund or decline these applications.
Executive Summary
2. The Waitematā Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year, which was subsequently increased by the Board to $125,000 at the 8th December 2016 business meeting – Resolution number WTM/2015/215. $28,021.85 was allocated in the first round of local grants and $26,647.57 was allocated in the first round two quick response rounds. This leaves a remainder of $70,330.58 to be distributed in the remaining local grant round and two quick response rounds.
3. Eight applications were received in this round with a total request of $19,710.35.
4. The Waitematā Local Board has delegated decision making for the quick response rounds to the Waitematā Local Board Grant Committee.
That the Waitematā Local Board: a) Consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round. Table One: Waitematā Local Board Round three Quick Response Applications
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Comments
5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waitematā Local Board adopted its grants programme on 21 May 2015 (see Attachment A).
6. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
7. The Waitematā Local Board will operate two local grant rounds and four quick response rounds for this financial year.
8. The Waitematā Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year, which was subsequently increased by the Board to $125,000 at the 8th December 2016 business meeting – Resolution number WTM/2015/215. $28,021.85 was allocated in the first round of local grants and $26,647.57 was allocated in the first round two quick response rounds. This leaves a remainder of $70,330.58 to be distributed in the remaining local grant round and two quick response rounds.
9. Eight applications were received in this round with a total request of $19,710.35.
Consideration
Local Board views and implications
10. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.
11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”
Māori impact statement
12. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.
Implementation
13. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.
14. Following the Waitematā Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicants of the local board decision.
No. |
Title |
Page |
aView |
Waitematā Local Board Grant Programme 15/16 |
11 |
bView |
Quick Response Round Three Application Summaries |
19 |
Signatories
Authors |
Danielle Hibson - Community Grants Advisor |
Authorisers |
Marion Davies - Community Grants Operations Manager Jennifer Rose - Operations Support Manager Victoria Villaraza - Relationship Manager |
Waitematā Local Board Grants Committee 30 March 2016 |
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Waitemata Local Board Local Grants: Round Two 2015-2016
File No.: CP2016/03647
Purpose
1. The purpose of this report is to present applications received for round two of the Waitemata Local Board Local Grants Fund 2015/2016. The local board is required to fund, part-fund or decline these applications.
Executive Summary
2. The Waitemata Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year, which was subsequently increased by the Board to $125,000 at the 8th December 2016 business meeting – Resolution number WTM/2015/215.
3. $28,021.85 was allocated in the first round of local grants and $25,147.57 was allocated in quick response rounds one and two. This leaves a remainder of $70,330.58 to be distributed in this remaining local grant round and two quick response rounds.
4. Seventeen applications were received in this round with a total request of $97,755.70 and six multi-board applications requesting a total of $18,500.00.This gives a grand total of $116,255.70 requested in this second and final local grant round.
That the Waitematā Local Board Grants Committee: a) Consider the applications listed in Table One and Table Two and agree to fund, part-fund or decline each application in this round. Table One: Waitemata Local Board Round two local grant applications
Table Two: Multi-board applications submitted to Waitemata Local Board
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Comments
5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waitemata Local Board adopted its grants programme on 21 May 2015 (see Attachment A).
6. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
7. The Waitemata Local Board offered two local grant rounds for this financial year. The Waitemata Local Board set a total community funding budget of $100,000 for the 2015/2016 financial year, which was subsequently increased by the Board to $125,000 at the 8th December 2016 business meeting – Resolution number WTM/2015/215. $28,021.85 was allocated in the first round of local grants and $25,147.57 was allocated in quick response rounds one and two. This leaves a remainder of $70,330.58 to be distributed in this remaining local grant round and two quick response rounds.
8. Seventeen applications were received in this round with a total request of $97,755.70 and six multi-board applications requesting a total of $18,500.00.This gives a grand total of $116,255.70 requested in this second and final local grant round.
Consideration
Local Board views and implications
9. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitemata Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.
10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”
Māori impact statement
11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.
Implementation
12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.
13. Following the Waitemata Local Board allocating funding for round two local grants, Commercial and Finance staff will notify the applicants of the local board decision.
No. |
Title |
Page |
aView |
Waitemata Local Board Grant Programme 15/16 |
49 |
bView |
Waitemata Local Grant Round Two application summaries |
57 |
Signatories
Authors |
Danielle Hibson - Community Grants Advisor |
Authorisers |
Marion Davies - Community Grants Operations Manager Jennifer Rose - Operations Support Manager Judith Webster - Relationship Manager |