Waitematā Local Board Grants Committee

OPEN MINUTES

Minutes of a meeting of the Waitematā Local Board Grants Committee held in the Waitematā Local Board Room, 52 Swanson Street, Auckland on Wednesday, 30 March 2016 at 10.00am.

present

Chairperson	Pippa Coom
Deputy Chairperson	Deborah Yates
Members	Shale Chambers
	Rob Thomas

Waitematā Local Board Grants Committee 30 March 2016

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

Member Thomas declared an interest on the application by Andrea Read – Gecko New Zealand Trust.  Chairperson Coom declared an interest in Grey Lynn 2030 Waste Away and Connected Media Charitable Trust.

4          Confirmation of Minutes

Resolution number WTMG/2016/1

MOVED by Chairperson PJ Coom, seconded by Member S Chambers:

That the Waitematā Local Board Grants Committee confirms the ordinary minutes of its meeting, held on Wednesday, 2 December 2015, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	St Matthews in the City - Ian Pallas
	Resolution number WTMG/2016/2 MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas: That Ian Pallas be thanked for his attendance and presentation. CARRIED

9.2	Black Sheep Productions - Natalie Maria Clark
	Resolution number WTMG/2016/3 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Natalie Maria Clark be thanked for her attendance and presentation. CARRIED

9.3	Children’s Autism Foundation - Teresa Moore
	Resolution number WTMG/2016/4 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: That Teresa Moore be thanked for her attendance and presentation. CARRIED

9.4	Grey Lynn Pollinator Path - Andrea Reid
	Resolution number WTMG/2016/5 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Andrea Reid be thanked for her attendance and presentation. CARRIED

9.5	Dress for Success – Tania McAnearney
	Resolution number WTMG/2016/6 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Tania McAnearney be thanked for her attendance and presentation. CARRIED

9.6	Show Me Shorts - Gina Dellabarca
	Resolution number WTMG/2016/7 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Gina Dellabarca be thanked for her attendance and presentation. CARRIED

Secretarial Note:  The Chairperson with the consent of the meeting adjourned the meeting.

11:21am          The meeting was adjourned

2:09pm            The meeting reconvened

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Waitemata Local Board Quick Response: Round Three 2015 - 2016

Resolution number WTMG/2016/8

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:

a)         That the Waitematā Local Board Quick Response: Round Three 2015-2016   report             be received.

b)        That the Waitematā Grants Committee:

            i)          Approves the following Quick Response: Round Three 2015-2016                              grants, as listed in Table one.  

 Table One: Waitematā Local Board Round Three 2015-2016 Quick Response Applications

Applicant	Focus	Project	Requested	Approved	Eligible /Ineligible	Comments/Reasons
Cristina Beth	Arts and culture	Towards the printing, mounting and framing images costs for the 'Peace Poppy Project' exhibition.	$3,000.00	$1000.00	Eligible. The applicant has requested to have the grant released retrospectively, if successful.
United Nations Youth New Zealand	Community	Towards the catering, printing, transport and other costs to run the Aotearoa Youth Declaration event	$3,000.00	$1,100.00	Eligible	Funding of 10 tickets to students in Waitemata who would not otherwise be able to attend
Betsy and Mana Productions Ltd	Arts and culture	Towards the cost of the venue technician, technical costs for the production season at the Basement Theatre, and towards poster and flyer printing and distribution.	$4,210.35	$2000.00	Eligible	Towards the marketing costs of Oho Ake and La Vie Dans Une Marionette productions
Grey Lynn 2030 Waste Away	Environment	Towards the marketing costs to promote 'Plastic Bag Free July'	$3,000.00	$3000.00	Eligible
Parnell Community Trust	Community	Towards tutor and event costs for Urban Sustainable Living workshops and open day	$1,826.00	$1,826.00	Eligible
Total			$19,710.35	$8,926.00

            ii)         Declines the following Quick Response: Round Three 2015-2016                                grants as listed in table Two.

Table Two: Waitemata Local Board Quick Response: Round Three 2015-2016 applications declined:

Applicant	Focus	Project	Requested	Declined	Eligible /Ineligible	Comments/Reasons
Indian Ink Theatre Company	Arts and culture	Towards a portion of the marketing manager's wage for the the 'Waitematā Outreach Programme'	$1,350.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Youthline Auckland Charitable Trust	Community	Towards the cost of professional facilitation for volunteer supervision programmes.	$3,000.00	$0	Eligible	Decline due to being a core activity of a regional organisation
Bach Musica NZ Inc	Arts and culture	Towards the cost of the venue hire of St Matthew in the city for two rehearsals and one performance	$2,150.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Total			$19,710.35	$0

CARRIED

13

Waitemata Local Board Local Grants: Round Two 2015-2016

Resolution number WTMG/2016/9

MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates:

a)         That the Waitemata Local Board Local Grants: Round Two 2015-2016 report be    received.

b)         That the Waitematā Local Board Grants Committee:

            i)          Recommends to the Waitemata Local Board that the following Local                                  Grants: Round Two 2015-2016, as listed in Table one be approved:

 Table One: Waitemata Local Board Round two local grant applications

Organisation	Focus	Project	Requesting	Approved	Eligible/ Ineligible	Comments/Reasons
Project Litefoot Trust	Environment	Towards the  costs associated with LiteClub programme at three sports clubs in the Waitemata area	$4,166.00	$4,166.00	Eligible
Andrea Reid with Gecko New Zealand Trust as umbrella organisation	Environment	Towards building materials, signage, planting, fliers, tool hire and project management for the Grey Lynn Pollinator Path	$7,490.75	$7,490.75	Eligible
Auckland Women's Centre	Community	Towards tutor fees, printing and advertising costs for 'Our Women: Diverse and Connected programme'	$6,316.90	$1,646.30	Eligible	Towards funding the Community Education programmes; Building a New life after Separation Upcycling Intro to Te Reo CV and Job Interview Skills, Printing cost of flyers, posters and feedback forms and Travel, advertising and printing costs for Diversity Forum
Show Me Shorts Film Festival Trust	Arts and culture	Towards the cost of print and design, programming and special events costs for the  11th Annual “Show Me Shorts” film festival	$7,500.00	$3000	Eligible	towards delivery of the programme
The Basement Theatre	Arts and culture	Towards the fees of two  mentors for the ' Young & Hungry 2016' season	$7,000.00	$3000	Eligible	Towards pre-production costs
Connected Media Charitable Trust	Arts and culture	Towards the core costs for this project, including facilitator fees, stationery, venue hire, administration, promotion, management and coordination costs.	$1,962.80	$1,962.80	Eligible
Total			$97,755.70	$21,265.85

            ii)         Recommends to the Waitemata Local Board that the following Local                                  Grants: Round Two 2015-2016, as listed in Table one be declined:

Table Two: Waitemata Local Board Quick Response: Round Three 2015-2016 applications declined:

Organisation	Focus	Project	Requesting	Declined	Eligible/ Ineligible	Comments/Reasons
Dress for Success Incorporated	Community	Towards core operational expenses and the part time salaries of three paid staff members	$7,500.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Ensemble Polymnia Trust - Aorangi Symphony Orchestra (trading name)	Arts and culture	Towards the cost of venue hire at the Auckland Town Hall	$7,500.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Auckland City Mission	Community	Towards the costs of basic medical supplies for five months, such as bandages, liquid nitrogen, syringes for the Calder Medical Centre	$3,500.00	$0	Ineligible	Decline – not able to fund organisational government funded services
Youthline Auckland Charitable Trust	Community	Towards the repair of the leaking roof at Youthline Auckland Community Centre in Maidstone Street	$7,500.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Piritahi Marae Trust	Events	Towards the cost to rent marquees for house event participants	$5,000.00	$0	Eligible	Decline due to unsufficient community outcome being demonstrated
ADJOAA Limited	Events	Towards the venue, staging, lighting, sound, marketing and promotion costs for the Africa Fashion Festival New Zealand	$7500.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
St Matthew-in-the-City	Historic Heritage	Towards a portion of the cost to install gates	$7,500.00	$0	Eligible	Decline due to insufficient community outcome being demonstrated
The Actors` Program	Arts and culture	Towards venue hire and tutor fees for annual workshops	$5,000.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Natalie Maria Clark (Black Sheep Productions)	Arts and culture	Towards marketing and publicity to reach and engage the Waitemata and Auckland public	$2,993.25	$0	Ineligible as requested funding is under the minimum request threshold. Application transferred to quick response rounds	Decline due to insufficient funds to support lower priority applications
Children's Autism Foundation	Community	Towards venue hire, contracting professional services to facilitate programmes and staff salaries for providing programme support.	$7,500.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Total			$97,755.70	$0

            iii)         Recommends to the Waitemata Local Board that the following Multi-board                         applications, as listed in Table Three be approved:

Table Three: Multi-board applications submitted to Waitemata Local Board

Organisation	Focus	Project	Requesting	Grants Committee Recommendation	Eligible/ Ineligible	Comments/Reasons
Chinese New Settlers Services Trust	Arts and culture	Towards the rent, coaching and marketing cost for Little Kungfu Master - Central Auckland	$7,500.00	$3000	Eligible	Towards venue hire
Total			$18,500.00	$3000

            iiii)        Recommends to the Waitemata Local Board that the following Multi-board                         applications, as listed in Table Three be declined:

Table Four: Multi-board applications submitted to Waitemata Local Board

Organisation	Focus	Project	Requesting	Grants Committee Recommendation	Eligible/ Ineligible	Comments/Reasons
African Film Festival New Zealand Trust	Events	Towards the media and advertising costs for the African Film Festival New Zealand (AFFNZ)	$2,500.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
RainbowYOUTH	Community	Towards the cost of hosting workshops such as koha for guest speakers/teachers, food and drink, resources, travel.	$4,000.00	$0	Ineligible  - as per exclusion seven: awaiting accountability	Awaiting accountability report
PHAB Association Auckland ltd	Community	Towards the youth worker wages and transport costs	$4,000.00	$0	Eligible	Decline due to insufficient Waitemata community outcome being demonstrated
Auckland University Hockey Club	Sport and recreation	Towards the cost of hiring hockey turfs for training at Auckland Grammar School and Lloyd Elsmore Park hockey turfs.	$3,000.00	$0	Eligible	Decline due to insufficient funds to support lower priority applications
Safer West Community Trust (SWCT)	Events	Towards advertising, health and safety and entertainment	$2,000.00	$0	Ineligible as event has already occurred in November 2015	Ineligible
Total			$18,500.00	$0

c)         That the Waitemata Grants Committee agrees to accept multi-board applications for             consideration at Round Four: Quick Response grant round.

CARRIED

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board Grants Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................