Minutes of Waitematā Local Board

Waitematā Local Board

08 March 2016

1 Welcome

2 Apologies

Resolution number WTM/2016/2

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board accept the apology from Member GJ Moyle for lateness and Deputy Chairperson PJ Coom for early departure.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2016/3

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the ordinary minutes of its meeting, held on Tuesday, 9 February 2016, including the confidential section, be accepted as a true and correct record, subject to the following amendment to item 17, Approval of Conference - IPENZ Transportation Conference, resolution number WTM/2016/229, as follows;

b) That the Waitematā Local Board approves Member Pippa Coom’s attendance at IPENZ Transportation Conference from 7 March to 9 March 2016 at a cost of $1223 (registration fee), to be funded from the FY15/16 professional development budget.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Gary Holmes – Uptown Business Association
	Spoke to the board regarding issues currently being experienced in and around the public car-parking area by the Watercare water tanks at the top of Symonds Street / New North Road / Mount Eden Road.
	Resolution number WTM/2016/4 MOVED by Member RAH Thomas, seconded by Member DA Yates: That Gary Holmes Tony Smith be thanked for their attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Deputation from Up Town Business Association

9 Public Forum

9.1

Ruth Sliedrecht - Healthy Auckland Together

Spoke to the board about working together to change policy, infrastructure design and planning so that our environments can encourage physical activity and good nutrition.

Resolution number WTM/2016/5

MOVED by Member RAH Thomas, seconded by Deputy Chairperson PJ Coom:

a) That Ruth Sliedrecht, David Hopkins and Michael Hale be thanked for their attendance and presentation.

b) Refers the matter to the Community and the Sports and Recreation portfolio holders to undertake discussions with council officers around how best to support and move the Healthy Auckland Plan forward.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Councillor's Report
	There was no Councillor report for this month.

Waitematā Local Board Performance Report for the six months ending December 2015

Resolution number WTM/2016/6

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

That the Performance Report for the Waitematā Local Board for the financial quarter ended December 2015 and the ATEED performance Report for six months be received.

CARRIED

Temporary Alcohol Ban for the Auckland City Limits Concert

Resolution number WTM/2016/7

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Temporary Alcohol Ban for the Auckland City Limits Concert be received.

b) That the Waitematā Local Board:

I) make a temporary alcohol ban, pursuant to the Auckland Council Alcohol Control Bylaw 2014, to operate from 6am Saturday 19 March 2016 to 6am Sunday 20 March 2016 in the area marked in Attachment A to this report and described as follows:

· Western Springs Lakeside, Western Springs Outer Fields, Bullock Track, Stadium Road, Motions Road, Old Mill Road, West View Road, Sherwood Avenue, Stanmore Road, Francis Street, Wilton Street, Castle Street, Browning Street, Selbourne Street, Firth Road, Surrey Crescent, Gilbert Avenue, Sefton Avenue, Ivanhoe Road, Clifford Road, Wexford Road, Shirley Road, Tay Road, Tuarangi Road, Barrington Road, Rona Road, Herringson Avenue, and that part of Great North Road between Motions Road and Bond Street.

c) That Paul Wilson, Team Leader Policies & Bylaws and Jacqueline Ahmu, Event Operations Manager, be thanked for their attendance.

CARRIED

March 2016 Quarterly report of the Youth Advisory Panel Waitematā representative of the Waitematā Local Board

Resolution number WTM/2016/8

MOVED by Member DA Yates, seconded by Deputy Chairperson PJ Coom:

That the March 2016 Quarterly report of the Youth Advisory Panel Waitematā representative of the Waitematā Local Board be received.

CARRIED

Secretarial Note: The Chair with the consent of the meeting accorded Item 17 Auckland Transport Report – March 2016 precedence at this time.

Auckland Transport Report - March 2016

Resolution number WTM/2016/9

MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom:

a) That the Auckland Transport Report – March 2016 Report be received.

b) That Ivan Trethowen, Elected Member Relationship Manager, be thanked for his attendance.

CARRIED

Secretarial Note: The order of business resumed at item 16 Pioneer Woman’s and Ellen Melville Hall and Freyberg Square Upgrade.

Pioneer Women's and Ellen Melville Hall and Freyberg Square Upgrade

Resolution number WTM/2016/10

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the Pioneer Woman’s and Ellen Melville Hall and Freyberg Square Upgrade be received.

b) That the Waitematā Local Board:

I) Endorse the final design proposal for Pioneer Women’s and Ellen Melville Hall and Freyberg Square upgrade to enable the start of the construction phase.

II) Endorse the new name of the community facility to be officially called ‘Ellen Melville Centre’ whilst retaining the heritage lettering Pioneer Women’s Memorial Hall on the outside of the building.

c) That Lisa Spasic, Development Programmes Senior Lead and Gary McShane, Technical Project Manager, MPM Project Ltd, be thanked for their attendance.

CARRIED

Secretarial Note: Item 17 Auckland Transport Report – March 2016 was considered prior to item 16 Pioneer Women's and Ellen Melville Hall and Freyberg Square Upgrade

Pembridge House 31 Princes Street, Auckland Central – Application for Commercial Lease to The University of Auckland

Resolution number WTM/2016/11

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Pembridge House 31 Princess Street, Auckland Central – Application for Commercial Lease to The University of Auckland be received.

b) That the Waitematā Local Board:

I) approves a commercial lease offer being made to the University of Auckland at Pembridge House, 31 Princes Street, Auckland Central, subject to the following terms and conditions:

(i) that an initial lease term of 10 years with two 5 year rights of renewal is agreed;

(ii) the above lease is granted on the condition that the University of Auckland carry out the interior refurbishment works in accordance with the approved plans and consents for the property.

CARRIED

Secretarial Note: Deputy Chairperson PJ Coom left the meeting.

Regional Facilities Auckland Second Quarter Report 2015-2016

Resolution number WTM/2016/12

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Regional Facilities Auckland Second Quarter Report 2015-2016 be received.

CARRIED

Approval of Conference - Financial Governance 201 - Wellington (LGNZ)

Resolution number WTM/2016/13

MOVED by Member CP Dempsey, seconded by Chairperson S Chambers:

a) That the Approval of Conference – Financial Governance 201 – Wellington (LGNZ) be received.

b) That the Waitematā Local Board:

I) approves Member Vernon Tava’s attendance at LGNZ Financial Governance 201 on 15April 2016 at a cost of $1031.84 (registration fee of $680 plus flight tickets at a maximum price of $351.84), to be funded from the FY15/16 professional development budget.

CARRIED

Submission to the New Marine Protected Areas Act: Consultation Document

Resolution number WTM/2016/14

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the Submission to the New Marine Protected Areas Act: Consultation Document be received.

b) That the Waitematā Local Board endorse the feedback on the New Marine Protected Areas Act: Consultation Document for inclusion in Auckland Council’s submission.

CARRIED

Draft Business Improvement District Policy (2016) – local board feedback

Resolution number WTM/2016/15

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the Waitematā Local Board:

a) That the draft Business Improvement District Policy (2016) – local board feedback report be received

b) That the Waitematā Local Board delegates to the Board Chair Shale Chambers and Member Vernon Tava and Deputy Chairperson Pippa Coom to provide feedback on the draft Business Improvement District Policy (2016) before the feedback deadline of 31 March 2016.

CARRIED

Waitematā Local Board Feedback to the New Zealand Emissions Trading Scheme Review

Resolution number WTM/2016/16

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

a) That the Waitematā Local Board Feedback to the New Zealand Emissions Trading Scheme Review be received.

b) That the Waitematā Local Board endorse the feedback on the New Zealand Emissions Trading Scheme Review.

CARRIED

Feedback on the Draft Civil Defence and Emergency Management Group Plan

Resolution number WTM/2016/17

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Feedback on the Draft Civil Defence and Emergency Management Group Plan be received.

b) That the Waitematā Local Board delegates to the Natural Environment portfolio holders, Member Deborah Yates and Member Rob Thomas, to provide feedback on the draft Civil Defence and Emergency Management Group Plan 2016-2021, with particular reference to local priorities for emergency management, by Monday 18 April 2016.

CARRIED

Community Led Small Build Programme

Resolution number WTM/2016/18

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Community Led Small Build Programme report be received.

b) That the Waitematā Local Board considers that new applications for the programme in the Waitematā Local Board area shall remain whole-of-board decisions, with the board Chair the initial point of contact, but further delegations will be considered in future once the programme has matured.

CARRIED

Chairperson's Report

Resolution number WTM/2016/19

MOVED by Member RAH Thomas, seconded by Member CP Dempsey:

That the Chair’s verbal report be received.

CARRIED

Deputy Chair Report

Resolution number WTM/2016/20

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Deputy Chair Report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2016/21

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That Board Members Vernon Tava and Deborah Yates’ written reports be received.

b) That Board Members’ Christopher Dempsey, Greg Moyle and Rob Thomas verbal reports be received.

CARRIED

Governance Forward Work Programme

Resolution number WTM/2016/22

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Governance Forward Work Programme be received.

CARRIED

Waitematā Local Board Workshop Notes

Resolution number WTM/2016/23

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the workshop proceeding notes for the meetings held on 2, 11, 16 and 23 February 2016 be received.

CARRIED

Reports Requested/Pending

Resolution number WTM/2016/24

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

That the Reports Requested/Pending report be received.

CARRIED

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.48 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom	Until 8:03pm	Item 18
Members	Christopher Dempsey
	Greg Moyle	From 7:16pm	Item 17
	Vernon Tava
	Rob Thomas
	Deborah Yates