I hereby give notice that an ordinary meeting of the Albert-Eden Local Board Grants Committee will be held on:




Meeting Room:



Wednesday, 6 April 2016


Albert Eden Local Board Office
135 Dominion Road
Mt Eden


Albert-Eden Local Board Grants Committee









Glenda Fryer


Deputy Chairperson

Lee Corrick



Helga Arlington



Graeme Easte



Peter Haynes



Rachel Langton



Margi Watson



Tim Woolfield



(Quorum 4 members)




Michael Mendoza

Democracy Advisor


30 March 2016


Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz






Albert-Eden Local Board Grants Committee

06 April 2016



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Albert-Eden Local Board Quick Response: Round Five 2015 - 2016                      7  

13        Consideration of Extraordinary Items 



1          Welcome


Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.


2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Confirmation of Minutes


That the Albert-Eden Local Board Grants Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 25 November 2015, including the confidential section, as a true and correct record.



5          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


6          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


7          Petitions


At the close of the agenda no requests to present petitions had been received.


8          Deputations


Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


At the close of the agenda no requests for deputations had been received.


9          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


At the close of the agenda no requests for public forum had been received.


10        Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


11        Notices of Motion


At the close of the agenda no requests for notices of motion had been received.


Albert-Eden Local Board Grants Committee

06 April 2016



Albert-Eden Local Board Quick Response: Round Four 2015 - 2016


File No.: CP2016/04646






1.       The purpose of this report is to present community grants applications received for round four of the Albert-Eden Local Board Quick Response 2015 / 2016.  The Albert-Eden Local Board (the local board) may consider funding, part-fund or declining these applications.

Executive Summary

2.       The local board has allocated $45,000 towards community grants and $80,000 for the events support fund for the 2015 / 2016 financial year.

3.       The local board resolved to allocate an additional $30,000 to the community grants budget in their October 2015 business meeting (AE/2015/116).

4.       The revised budget for community grants is $75,000, which will be allocated through one local grant and five quick response rounds.

5.       To date, $70,900.40 has been allocated through the following grant rounds:

·    A total of $34,063.40 was allocated from the local events support fund budget, through the  local events support fund round zero and neighbours day

·    A total of $19,500.00 through the local grants round one

·    A total of  $17,337.00 through rounds one, two and three of quick response.

6.       A total of $38,163 remains in the local board’s community budget and a total of $45,936.60 in the local events budget, to be allocated in quick response rounds four and five.

7.       To allocate the remaining budget, this report requests that the local board agree to one of the following options:

·    reallocate the remaining budget to support the accommodation grant round

·    A total of $38,163 remains in the local board’s community budget and a total of $45,936.60 in the local events budget, to be allocated in quick response rounds four and five.

8.       For quick response round four, eighteen applications were received in this round requesting a total of $52,877.00.



That the Albert-Eden Local Board:

a)      recommend that the remaining $15,136.60 that is allocated to Local events support fund be

reallocated to support an additional Local grants and / or Quick response funding rounds.


b)      consider the applications listed in Table One and agree to fund, part-fund or decline each

application in this round.


 Table One: Albert-Eden Local Board Round four Local Grant Applications

App ID



Project Title

Total Requested




Dress for Success

Towards dress services and job retention service including part time salaries of three paid staff members.





UpsideDowns Education Trust

Towards funding to support reimbursement of speech language therapy sessions for six children with Down Syndrome in the Albert-Eden area.


Ineligible as request is for retrospective payment


Arts and culture

Cristina Beth

Towards the printing, mounting and framing of images for 'The Peace Poppy Project' photographic exhibition





Monkey Hill Neighbours Group

Towards establishing a Monkey Hill Reserve community garden




Arts and culture

Mr Michael Jamieson

Towards the costs of venue hire, venue technician, marketing, printing, poster design, set and props for the 'Cinderella' production


Ineligible due to the project occurring before the Albert-Eden decision meeting



Recreate NZ

To establish a community garden at the Recreate NZ premises




Sport and recreation

The Auckland Table Tennis Association

Towards the purchase of scoreboards to assist umpires in keeping track of the score during matches




Arts and culture

Auckland Embroiderers Guild

Towards the hire of the venue, material and volunteer petrol reimbursement for 'Little Sew'n'Sews' and 'Junior Stitchers' programmes





Crave Collective Limited

Towards the fee's and costs associated with road closure for the Crave Street party




Arts and culture

Lyn Russell

Towards the artist fee's to paint the Chorus telephone cabinet on the corner of Evelyn Street and Virginia Street West





RC Bishop of Auckland - Syro Malabar Catholic Mission

Towards the cost of stage, venue and sound system hire, food and beverage costs for a Fun and Food extravaganza




Arts and culture

Ngā Uri O Ngā Iwi - Westmere School's Māori medium education unit

Towards materials to build a Waharoa - Te Ara A Tane at the entrance to the strip of native bush which borders the field at Westmere School




Arts and culture

Kiwi Business Group Limited

Towards the cost of Mexican altars for Mexfestival





All Together Multi-Culture Society Club of New Zealand Incorporated

Towards costs to run a Russian Cultural Festival




Arts and culture

Pipikids International Film and Media Festival Trust (t/a Screenies)

Towards ticket subsidies for low decile schools to attend screenings and a contribution towards free hands-on workshops for the “Screenies Children's Film Festival”




Arts and culture

African Communities Forum Inc

Towards the cost of the venue hire, decorations, vouchers and koha  for Africa Culture Day





New Zealand Alpine Club - Auckland Section

Towards weed control, restoration planting and pest control at the Maungawhau (Mt Eden) quarry restoration site




Sport and recreation

Mt Albert Rugby league Club inc

Towards the purchase and installation of a closed-circuit television (CCTV) system at Fowlds Park














9.       The implementation of the new Community Grants Policy commenced in July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Albert-Eden Local Board adopted its grants programme in 1 April 2015 (see Attachment A).

10.     The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

11.     The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staffs have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

12.     The Albert-Eden Local Board has set a total community funding budget of $45,000 and local events budget of $30,000 for the 2015/2016 financial year.

13.     The Albert-Eden reallocated $30,000 to the community budget in their October meeting (AE/2015/116).

14.     A total of $38,163 remains in the local board’s community budget and a total of $45,936.60 in the local events budget, to be allocated in quick response rounds four and five.

15.     Eighteen applications were received in this round requesting a total of $52,877.00 (see Attachment B).


Local Board views and implications

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board may consider funding, part-fund or declining grant applications against the local board priorities identified in the local board grant programme.

Māori impact statement

17.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.


18.     Following the local board allocating funds for round four quick response, Commercial and Finance staff will notify the applicants of the local board decision on receipt of the official minutes being released.










Albert-Eden Local Board Grant Programme 15/16



Application Summaries





Danielle Hibson - Community Grants Advisor


Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards


Albert-Eden Local Board Grants Committee

06 April 2016



Albert-Eden Local Board Grants Committee

06 April 2016