Agenda of Albert-Eden Local Board Grants Committee

1 Welcome

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board Grants Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 25 November 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board Grants Committee

06 April 2016

Albert-Eden Local Board Quick Response: Round Four 2015 - 2016

File No.: CP2016/04646

Purpose

1. The purpose of this report is to present community grants applications received for round four of the Albert-Eden Local Board Quick Response 2015 / 2016. The Albert-Eden Local Board (the local board) may consider funding, part-fund or declining these applications.

Executive Summary

2. The local board has allocated $45,000 towards community grants and $80,000 for the events support fund for the 2015 / 2016 financial year.

3. The local board resolved to allocate an additional $30,000 to the community grants budget in their October 2015 business meeting (AE/2015/116).

4. The revised budget for community grants is $75,000, which will be allocated through one local grant and five quick response rounds.

5. To date, $70,900.40 has been allocated through the following grant rounds:

· A total of $34,063.40 was allocated from the local events support fund budget, through the local events support fund round zero and neighbours day

· A total of $19,500.00 through the local grants round one

· A total of $17,337.00 through rounds one, two and three of quick response.

6. A total of $38,163 remains in the local board’s community budget and a total of $45,936.60 in the local events budget, to be allocated in quick response rounds four and five.

7. To allocate the remaining budget, this report requests that the local board agree to one of the following options:

· reallocate the remaining budget to support the accommodation grant round

· A total of $38,163 remains in the local board’s community budget and a total of $45,936.60 in the local events budget, to be allocated in quick response rounds four and five.

8. For quick response round four, eighteen applications were received in this round requesting a total of $52,877.00.

Recommendation/s

That the Albert-Eden Local Board:

a) recommend that the remaining $15,136.60 that is allocated to Local events support fund be

reallocated to support an additional Local grants and / or Quick response funding rounds.

b) consider the applications listed in Table One and agree to fund, part-fund or decline each

application in this round.

Table One: Albert-Eden Local Board Round four Local Grant Applications

App ID	Focus	Organisation	Project Title	Total Requested	Eligibility
QR1601-4002	Community	Dress for Success	Towards dress services and job retention service including part time salaries of three paid staff members.	$4,000.00	Eligible
QR1601-4003	Community	UpsideDowns Education Trust	Towards funding to support reimbursement of speech language therapy sessions for six children with Down Syndrome in the Albert-Eden area.	$3,875.00	Ineligible as request is for retrospective payment
QR1601-4005	Arts and culture	Cristina Beth	Towards the printing, mounting and framing of images for 'The Peace Poppy Project' photographic exhibition	$4,000.00	Eligible
QR1601-4014	Community	Monkey Hill Neighbours Group	Towards establishing a Monkey Hill Reserve community garden	$1,000.00	Eligible
QR1601-4016	Arts and culture	Mr Michael Jamieson	Towards the costs of venue hire, venue technician, marketing, printing, poster design, set and props for the 'Cinderella' production	$1,972.00	Ineligible due to the project occurring before the Albert-Eden decision meeting
QR1601-4020	Community	Recreate NZ	To establish a community garden at the Recreate NZ premises	$4,000.00	Eligible
QR1601-4021	Sport and recreation	The Auckland Table Tennis Association	Towards the purchase of scoreboards to assist umpires in keeping track of the score during matches	$1,652.00	Eligible
QR1601-4024	Arts and culture	Auckland Embroiderers Guild	Towards the hire of the venue, material and volunteer petrol reimbursement for 'Little Sew'n'Sews' and 'Junior Stitchers' programmes	$950.00	Eligible
QR1601-4027	Events	Crave Collective Limited	Towards the fee's and costs associated with road closure for the Crave Street party	$2,800.00	Eligible
QR1601-4029	Arts and culture	Lyn Russell	Towards the artist fee's to paint the Chorus telephone cabinet on the corner of Evelyn Street and Virginia Street West	$1,000.00	Eligible
QR1601-4030	Events	RC Bishop of Auckland - Syro Malabar Catholic Mission	Towards the cost of stage, venue and sound system hire, food and beverage costs for a Fun and Food extravaganza	$4,000.00	Eligible
QR1601-4033	Arts and culture	Ngā Uri O Ngā Iwi - Westmere School's Māori medium education unit	Towards materials to build a Waharoa - Te Ara A Tane at the entrance to the strip of native bush which borders the field at Westmere School	$2,773.00	Eligible
QR1601-4051	Arts and culture	Kiwi Business Group Limited	Towards the cost of Mexican altars for Mexfestival	$4,000.00	Eligible
QR1601-4052	Events	All Together Multi-Culture Society Club of New Zealand Incorporated	Towards costs to run a Russian Cultural Festival	$1,855.00	Eligible
QR1601-4053	Arts and culture	Pipikids International Film and Media Festival Trust (t/a Screenies)	Towards ticket subsidies for low decile schools to attend screenings and a contribution towards free hands-on workshops for the “Screenies Children's Film Festival”	$3,000.00	Eligible
QR1601-4054	Arts and culture	African Communities Forum Inc	Towards the cost of the venue hire, decorations, vouchers and koha for Africa Culture Day	$4,000.00	Eligible
QR1601-4058	Environment	New Zealand Alpine Club - Auckland Section	Towards weed control, restoration planting and pest control at the Maungawhau (Mt Eden) quarry restoration site	$4,000.00	Eligible
QR1601-4060	Sport and recreation	Mt Albert Rugby league Club inc	Towards the purchase and installation of a closed-circuit television (CCTV) system at Fowlds Park	$4,000.00	Eligible
Total				$52,877.00

Comments

9. The implementation of the new Community Grants Policy commenced in July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Albert-Eden Local Board adopted its grants programme in 1 April 2015 (see Attachment A).

10. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staffs have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

12. The Albert-Eden Local Board has set a total community funding budget of $45,000 and local events budget of $30,000 for the 2015/2016 financial year.

13. The Albert-Eden reallocated $30,000 to the community budget in their October meeting (AE/2015/116).

14. A total of $38,163 remains in the local board’s community budget and a total of $45,936.60 in the local events budget, to be allocated in quick response rounds four and five.

15. Eighteen applications were received in this round requesting a total of $52,877.00 (see Attachment B).

Consideration

Local Board views and implications

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board may consider funding, part-fund or declining grant applications against the local board priorities identified in the local board grant programme.

Māori impact statement

17. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

18. Following the local board allocating funds for round four quick response, Commercial and Finance staff will notify the applicants of the local board decision on receipt of the official minutes being released.

Attachments