Agenda of Albert-Eden Local Board

I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 6 April 2016

3.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

Albert-Eden Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

(Quorum 4 members)

Michael Mendoza

Democracy Advisor

31 March 2016

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Albert-Eden Local Board

06 April 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Smokefree Policy review presentation from the Cancer Society Auckland 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Implementation of the Heron Park Concept Plan 7

13 Future management of Point Chevalier Community Centre and allocation of funds gifted by Point Chevalier Community Centre Incorporated Society 15

14 Auckland Transport Update - April 2016 19

15 LGNZ conference and AGM 2016 23

16 Delegated feedback on the Civil Defence and Emergency Management Group Plan 31

17 Governance Forward Work Calendar 39

18 Governing Body Members' update 45

19 Chairperson's Report 47

20 Board Members' Reports 49

21 Reports Requested/Pending 59

22 Albert-Eden Local Board Workshop Notes 63

23 Consideration of Extraordinary Items

PUBLIC EXCLUDED

24 Procedural Motion to Exclude the Public 71

C1 Delegated feedback on Special Housing Area: Tranche 10 71

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 2 March 2016, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Smokefree Policy review presentation from the Cancer Society Auckland

Executive Summary

1. Camilla Gould, Cancer Society Auckland, will be in attendance to deliver Deputation presentation outlining recent evidence and findings to help inform the Board’s feedback to the Smokefree Policy review.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Camilla Gould, Cancer Society Auckland, for her Deputation presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board

06 April 2016

Implementation of the Heron Park Concept Plan

File No.: CP2016/01609

Purpose

1. To advise the Albert-Eden Local Board of the estimated costs to deliver the Heron Park Concept Plan that was approved in 2014 and the proposed implementation programme.

Executive Summary

2. The Heron Park Concept Plan was approved by the Local Board on 3 September 2014.

3. The concept plan was effectively a review of the 2009 Development Plan and was funded by the New Zealand Transport Agency (NZTA) SH16/20 project. This is shown in Attachment A.

4. An implementation plan has been developed that is based on the schedule of a rough order of costs to deliver the various components of the plan.

5. This recognises that funding available from the SH16/20 project will contribute to the plan’s delivery, but that other funding sources will be required and that the plan’s implementation will need to be phased over a number of years.

Recommendation/s

That the Albert-Eden Local Board:

a) Endorse the implementation programme as set out in this report and Attachment B.

b) Consider further sources of funding through the Annual Plan and LDI (Locally Driven Initiatives) funding and the Long-Term Plan process to deliver the projects/stages that are currently unfunded.

Comments

6. Heron Park covers an area of 5.43 hectares and is located in the southern area of Waterview, extending from Great North Road to the foreshore of the Motu Manawa Marine Reserve. The southern edge of the park forms the boundary between Albert-Eden and Whau Local Board areas.

7. In 2013 the Albert-Eden Local Board agreed that a portion of the NZTA SH16/20 funding provided to deliver parks-related projects in Waterview be allocated to Heron Park. This included updating the Heron Park Development Plan 2009 to take into account the park’s current layout and site characteristics.

8. The Heron Park Concept Plan was then prepared and adopted by the board in September 2014. The revised plan retains improvements not yet implemented from the previous development plan and a number of further improvements to the park as a result of consultation with the local board, the Heron Park Advisory Group and iwi. Refer to Attachment A for a copy of the concept plan.

9. When the 2014 concept plan was adopted, it was proposed the new central path be delivered as the first stage in the concept plan implementation utilising funds from the SH16/20 mitigation package. However when work began on planning the implementation of this path it was determined the park was subject to contamination and this would impact the requirement to improve the drainage on the reserve.

10. As a result, the decision was made to seek resource consent for all works within the eastern half of the park to ensure an efficient approach to the consenting requirements. Resource consent was granted earlier this year.

11. Following the resource consent being granted a revised schedule of costs has been prepared which indicates the cost to implement the plan will be in the order of $1,092,722. The table below sets out the proposed staging programme and refer to Attachment B for the staging plan. Note that Stage 1, 2 and 3 are already in progress.

Proposed staging on the concept plan implementation

Stage	Description	Cost estimate	Budget source	FY delivery
1	New paths and stairs – removing path through the centre of the park away from the wet area at the base of the slope and to define the dog off leash area, with new paths round the bottom of the dog off leash area and across from the playground to the southern side of the park. Adding stairs down the slope to the dog off-leash area and planting to blend these into the slope.	$283,220	Waterview Improvements budget + renewals	16/17
2	Drainage improvements around the playground – providing swales, some natural play elements with large rocks and undertaking additional riparian planting.	$104,692	Waterview Improvements budget + renewals	16/17
3	Initial improvements to Great North Rd entrance – tidying up current planting and providing a few specimen trees.	$8,000	Waterview Improvements budget	16
4	Improvements to Cadman St entrance and surrounds, and the car park including replacement of bollards, new signs, low landscaping and trees in car park area and removal of three large sheoaks to open up views below the car park.	$85,918	tbc + could be timed with car park renewal	tbc
5	Meadow planting through areas between the new lower path and the central stream. (Note area for estimate reduced from concept plan)	$76,560	tbc	tbc
6	Boundary revegetation and riparian planting (based on 6,539m²of planting) Could phase this eg. plant areas north and south of Saltaire St connection approx. 1,700m² = $113,330.	$435,912	tbc	tbc
7	Footpath connection to the boardwalk to Holly St, including some planting and provision of seats	$90,720	$50,000 from AE General Restoration budget, balance tbc	tbc
8	Drainage improvements to the passive recreation and dog off leash area – estimate based on simple earthworks (but this may need further assessment)	$7,700	tbc	tbc

12. The 2014 concept plan includes a footpath connection to Saltaire St. This area of the park sits within the Whau Local Board area and they will be funding the delivery of this.

13. The plan also includes a proposed future coastal connection to the north. This has not been included in the schedule of costs as this path will be subject to the Motu Manawa boardwalk project and will be funded as part of that project.

Consideration

Local Board views and implications

14. The Albert-Eden Local Board allocated funding for the review of the earlier Heron Park Development Plan from the NZTA SH16/20 mitigation funds and further funds have been allocated to commence the implementation of the plan over the next few years.

15. This funding allocation was formally reported to the board on 2 December 2015 and was work-shopped with the board on 16 March 2016.

16. The board has been involved in the development of the concept plan, with input through workshops on 25 September 2013 and 30 July 2014 and regular meetings with the Parks Portfolio Holder. The Whau Local Board was also consulted on the new concept plan. The local board adopted the final concept plan at their meeting on 3 September 2014, with the following resolutions:

That the Albert-Eden Local Board:

a) adopts the Heron Park Concept Plan 2014.

b) approves the delivery of the realigned path as the first project in implementing the concept plan.

c) requests a further report on the estimated costs and staged implementation of the delivery of the concept plan.

Māori impact statement

17. Te Kawerau a Maki and Ngati Whatua Orakei were consulted during the preparation of the concept plan and provided initial feedback. These two iwi are involved in the Community Liaison and Working Liaison Groups of the SH16/20 works and have been involved in the Board of Inquiry process for the SH16/20 project.

18. Further engagement was sought with iwi that have expressed an interest in the Albert-Eden area over specific projects being delivered in Heron Park, being the track development and implementation of the Waterview Heritage Trail.

19. These iwi were:

· Ngai Tai ki Tamaki,

· Ngati Tamaoho,

· Ngati Te Ata Waiohua,

· Te Akitai Waiohua,

· Ngati Paoa,

· Ngati Whanaunga,

· Ngati Maru and

· Ngati Tamatera.

20. This resulted in a site visit with Te Kawerau, Ngati Whatua Orakei and Ngai Tai Ki Tamaki and their feedback has been incorporated into these specific projects.

21. In particular iwi requested the rocks that currently sit in a pile down by the stream be brought up to around the playground area to provide a further natural play element.

Implementation

22. The proposed staging of the concept plan’s implementation has been based on what has already been progressed as initiated projects and what further discrete projects can be packaged up from the concept plan.

23. In some cases, such as the boundary and riparian planting, these projects may need to be phased over a number of years.

24. Funding available to deliver these projects has been identified in the Waterview Improvements budget and the SH16/20 General Restoration budget. However, this is insufficient to deliver all stages identified above and the local board will need to consider further sources of funding through the Annual Plan and Long Term Plan processes (for example through LDI (Locally Driven Initiatives) funding) and renewal programmes.

Attachments

No.	Title	Page
a View	Heron Park Concept Plan	11
b View	Heron Park Staging Plan	13

Signatories

Author

Annette Campion - Policy Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 April 2016

Future management of Point Chevalier Community Centre and allocation of funds gifted by Point Chevalier Community Centre Incorporated Society

File No.: CP2016/04666

Purpose

1. The purpose of this report is to:

· approve the future management of the Point Chevalier Community Centre (the centre)

· allocation of the $63,000 gifted by the Point Chevalier Community Centre Incorporated Society (PCCCI) towards local projects and initiatives in the Point Chevalier area.

Executive Summary

2. Following the dissolution of the PCCCI, council took on the management of the the centre for 24 months from 1 July 2013. This was to ensure continuity in providing programmes and activities that meet the needs of the local community.

3. Informal local board engagement was undertaken with the local board in July 2015 to discuss options for the future management of the centre and the allocation of the remaining $63,000 from the dissolved PCCCI.

4. The local board supported the proposal that the centre should be managed by council until other options (i.e. managed by a community organisation) are feasible, and to allocate the $63,000 towards the following:

· $2,500 to small locally-led initiatives through the centre’s work programme.

· $5,000 to undertake a condition assessment of the basement area to identify what work is required to make it fit for community use.

· $1,000 for consultation with young people to identify their needs and interests to support the development of activities for youth.

· $20,000 to support the provision of activities and resources for youth in the centre.

· $5,000 towards small improvements to the exterior of the facility (e.g. landscaping and planting).

5. $29,500 of the $63,000 budget remains and may be reallocated to other local board projects or initiatives. Staff advise that it will be difficult to scope and deliver projects by the end of the financial year. It is therefore recommended that the budget be rolled-over and used to support relevant projects in the 2016 / 2017 financial year.

Recommendation/s

That the Albert-Eden Local Board:

a) Agree that the Point Chevalier Community Centre will be managed and operated by Auckland Council until the local board advises otherwise.

b) Allocate the $63,000 gifted by the Point Chevalier Community Centre Incorporated towards the following initiatives:

i. $2,500 to small locally-led initiatives through the centre’s work programme.

ii. $5,000 to undertake a condition assessment of the basement area to identify what work is required to make it fit for community use

iii. $1,000 for consultation with young people to identify their needs and interests to support the development of activities for youth.

iv. $20,000 to support the provision of activities and resources for youth in the centre.

v. $5,000 towards small improvements to the exterior of the facility.

c) Recommend that the remaining $29,500 budget be rolled over to the 2016 / 2017 financial year to support local community development and community facilities initiatives in the Point Chevalier area.

d) Request Community Places staff to work with the Community Development and Community Facilities portfolio holders to:

i) develop and agree to a timeframe for the initiatives outlined in recommendation B.

i. identify projects and initiatives which can be supported by using the $29,500 budget in the 2016 / 2017 financial year.

Comments

Background

Future management of the centre

6. In 2013, the PCCCI requested that council take over the management of the centre, citing continued difficulty in finding committee members with appropriate governance skills.

7. The council agreed to take on the management of the centre, including the staffing and programmes for 24 months from 1 July 2013.

8. The agreement lapsed on 1 July 2015, and subsequently staff began engaging the local board on future options to manage the centre.

9. The local board were given two options to consider for the future management of the centre:

· that the centre continue to the managed by council (the recommended option)

· transition to a community-managed facility through an expressions of interest process.

10. The local board agreed that the centre should continue to be managed by council until other options (i.e. managed by a community organisation) are feasible.

Allocation of gifted budget

11. The dissolution of PCCI also included $63,000, which was gifted to council to support a variety of programmes and initiatives in the Point Chevalier area.

12. Staff provided a number of options to allocate the budget, which included

· identifying creating spaces and services for young people and finding opportunities to increase community access to private facilities within the Point Chevalier area as identified in the Point Chevalier Community Facility and Recreation Plan 2014

· activating the downstairs space at the centre and making it fit for purpose

· activation of programmes for community with a focus on youth

· managing the expression of interest process if the local board choose to seek expressions of interest for the operational management of the centre

· creating a contestable grant specifically for activities and programmes held in Pt Chevalier

· improving the external areas of the facility, for example road frontage.

13. The local board agreed to allocate the budget towards the following initiatives:

· $2,500 to small locally-led initiatives through the centre’s work programme.

· $5,000 to undertake a condition assessment of the basement area to identify what work is required to make it fit for community use.

· $1,000 for consultation with young people to identify their needs and interests to support the development of activities for youth.

· $20,000 to support the provision of activities and resources for youth in the centre.

· $5,000 towards small improvements to the exterior of the facility (e.g. landscaping and planting).

14. It should be noted that PCCI’s constitution requires that any remaining funds to be transferred to a likeminded organisation for the benefit of Point Chevalier residents..

15. $$29,500 of the $63,000 budget remains and may be reallocated to other local board projects or initiatives. Staff advise it will be difficult to scope and deliver projects by the end of the financial year. It is therefore recommended that the budget be rolled-over and used to support relevant projects in the 2016 / 2017 financial year.

Consideration

Local Board views and implications

16. Programming for youth and support for locally led initiatives aligns with the local board outcome of Proud, connected and secure communities by providing a safe space for local people to meet in.

Māori impact statement

17. Developing programmes and activities will consider how the well-being and outcomes for Maori will be directly improved.

Implementation

18. Following the resolution from the local board, council will continue to manage and operate the centre and progress the actions identified for the use of the remaining funds.

Attachments

There are no attachments for this report.

Signatories

Author

Susan John – Place Manager, Puketapapa and Albert-Eden

Authorisers

Graham Bodman – General Manager Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 April 2016

Auckland Transport Update - April 2016

File No.: CP2016/05501

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Albert-Eden Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

Recommendation/s

That the Albert-Eden Local Board:

a) Receives the April 2016 Auckland Transport report.

b) Requests that Auckland Transport provide a Rough Order of Cost for constructing the greenway and bridge in Chamberlain Park.

Comments

Albert-Eden Local Board Transport Capital Fund (LBTCF)

3. The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects.

4. See below for a financial update of expenditure against the Local Board Capital Fund as of the 23^rd of March 2016.

Chamberlain Park – Greenway and Bridge

5. The Transport Leads have requested Auckland Transport investigate a Rough Order of Cost for constructing a walking and cycling link as part of the Chamberlain Park redevelopment to connect the Roy Clements Treeway with the Northwestern Cycleway. The intention is to create an off road link from the Cycleway to the suburban street network in western Mount Albert.

6. A resolution requesting a Rough Order of Cost can be found in the recommendations above.

Response to resolutions

Resolution number AE/2015/152

7. “proceed with implementation of the Mt Eden Residential Parking Zone on Sylvan Avenue East, Sylvan Avenue West, Kelly Street, Edenvale Crescent, Punga Street, Kawaka Street”.

8. Implementation of the Mt Eden Residential Parking Zone is underway and we expect it to be complete by June 2016.

General Information Items

City Rail Link (CRL) build is on

9. The CRL initial construction will become more visible in May when cut and cover trenching for the tunnels starts at the intersection of Albert and Customs Streets, and up Albert Street to Wyndham Street.

10. The construction will require significant changes to Albert Street and the Britomart area with buses currently using Albert Street, Lower Queen Street, Tyler Street and Galway Street being relocated to other roads in the City Centre on 17 April.

11. To enable these changes, a number of measures will be implemented, including relocation of parking, taxi stands and loading zones as well as new bus lanes and bus stops.

12. The utilities work is already slowing traffic flows on Victoria West Street where moving underground utilities is underway prior to the storm water pipe relocation.

13. Auckland Transport is asking commuters to reduce their car trips into the city by considering carpooling, catching the train, bus or ferry, walking or cycling.

14. Auckland’s population is expected to grow by 700,000 in the next 30 years, with the CRL to play a vital role towards meeting the city’s transport needs by 2040.

15. It will reduce the time and increase the frequency of most trips with more connections between rail, ferry and bus services.

16. For more information, see: AT.govt.nz/thebuildison

“March Madness”

17. The demand for public transport in March is always high due to a number of factors including students returning and adjusting to their timetables. Auckland Transport brought on extra buses to assist with the peak. However, there is usually an approximate 30% decrease in bus patronage in April compared with March.

18. Auckland Transport has been increasing capacity on the public transport network. The table below shows changes, by mode, since March last year. AT Metro has added over 38,000 seats to an average work day, with a further 14,000 coming on stream over the next few months. Whilst not exclusively peak-based, there is a large bias to those two times of the day when the bulk of our customers travel.

Drone flights over public roads

19. The legal situation regarding use of drone aircraft over Auckland streets has been clarified along with Auckland Transport’s authority and responsibilities.

20. Drones of all sizes are classified as aircraft and Civil Aviation Authority regulations require drone operators to obtain property owner approval before drone flights over property. Auckland Transport is considered to be the property owner of roads and facilities under its control.

21. Following consultation with stakeholders, Auckland Transport has made the decision to decline requests for property owner approval for recreational drone use over its roads and facilities, but to allow commercial operations subject to a set of conditions. The conditions and approval process will be managed through Auckland Transport’s Road Corridor Access team.

22. Auckland Transport’s decision is supported by the NZ Police and the NZ Automobile Association and reflects the same approach that has been adopted by the NZTA for property owner approvals for drone flights over its property.

HOP Card Gold Card

23. In June 2015 Auckland Transport received notification from the Ministry of Transport that SuperGold public transport travel benefits were to transition onto smart travel cards from 1 July 2016, where any region operated a single, region-wide smart card system.

24. Auckland Transport has the AT HOP cards, which is a single region-wide public transport smart card and consequently began initial planning for the transitioning of SuperGold customers wishing to continue to access the public transport travel benefit, onto the AT HOP card.

25. As part of an extensive program of activity to ensure this initiative is successfully completed in line with the due date, Auckland Transport has informed key senior stakeholder groups (such as Grey Power and Age Concern) of the requirement to purchase an AT HOP card in order to continue to access free travel through the SuperGold public transport scheme from 1 July 2016.

26. Auckland Transport is currently in the process of finalising a comprehensive marketing communication campaign, which will commence upon the completion of a series of workshops and customer focus groups intended to identify opportunities to ease the process to purchase an AT HOP card and register a SuperGold concession.

27. Auckland Transport plans to distribute a direct mail packet of information to all SuperGold card holders in Auckland, with valuable assistance from the Ministry of Social Development (“MSD”) where possible, which is currently scheduled to commence by early May.

28. To compliment this mailing, there will be a comprehensive marketing campaign to ensure all Auckland residents (including SuperGold customers and their family support members, advocacy groups, retirement villages and residential care homes) are aware of the requirement. Auckland Transport will also be working with MSD to ensure non-Auckland residents are also informed and understand the requirement to have an AT HOP card when accessing the public transport travel benefit.

Issues Register

Description	AT Response
Halesowen Avenue – issues with loose chip following the road resurfacing In January.	Halosowen Avenue has been swept for loose chips twice since it was resurfaced in January and a third sweep was undertaken in the week of 21 March. This is standard in resurfacing projects and should have removed any remaining loose chip.
Alberton Ave – issue with vehicles speeding, particularly in the South Western end where there isn’t any traffic calming	Local Area Traffic Management treatments to fill in the gaps in the existing treatment on Alberton Avenue have been added onto our programme to be delivered in the next financial year.

Attachments

There are no attachments for this report.

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 April 2016

LGNZ conference and AGM 2016

File No.: CP2016/03978

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Dunedin from Sunday 24 July 2016 to Tuesday 26 July 2016 and to invite local boards to nominate a representative to attend as relevant.

Executive Summary

2. The Local Government New Zealand annual conference and AGM takes place at The Dunedin Centre from Sunday 24 to Tuesday 26 July 2016.

3. The AGM takes place on the first day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at their meeting on 31 March 2016. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Webster as Chair LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive.

4. In addition to the official delegates, local board members are invited to attend. Local boards should consider the relevance of the conference programme when deciding on attendance, with the expectation that no board will approve more than one member to attend the conference.

Recommendation/s

That the Albert-Eden Local Board:

a) nominates a representative to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Local Board’s work programme.

b) confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

Comments

5. The 2016 LGNZ Conference and AGM are being held in Dunedin. The conference commences with the AGM at 1pm on Sunday 24 July 2016 and concludes at 12.45 pm on Tuesday 26 July 2016.

6. The theme of this year’s conference is “Creating places where people love to live, work and play”. The programme includes:

· Greg Doone, Director at PwC will provide a future vision on New Zealand's communities, taking a look at demographic, social, technological, economic and environmental trends.

· Troy Pickard, President of the Australian Local Government Association and Mayor of Joondalup, Perth will cover a broad perspective on key global issues for future generations in Australia and beyond.

· Vaughan Payne, CEO, Waikato Regional Council; Brian Hanna, Mayor, Waitomo District Council; Damon Odey, Mayor, Timaru District Council; Dame Margaret Bazley, Commissioner, Environment Canterbury and Jim Palmer, Chair of the Canterbury Chief Executives Forum will describe their stories of collaboration and how their approaches are aiding "place-making" for their regions and providing a platform for regional economic development.

· Jason Krupp, Research Fellow, The New Zealand Initiative will focus on the example of Manchester City Council and how it combined with its neighbouring authorities to strengthen its leadership, governance and capacity to partner with central government. This session will involve video interviews with leaders of Manchester City Council.

· Peter Kageyama, an Author and international thought leader will offer a fresh and innovative perspective around what engagement is going to look like in the future and how we can better engage with our communities, and tell our stories to build a sense of place.

· Andrew Little, Leader of the Opposition Leader of the Opposition, will discuss the importance of regional New Zealand and local government to the wider economy, and the challenges we will face as the future of work changes.

· Lawrence Yule, President of LGNZ and Jonathan Salter, Partner at Simpson Grierson will provide a fresh approach on resource management

· Lieutenant General Tim Keating, Chief of Defence Force will offer a personal perspective of what he believes makes for a successful leader.

· Jeb Brugmann, Founder of ICLEI, Local Governments for Sustainability and Managing Partner of The Next Practice will take an over-arching look at resilience and how we can build strong towns, cities and regions of the future.

· Sir Mark Solomon, Kaiwhakahaere of Ngai Tahu will discuss the value achieved when councils build strong local partnerships within their towns, cities and regions. In particular, Sir Mark will discuss his view on the significance of relationships between iwi and local government.

7. The programme also includes six Master Class sessions:

· Customer-centric services and innovative engagement - how community leaders can be intentional about creating a more emotionally engaging place.

· Special economic zones – what are they and can they help regional New Zealand?

· Collaborative processes and decision-making

· Resilient towns, cities and regions – creating places for the future

· Risk management and infrastructure.

8. Local boards should consider the relevance of the programme when deciding on conference attendance, with the expectation that no local board will approve more than one member to attend the conference.

Annual General Meeting

9. The AGM takes place on the first day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Penny Webster (as Chair of Zone 1) and the Chief Executive (or his nominee).

10. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position, Cr Webster is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at their meeting on 31 March 2016.

11. LGNZ request that local board members who wish to attend the AGM, register their intention prior to the AGM.

Costs

12. The Local Board Services Department budget will cover the costs of one member per local board to attend the conference.

13. Registration fees are $1410.00 incl GST before 1 June 2016 and $1510.00 incl GST after that. Full conference registration includes:

· Attendance at conference business sessions (Sunday-Tuesday)

· Satchel and contents

· Daily catering

· Simpson Grierson welcome cocktail function

· Fulton Hogan conference dinner and EXCELLENCE Awards function

· Closing lunch and refreshments.

14. The council hosted tours on Sunday 24 July 2016 are not included in the conference price. Local board members are welcome to attend these at their own cost.

15. Additional costs are approximately $155 per night accommodation, plus travel. Local Board Services will be co-ordinating and booking all registrations and accommodation and investigating cost effective travel.

Consideration

Local Board views and implications

16. This is a report to the 21 local boards.

Māori impact statement

17. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.

Implementation

18. There are no implementation issues associated with the recommendations in this report.

Attachments

No.	Title	Page
a View	LGNZ 2016 conference and master class programme	27

Signatories

Author

Polly Kenrick, Business Process Manager, Local Board Services

Authorisers

Anna Bray, Policy and Planning Manager Local Board Services

Karen Lyons, Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 April 2016

Delegated feedback on the Civil Defence and Emergency Management Group Plan

File No.: CP2016/05269

Purpose

1. The purpose of this report is to inform the local board of the delegated feedback made on the Civil Defence and Emergency Management (CDEM) Group Plan 2016 – 2021.

Executive Summary

2. The Civil Defence and Emergency Management (CDEM) Group Plan 2016 – 2021 was considered at the local board’s 2 March 2016 business meeting, where it was recommended that the local board:

Resolution number AE/2016/31

a) Provides feedback on the draft Civil Defence and Emergency Management Group Plan 2016-2021, with particular reference to local priorities for emergency management.

b) Delegates authority to Board Members Corrick and Arlington to provide the Board’s feedback on the draft Civil Defence and Emergency Management Group Plan.

3. This report and the attachment are to complete the feedback cycle by ensuring all local board members are aware of the feedback made.

Recommendation/s

That the Albert-Eden Local Board:

a) Notes the delegated feedback made on the Civil Defence and Emergency Management Group Plan.

Comments

Civil Defence and Emergency Management Group Plan 2016 – 2021

4. The Auckland CDEM Group is a statutory committee of council as required under section 12 of the CDEM Act. The CDEM Group has overall responsibility for the provision of CDEM within Auckland.

5. The CDEM Group has delegated authority to develop, approve, implement, and monitor the CDEM Group Plan. The purpose of the Group Plan is to enable the effective, efficient and coordinated delivery of CDEM across Auckland while building a resilient Auckland with our communities. All CDEM groups are required every five years to consult on the development of group plans under the CDEM Act (2002). The current Group Plan for Auckland expires at the end of 2016.

6. The Group Plan has been developed as a framework for action which will form the basis for more detailed business planning and development of civil defence and emergency management work programmes.

Consideration

Local Board views and implications

7. The following table outlines some of the key themes that formed the local board’s feedback:

CDEM Group Plan
General comments	· request that the Plan outline and detail the governance role of local boards. In particular, identifying and communicating the views and preferences of their communities and providing local leadership and developing relationships with the community, community organisations and special interest groups in the local area. · recommend that eight to ten local board members from across the region be included on the Auckland Civil Defence and Emergency Management Group, as this will ensure local views and preferences can be considered.
Knowledge through education	· the role of local boards in providing programmes at local facilities (e.g. community centres and libraries) that can assist this action. · that local boards can assist in delivering public workshops to promote awareness and advocacy for civil defence initiatives.
Volunteer participation	· That this section includes commentary about how local boards can have a role in working with their communities to increase volunteer participation.
Our framework for action	· a toolkit for communities to develop a plan that is designed and implemented at the same time as the plan, or soon after. The toolkit could focus on individuals and community groups willing to start building resilience plans in small community groupings such as streets, playgroups and transition town groups which are already working together.
Community responsibilities	· Staff to engage local boards when addressing disconnected urban groups. Local boards strong relationships with community groups, networks and forums that can be leveraged for mutual benefit. · To utilise the council’s existing resources and communications channels to promote local resilience plans.

8. Attachments one details the local board’s feedback on the CDEM Group Plan.

Māori impact statement

9. The CDEM Group Plan has been developed to align with the council’s Māori Responsiveness Framework and provide opportunities to mana whenua and matawaaka both in the local board area, and across the Auckland region

Implementation

10. There are no implementation issues associated with this report.

Attachments

No.	Title	Page
a View	Albert-Eden Local Board feedback on the Auckland Civil Defence and Emergency Management Group Plan 2016-2021	35

Signatories

Author	Tristan Coulson – Local Board Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

06 April 2016

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Albert-Eden Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Delegated feedback on Special Housing Area: Tranche 10

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Authors	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards