Minutes of Albert-Eden Local Board

Albert-Eden Local Board

06 April 2016

1 Welcome

2 Apologies

Resolution number AE/2016/44

MOVED by Member LA Corrick, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) Accepts the apology from Member Woolfield for absence and notes the apologies from Governing Body Member Fletcher for absence and Governing Body Member Casey for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number AE/2016/45

MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) Confirms the minutes of its ordinary meeting, held on Wednesday, 2 March 2016, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Smokefree Policy review presentation from the Cancer Society Auckland
	Secretarial Note: This item was withdrawn.

9 Public Forum

9.1	Te’eva Matafai – Pacific Events and Entertainment Trust
	A document was tabled in support of this item. A copy of the tabled document will be kept on file and made available on the Auckland Council website.
	Resolution number AE/2016/46 MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson: That the Albert-Eden Local Board: a) Thanks Te’eva Matafai, Pacific Events and Entertainment Trust, for her Public Forum presentation and attendance. CARRIED
	Attachments a Pacific Events and Entertainment Trust information pamphlet

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Implementation of the Heron Park Concept Plan

Annette Campion, Policy Analyst, was in attendance to speak to this report.

Resolution number AE/2016/47

MOVED by Member MJ Watson, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) Endorses the Heron Park Staging Plan as set out in this report and Attachment B.

b) Considers further sources of funding through the Annual Plan and LDI (Locally Driven Initiatives) funding and the Long-term Plan process to deliver the projects/stages that are currently unfunded.

c) Thanks Annette Campion, Policy Analyst, for her attendance.

CARRIED

Future management of Point Chevalier Community Centre and allocation of funds gifted by Point Chevalier Community Centre Incorporated Society

Tristan Coulson, Local Board Advisor, was in attendance to speak to this report.

Resolution number AE/2016/48

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) Agrees that the Point Chevalier Community Centre will be managed and operated by Auckland Council until the local board advises otherwise.

b) Allocates the $63,000 gifted by the Point Chevalier Community Centre Incorporated towards the following initiatives:

i. $2,500 to small locally-led initiatives through the centre’s work programme.

ii. $1,000 for consultation with young people to identify their needs and interests to support the development of activities for youth.

iii. $20,000 to support the provision of activities and resources for youth in the centre.

c) Requests the Community Places team to deliver the following projects as they are asset maintenance issues and therefore should be funded from asset based services budgets:

i. undertake a condition assessment of the Pt Chevalier Community Centre basement area to identify required work to make it fit for purpose.

ii. Small improvements to the exterior of the building.

d) Recommends that the remaining $39,500 budget be rolled over to the 2016/2017 financial year to support local community development and community facilities initiatives at the Point Chevalier Community Centre.

e) Requests the Community Places team to work with the Community Development and Community Facilities portfolio holders to:

i. develop and agree to a timeframe for the initiatives outlined in recommendation B.

ii. identify projects and initiatives which can be supported by using the $39,500 budget in the 2016/2017 financial year.

f) Requests the Community and Social Policy Department to commence Action 28 – Investigate options to improve Pt Chevalier Community Centre on the current site to address fit for purpose issues and future population growth, as outlined in the Community Facilities Network Action Plan.

g) Thanks Tristan Coulson, Local Board Advisor, for his attendance.

CARRIED

Secretarial Note: Governing Body Member Case entered the meeting at 3.38pm.

Auckland Transport Update - April 2016

Ben Halliwell, Auckland Transport Elected Member Relationship Manager, will be in attendance to speak to this report.

Resolution number AE/2016/49

MOVED by Member GD Easte, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) Receives the April 2016 Auckland Transport report.

b) Requests that Auckland Transport provide a Rough Order of Cost for constructing the greenway and bridge in Chamberlain Park.

c) Requests Auckland Transport to reinstate the Local Board Transport Capital Fund – Financial Update for local boards in its monthly update reports.

d) Thanks Ben Halliwell, Auckland Transport Elected Member Relationship Manager, for his attendance.

CARRIED

LGNZ conference and AGM 2016

Resolution number AE/2016/50

MOVED by Deputy Chairperson GJ Fryer, seconded by Member LA Corrick:

That the Albert-Eden Local Board:

a) Nominates Chairperson Haynes as the Board’s representative to attend the Local Government New Zealand 2016 Annual General Meeting and Conference from Sunday 24 July 2016 to Tuesday 26 July 2016 on the basis that the conference programme is relevant to the Board’s work programme.

b) Confirms that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

CARRIED

Delegated feedback on the Civil Defence and Emergency Management Group Plan

Resolution number AE/2016/51

MOVED by Member LA Corrick, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) Notes the delegated feedback made on the Civil Defence and Emergency Management Group Plan.

b) Thanks Tristan Coulson, Local Board Advisor, for his support in assisting the Board in completing its feedback to the Civil Defence and Emergency Management Group Plan.

CARRIED

Secretarial Note: Items 18 and 17 were heard in this order.

Governance Forward Work Calendar

Resolution number AE/2016/52

MOVED by Member LA Corrick, seconded by Member RAJ Langton:

That the Albert-Eden Local Board:

a) Notes the Albert-Eden Local Board Governance Forward Work Calendar.

CARRIED

Governing Body Members' update

Resolution number AE/2016/53

MOVED by Chairperson PD Haynes, seconded by Member H Arlington:

a) That Standing Order 3.9.14 be amended to allow Governing Body Member Cathy Casey to have speaking rights.

b) That Governing Body Member Casey’s verbal update be received.

CARRIED

19	Chairperson's Report
	Secretarial Note: This item was withdrawn.

Board Members' Reports

Resolution number AE/2016/54

MOVED by Chairperson PD Haynes, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) Receives Members’ Corrick and Watson’s Monthly Board Member Reports.

b) Receives Deputy Chairperson Fryer and Members’ Easte and Arlington’s Monthly Board Member Reports.

c) approves the allocation of $35,000 from the SH16/20 General Park Restoration budget in FY2015/2016 to the park development in Delphine Reserve, Owairaka including paths, playground, landscaping and lighting.

CARRIED

Reports Requested/Pending

Resolution number AE/2016/55

MOVED by Member LA Corrick, seconded by Member H Arlington:

That the Albert-Eden Local Board:

a) Receives the list of reports requested and pending.

CARRIED

Albert-Eden Local Board Workshop Notes

Resolution number AE/2016/56

MOVED by Member MJ Watson, seconded by Deputy Chairperson GJ Fryer:

That the Albert-Eden Local Board:

a) Receives the Albert-Eden Local Board workshop notes for the workshops held on the 16, 23 and 30 March 2016.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

24 Procedural motion to exclude the public

Resolution number AE/2016/57

MOVED by Deputy Chairperson GJ Fryer, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a) Excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Delegated feedback on Special Housing Area: Tranche 10

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

4.37pm The public was excluded.

Secretarial Note: Governing Body Member Casey exited the meeting at 4.37pm.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

It was resolved while the public was excluded:

Motion – To move the meeting back in to open session

Resolution number AE/2016/58

MOVED by Chairperson PD Haynes, seconded by Member LA Corrick:

a) That the Albert-Eden Local Board meeting held on Wednesday, 6 April 2016, be moved back in to open session.

CARRIED

4.40pm The public was re-admitted.

4.40 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson

Member	Tim Woolfield
Governing Body Member	Christine Fletcher

Governing Body Member	Cathy Casey	Entered the meeting at 3.38pm following Item 13. Exited the meeting at 4.37pm following Item 24.