Agenda of Disability Advisory Panel

I hereby give notice that an ordinary meeting of the Disability Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 4 April 2016

10.00am

Council Chamber, Ground Floor

Auckland Town Hall

301-305 Queen Street
Auckland

Disability Advisory Panel

OPEN AGENDA

MEMBERSHIP

Chairperson	Clive Lansink
Deputy Chairperson	John Herring
Members	Colleen Brown, MNZM, JP
	Dan Buckingham
	Jade Farrar
	David Hughes
	Nicola Keyworth
	Gerard Martin
	Don McKenzie, CNZM, OBE
	Susan Sherrard
	Ursula Thynne
Liaison Councillor	Sharon Stewart, QSM

(Quorum 6 members)

Mike Giddey

Democracy Advisor

24 March 2016

Contact Telephone: (09) 890 8143

Email: mike.giddey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

The Disability Advisory Panel (DAP) was established by the Mayor in June 2011.

Its purpose is to provide strategic advice on pan-disability issues to the Mayor, governing body, local boards, Council Controlled Organisations (CCOs) and Council on:

· the interests and preferences of persons with disabilities in Auckland in relation to regional strategies, policies, plans, and bylaws of the Council;

· any other matters that the Panel considers to be of particular interest or concern to persons with disabilities in Auckland; and

· processes and mechanisms for engaging with persons with disabilities in Auckland.

The DAP has up to 11 members who are appointed on the basis of their individual expertise and experience in strategic thinking, governance and communication skills, knowledge of disability and accessibility issues and connections with disability organisations and networks across Auckland.

Disability Advisory Panel

04 April 2016

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Update: 2016 local government elections 7

6 Feedback on the Draft Civil Defence and Emergency Management Group Plan 2016-2021 9

7 Update report on Universal Access and Design 79

8 Sports Facilities Investment Plan and Golf Facilities Investment Plan - Discussion Documents 81

9 Empowered Communities Approach Presentation 137

10 Disability Advisory Panel Work Programme 149

11 Consideration of Extraordinary Items

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Disability Advisory Panel:

a) confirm the ordinary minutes of its meeting held on Monday, 22 February 2016 as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Disability Advisory Panel

04 April 2016

Item 5 - Update: 2016 local government elections

File No.: CP2016/05159

Purpose

1. To update the Disability Advisory Panel on planning for the 2016 local government elections in Auckland.

Executive Summary

2. The next local government elections will be conducted by postal vote concluding at 12 noon on Saturday, 8 October 2016.

3. Auckland Council has begun planning for these elections and is seeking to update council’s advisory panels on progress. There are a number of work streams underway focused on the different aspects of the elections programme. The update to the panel will focus on the communications and engagement work.

Recommendation/s

That the Disability Advisory Panel:

a) receive an update on the communications and engagement work streams for the 2016 Auckland local government elections.

Attachments

There are no attachments for this report.

Signatories

Author	Glyn Walters – Manager Election Planning
Authoriser	Andrew Wood – Lead Officer Support

Disability Advisory Panel

04 April 2016

Item 6 - Feedback on the Draft Civil Defence and Emergency Management Group Plan 2016-2021

File No.: CP2016/01869

Purpose

1. To seek feedback from the Disability Advisory Panel (the panel) as experts, and members of their community, on the Draft Civil Defence and Emergency Management Group Plan 2016-2021.

Executive Summary

2. Auckland Council is required under the Civil Defence and Emergency Management Act (2002) to develop and review the direction for civil defence and emergency activities within Auckland through a five yearly review of the Civil Defence and Emergency Management (CDEM) Group Plan. The current CDEM Group Plan for Auckland is due to expire in June 2016.

3. A draft Auckland Civil Defence and Emergency Management (CDEM) Group Plan 2016-2021 (draft Group Plan) has been developed for consultation (a copy is appended as Attachment A). The draft Group Plan is primarily centred on community empowerment and resilience across all environments (social, economic, environmental and infrastructure).

4. This report asks the panel to provide feedback on the draft Group Plan.

Recommendation

That the Disability Advisory Panel:

a) provide feedback on the draft Civil Defence and Emergency Management Group Plan 2016-2021.

Comments

5. The Auckland CDEM Group is a statutory committee of Auckland Council as required under section 12 of the CDEM Act. The CDEM Group has overall responsibility for the provision of CDEM within Auckland. It comprises five elected members of the Auckland Council and a number of co-opted observers from CDEM agencies invited by the committee to attend.

6. The CDEM Group has delegated authority to develop, approve, implement, and monitor the CDEM Group Plan. The purpose of the Group Plan is to enable the effective, efficient and coordinated delivery of CDEM across Auckland while building a resilient Auckland with our communities. All CDEM groups are required every five years to consult on the development of group plans under the CDEM Act (2002). The current Group Plan for Auckland expires at the end of June 2016.

7. The draft Group Plan has been developed as a framework for action which will form the basis for more detailed business planning and development of civil defence and emergency management work programmes. The key framework areas for consultation are:

· Knowledge through education

· Volunteer participation

· Emergency Management planning

· Business and organisational resilience

· Strong partnerships

· Response capability and capacity

· Information and communications technologies

· Build Back better

· A safe city

· Research

· Building resilient communities

8. As part of emergency management planning, it is important to consider appropriate forms of personal and community preparedness and public education, immediate emergency response capability, long term recovery planning for people with disabilities.

9. For example, a report published following the Canterbury earthquakes concluded that support to remain independent following an emergency is particularly important for disabled peoples. Areas of particular concern highlighted in the report were ensuring physical safety, accessible communication, availability of appropriate and accessible housing and transport, and accessing healthcare.

10. Public consultation timelines on the draft Group Plan is from 15 February to 18 April 2016 with significant consultation as part of the Have your Say annual plan events. The final Group Plan is due to be formally adopted by the CDEM Committee in August 2016.

Consideration

Local Board views and implications

11. Local board portfolio holders have been briefed on issues relevant to the draft Group Plan and, on their recommendation, workshops were held with 20 of the local boards in October 2015. The results of these workshops helped formulate relevant sections of the draft Group Plan.

12. Local board views on the draft Group Plan will be sought in February and March 2016 through a report on their business meeting agendas. Subject to consultation, the Group Plan indicates a wider role for local boards in emergency management.

Māori impact statement

13. Māori will have the opportunity to submit on the draft Group Plan during the statutory consultation phase.

14. In addition, the CDEM department are developing a Māori Responsiveness Plan to support a more proactive approach to engaging iwi and mataawaka in emergency management planning.

Implementation

15. The draft Group Plan is to be adopted by the CDEM Committee in August 2016. The Group Plan is also provided to the Ministry of Civil Defence and Emergency Management for review.

Attachments

No.	Title	Page
a View	Draft Auckland Civil Defence and Emergency Management Group Plan 2016-2021	13
b View	Development of draft Group Plan process	77

Signatories

Authors

Emma Joyce - Relationship Advisor

Janice Miller – Manager: Logistics

Authorisers

John Dragicevich - Director Civil Defence and Emergency Management

Andrew Wood - Lead Officer Support

Disability Advisory Panel

04 April 2016

Disability Advisory Panel

04 April 2016

Item 7 - Update report on Universal Access and Design

File No.: CP2016/05345

Purpose

1. To receive an update from Claire Wilson, Principal Specialist - Universal Access and Design on current progress with work relating to Universal Access and Design and to seek feedback for the planned Universal Design Forum.

Executive Summary

2. Universal Design Hub on the Auckland Design Manual (ADM) progress. The Auckland Design Manual is a best practice design guide for Auckland. The target audiences range from home owners/builders, designers, developers and internal Auckland Council staff who work on consents and design reviews.

3. Barrier Free training undertaken by Auckland Design Office (ADO) team and some Auckland Transport staff on 15 March 2016. All ADO staff are required to complete this training prior to participating in the Universal Design Training programme (under development). The Barrier Free training provides the legislative baseline of minimum standards. Universal Design aims to go beyond minimum standards and aspires to best practice.

4. Parental leave cover recruitment in progress.

5. Planning underway for the Universal Design Forum tentatively scheduled for 26 October 2016 – feedback sought from the Panel on the invitation list for this invitation-only event. Keynote speakers have been identified and contacted, and further presenters are pencilled in. This one day event will conclude with an Auckland Conversations event held in the evening.

Recommendation/s

That the Disability Advisory Panel:

a) receive the update from the Principal Specialist – Universal Access and Design.

b) provide feedback for the planned Universal Design Forum.

Attachments

There are no attachments for this report.

Signatories

Author	Claire Wilson – Principal Specialist – Universal Access and Design
Authoriser	Andrew Wood - Lead Officer Support

Disability Advisory Panel

04 April 2016

Item 8 - Sports Facilities Investment Plan and Golf Facilities Investment Plan - Discussion Documents

File No.: CP2016/05088

Purpose

1. To provide copies of the discussion documents for the Sports Facilities Investment Plan and the Golf Facilities Investment Plan and seek feedback on these documents.

Executive Summary

Sports Facilities Investment Plan – Discussion Document

2. One of the key functions of Auckland Council is to undertake long-term planning for the provision of services and facilities to meet the demands of a changing population.

3. The attached Sports Facilities Investment Plan – Discussion Document has been prepared for engagement with stakeholders to explore investment possibilities and to develop a robust investment framework to inform future funding decisions.

4. The key challenge addressed in the discussion document is to find a way to effectively respond to increasing demand for sports facilities over the next 20 years in the face of growing financial and land supply constraints. Delivering a return on investment in terms of physical activity, community and social as well as economic outcomes is also fundamental.

5. At its 4 April 2016 meeting, the Disability Advisory Panel will be invited to share its views and experience on any access, supply and demand issues currently faced by people with disabilities. Auckland Council would also like feedback on investment options to better meet the needs of disabled people and increase their participation in sport and recreation.

6. Initial feedback from the meeting will be recorded. Additional written feedback from the panel on the discussion document would be gratefully received. The feedback process closes on 21 April 2016. All feedback received will be considered before drafting the Sports Facilities Investment Plan, which will set out Auckland Council’s investment framework and priorities for sports facilities.

Golf Facilities Investment Plan – Discussion Document

7. A Golf Facilities Investment Plan – Discussion Document has also been prepared. Its primary focus is to review the performance of the council’s investment in golf against expectations. Auckland Council will use the discussion document to engage with stakeholders and to gain a detailed understanding of the performance of its investments.

8. Auckland Council would like to hear the Disability Advisory Panel’s views and experience about golf facilities across Auckland and record any suggestions it has regarding council’s golf investment as it relates to people with disabilities.

Recommendation/s

That the Disability Advisory Panel:

a) provide initial feedback on the two discussion documents during the meeting, particularly regarding investment options to increase sport participation and suggestions for council’s golf investment.

Attachments

No.	Title	Page
a View	Sports Facilities Investment Plan - Discussion Document	83
b View	Golf Facilities Investment Plan - Discussion Document	113

Signatories

Author

Nancy Chu - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Andrew Wood - Lead Officer Support

Disability Advisory Panel

04 April 2016

Item 9 - Empowered Communities Approach Presentation

File No.: CP2016/04683

Purpose

1. To provide a verbal update on the Empowered Communities Approach and how this relates to the disability sector.

Executive Summary

2. The Community Empowerment Unit was established on 1 October 2015 as part of the Empowered Communities Approach (ECA). The unit replaces the Community Development and Safety unit and will be leading a new way of working.

3. Auckland Council’s ECA was driven by the mayor’s proposal under the 2015-2025 Long-term Plan which was adopted on 26 June 2015. The mayor challenged Auckland Council to develop and apply a more empowered communities approach to its work.

4. An empowered community is one where individuals, whanau and communities have the means to influence decisions, take action and make change happen in their lives and communities. This includes communities of place, interest and identity.

Recommendation/s

That the Disability Advisory Panel:

a) receive the presentation.

Attachments

No.	Title	Page
a View	Powerpoint presentation on the Empowered Communities Approach	139

Signatories

Author

Christine Olsen - Community Empowerment Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Andrew Wood - Lead Officer Support

Disability Advisory Panel

04 April 2016

Item 10 - Disability Advisory Panel Work Programme

File No.: CP2016/05385

Purpose

1. To update the Panel on progress with the work programme.

Executive Summary

2. A summary of progress with the work programme up to 1 April 2016 is contained in Attachment A.

3. Panel members are invited to reflect on the progress being made with the work plan and make suggestions for any further issues they may wish to focus on during the remainder of the Panel’s term in 2016.

Recommendation/s

That the Disability Advisory Panel:

a) note progress with the Panel’s work programme.

b) identify any further areas of focus to add the Panel’s work plan.

Attachments

No.	Title	Page
a View	Disability Advisory Panel - Work Programme Updated 1 April 2016	151

Signatories

Author	Andrew Wood - Lead Officer Support
Authoriser	Andrew Wood - Lead Officer Support