Agenda of Devonport-Takapuna Local Board

Portfolio	Responsibilities	Primary	Associate
Governance	Board leadership Board-to-Council and Board to Board relationships Board to CCO relationships (strategic governance matters) Civic duties Advocacy (local, regional and central government) Community partnerships Relationships with Māoridom Relationships with youth Relationships with government Unitary Plan Policy and planning: - local board plan - local board agreement - local area plan	Chairperson	Deputy Chairperson
Economic development and town centres Finance	Key relationships with ATEED Business Improvement Districts Establish and promote local priorities in relation to economic development and tourism Town centre renewal, design and maintenance Town centre marketing and community safety	Member Bergin	Member Hale
Events	Coordinating the Board events calendar Liaising with event organisers and applicants Local event sponsorship Filming applications, feedback on behalf of the Board and production company liaison	Member Roe	Member Cohen
Community development and resilience	Community development Neighbourhood relationships Community advocacy Community safety (excluding town centres) Graffiti removal Relationships with Civil Defence Emergency Management Group Community preparedness disaster response relief and recovery Artistic and cultural service levels Promoting artistic endeavour	Member Cohen	Member Roe
Parks and natural environment	Neighbourhood parks and reserves (including esplanade reserves and the coastline) Design and maintenance Plantings, playgrounds, tracks and bollards Local priorities in relation to regional environmental management Coastal management including mangrove encroachment and erosion mitigation Restoration of wetlands, streams and waterways	Member Cohen	Member Gillon
Transport and infrastructure	Transport projects and policy matters including roading, footpaths and public transpory. Infrastructure projects and policy matters (e.g. water, stormwater)	Member O’Connor	Member Hale
Regulatory and heritage	Oversight of regulatory activities including: - bylaws - consent processes (including input in to decisions on notifications for resource consent applications) - licensing and compliance Liquor licensing and enforcement Historic, built and Natural Heritage issues	Member Hale	Member Gillon
Recreational and community facilities	Stewardship of recreation centres and community facilities Libraries (including events and services relating to libraries and recreation centres) Local arts facilities and amenities	Member Gillon	Member O’Connor
Greenways	Transportation and recreation projects and policy relating to walking, cycling and greenways	Member Roe	Member Cohen

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 March 2016, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Tony Keenan - Lake Road Corridor Management Plan

Purpose

1. Tony Keenan on behalf of the Devonport Peninsula Stakeholder Group will present a submission on the Lake Road Corridor Management.

2. The submission from the Devonport Peninsula Stakeholder Group is attached as
Attachment A to this report.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the deputation from Tony Keenan regarding the Lake Road Corridor Management Plan.

Attachments

a Submission from the Devonport Peninsula Stakeholder Group on the Lake Road Corridor Management Plan................................................... 5

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Devonport-Takapuna Local Board

19 April 2016

Lake Road Improvements Indicative Business Case

File No.: CP2016/06538

Purpose

1. This report outlines the scope of the work to be undertaken by Auckland Transport to develop the Indicative Business Case (IBC) for the Lake Road corridor improvements. It summarises the process for undertaking this work and the anticipated output for this phase of the project.

Executive summary

2. The main purpose of the Lake Road Improvements Indicative Business Case (IBC) is to evaluate a long-list of potential options to identify a preferred option or package that will best address the problems. This process is a key requirement of securing any future capital funding for a Lake Road improvement project.

3. The IBC will build on (and where necessary update and reconfirm) previous work undertaken relevant to the future of Lake Road. It will also identify and address any shortcomings in the earlier work arising from new or changed information.

4. The main components for IBC will be an:

· assessment of potential transit lanes to improve people-carrying capacity of Lake Road;

· assessment of better pedestrian and cycle facilities within the peninsula to encourage more short trips by foot or bike;

· analysis of intersection improvements to optimise traffic flows within the peninsula; and

· analysis on travel behaviour change opportunities, to reduce and better manage bulk movements within the peninsula.

5. For each of these investigation areas, the IBC will include identification and assessment against agreed objectives of long-list and short-list options, in order to recommend the preferred way forward. The IBC will require key stakeholder workshops as part of the identification and assessment of options, and it is proposed that this include the local board and the local stakeholder group (Lake Rd CMP Group headed by local resident Tony Keenan)

6. Wider public consultation is not usually undertaken as part of the IBC, but once a preferred approach is selected and staging/timing is better understood, public consultation will be undertaken (likely on individual projects or programmes).

7. At appropriate stages, material will be brought to the local board to enable it to resolve its position formally.

8. The Devonport-Takapuna Local Board is invited to provide feedback on the broad scope of the Lake Road Improvements Indicative Business Case, including investigations into transit lanes, active mode facilities; intersection optimisation and travel behaviour change programmes, and advise any additional specific items it considers should be included in the Lake Road Improvement IBC process assessment and analysis.

9. It is anticipated that the IBC development will commence in May 2016 following appointment of a consultant team to undertake this work, and to be completed in around six months, although the actual timeline will be finalised once the consultant is on board.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive this report.

b) notes its key role in the Lake Road Improvements Indicative Business Case process.

c) notes that it will receive regular formal updates on the Lake Road Improvements Indicative Business Case process, will be invited to attend stakeholder workshops, and will be provided an opportunity to resolve its position formally at appropriate stages.

d) nominates one or more board members to be the contact point for Lake Road Improvements Indicative Business Case process project communications.

e) supports the broad scope of the Lake Road Improvements Indicative Business Case as follows:

i) investigations into transit lanes,

ii) active mode facilities,

iii) intersection optimisation; and

iv) travel behaviour change programmes.

f) advises additional specific items it considers should be included in the Lake Road Improvements Indicative Business Case process assessment and analysis.

Comments

10. Following the Lake Road Corridor Management Plan (CMP), the subsequent travel survey data and the 2014 Takapuna Centre Based Transport Study, Auckland Transport intends to undertake the Lake Road Improvements IBC. This will build on (and where necessary update and reconfirm) the existing evidence base developed through the preceding work. The IBC will determine any gaps in the existing evidence base, determine the significance of those gaps and close the gaps as necessary.

11. The main purpose of the IBC is to evaluate a long-list of potential options to identify a preferred option or package that will best address the problems identified in the preceding work. This process is a key requirement of securing any future capital funding for a Lake Road improvement project. Importantly, this process includes economic analysis to justify the staging and scale of transport investment (required for future RLTP/LTP processes). It will also assess innovative methods, as well as low-intervention, quicker options versus more expensive, longer term options.

12. Whilst the IBC will focus on Lake Road (from Albert Road to Anzac Street), the area of consideration will include the whole peninsular area of Devonport and, where necessary, Takapuna town centre. This is so that the surrounding street network can be included in the assessment of options.

13. The latest growth projections, traffic issues and relevant recent developments will be gathered and assessed as the first stage of the IBC. This will include any recent Special Housing Area (SHA) applications, updated traffic counts and any other relevant items of information. The local board is encouraged to identify relevant issues or suggestions for the IBC to gather and consider.

14. The context provided by the CMP and subsequent work has suggested that the IBC should focus broadly upon the multi-modal package described below for improving travel for the peninsula. For completeness, the IBC will compare these interventions to alternatives (including a ‘do minimum/nothing’ option), and assess the benefits of various high versus low investment scenarios.

15. The reliance on a single main corridor for the peninsula means that the primary component for the IBC will be potential transit lanes to improve people-carrying capacity of Lake Road and supporting New Network buses and access to ferries. There are a number of ways these could be delivered, including within the current carriageway width or with a range of widening options. All of these will be assessed, including the impact on other modes and surrounding properties.

16. There is potential for active modes to play a significant role in peninsula travel, so the next component of the IBC will look into better pedestrian and cycle facilities within the peninsula to encourage more short trips by foot or bike. This will include assessment of the overall network and the various roles each section plays (i.e. some sections are busier and perform multiple roles so may need additional investment). This is therefore likely to include a review of the relative value of the Lake Road cycle lanes in their current form, compared to alternative forms and compared to other transport options.

17. As traffic congestion and travel time unreliability are frequent concerns in the area, a core part of the IBC will include an analysis of intersection improvements to optimise traffic flows within the peninsula. It is unlikely that significant travel time savings will be possible without major widening works; however AT is focused upon providing more consistent and reliable travel times and better balance between the various transport modes. Identified improvements in this area may be some of the first to be delivered, due to the relatively quick way in which signal improvements can be implemented.

18. Given the confined activities and catchments in the peninsula, the final element of the IBC will be an analysis on travel behaviour change opportunities, to reduce and better manage bulk movements within the peninsula. AT’s Travel Demand Management team will assist with travel planning programmes with local sports clubs, the NZ Navy, event organisers, etc.

19. For each of these investigation areas, the IBC will include identification and assessment of long-list and short-list options, against agreed objectives in order to recommend the preferred way forward. The preferred way forward will signal the likely interventions, their costs and timeframes for implementation. The final part of the IBC is to plan the next stage of the business case to secure funding to proceed to Detailed Business Case, at which point this becomes a live capital project.

20. The IBC will require key stakeholder workshops as part of the identification and assessment of options to assist the technical teams in their evaluations. It is proposed that this include the local board and the Lake Rd CMP Group headed by local resident Tony Keenan, which was established during the Lake Road CMP and travel survey process. Project decision-making will still be the responsibility of Auckland Transport, as the budget holder of any future project.

21. At appropriate stages, material will be brought to the local board for a formal view to be recorded. Wider public consultation is not usually undertaken as part of the IBC, but once a preferred approach is selected and staging/timing is better understood, public consultation will be undertaken, likely on individual projects or programmes.

22. It is anticipated that the IBC development will commence in May 2016 following appointment of a consultant team to undertake this work, and to be completed in around six months, although the actual timeline will be finalised once the consultant is on board.

Consideration

Local board views and implications

23. The local board has received a number of briefings from Auckland Transport about the development of the Lake Road CMP, the most recent ones being the report on the results of the travel survey brought to the board meeting on 16 March 2016 on the full CMP report.

24. The broad scope of the IBC has been selected by Auckland Transport; however the local board is encouraged to suggest additional specific items for consideration through the IBC.

Maori impact statement

25. There are no specific impacts on Maori arising from this report, however it is noted that Ngati Whatua has extensive land holdings on the peninsula. The potential increased use of the road corridor arising from the development of the land holdings will be included in the IBC.

Implementation

26. There are no implementation issues. Future reports will identify the potential scale and timing of implementation options.

Attachments

There are no attachments for this report.

Signatories

Authors

Daniel Newcombe - City Centre and RTN Initiatives Manager, Auckland Transport

Authorisers

Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 April 2016

New community leases to North Shore Canoe and Youth Club Incorporated and North Shore Rowing Club Incorporated, Quarry Lake Reserve, Takapuna.

File No.: CP2016/06049

Purpose

1. This report seeks Devonport Takapuna Local Board approval to grant:

· a new community lease to North Shore Canoe and Youth Club Incorporated for part of Quarry Lake Reserve, Northcote Road, Takapuna;

· land owner approval to allow the North Shore Canoe and Youth Club Incorporated to extend the existing building to provide additional boat storage, toilets and showers; and

· a new community lease to North Shore Rowing Club Incorporated for part of Quarry Lake Reserve, Northcote Road, Takapuna.

Executive Summary

2. The North Shore Canoe and Youth Club Incorporated (the Canoe Club), the North Shore Rowing Club Incorporated (the Rowing Club) and the Neptunes Underwater Club Incorporated (the Neptunes Club) have a joint lease of the site at Quarry Lake Reserve (refer to Attachment A) that will expire 31 July 2016. There is no further right of renewal.

3. The Neptunes Club has taken steps to wind up its society and no longer wishes to have any interest in any building or future lease of the site.

4. The Canoe Club and Rowing Club buildings are separate structures that share a common boundary. The members of each club, together with the general public, have access to Lake Pupuke via the council owned and maintained boat ramps. The Rowing Club has its own pontoon that is used and maintained by its members.

5. Both the Rowing and Canoe Clubs have applied for new leases for the area occupied by the respective buildings. Correspondence from each club confirms that there is no longer any desire to be party to a joint lease (refer to Attachment F).

6. The Canoe Club has also applied for landowner consent to enable the extension of the existing building over the area that has been occupied by a storage container for many years. The extension will allow the club to relocate the equipment in the container inside the clubroom, and will also permit the reconfiguration of the toilets and showers in the facility that currently do not meet the needs of the members and guest competitors (refer to Attachment B).

7. The proposed extension has the support of council Parks department staff subject to the Canoe Club securing and adhering to any necessary resource and building consents required. The extension is shown on the plans identified as Job 1501, numbered SK-01 – SK-06 and dated February 2016 (refer to Attachment C). The Canoe Club will be required to adhere to Parks Standard Building Conditions for Reserves whilst the extension is being built.

8. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process. The clubs wish to exercise this right and have applied for new community leases of the sites each occupies on Quarry Lake Reserve.

9. The land occupied and used by the clubs comprises Part Allotment 73 Parish of Takapuna. The site is held in fee simple by Auckland Council as a classified recreation reserve (gazetted 1984, page 3100). The clubs’ occupation and use of the land accords with the provisions in the operative reserve management plan for Lake Pupuke that includes Quarry Lake Reserve.

10. This report recommends that the Devonport-Takapuna Local Board grants:

· A new community lease to the North Shore Canoe and Youth Club Incorporated for a period of ten years, commencing 1 August 2016 with one ten-year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

· Landowner consent to permit the Canoe Club to extend the existing building by approximately 46m² to provide additional boat storage and improvements to the toilet and changing facilities on the ground floor, and in the longer term a new office and extended gym area on the upper level. The proposed extension will allow the group to remove the container that has been on the site for many years, which will improve the functionality of the building for the Canoe Club and the visual amenity of the site.

· A new community lease to the North Shore Rowing Club Incorporated for a period of ten years, commencing 1 August 2016 with one ten-year right of renewal. This is the recommended term in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) grant a new community lease to the North Shore Canoe and Youth Club Incorporated for Part Allotment 73 Parish of Takapuna (refer to Attachment A of the agenda report), subject to the following:

i) Term – 10 years commencing 1 August 2016 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested; and

iii) The North Shore Canoe Club and Youth Club Incorporated Community Outcomes Plan as approved be attached to the lease document (Attachment D).

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the operative reserve management plan for Quarry Lake Reserve.

c) grant landowner consent to the North Shore Canoe and Youth Club Incorporated to extend the existing clubrooms on site, subject to the following:

i) the Canoe Club obtaining all necessary funding to secure any consents required to complete the works as shown on plans identified as Job 1501, numbered SK-01 – SK-06 dated February 2016, and that no work will begin on site until all funding required to complete the development has been raised;

ii) the Canoe Club securing and adhering to the terms and conditions of any consents required to undertake the proposed development on the site; and

iii) the Canoe Club consulting with Auckland Council Parks department staff prior to beginning the project and adhering to any conditions advised regarding entry to the site, the management of the public reserve during the construction period and any appropriate remediation of the land post construction.

d) grant a new community lease to the North Shore Rowing Club Incorporated for Part Allotment 73 Parish of Takapuna (refer to Attachment A of the agenda report) subject to the following:

i) Term – 10 years commencing 1 August 2016 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum if requested;

iii) The North Shore Rowing Club Incorporated Community Outcomes Plan as approved be attached to the lease document (refer to Attachment E of the agenda report).

e) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the operative reserve management plan for Quarry Lake Reserve.

Comments

11. The North Shore Canoe and Youth Club Incorporated (the Canoe Club), the North Shore Rowing Club Incorporated (the Rowing Club) and the Neptunes Underwater Club Incorporated (the Neptunes Club) have a joint lease that will expire 31 July 2016. There is no further right of renewal.

12. The Neptunes Club wound up its society and no longer wishes to have any interest in any building or future lease of the site.

13. The Canoe Club and Rowing Club buildings are separate structures that share a common boundary. The members of each club, together with the general public, have access to the lake via the council owned and maintained boat ramps. North Shore Rowing Club has its own pontoon that is used and maintained by its members.

14. Both the Rowing and Canoe Clubs have applied for new leases for the area occupied by their respective buildings. Correspondence from each club confirms that there is no longer any desire to be party to a joint lease (refer to Attachment F).

North Shore Canoe and Youth Club Incorporated

15. The North Shore Canoe and Youth Club was incorporated in 1959 to promote, develop and enhance sprint kayaking in the Auckland region, for the enjoyment of club members and to facilitate the development of paddlers to their highest potential.

16. In 1974, the Canoe Club entered into a ground lease with the former Takapuna City Council for the site of the current clubrooms at Quarry Lake Reserve.

17. The Canoe Club has approximately 165 active members with 10 life members. More than half of the membership is under 21 years of age.

18. Members train each day both on the lake and in the building on the club’s gym equipment, and have had considerable success nationally and internationally with many of its athletes competing at both Olympic and Commonwealth games.

19. The improvements on the site are owned by the Canoe Club and comprise the two storey building that provides boat storage, toilets and changing facilities on the ground floor and clubrooms, kitchen and office space on the upper level. The premises are well used and maintained by members, and are also utilised by a number of community organisations including Auckland Canoe Polo, Auckland and Taniwha Outrigger Canoe Clubs, Women’s Outdoor Pursuits and a martial arts group.

20. The Canoe Club has requested approval to improve the facility through a three stage project.

· stage one is the redecoration of the existing storage container:

· stage two is the extension of the ground floor by approximately 46m² to provide storage for the canoes and kayaks being stored in the existing container behind the clubrooms, together with the development of new toilets and showers; and

· stage three is the creation of new office and gym space on the upper level over the new storage, toilets and showers.

21. This proposal accords with the direction given in the management plan for the reserve that provides for the development of the clubrooms to provide a multi-sport facility with facilities that meet the needs of those using the premises. The new extension will be built to match the existing structure using the same materials and colour scheme.

22. All costs relating to the extension will be met by the club.

23. The Canoe Club holds a current liquor licence. The planned extension will not necessitate any changes to this licence, nor will the changes have any impact on the current car parking provision on the site.

24. The financial accounts provided by the Canoe Club indicate that its funds are sufficient to meet its liabilities and are being managed appropriately.

25. The Canoe Club holds all necessary insurance cover, including current public liability and building insurance policies.

North Shore Rowing Club Incorporated

26. The North Shore Rowing Club was formed in Devonport in 1874, and has had a base at Lake Pupuke since the late 1950s when it used the Pumphouse as its headquarters. It erected its current clubrooms on Quarry Lake Reserve in 1974 after negotiating a ground lease with the former Takapuna City Council.

27. The object of the Rowing Club is:

· “The provision of facilities for its members in order to engage in and foster the spirit of rowing and promoting the sport in general.”

28. The Rowing Club has approximately 250 active members with 150 of those under the age of 19 years. It is the only public rowing club serving the North Shore/Rodney region, providing opportunities for all age groups to participate in the sport and maintains particularly strong links to the eight secondary schools in the area.

29. The improvements on the site are owned by the Rowing Club and comprise the two storey clubrooms that have boat storage, toilets, changing rooms and a gym on the ground floor with a lounge, kitchen, meeting space and administration space on the upper level.

30. The Rowing Club holds a current liquor licence. There are no plans to change the type or terms of this liquor licence.

31. The financial accounts provided indicate that the Rowing Club’s funds are sufficient to meet its liabilities and are being managed appropriately.

32. The Rowing Club holds all necessary insurance cover, including current public liability and building insurance policies.

Consideration

Local board views and implications

33. Council staff sought input at the Recreational and Community Facilities Portfolio meeting on 26 October 2015. No objections or concerns were raised.

34. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

35. There is no significant change or impact for Maori.

Implementation

36. The pump station on the site that was installed by the three clubs party to the existing lease to service the buildings on the site will continue to be maintained, repaired and renewed if required at the cost of the North Shore Canoe and Youth Club and North Shore Rowing Club (refer to Attachment F).

37. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

38. There are no cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	North Shore Canoe and Youth Club Inc and North Shore Rowing Club Inc.	21
b View	Storage at North Shore canoe and Youth Club Inc	23
c View	Proposed extension at North Shore Canoe and Youth Club Inc.	25
d View	North Shore Canoe and Youth Club Inc. Community Outcomes Plan	31
e View	North Shore Rowing Club Inc. Community Outcomes Plan	33
f View	Letter regarding separate leases and maintenance of pump	35

Signatories

Authors

Maureen Buchanan - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 April 2016

New Road Name Approval For Subdivision at 28 Kenmure Avenue, Forrest Hill
Council Subdivision File Ref SA-3023617

File No.: CP2016/06479

Purpose

1. The purpose of this report is to seek approval from the Devonport-Takapuna Local Board for a road name, for the new private road being constructed to serve seven lots within the 23 lot subdivision, being undertaken by TJT Homes Ltd (the Applicant), at 28 Kenmure Avenue, Forrest Hill.

2. The naming of private roads serving six or more lots is a requirement of Land Information New Zealand.

Executive summary

3. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

4. The Applicant has submitted either of the road names Teeland Place, Theresa Terrace and Pioneer Close as their preferred road names.

5. The Applicant has consulted with local iwi groups. The feedback received from local iwi groups included alternative names Opuawanga, Waipapa, and Onerahi.

6. Following assessment against the road naming guidelines, the road names Teeland Place and Theresa Terrace are not deemed to meet all of the assessment criteria, as they do not appear to have any particular environmental, historical or thematic identity to the area.

7. The name Pioneer Close is not supported by New Zealand Post and accordingly not deemed to meet the assessment criteria, due to it creating duplication with a road of the same name in the Henderson postal district.

8. The names Opuawanga, Waipapa, and Onerahi are deemed to align with the assessment criteria.

9. The guidelines suggest that as a short enclosed road it could be referred to as either a Close, Way or Mews.

10. The Applicant has requested that their preferred names be presented for the local board’s consideration.

11. The names Teeland, Theresa, Opuawanga, Waipapa, and Onerahi are therefore put forward for the consideration of the Devonport-Takapuna Local Board.

Recommendation

That the Devonport-Takapuna Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, consider for approval either of the proposed road names Teeland, Theresa, Opuawanga, Waipapa or Onerahi Close, Way or Mews for the new private road constructed within the subdivision being undertaken by TJT Homes Ltd at 28 Kenmure Avenue, Forrest Hill.

Comments

12. The Auckland Council Road Naming Guidelines allow that where a new public or private road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred road names for the local board’s approval.

13. The naming of private roads serving six or more lots is a requirement of Land Information New Zealand.

14. The private road to be named services seven lots and is approximately 90m long and 3.5m wide.

15. The Applicant has proposed the road names as listed in the table below.

16. The local iwi have suggested alternative names that are also listed in the table below.

Preference	Proposed New Road Name	Meaning
Preferred Name	Teeland Place	Non-specific meaning, though described by the Applicant as a derivation of the Dutch naming of New Zealand and with the ‘Tee’ representing the ‘T’ from tangata whenua.
First Alternative	Theresa Terrace	Non-specific meaning though a relatively common female name, and described by the Applicant as attributable to some well-known peoples e.g Theresa Gatting, Mother Theresa.
Second Alternative	Pioneer Close	No specific meaning, though described by the Applicant as a general representation of prior settlers.
Iwi Proposed Alternative Names	Opuawananga Waipapa Onerahi	Maori translation meaning “The place where Clemantis flowers grow”. Historical name from various maps for the region covering Glenfield – Wairau Valley and reaching Forrest Hill. Maori translation meaning “Water over wood”. A form of rock type found close by primarily around Mairangi Bay and as remnants of an ancient forest found embedded in sand. Description of two separate beds of rock commonly found along the East Coast Bays and through Waitemata.

17. A map showing the location of the private road is attached as Attachment A of this report.

Consideration

18. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the local boards.

19. Council’s road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or reflect a particular landscape, environmental or biodiversity feature, or reflect an existing or introduce a thematic identity in an area. The criteria also encourage the use of Maori names. Names also need to easily identifiable and intuitively clear thus minimising confusion.

20. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

21. The Applicant’s preferred names Teeland and Theresa are not considered to meet all of the assessment criteria of the road naming guidelines, in that they do not appear to reflect any particular local environmental landscape or biodiversity feature, or any historical or ancestral linkage to the area or any existing thematic identity in the local area.

22. It is noted that the name Pioneer Close, although meeting the criteria, is not favoured by New Zealand Post as it duplicates a road with the same name in the Henderson postal district.

23. That said, the Applicant suggests their preferred names meet other aspects of the criteria which require that road names be easily identifiable and intuitively clear, thus minimising confusion. The Applicant also suggests the road names are more in harmony with other road names in the area and requests that they be considered.

24. The alternative names suggested by local iwi are considered to align with the assessment criteria, although the use of ‘Opuawananga’ could be considered as too long for the relatively short private road to be named.

25. Given the private road is a relatively short enclosed road, the guidelines suggest it could be referred to as either a Close, Way or Mews.

26. The Applicant’s preferred names do not meet all of the assessment criteria, however, their names Teeland and Theresa along with the alternative names Opuawanga, Waipapa and Onerahi suggested by local iwi are put forward for the Devonport-Takapuna Local Board consideration.

27. The Applicant has consulted with all local iwi on the proposed road names and has sought feedback on alternative names.

28. New Zealand Post was consulted and indicated that all of the proposed road names are acceptable except Pioneer Close, due to duplicating a road with the same name in the Henderson postal district.

Local Board Views

29. The decision sought from the Devonport-Takapuna Local Board in this report do not trigger council’s Significance Policy, and is not considered to have any immediate impact on the community.

30. Pursuant to section 319(1)(j) of the Local Government Act 1974, the local board is asked to consider for approval the proposed road names Teeland, Theresa, Opuawanga, Waipapa or Onerahi Close, Way or Mews for the new private road constructed within the subdivision being undertaken by TJT Homes Ltd at 28 Kenmure Avenue, Forrest Hill.

Implications

31. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable from the Applicant in accordance with council’s administrative charges policies.

32. The decision sought from the Devonport-Takapuna Local Board on this report is not considered to have any legal or legislative implications.

Maori Impact Statement

33. The decision sought from the Devonport-Takapuna Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

34. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the Applicant at their full cost once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

No.	Title	Page
a View	28 Kenmure Ave Private Rd location map	41

Signatories

Authors

John Benefield – Senior Subdivisions Adviser

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 April 2016

Monthly Local Board Services report - March 2016

File No.: CP2016/05086

Purpose

1. The purpose of this report is to keep track of progress against the outcomes identified in the Devonport-Takapuna Local Board Plan, and to provide members with an overview of recent local board activity.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) eceive the report.

b) ratify the feedback to the Tūpuna Maunga o Tamaki Makaurau Authority Draft Operational Plan 2016/2017.

c) ratify the feedback to the Tūpuna Maunga o Tamaki Makaurau Draft Integrated Management Plan.

d) ratify the feedback to the Auckland Civil Defence and Emergency Management Group Plan 2016-2021.

e) appoint two local board members to work with staff to finalise the board’s feedback to the Seapath concept plan presented at the 5 April 2016 briefing.

f) approve a contingency of $5,000 from its Locally Driven Initiatives (LDI) planning and development budget to cover incidental costs necessary for the effective and timely functioning of the Greater Takapuna Reference Group.

g) upon receipt of a quote for the work, consider a grant of $7,000 to the Devonport Rotary Club from its Locally Driven Initiatives (LDI) planning and development budget to enable the club to purchase a reprint of 10,000 Devonport heritage trail brochures.

h) reallocate $5,000, to support the Centennial Park Bush Society to manage weeds in the native bush fragment behind Campbells Bay Primary School, from the $30,000 budget provided from its Locally Driven Initiatives (LDI) environmental response fund budget for neighbourhood projects in the Wairau Creek estuary and catchment.

i) reallocate $6,000 to support the Centennial Park Bush Society to manage weeds in the Greville Reserve bush for the next three years, from the $30,000 budget provided from its Locally Driven Initiatives (LDI) environmental response fund budget for neighbourhood projects in the Wairau Creek estuary and catchment.

j) consider funding the creation of view-shafts at Kennedy Park at a cost of $1,800, and at Sacred Grove at a cost of $2,100, from the board’s Locally Driven Initiatives (LDI) Parks officer fund budget, noting that the creation of the view-shafts will also create an expectation that they be maintained at a cost to future Devonport-Takapuna Local Boards.

k) ask Auckland Transport to put its current plans for modifications to the Kitchener, Shakespeare and East Coast Road intersection on hold so that the original proposals for safety improvements to the intersection can be reconsidered, in particular the removal of all of the slip lanes.

Board briefings

2. The following regional and sub-regional briefings with the Devonport-Takapuna Local Board took place in March 2016:

· Elected Members Professional Development Programme - Social Media Forum (18 March);

· Local board briefing on the new Health and Safety at Work Act 2015 (18 March);

· Alternative financing sources (23 March);

· Local board briefing on Greenways project (31 March);

· Youth Voice Phase 2 Cluster Workshop (2 April); and

· Intergenerational Dialogue (7 April).

3. A Devonport-Takapuna Local Board briefing occurred on both 22 March and 5 April 2016, the records of which are attached to a separate report on this agenda.

4. The board briefing on 26 April 2016 is scheduled to cover the following:

· Coastal Management Framework for the Auckland Region; and

· Community Forum:

i. Deputation - Cancer Society - Smokefree Policy review

ii. The Pacific Events and Entertainment Trust presentation.

Portfolio Matters

Governance

Feedback on the Tūpuna Maunga o Tamaki Makaurau Authority Draft Operational Plan 2016/2017

5. The board was advised at short notice (14 March) that any feedback it wished to make on the Tūpuna Maunga o Tamaki Makaurau Authority (Maunga Authority) Draft Operational Plan for 2016/2017 would have to be provided by 24 March 2016. The notice was too short to enable any workshop to deliberate on the comments that should be included; however staff believed it important that feedback from the Devonport-Takapuna Local Board was received by the Maunga Authority, given that Takarunga/Mount Victoria is under the Authority’s management and Maungauika/North Head is likely to be. On that basis, staff have drafted a response on behalf of the board, endeavouring to reflect comments made informally by board members to inform the content of the draft.

6. The draft feedback was emailed to all board members on 24 March, and was also submitted to the Maunga Authority as a draft subject to ratification by the board. The draft was also reviewed by Member Hale prior to being forwarded to the Maunga Authority. The draft feedback is included with this report as Attachment B, and the draft operational plan is included as Attachment A. Staff recommend that the board ratify the feedback and make any additional comments by way of resolution, noting that a management plan for Takarunga/Mount Victoria is still to be developed.

Feedback on the Tūpuna Maunga o Tamaki Makaurau Draft Integrated Management Plan

7. A workshop was held with the board on 19 January 2016 to discuss the draft Integrated Management Plan (IMP) and provide initial feedback on the draft Plan. The board submitted this initial feedback on the IMP on 22 January 2016. The proposed IMP was approved by the Maunga Authority on 22 February 2016 for public notification, and reflects public feedback received in response to the draft IMP in July 2016, and December 2015/January 2016 respectively.

8. Following approval by the Maunga Authority, the board was asked to submit formal feedback on the IMP. The draft feedback on this revised IMP was emailed to all board members on 23 March. The draft feedback is included with this report as Attachment C.

9. Staff recommend that the board ratify the feedback and make any additional comments by way of resolution, noting that an individual management plan for Takarunga/Mount Victoria is still to be developed. The individual management plan will be an opportunity to provide greater detail on the management of each Maunga.

Feedback on the Auckland Civil Defence and Emergency Management Group Plan 2016-2021

10. At the 15 March 2016 business meeting, the board resolved to provide feedback on the draft Civil Defence and Emergency Management (CDEM) Group Plan by 18 April 2016.

11. A working party meeting was held on 5 April 2016 and the draft feedback provided at this meeting is included with this report as Attachment D. The draft Civil Defence and Emergency Management (CDEM) Group Plan was presented to the board at its March business meeting, and a summary is included as Attachment E as reference. Staff recommend that the board ratify the feedback and make any additional comments by way of resolution.

Draft submission to the New Zealand Transport Authority (NZTA) and Auckland Transport (AT) over the Seapath proposal

12. At its briefing on Tuesday 5 April 2016, the board received a presentation from representatives of Auckland Transport (AT) and the New Zealand Transport Authority (NZTA) about the proposed Seapath cycleway and walkway. The board expressed a desire to provide formal feedback about the Seapath concept, noting that submissions closed at the end of April. NZTA and AT representatives in attendance indicated they were prepared to provide the board with an extension to the closing date if it wished to submit.

13. Staff have prepared draft feedback for the board to consider, based on feedback already provided by the Kaipatiki Local Board. The draft is included as Attachment F. It is recommended that the board appoint two of its members to prepare the final version of its feedback, which will be ratified at the board’s May meeting.

Funding provision for the Greater Takapuna Reference Group

14. The first meeting of the Greater Takapuna Reference Group was held at the Takapuna Yacht Club on Wednesday 13 April 2016. The meeting was held during normal business hours to provide the opportunity for as many of the reference group members as possible to attend. No meeting room was available at that time at the council offices at 1 The Strand, so it was necessary to hire a venue in order to hold the meeting.

15. The cost of hiring a room at the Takapuna Yacht Club was met out of contingencies in the Local Board Services administration budget; however that budget cannot continue to be accessed for such purposes in future.

16. The organisation of the first meeting highlighted a need for a contingency to be provided for a range of activities that may be necessary for the effective functioning of this group, including future venue hire and administration. Staff recommend that the board approve $5,000 from its Locally Driven Initiatives (LDI) planning and development budget to enable the smooth and timely execution of any activity as may be necessary to support this group.

17. The board should also note that, should the Greater Takapuna Reference Group recommend any additional activity (such as more extensive public engagement costing more than the proposed contingency can cover), those costs would need to be met through the board’s LDI budget. Local Board Services staff will seek formal board approval for this type of expenditure as and when the need arises.

Economic Development and Town Centres

Devonport Heritage Trail

18. The Devonport Rotary Club, which was supported by the board during the last financial year to identify a heritage trail and produce a guide for the trail, has reported that both the heritage trail and the guide have been popular. As a consequence, half of the brochures have already gone, and it is expected that the remainder will be taken before next summer. The Devonport Business Association has also commented on the success of the trail in bringing business to Devonport.

19. The club advises that a print run of the same size as the first would be appropriate, and that the cost to print the brochures would be $7,000. It has asked if the board could pay for the brochure reprint. The board has committed support of $10,000 for this financial year and the next financial year to the development of the Devonport Heritage Trail. The fund was half of the total balance anticipated, with the balance coming from the Devonport Rotary Club, who led the project. It was anticipated that in year two, the fund would be used to develop signage and place it along the trail, and in year three, the heritage trail would be extended to include a cycling route. It was not anticipated that the fund would be used for ongoing operational expenses, such as reprinting trail guides. To date none of the budget allocated in the current financial year has been spent.

20. Given that the board’s budget allocation was for trail development rather than funding operating expenses, staff cannot recommend that the board fund the brochure reprint. In the event that the board wishes to show support for the heritage trail project by funding a reprint of the brochure, it is recommended that the Rotary Club first provide a quote for the work before the board considers allocating funding to support it. In addition, it is recommended that the board provides an indication to the Rotary Club that it should not expect ongoing funding of heritage trail operating expenses from local board budgets, and that future support should be in-line with the original intent of the grant (trail development). This funding allocation would still come from the board’s Locally Driven Initiatives Planning and Development budget.

Parks and the Environment

Community-led Environmental projects

21. At the board’s 1 March 2016 briefing, the board did not support the use of a contractor to develop an action plan intended to identify environmental initiatives to manage the ecology of the Wairau Creek catchment. Alternatively, the board endorsed working with the Milford community to produce ideas that would lead to an improvement of the local ecology. At the briefing, board members commented that they approved of the initiatives identified at the end of the officer’s proposals, namely to:

· assist the Lyford Bush group to gain the ecological knowledge and volunteer management skills to undertake restoration activities in Lyford Bush Reserve;

· support Forest and Bird to remove invasive weeds from the Greville Reserve bush and to undertake activity to restore other native bush fragments in the Devonport-Takapuna Local Board area;

· support weed control in Lake Pupuke; and

· support environment-friendly enhancements of Milford Reserve.

22. At the board’s 17 November 2015 business meeting, the board considered a grant application of $5,000 from the Centennial Park Bush Society to cover the cost of a contract under the management of the Society for weed control in a native bush remnant behind Campbells Bay Primary School, and a further $6,000 to manage weeds in the Greville Reserve bush for three years (resolution DT/2015/224). A summary of the grant applications is included as Attachment G.

23. Both applications were rejected on the basis of being a lower priority for access to the Community Grants budget because the proposal covered wages and salaries (the contractor cost). However the board referred the Greville Reserve weed control proposal to the Parks Department for evaluation.

24. Both projects are within the local board area, however, the Campbells Bay Primary School bush fragment is on Ministry of Education land and is not council’s responsibility to maintain. Parks strongly support the work at Greville Reserve, noting however that they do not have the budget to do the work themselves. They also recognise the importance of the bush fragment at Campbells Bay Primary School as one of the last remaining native bush fragments in the local board area. The Environmental Services unit also supports the work at both sites, as weed control work helps to manage ecological problems created through the spread of exotic weeds and helps to ensure the bush fragment behind Campbells Bay Primary School is healthy. The Environmental Services unit do not, however, maintain a budget for weed control work in local parks.

25. It should be noted that the Campbells Bay Primary School would pay half the cost of the work needed for the bush fragment behind the school if the board were able to pay the balance. In both instances, the Centennial Park Bush Society would organize volunteers to plant native species in the cleared areas.

26. Staff, therefore, recommend that the board reallocates $6,000 to support the Centennial Park Bush Society for weed control work in the Greville Reserve bush for the next three years and a further $5,000 from the $30,000 budget provided from its Locally Driven Initiatives (LDI) environmental response fund budget for neighbourhood projects in the Wairau Creek estuary and catchment. This will comprise half the budget needed to control weeds in the native bush fragment at the back of Campbells Bay Primary School, with the remaining balance provided by the school.

Pruning to create view-shafts at Sacred Grove and Kennedy Park

27. Kennedy Park and Sacred Grove have lost their views to the sea due to very successful native plantings. The Castor Bay Residents Association, the Kennedy Park WWII Trust and the apartments adjacent to Sacred Grove have asked that the Parks Department allow for some pruning of the under-story native plants, which will allow for views without compromising the stability of the coastal cliffs. The Sacred Grove trimming will also allow for safer use of the walkway and lookout as it will become more visible.

28. An aerial map showing the areas of proposed pruning is included as Attachment H. The cost of pruning the areas shown at Kennedy Park is $1,800, and the cost of the Sacred Grove pruning is $2,100.

29. The creation of the proposed view-shafts will create an expectation that they will be maintained. The Parks Department advise that it expects further trimming will be required within the next two years at a similar cost.

30. The Parks Department does not have budget available to maintain the view-shafts as part of its normal operating maintenance, so ongoing maintenance will have to be met through the board’s Locally Driven Initiatives (LDI) budget. While the cost is relatively minor, the board should consider the ongoing opportunity cost of supporting this initiative, as well as the expectation that may be created of the board funding similar projects in the future. Transport

Kitchener/Shakespeare/East Coast Road intersection safety improvements

31. At its briefing held on 5 April 2016, the board heard from a Milford resident and his family expressing concern about the safety of the intersection at Kitchener, Shakespeare and East Coast Roads.

32. The residents proposed that the board reconsider the use of all slip lanes at this intersection, which are believed to be the cause of a number of accidents. The presentation included a petition and the written support of the Milford Business Association, Milford School, and the Milford Village Forum amongst others. The presentation is included as part of the record of briefing on this agenda. The board indicated support for the proposal outlined by the presenters.

33. Auckland Transport (AT) originally proposed the removal of three of the four slip lanes along with changes to the intersection of Fenwick Avenue and Kitchener Road. AT shares the community’s concerns about the safety of this intersection. However, as a result of public opposition at the time, AT modified its proposal and instead proposed a much more limited interim solution where all slip lanes remained intact, which the board supported. AT have indicated they are prepared to look again at the original proposals, but will need clear and unanimous support of the board in order to make the case to do this. Staff therefore recommends that the board resolve to ask AT to put the current plans for the intersection on hold so that the original proposal can be reconsidered.

Consideration

Local board views and implications

34. Local board views are sought via this report.

Māori impact statement

35. Several parts of this report are important to Māori, as follows:

· The draft operational plan for 2016/2017 for Takarunga/Mount Victoria provides feedback to the Tūpuna Maunga o Tamaki Makaurau Authority from the Devonport-Takapuna Local Board about its position draft plan. In general the board supports the approach taken by the Authority, but has a few concerns which are expressed in the feedback.

· The Seapath proposal is also important to Maori. Although the board has provided formal views to NZTA on Seapath, the views of local iwi have not been sought to inform the board’s position. Staff understand that AT and NZTA have consulted widely with iwi in the development of the Seapath proposals, and as plans develop further they will continue that engagement process. As plans develop, staff recommend that the board should consult with local iwi to ensure that iwi perspectives are understood and considered as part of future submissions.

· Parks staff have consulted with local iwi over the creation of view shafts at Sacred Grove, and any pruning will be sensitive to iwi concerns related to this work. Maori have a responsibility as kaitiaki over the land and water, and therefore have a strong interest in any activity protecting the natural environment. Although there has been no specific iwi engagement over the weed control measures proposed by the Centennial Park Bush Society, the proposals align with the principles of environmental protection and re-vegetation with native species that are supported by Maori.

Implementation

36. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a View	Maunga Authority Draft Operational Plan	51
b View	Draft feedback to the Maunga Authority 2016/2017 Draft Operational Plan	135
c View	Draft Feedback on Tupuna Maunga Integrated Management Plan	137
d View	Draft feedback on Civil Defence and Emergency Management Group Plan	139
e View	Draft Summary of Civil Defence and Emergency Management Group Plan	141
f View	Draft Feedback on the Seapath Proposal	145
g View	Proposals for Weed Control	147
h View	View-shaft Detail	149

Signatories

Authors

Chris Dee - Senior Local Board Advisor

Haley Scovell - Local board Advisor

Authorisers

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 April 2016

Annual Plan 2016/2017

File No.: CP2016/06350

Purpose

1. This report requests that the Devonport-Takapuna Local Board:

a) makes decisions on:

i. Local Development Initiatives (LDI) budgets by activity, within funding envelopes

ii. key advocacy issues.

b) provides any feedback on regional issues, including:

i. the Uniform Annual General Charge (UAGC)

ii. the Interim Transport Levy (ITL)

iii. Māori land rates

iv. rates for farm/lifestyle properties over 50 hectares.

c) makes recommendations to the governing body on other financial matters such as:

i. any new/amended Business Improvement District (BID) targeted rates

ii. any new/amended local targeted rate proposals

iii. proposed LDI capital projects outside local boards’ decision-making responsibility.

iv. request deferral of LDI opex due to change in timing of project delivery.

Executive Summary

2. This report seeks input from local boards on a range of annual plan related matters, including LDI, advocacy, regional financial policy issues and other rate proposals.

3. Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 6 and 9 May; and by the governing body prior to adopting the Annual Plan 2016/2017.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) makes decisions on final 2016/2017 LDI budgets by activity, within funding envelopes.

b) agrees key advocacy issues.

c) provides any views it may have on regional financial policy issues.

d) recommends any new or amended BID targeted rates.

e) recommends any new or amended local targeted rate proposals.

f) recommends any proposed LDI capital projects, which are outside local boards’ decision-making responsibility.

g) recommends $50,000 of 2015/2016 LDI opex to be deferred.

Comments

Local Development Initiatives (LDI)

4. Local boards are requested to agree the level of funding for each group of activity. This funding is further allocated to specific projects and services detailed in the work programmes.

5. As part of the funding policy, local boards can resolve to defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered. The Local Board may wish to resolve 2015/2016 projects that meet the criteria for deferral to 2016/2017.

6. Key information of the funding of each activity and the LDI funded projects that meet the criteria for deferral is provided in Attachment A.

Advocacy issues

7. Local boards resolved on their key advocacy issues in November 2015, for discussions with the Finance and Performance Committee and consultation. Since then, relevant council departments and Council Controlled Organisations have provided local boards with advice on the current position of each advocacy issue, and any next steps. This information was provided to local boards in April 2016, as part of a broader information pack, to consider at their workshops, and is also attached to this report for information (see Attachment B).

8. Local boards consulted on their local advocacy issues in February and March 2016. The results from the consultation have been analysed and summarised, and provided to the local boards. This has been attached to this report for information (see Attachment C).

9. In light of this information, the Local Board may now wish to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

Regional issues

10. Local boards provided feedback on regional financial policy issues (in November 2015) which were going for consultation. The results from the consultation have been analysed and summarised, and provided to local boards (see Attachment C).

11. The local board may wish to provide further feedback on these issues for consideration by the Finance and Performance Committee.

Local targeted rate and BID targeted rate proposals

12. Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Consideration

Local Board views and implications

13. Local board decisions and feedback is being sought in this report.

14. Local boards play an important role in the development of the annual plan, and provide views and information at key stages as council continues through the annual plan process.

Māori impact statement

15. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

16. Feedback from the local boards will be summarised and provided in full to the Finance and Performance Committee and governing body for consideration and adopting the Annual Plan 2016/2017.

Attachments

No.	Title	Page
a	Local Development Initiatives (LDI) (Under Separate Cover)
b	Advocacy Issues (Under Separate Cover)
c	Annual Budget 2016/2017 consultation feedback report (Under Separate Cover)

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - Manager Local Board Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

19 April 2016

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2016/06089

Purpose

1. This report seeks a decision for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2. An applications for an exemption for swimming or spa pools have been received from the owners of:

· 5 Anakiwa Place, Milford; and

· 1 Parr Terrace, Castor Bay.

3. The local board must now resolve to grant, grant subject to conditions or decline the exemptions sought.

Recommendation/s

That the Devonport-Takapuna Local Board determine each application, by way of resolution, to:

a) grant the application for special exemption as sought for the property at 5 Anakiwa Place, Milford, for a period of 24 months on the condition that at the end of that period the pool fencing is reinstated to exclude the laundry from the immediate pool area.

b) grant the application for special exemption as sought for the property at 1 Parr Terrace, Castor Bay, with the condition that the latches are kept in good working order and the exemption is granted to the current owner.

Comments

Background

5. Auckland Council pool inspectors have inspected each property for which an application for special exemption from the Act has been received. In each case, the swimming pool fencing does not comply with the Act. The details of the non-compliance are specified in the attachments to this report.

6. The council’s pool inspectors have consulted with the applicants in each case. The applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act, and they have chosen to seek a special exemption from those requirements.

Legislative implications

7. Compliance with the Act is a mandatory requirement for all pool owners, unless exemptions are granted by the local board.

8. The Act requires pool owners to fence their pool, or all or some of the immediate pool area including the pool itself. Specific detail on this is contained in the schedule to the Act. If a pool does not have a complying fence it is an offence under the Act, unless exempt.

9. An exemption can only be granted by the local board after consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

10. The definition of the immediate pool area, which is “the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

11. Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Act. It may exempt, if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw; and the door is fitted with a locking device, that when properly operated, prevents the door from being readily opened by children under the age of six years.

12. When granting a special exemption the local board may impose reasonable conditions relating to the property or the pool or reflecting other relevant circumstances. These may include:

a) making the exemption personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption; and/or

b) granting the exemption for a fixed term irrespective of changes of ownership.

13. Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would, however, dictate that this action should not be taken without informing the pool owner and giving them the opportunity to be heard.

Consideration

Local board views and implications

14. Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act.

15. Before making an exemption, the local board must consider:

· the particular characteristics of the property and the pool;

· any other relevant circumstances; and

· conditions it may be necessary to impose.

16. The local board must also be satisfied that the exemption would not significantly increase the danger to young children.

17. The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

18. If the application is declined the applicant will be required to fence the pool in accordance with the Act.

Maori impact statement

19. There are no particular impacts on Maori that are different from those of other pool owners.

Implementation

20. The decision must be made by resolution.

Attachments

No.	Title	Page
a View	5 Anakiwa Place, Milford - Confidential
b View	1 Parr Terrace, Castor Bay - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Sally Grey - Manager Weather Tightness & Compliance

Eric Perry - Relationship Manager

Chairperson	Joseph Bergin
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

Authors	Sonja Tomovska - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager