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Finance and
Performance Committee
12 April 2016
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
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Resolution number FIN/2016/38
MOVED by Cr AM Filipaina, seconded
by Cr GS Wood:
That the Finance and Performance Committee:
a)
confirm the ordinary minutes of its
meeting held on Thursday, 17 March 2016,
including the confidential section, as a true and correct record, subject to:
amending the
amount in the resolution for Item 13 Auckland Regional Amenities Draft
Funding Plan 2016/2017 – Approval of annual grant to $16,142,500 to be
consistent with the information provided in the report.
CARRIED
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4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no local
board input.
7 Extraordinary Business
8 Notices of Motion
There were no
notices of motion.
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11
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Proposed Transfer of Land Adjacent to Lake Pokorua
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Deputy Chairperson R Clow entered the
meeting at 10.39am.
Cr D Quax entered
to the meeting at 10.39am.
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Dame Nganeko
Minhinnick and Andy Baker, Chair Franklin Local Board spoke in support of
this item.
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Member DE Taipari entered to the
meeting at 10.48am.
Mayor LCM
Brown entered to the meeting at 10.48am.
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Note: Clause c) was
incorporated into the resolution with the agreement of the meeting.
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Resolution
number FIN/2016/41
MOVED by Cr W Cashmore, seconded by Cr CE
Fletcher:
That the
Finance and Performance Committee:
a) approve the
transfer of land adjacent to Lake Pokorua, described as Lot 2 DP 171960 in
the Waipipi Parish (see Attachment A to the agenda report), to Te
Ara Rangatū o te Iwi o Ngāti Te Ata Waiōhua Incorporated
b) note that, following
the transfer, the trust will assume responsibility for the preservation of
all cultural artefacts and management of the land, including any maintenance
costs and agree the actions required with Council in order to
bring the land up to a satisfactory state for the transfer
c) note that the council
has an ongoing strategy of weed management.
CARRIED
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9
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Presentations from the Auckland Regional Amenities Funding Board
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Matt Williams
CEO - Surf Life Saving Northern Region, Callum Gillespie CEO – Coastguard
Northern Region and David Houldsworth CE – Stardome - Planetarium and
Observatory were in attendance to give verbal presentations.
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Deputy Chairperson R Clow left the
meeting at 11.18am.
Cr LA Cooper left the meeting at 11.28am.
Deputy Chairperson R Clow returned to
the meeting at 11.33am.
Deputy Mayor PA Hulse left the meeting
at 11.33am.
Member DE Taipari left the meeting at
11.34am.
Deputy
Mayor PA Hulse returned to the meeting at 11.42am.
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Resolution number FIN/2016/42
MOVED
by Cr ME Lee, seconded by Deputy Mayor PA Hulse:
That the Finance and
Performance Committee:
a)
thank the representatives from Surf Life Saving Northern Region
and Coastguard Northern Region who provide life-saving services for the
residents of Auckland, for their attendance and the information provided
b)
thank Stardome – Planetarium and Observatory for their
attendance and the information provided.
CARRIED
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10
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Hobsonville Point 20 ha: future land use
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Resolution number FIN/2016/43
MOVED
by Deputy Chairperson R Clow, seconded by Cr W Cashmore:
That the Finance and
Performance Committee approve:
a) the
disposal of the Hobsonville land described as Lot
4, Deposited Plan 463057 contained in Certificate of Title NA134C/260 subject
to the satisfactory conclusion of any required
statutory processes;
b) that
the final terms and conditions be approved under appropriate delegated authority.
CARRIED
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Note: Item
11 - Proposed Transfer of Land Adjacent to Lake Pokorua was taken after Item 8
– Notices of Motion
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12
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Bi-monthly business improvement and performance report
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An updated
PowerPoint presentation was provided. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Member DE Taipari returned to the
meeting at 11.52am.
Deputy Chairperson R Clow left the
meeting at 12.26pm.
Deputy
Chairperson R Clow returned to the meeting at 12.31pm.
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Resolution number FIN/2016/44
MOVED
by Chairperson MP Webster, seconded by Cr CM Penrose:
That the Finance and
Performance Committee:
a)
receive the bi-monthly business improvement and performance
report and the presentation.
b)
acknowledge the building control team for the informative
presentation.
CARRIED
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Attachments
a 12 April 2016, Finance and
Performance Committee, Item 12, Bi-monthly business improvement and
performance report - Updated PowerPoint presentation
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14 Consideration
of Extraordinary Items
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14.1
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Extraordinary Business - 135 Albert Street Cladding
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A PowerPoint
presentation was provided. A copy has been placed on the official minutes and
is available on the Auckland Council website as a minutes attachment.
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Member DE Taipari left the meeting at
1.11 pm.
Cr JG Walker left the meeting at 1.23
pm.
Member DE Taipari returned to the
meeting at 1.26 pm.
Cr JG Walker returned to the meeting
at 1.29 pm.
Cr LA
Cooper returned to the meeting at 1.40 pm.
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Resolution number FIN/2016/46
MOVED by Chairperson MP Webster, seconded by Cr AJ Anae:
That the
Finance and Performance Committee:
a) receive the presentation.
CARRIED
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Attachments
a 12
April 2016, Finance and Performance Committee, Item 14.1 - 135 Albert Street
Cladding - Presentation
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The meeting adjourned at 2.10pm.
The meeting reconvened at 2.40pm.
Cr C Brewer and Member DE Taipari were not
present when the meeting reconvened.
Cr WD Walker and Cr J Watson joined the
meeting when it reconvened.
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15 Procedural
motion to exclude the public
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Resolution
number FIN/2016/47
MOVED by Chairperson MP Webster, seconded by Cr W
Cashmore:
That the
Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 135
Albert Street Cladding
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(g) - The withholding of the information is necessary to
maintain legal professional privilege.
s7(2)(i) - The withholding of the information is necessary to
enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report contains project cost information
where public disclosure would impact council's ability to negotiate and
manage the contract costs effectively.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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2.40pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.55pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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135 Albert Street Cladding
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Resolution
number FIN/2016/48
MOVED by Cr CE Fletcher, seconded by
Chairperson MP Webster:
c) agree
that the report and attachments in this agenda remain confidential, and that
the decisions (clauses a) and b) above) remain confidential until a
contractual agreement is concluded
d) agree
that the previous report and resolutions pertaining to 135 Albert Street held
in public excluded (16 December 2011) be transferred to the open record
e) agree
that the issue of staff disclosure of information to elected members is
referred to the CEO Review Committee.
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Attachments
a 12
April 2016, Finance and Performance Committee: Item C1 - 135 Albert Street
Cladding - Resolution and Report from 16 December 2011
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3.55pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
