I hereby give notice that an ordinary meeting of the Great Barrier Environment Committee will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 27 April 2016

10.00am

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Environment Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Susan Daly

 

Deputy Chairperson

Jeff Cleave

 

Members

Izzy Fordham

 

 

Judy Gilbert

 

 

Christina Spence

 

 

 

 

 

 

 

 

(Quorum 3 members)

 

 

 

Jacqueline Fyers

Democracy/Engagement Advisor

 

18 April 2016

 

Contact Telephone: (09) 301 0101

Email: jacqueline.fyers@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Great Barrier Environment Committee

27 April 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Infrastructure and Environmental Services Update Report                                     7

13        Community group and agency reports                                                                     21

14        Aotea Great Barrier Ecology Conversations Phase 2 update                                37

15        Great Barrier Local Board submission to the Marine Protected Areas Act consultation document                                                                                                                      43

16        Correspondence                                                                                                          73

17        Annual Plan 2016/2017                                                                                                99

18        Annual Locally Driven Initiative budget negotiation for 2016/17                         135

19        Central Facility Partnership Joint Advocacy Positions                                        137  

20        Consideration of Extraordinary Items 

 

 


1          Welcome

 

Chairperson SP Daly will welcome everyone in attendance. Deputy JC Cleave will lead a karakia.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Great Barrier Environment Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 February 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Environment Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.


 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Great Barrier Environment Committee

27 April 2016

 

 

Infrastructure and Environmental Services Update Report

 

File No.: CP2016/06160

 

  

 

Purpose

1.       To provide an update on delivery of the Great Barrier local environment work programme from January to end of March 2016, and to provide a brief update on regional activity within the delegation of the Great Barrier Environment Committee (the committee).

Executive Summary

2.       This report is a regular update to inform and update the Committee on the Great Barrier environment work programme. The report also informs the Committee on regional programmes that impact on the local board area.

 

Recommendations

That the Great Barrier Environment Committee:

a)      note the information in the Infrastructure and Environmental Services update report.

Discussion

3.       The Committee agreed its environment work programme at its June and August 2015 meetings. The work programme is supported by budgets for pest coordinator, biosecurity initiatives, environmental enhancement, pest management, and water quality monitoring.

4.       The work programme  is made up of the following projects;

·     Management of leptinella population at Awana;

·     Water quality monitoring at Tryphena;

·     Community Pest Coordinator;

·     Online Sustainability Hub;

·     Support for fish passage enhancement;

·     Weed survey;

·     Weed management and rodent monitoring at Kaitoke;

·     Rabbit control; and

·     Plague Skink and Argentine Ant monitoring.

5.       The board also agreed to fund a trial of the Good Nature traps from its discretionary capex budget.

6.       An update on the local environment work programme is appended as Attachment A, with highlights noted in Table 1 below.

Project

Update

Good Nature Trap Project

·   The traps were installed at the end of February 2016.

Tryphena Water Quality Monitoring

·    Following completion of the April 2016 monitoring round, a report reviewing a full twelve months of monitoring will be provided to the committee.

·    This report will also provide recommendations to the committee on how it may proceed with a freshwater monitoring programme on Great Barrier.

Table 1: Highlights – Local Environment Work Programme

7.       The February and March biosecurity updates are appended as Attachments B and C for the committee’s information.

8.       Local environmental initiatives are also supported through regional funding. An update on regionally funded projects is noted in table 2 below. 

The Environment Is At Its Best Here (Local Priority)

Healthy Waterways (Regional Priority)

·      Following a workshop in February 2016 on heavy metal testing of the Kaitoke Stream, staff have reviewed the 1986 Ministry of Works report investigating water resources on Great Barrier.

·      The report does not contain heavy metal data for the Kaitoke Stream. It does, however, contain data for the Te Ahumata Stream and a tributary in the Blind Bay catchment. The report recommends that further testing is done in these streams for heavy metals. The reason for doing this would be to make sure that water in these streams are safe for human consumption (due to the natural weathering of acid-bearing rocks).

·      The report also recommends that further testing for heavy metals could be carried out for streams across the island with similar geologies to check the drinking water safety of other streams. Assuming that these recommendations were never acted upon since the report was written, there is a case for heavy metal testing in potentially all streams on the island with acid-bearing rocks. However, note that his would be most relevant for inhabited areas where people are taking stream water for drinking water purposes.

·      A discussion on undertaking that testing will be held as part of the development of the 2016/2017 local board environment work programme.

Zero Waste (Regional Priority)

·      Two separate workshops were held with the board and iwi to introduce the development of the Hauraki Gulf Waste Strategy.

·      A The Request for Proposal to establish an inorganic dropoff facility was released to the market on 4 March 2016, and will close in mid-April 2016. A briefing for potential suppliers was held in late March 2016.

Table 2: Regional Environment Work Programme

Consideration

Local Board Views

9.       This report and attachments specifically detail the activities delivered by the three units of I&ES (Stormwater, Waste Solutions and Environmental Services) within the local board area which support and contribute to the Great Barrier Local Board outcome – The environment is at its best here.

10.     The Committee has full delegation to consider matters relating to biodiversity and biosecurity, water quality, and waste management. Therefore, it is the appropriate forum for reporting of activities delivered by the I&ES department.

Maori Impact Statement

11.     While this report is for information only and does not require any decision making, it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

General

Implementation Issues

12.     There are no implementation issues arising from this report. The update on waterways included in table 2 above contains recommendations to inform the development of the committee’s 2016/2017 work programme.

 

Attachments

No.

Title

Page

aView

Local Environment Work Programme update

11

bView

March Biosecurity Update

15

cView

February Biosecurity Update

17

      

Signatories

Authors

Emma Joyce – Relationship Advisor

Jeremy Warden – Biosecurity Advisor (Great Barrier)

Authorisers

Gael Ogilvie – Environmental Services Manager

Barry Potter – Director: Infrastructure and Environmental Services

John Nash - Senior Local Board Advisor

 


Great Barrier Environment Committee

27 April 2016

 

 




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Great Barrier Environment Committee

27 April 2016

 

 

Community group and agency reports

 

File No.: CP2016/05936

 

  

 

Purpose

1.       To provide a place where Great Barrier community groups and agencies with an interest or role in the environment, or the work of the Great Barrier Environment Committee, can have items considered as part of the committee’s agenda.

Executive Summary

2.       At its 27 February 2014 meeting, the Great Barrier Environment Committee “agreed to create a community reports item on its meeting agenda to enable community groups and agencies with an interest in the environment on Great Barrier to have material formally considered by the committee noting that this approach may be discontinued at any time if the committee finds it necessary”.

3.       Although the preference is that reports be submitted in time for inclusion on the agenda, the option of material being pre-circulated to the committee and other interest groups is available at the chair’s discretion.

4.       The recommendation against reports included on the agenda will be that the report be received. It is up to the committee whether it wishes to pass any additional resolutions to action these requests if appropriate once it has considered the material provided.

5.       The items received and approved for inclusion on this agenda are attached to this report as outlined below.

 

Recommendation/s

That the Great Barrier Environment Committee:

a)      note the Great Barrier Island Environmental Trust Annual report 2015, Great Barrier Island Environmental Trust Report – April 2016, Wastewise Aotea Brief - April 2016 and Department of Conservation April 2016 report.

 

 

 

Attachments

No.

Title

Page

aView

Great Barrier Island Environmental Trust Annual Report 2015

23

bView

Great Barrier Island Environmental Trust Report - April 2016

29

cView

Wastewise Aotea Brief - April 2016

33

dView

Department of Conservation April 2016 report

35

     

Signatories

Authors

Jacqueline Fyers - Democracy/Engagement Advisor

Authorisers

John Nash - Senior Local Board Advisor

 


Great Barrier Environment Committee

27 April 2016

 

 






Great Barrier Environment Committee

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Great Barrier Environment Committee

27 April 2016

 

 

Aotea Great Barrier Ecology Conversations Phase 2 update

 

File No.: CP2016/05977

 

  

 

 

Purpose

1.       To present Aotea Great Barrier Ecology Conversation Phase 2 project updates to the Great Barrier Environment Committee.

Executive Summary

2.       Great Barrier Environment Committee received the Aotea Great Barrier Ecology Conversation Phase 2 plan and work programme at its 28 October 2015 meeting

 

3.       It has been agreed that an Ecology Conversations project update report will be included on the Great Barrier Environment Committee meeting agenda, separate to the Infrastructure and Environment Services update reports as the project is run independently.

 

Recommendation/s

That the Great Barrier Environment Committee:

a)      note the Aotea Great Barrier Ecology Vision Phase 2 - April16 - project update.

 

Attachments

No.

Title

Page

aView

Aotea Great Barrier Ecology Vision Phase 2 - April16 - project update

39

     

Signatories

Authors

Jacqueline Fyers - Democracy/Engagement Advisor

Authorisers

John Nash - Senior Local Board Advisor

 


Great Barrier Environment Committee

27 April 2016

 

 




Great Barrier Environment Committee

27 April 2016

 

 

Great Barrier Local Board submission to the Marine Protected Areas Act consultation document

 

File No.: CP2016/04880

 

  

 

 

Purpose

1.       To note the Great Barrier Local Board’s submission on the Government’s Marine Protected Areas Act consultation document.

Executive Summary

2.       On 12 January the Government released a consultation document on the proposed new Marine Protected Areas Act, seeking submissions on it by 11 March 2016. Auckland Council provided a submission and the Great Barrier Local Board attached its own submission to the main council submission.

3.       The board provided the attached submission which outlines it views based on past feedback and also referenced its predecessor board’s work on marine protection, which is considerable.

           

 

Recommendation/s

That the Great Barrier Environment Committee:

a)      note its submission on the Government’s Marine Protected Areas Act consultation document for attachment to the Auckland Council submission

 

 

Attachments

No.

Title

Page

aView

Great Barrier Local Board submission on the Marine Protected Areas Act

45

     

Signatories

Authors

Jacqueline Fyers - Democracy/Engagement Advisor

Authorisers

John Nash - Senior Local Board Advisor

 


Great Barrier Environment Committee

27 April 2016

 

 

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Great Barrier Environment Committee

27 April 2016

 

 

Correspondence

File No.: CP2016/04874

 

  

 

Executive Summary

Correspondence sent and received for the Great Barrier Environment Committee’s information.

 

Recommendation/s

That the Great Barrier Environment Committee:

a)         note the correspondence for the month of March 2016.

 

 

Attachments

No.

Title

Page

aView

11 March 2016 - A Citizen Submission on the Marine Protected Areas Act from Aotea Great Barrier Island

75

bView

14 March 2016 - Hauraki Gulf Forum minutes

79

cView

18 March 2016 - Motu Kaikoura Trust - Kaka Comments Newsletter

85

dView

26 March 2016 - Great Barrier Island Environmental Trust - Bush Telegraph issue 16

97

    

Signatories

Authors

Jacqueline Fyers - Democracy/Engagement Advisor

Authorisers

John Nash - Senior Local Board Advisor

 


Great Barrier Environment Committee

27 April 2016

 

 





Great Barrier Environment Committee

27 April 2016

 

 






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Annual Plan 2016/2017

 

File No.: CP2016/06584

 

  

 

Purpose

1.       This report requests that the Great Barrier Local Board:

a)         makes decisions on:

i)          final Locally Driven Initiatives (LDI) budgets by activity, within funding envelopes

ii)          key advocacy issues

b)         provides any feedback on regional issues, including:

i)          the Uniform Annual General Charge (UAGC)

ii)          the Interim Transport Levy (ITL)

iii)         Māori land rates

iv)        rates for farm/lifestyle properties over 50 hectares

c)         makes recommendations to the governing body on other financial matters such as:

i)     any new/amended Business Improvement District (BID) targeted rates

ii)    any new/amended local targeted rate proposals

iii)    proposed LDI capital projects outside local boards’ decision-making responsibility.

Executive Summary

2.       This report seeks input from local boards on a range of annual plan related matters, including LDI, advocacy, regional financial policy issues and other rate proposals.  

3.       Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 6 and 9 May; and by the governing body prior to adopting the Annual Plan 2016/2017.

 

Recommendation/s

That the Great Barrier Environment Committee:

a)      makes decisions on final 2016/2017 LDI budgets by activity, within funding envelopes

b)      agrees key advocacy issues

c)      provides any views it may have on regional financial policy issues 

d)      recommends any new or amended BID targeted rates

e)      recommends any new or amended local targeted rate proposals

f)       recommends any proposed LDI capital projects, which are outside local boards’ decision-making responsibility

g)      recommends $XX of 2015/2016 LDI opex to be deferred

 

 

Comments

LDI

4.       Local boards are requested to agree the level of funding for each group of activity. This funding is further allocated to specific projects and services detailed in the work programmes.

5.       As part of the funding policy, local boards can resolve to defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered.  The Local Board may wish to resolve 2015/2016 projects that meet the criteria for deferral to 2016/2017.

6.       Key information of the funding of each activity and the LDI funded projects that meet the criteria for deferral is provided in Attachment A.

Advocacy issues

7.       Local boards resolved on their key advocacy issues in November 2015, for discussions with the Finance and Performance Committee and consultation.   Since then, relevant council departments and Council Controlled Organisations have provided local boards with advice on the current position of each advocacy issue, and any next steps.  This information was provided to local boards in April 2016, as part of a broader information pack, to consider at their workshops, and is also attached to this report for information (see Attachment B).

8.       Local boards consulted on their local advocacy issues in February and March 2016.  The results from the consultation have been analysed and summarised, and provided to the local boards.  This has been attached to this report for information (see Attachment C).

9.       In light of this information, the Local Board may now wish to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

Regional issues

10.     Local boards provided feedback on regional financial policy issues (in November 2015) which were going for consultation.  The results from the consultation have been analysed and summarised, and provided to local boards (see Attachment C).

11.     The Local Board may wish to provide further feedback on these issues for consideration by the Finance and Performance Committee. 

Local targeted rate and BID targeted rate proposals

12.     Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).

Consideration

Local Board views and implications

13.     Local board decisions and feedback is being sought in this report. 

14.     Local boards play an important role in the development of the annual plan, and provide views and information at key stages as council continues through the annual plan process.

Māori impact statement

15.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

16.     Feedback from the local boards will be summarised and provided in full to the Finance and Performance Committee and governing body for consideration and adopting the Annual Plan 2016/2017.

 

 

Attachments

No.

Title

Page

aView

LDI - to be tabled at the meeting

103

bView

Advocacy issues

105

cView

Annual Budget 2016/2017 consultation feedback report

107

     

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Christine Watson - Manager Financial Advisory Services - Local Boards

John Nash - Senior Local Board Advisor

 


Great Barrier Environment Committee

27 April 2016

 

 

 

 

 

 

Placeholder for Attachment 1

 

 

 

17. Annual Plan 2016/2017.DOC

 

 

 

LDI - to be tabled at the meeting

 


Great Barrier Environment Committee

27 April 2016

 

 



Great Barrier Environment Committee

27 April 2016

 

 

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27 April 2016

 

 

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27 April 2016

 

 

Annual Locally Driven Initiative budget negotiation for 2016/17

 

File No.: CP2016/05274

 

  

 

Purpose

This paper is to formalise the request for additional funding from the Governing Body for the Great Barrier Locally Driven Initiative Budget for 2016/17 as provided for in the Local Board Funding Policy adopted in August 2014.

Executive Summary

1.       The Locally Driven Initiatives Budget for Great Barrier is based on historic legacy council budgets, which does not take into account the level and change of support now provided to Local Boards. 

2.       In 2015/16 the Community Development, Arts and Culture Department (now Arts, Community and Events) allocated overhead costs to Local Boards based on staff costs that related to delivery of local programmes.

3.       With the introduction of the ‘Empowered Communities model” and resulting new roles, the overhead has been re-calculated for 2016/17.  For Great Barrier, there has been an increase of $57,230, which represents 9.6% of the local board’s annual LDI Funding.

4.       These costs should be treated in the same manner as the asset-based overhead costs as they relate to staff salaries for which the board has no discretion. Due to the LDI opex calculation including funding for community overheads this remain non-discretionary until such time as the funding policy allocation is re-visited as there is no additional funding identified in Year 2 of the LTP.

5.       Given the significant impact this increase has on the level of LDI funding available to the Great Barrier Local Board for local initiatives, this paper advises the Great Barrier Local Board to exercise its right of negotiation and request an increase of $57,230 to the 2016/17 LDI Fund as part of the annual negotiation process.

 

 

Recommendation/s

That the Great Barrier Environment Committee:

a)      requests additional Local Driven Initiative funding of $57,230 to offset the additional costs imposed under the empowered communities model overhead calculation on the basis that the board’s LDI funding is fixed and adversely impacted by this increase.

 

 

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

John Nash - Senior Local Board Advisor

Christine Watson - Manager Financial Advisory Services - Local Boards

 


Great Barrier Environment Committee

27 April 2016

 

 

Central Facility Partnership Joint Advocacy Positions

 

File No.: CP2016/07153

 

  

 

Purpose

1.       To seek agreement from each of the seven central Local Boards, who are members of the Central Facility Partnership Committee, to develop joint advocacy positions on the future re-instatement of the Central Facility Partnership Fund.

Executive Summary

2.       In round figures, since 2010, the Central Facility Partnership Committee has allocated $10 million, which was leveraged to provide community projects to a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy.  With the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund ceased

3.       Following agreement by Waitemata, Orakei, Albert-Eden, Puketapapa, Maungakiekie-Tamaki, Waiheke and Great Barrier Local Boards it was agreed to re-establish the Central Facility Partnership Committee. 

4.       A key purpose of the re-established Central Facility Partnership Committee as outlined in the Terms of Reference is to provide governance and oversight of approved partnership projects and feasibility studies; and develop and articulate joint facility-based advocacy positions and programmes.

5.       A report was considered by the Committee on the 14th March 2016, which provided the members with an update on what advocacy positions had been taken to date by each central local board and identified upcoming opportunities to establish and present joint advocacy positions.

6.       It was considered that a consistent approach, across the seven central local boards would create a stronger advocacy position on the re-instatement of the Central Facility Partnership Fund.

7.       The Committee agreed to develop joint advocacy positions that reflect the purpose and agreed terms of reference of the Committee and support the reinstatement of a similar fund.  This wording could then be used by each local board to inform their advocacy discussions through the annual budget process.

8.       In April 2016 input from local boards will be sought on a range of annual plan related matters, including advocacy positions.  Local boards will then have an opportunity to agree any advocacy priorities for discussion with the Finance and Performance Committee on 6 and 9 May.

9.       This report is seeking the local board to consider the inclusion of proposed joint advocacy positions as part of the board’s individual advocacy positions.


 

Recommendation/s

That the Great Barrier Environment Committee:

a)      Note that since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy. 

b)      Note that with the establishment of the $10M Locally Driven Initiatives (LDI) Capex Fund as part of the 2015-2025 long-term plan the Central Facility Partnership Fund was ceased

c)      Agree to include in the boards key advocacy issues the proposed joint advocacy positions:

i)        Request the Governing Body to re-instate a sub-regional fund similar to the Central Facility Partnership Fund

ii)       Requests the approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current facility partnership commitment failing to crystallise

d)      Agree to include as part of the Local Boards individual achievement reports the inclusion of the collective outcomes of the central Facilities Partnership Committee

 

Comments

10.     Since 2010, the Central Facilities Partnership Committee has allocated $10 million, which was leveraged to provide community projects with a total value of $45 million.  This community led approach is consistent with the empowered communities’ philosophy. 

11.     On 3 August 2015 members of the previous Central Facilities Partnership Committee held a workshop chaired by Waitematā Local Board and Committee Chair, Shale Chambers.  Whilst the primary function of the Committee was agreed to be one of governance over existing approved projects and feasibility studies it was also recognised that a re-established Committee would provide a good vehicle for developing joint advocacy around community partnership issues and opportunities, which is reflected in the agreed Terms of Reference of the Committee. 

12.     Central boards represented at the workshop also held a collective view that the success of the fund, as evidenced by the ratio of Auckland Council’s contribution (approx. $10M) to the total value of the projects completed (approx. $45M) warranted advocacy around re-establishing the fund in the future.

13.     In November 2015 all central Local Boards resolved and then a number discussed with the Finance and Performance Committee, as part of the annual plan discussions, selected advocacy positions.

14.     A review of the advocacy positions taken by each central local board, which are related to the purpose of the Central Facilities Partnership Committee has been undertaken to provide an overview of what current advocacy positions have been made.

15.     Three central local boards to date have included an advocacy position which requests the Governing Body to re-instate the Central Facilities Partnership Fund.


 

16.     Two local boards included this advocacy position in their presentation to the Finance and Performance Committee in November 2015.

Local Board

Advocacy Position

Advocacy Description

Advocated to Finance & Performance Committee in November

Waitematā

Central Facilities Partnership Fund

Re-instate the Central Facilities Partnership Fund

Since 2010 the Central Facilities Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45m.  This community led approach is consistent with the empowered communities’ philosophy.  With the establishment of the $10m Local Board Discretionary Capex Fund , the Central Facility Partnership Fund has now ceased

Yes

Orakei

Central Facilities Partnership Fund

 

Since 2010, the Central Facility Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45m.  This community-led approach was consistent with the empowered communities’ philosophy.  With the establishment of the $10m Locally Driven Initiatives (LDI) Capex Fund, the Central Facility Partnership Fund has now ceased.

The Board requests that a sub-regional fund similar to the Central Facility Partnership be reinstated.

No

Albert Eden

Central Facilities Partnership Fund

Re-instate the Central Facilities Partnership Fund

Since 2010, the Central facilities Partnership Committee allocated $10 million which was leveraged to provide community projects with a total value of $45 million. This community-led approach was consistent with the empowered communities’ philosophy. With the establishment of the $10m LDI Capital Expenditure (CAPEX) Fund, the Central Facility Partnership Fund has now ceased.

 

Yes

Puketapapa

N/A

N/A

No

Maungakiekie-Tamaki

N/A

N/A

No

Waiheke

N/A

N/A

No

Great Barrier

N/A

N/A

No

 

17.     There is now an opportunity to achieve a collective approach across the central local boards as part of the upcoming annual budget process.

18.     The Committee agreed in March 2016 to develop and propose to the member local boards joint advocacy positions, which reflect the purpose and agreed terms of reference of the committee and supports the reinstatement of a similar fund as the Central Facility Partnership Fund.

a)      Requests the re-instatement of a sub-regional fund similar to the Central Facility Partnership Fund

b)      Requests approval for the Central Facility Partnership Committee to undertake under its governance responsibilities the ability to re-invest funds, up to the value of current commitments, in the event of a current Central Facility Partnership commitment failing to crystalise.

19.     The committee also requested that Local Boards individually include within their individual achievement reports the collective outcomes that have been created as a result of the Central Facilities Partnership Committee as a way of highlighting the success to date of this ceased fund.

Consideration

Local Board views and implications

20.     Individually each central local board has agreed to the Terms of Reference for the re-established Central Facility Partnerships Committee. 

21.     The Terms of Reference states as a key purpose of the Committee is to develop and articulate joint facility-based advocacy positions and programmes

Māori impact statement

22.     The Central Facilities Partnership scheme is a general programme that supports facilities which are accessible to a wide range of groups including Maori.

Implementation

23.     As part of the annual plan process local boards will be considering and finalising their advocacy positions in April 2016. 

24.     Further discussions between local boards and the Finance and Performance Committee on advocacy maters will be undertaken on the 6th and 9th May 2016.

25.     These meetings provide further opportunity to articulate any agreed joint advocacy positions at these times.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Trina Thompson - Senior Local Board Advisor - Waitemata

Authorisers

Karen Lyons - Manager Local Board Services

John Nash - Senior Local Board Advisor