Agenda of Hibiscus and Bays Local Board

I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 20 April 2016

4.30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

Hibiscus and Bays Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

(Quorum 4 members)

Vivienne Sullivan

Local Board Democracy Advisor

14 April 2016

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Hibiscus and Bays Local Board

20 April 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Access to Orewa Beach 5

8.2 Fundraising Opportunities, Orewa Skate Park 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Hibiscus and Bays Local Board Quick Response Grants: Round Three, 2015/2016 7

13 Hibiscus and Bays Local Board Community Grants Programme 2016/2017 57

14 Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015 63

15 East Coast Bays Community Development Needs Assessment 87

16 Appointment of Hearing Panel to hear submission on Auckland Council proposal to grant two community leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park 89

17 Auckland Transport Update to Hibiscus and Bays Local Board April 2016 177

18 Draft Browns Bay Centre Plan 189

19 Allocation of Funding to develop a Whangaparaoa Centre Plan 211

20 New Road Name Approval For Subdivisions at 19 and 21 Bounty Road Long Bay
Council Subdivision File Refs SC-3023666 & SC-3023686 217

21 New Road Name Approval For Subdivision at 86 Caldera Drive Long Bay - Council Subdivision File Ref SC-3023741 223

22 Road Name Approval - Te Kauae Rise in the Top Harbour Limited residential subdivision at The Anchorage at Gulf Harbour
Subdivision File Ref : R60974 229

23 Road Name Approval - West Hoe Estates Ltd subdivision at 137 West Hoe Heights, Orewa
Subdivision File Ref : R57751 235

24 Road Name Approval Report for two jointly owned access lots in Mike Greer Homes subdivision at The Settlement, Silverdale
File Ref: R63785 241

25 Road Name Approval Report for jointly owned access lot in Red Hibiscus Trustee subdivision at 11 Red Hibiscus Road, Stanmore Bay
File Ref: R60902 247

26 Urgent Decision: Funding approval for Be. Accessible to complete an accessibility audit of Browns Bay Town Centre 253

27 Governance Forward Work Calendar 257

28 Ward Councillors Update 263

29 Local Board Members Reports 265

30 Record of Workshop Meetings 267

31 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 March 2016, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Access to Orewa Beach

Mr Garry Green has requested a deputation to discuss access to Orewa Beach from his property.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Green for his presentation.

8.2 Fundraising Opportunities, Orewa Skate Park

Mr Danny Battershill has requested a deputation to discuss fundraising opportunities for the Orewa Skate Park at Western Reserve.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Mr Battershill for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

20 April 2016

Hibiscus and Bays Local Board Quick Response Grants: Round Three, 2015/2016

File No.: CP2016/04925

Purpose

1. To present applications received for round three of the Hibiscus and Bays Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Hibiscus and Bays Local Board has set a total community grants and local events budget of $359,000 for the 2015/2016 financial year.

3. A total of $73,171.02 was allocated under quick response round one and the Event Partnership Fund. A total of $108,591.11 was then allocated under local grants round one and a further $7,653 was allocated under quick response round two.

4. A total of $169,584.87 now remains and is available to be allocated for quick response round three and local grant round two.

5. Fifteen applications were received in this quick response round, with a total requested of $28,182.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in this round

Table One: Hibiscus and Bays Local Board Quick Response, Round Three, Grant Applications

Application ID	Applicant	Main focus	Funding for	Amount requested
QR1606-305	Mairangi Arts Centre	Arts and culture	Towards the costs of advertising in the North Shore Times, ArtNews, Silprint and Channel magazine and for billboard signs for the InsideOut exhibition between April 2016 to May 2016	$2,000.00
QR1606-303	Hibiscus Men’s Shed Trust	Community	Towards the cost of flights, transportation, accommodation, registration, meals and miscellaneous costs for two members of the Hibiscus Men's Shed Trust to attend the MenzShed New Zealand Blue Skies national conference in April 2016	$1,340.00
QR1606-312	Browns Bay Chinese Society Incorporated	Community	Towards the costs of venue hire of the Browns Bay Senior Citizens Hall, Browns Bay between May 2016 to April 2017	$1,900.00
QR1606-314	Bays Youth Community Trust	Community	Towards the costs of engagement, training and salaries for staff for the youth coaching support project between July 2016 to June 2017.	$6,000.00
QR1606-316	Murrays Bay Residents Association	Community	Towards the cost of an event for the Murrays Bay wharf between April to September 2016	$2,000.00
QR1606-317	Youthline Auckland Charitable Trust	Community	Towards the purchase of a portable projector, portable public announcement system, folding table, folding chairs and promotional merchandise for Youthline community event participation between April to October 2016	$2,000.00
QR1606-320	Life Education Trust Rodney	Community	Towards the purchase of ‘Life Education’ workbooks and stationary resources for the educator between June 2016 to July 2017	$440.00
QR1606-324	PHAB Association Incorporated	Community	Towards venue hire of the Hibiscus Coast Youth Centre and wages for the Orewa social group between May to September 2016	$2,000.00
QR1606-301	Long Bay College	Environmental	Towards the first stage of the Oasis project to create a Chinese garden and native bush. To provide assistance with planting and landscaping, in particular pebbles, bricks, sand rock, Chinese bridge materials, pots, sculptures, lanterns and materials for the pond.	$2,000.00
QR1606-315	Hibiscus Coast Elderly Peoples Luncheon Club	Events	Towards the costs of a Christmas dinner for a Christmas party on 5 December 2016	$500.00
QR1606-313	Badminton North Harbour	Sport and recreation	Towards the purchase of shuttle cocks for ladder competitions between May to June 2016	$2,000.00
QR1606-318	Mairangi Bay Tennis Club	Sport and recreation	Towards the cost of repairing and repainting the ceiling at 63 Maxwelton Drive, Mairangi Bay between June to December 2016	$2,000.00
QR1606-319	Gymnastics Community Trust	Sport and recreation	Towards the purchase of gymnastic equipment and the cost to reupholster equipment at their Stanmore Bay gymnasium between May 2016 to July 2017	$1,582.00
QR1606-321	Philippa Heunis	Sport and recreation	Towards the purchase of equipment, signage and uniforms. between April and July 2017	$500.00
QR1606-322	North Harbour Basketball Association	Sport and recreation	Towards the coaches wages delivering the 'Play It Forward' programme at Silverdale Primary School between May 2016 to April 2017	$1,920.00
			Total	$28,182.00

Comments

6. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Hibiscus and Bays Local Board adopted its grants programme on 15 April 2015 (see Attachment A).

7. The local board grants programmes sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Hibiscus and Bays Local Board operates three quick response grants rounds for this financial year. The third quick response grant round closed on 11 March 2016.

9. The Hibiscus and Bays Local Board has set a total community grants and local events budget of $359,000 for the 2015/2016 financial year.

10. A total of $73,171.02 was allocated under quick response round one and the Event Partnership Fund. A total of $108,591.11 was then allocated under local grants round one and a further $7,653 was allocated under quick response round two.

11. A total of $169,584.87 now remains and is available to be allocated for quick response round three and local grant round two.

12. Fifteen applications were received for this local grants round, requesting a total of $28,182.

Consideration

Local Board views and implications

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

15. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori. There are no applicants applying in this round that have identified as Māori and two applicants have indicated their project targets Māori or Māori outcomes.

Implementation

16. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

17. Following the Hibiscus and Bays Local Board allocating funding for round three quick response grants, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Hibiscus and Bays Local Grants Programme, 2015/2016	11
b View	Hibiscus and Bays Quick Response Round Three application summaries	15

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Hibiscus and Bays Local Board Community Grants Programme 2016/2017

File No.: CP2016/06315

Purpose

1. To present the Hibiscus and Bays Local Board Community Grants Programme 2016/2017 for adoption.

Executive Summary

2. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Hibiscus and Bays Local Board Community Grants Programme 2016/2017 for adoption (see attachment A).

Recommendation/s

That the Hibiscus and Bays Local Board:

a) adopt the Hibiscus and Bays Local Board Community Grants Programme 2016/2017.

Comments

5. The new Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Hibiscus and Bays Local Board adopted their specific grants programme in 2015. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. This local board grants programme will guide community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board community grants programme for the 2016/2017 financial year has been adopted the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Consideration

Local Board views and implications

9. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

10. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations delivering positive outcomes for Maori. Applicants are asked how their project may increase Maori outcomes in the application form.

Implementation

11. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Maori and iwi organisations.

Attachments

No.	Title	Page
a View	Hibiscus and Bays Local Board Community Grants Programme 2016/2017	59

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015

File No.: CP2016/00184

Purpose

1. To give the Hibiscus and Bays Local Board an overview of the structure and role of Panuku Development Auckland. The report also notes any major issues, projects and activities within the local board area for the six months 1 July to 31 December 2015.

Executive Summary

2. Panuku Development Auckland (Panuku) was established in September 2015 as a result of the merger of two Council Controlled Organisations - Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of five directorates, Panuku manages around $1 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

6. The attached report provides an overview of how Panuku is structured. The report gives a flavour of what each directorate is responsible for and drills down to team level, explaining roles and responsibilities across the organisation.

7. The report also provides an update of major issues, projects and activities relevant for the Hibiscus and Bays Local Board for the six months July – December 2015

8. Attachments to this six-monthly update include: Framework of Strategic Documents (Attachment A) and the Local Board Engagement Plan (Attachment B).

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015.

Attachments

No.	Title	Page
a View	Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015	65
b View	Attachment A: Framework of Strategic Documents	73
c View	Attachment B: Local Board Engagement Plan	75

Signatories

Authors

Sven Mol - Engagement Coordinator

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

East Coast Bays Community Development Needs Assessment

File No.: CP2016/05892

Purpose

1. To request funding from the Hibiscus and Bays Local Board for an assessment of community development needs and strengths in the East Coast Bays subdivision of the Hibiscus and Bays Local Board area.

Executive Summary

2. The Hibiscus and Bays Local Board has requested an assessment of community development needs within the East Coast Bays subdivision and a review of the current community services and facilities available. This information will provide guidance for future provision of community development services in the East Coast Bays subdivision.

3. This report proposes that $20,000 be allocated to contract Point Research to carry out this work. The detailed scope of this work will be negotiated between Point Research and council staff. A funding agreement will set out the deliverables and reporting mechanisms.

4. Point Research will work with and be overseen by staff from the Community Empowerment Unit.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve funding of $20,000 from the 2015/2016 LDI Opex Community Development budget to contract Point Research to carry out an assessment and analysis of community development needs in the East Coast Bays subdivision area.

Comments

5. In order to enhance community wellbeing and promote resilience in the long term, it is important to have a good understanding of how people are doing, what is already working well and what else is needed in order to provide the right mix of activities, services and facilities.

6. The benefits of a planned approach based on sound information include:

· a more cohesive approach to delivering services and facilities that meet priority needs in the community

· less chance of duplication and optimal use of limited resources

· a positive leadership role for the local board in addressing community issues

· identification of areas where the local board could take on an advocacy role

· increased collaboration and partnerships as roles and resources can be combined to produce the best outcomes for the area

· increased opportunities for residents to participate and be involved in shaping the neighbourhoods and communities they live in

· more fairness in the distribution of (and access to) community resources, facilities and services, particularly for those in need.

Project purpose

7. The purpose of this work is to:

a) Gather a comprehensive range of place-specific community development information working in conjunction with the local community where possible

b) Analyse this information and identify what additional community development services, facilities and initiatives are needed to strengthen community wellbeing and resilience at a local level.

Strengths-based approach

8. It is anticipated that this work will be conducted using an asset/strengths-based approach where the focus is on identifying what works well and how to build on existing strengths. Using this type of approach also involves using processes that build community capacity and provide support for existing initiatives.

9. It is proposed that the East Coast Bays Community Development Needs Assessment be undertaken by Point Research. Point Research has already completed similar high quality research in the Hibiscus Coast subdivision. Point Research understands the model and conceptual framework the local board wants to use and is familiar with the local area following the completion of earlier research on the legacy North Shore Community Coordinator model.

10. A funding agreement will be negotiated setting out the deliverables, timeframes and reporting requirements. This funding agreement will be developed and overseen by staff from the Community Empowerment Unit.

Consideration

Local Board views and implications

11. The Hibiscus and Bays Local Board has already completed a community needs assessment of the Hibiscus Coast subdivision and has requested a similar assessment be completed for the East Coast Bays subdivision.

Māori impact statement

12. The scope of work will include a specific focus on the needs and aspirations of Maori communities living in the area and aligns to Te Toa Takitini: Whai Painga. This will be clearly articulated in the funding agreement.

Implementation

13. There are no implementation issues associated with this report.

Attachments

There are no attachments for this report.

Signatories

Authors

Christine Olsen - Community Empowerment Manager

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Appointment of Hearing Panel to hear submission on Auckland Council proposal to grant two community leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park

File No.: CP2016/06409

Purpose

1. To appoint a hearings panel to consider the submission received in relation to Auckland Council’s proposal to grant leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park.

Executive Summary

2. At its business meeting of 16 December 2015, the Hibiscus and Bays Local Board:

· agreed not to proceed with seeking expressions of interest from community groups and organisations in relation to the council owned Skyline shed and 900m² of land at Silverdale War Memorial Park

· agreed in principle to grant two separate leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park for the council owned vacant Skyline shed and reserve land that would support the development of a building for the Mens Shed

· confirmed that the details of any future leases and licence to occupy would be publicly notified and consultation with iwi undertaken in accordance with the terms of the Reserves Act 1977 and section 4 of the Conservation Act 1987.

3. One submission was received during the public notification period. The No. 5 (Rodney) Squadron Branch of the Air Training Corps of New Zealand Association Incorporated and No. 5 (Rodney District) Squadron Branch of the Air Training Corps (the Air Training Corps) has made a submission in relation to council’s proposal. The Air Training Corps submission documentation was received by council on 10 March 2016. The Air Training Corps stated in its submission that it wished to be heard in person.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Appoints three local board members to a hearings panel to hear the submission on Auckland Council’s proposal to grant two leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park in accordance with the provisions of section 120 of the Reserves Act 1977.

Comments

4. At its business meeting of 16 December 2015 the local board was presented with, discussed and subsequently resolved on the recommendations in the report Community Leasing at Silverdale War Memorial Park, report and attachments being agenda item 24 (Attachment A).

5. Whilst in accordance with the Auckland Council Community Occupancy Guidelines 2012, a council officer is bound to recommend an expression of interest process for a vacant building or land. The guidelines also provide a local board with the option to choose to vary from officers recommendations on a case-by-case basis as the local board deems appropriate as identified in attachment C of the report referred to in paragraph 4 above. In this instance, the local board resolved to agree not to proceed with seeking expressions of interest from community groups and organisations in relation to the council owned Skyline shed and 900m² of land at Silverdale War Memorial Park.

6. The local board agreed in principle to grant two separate leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park for the council owned vacant Skyline shed and reserve land that would support the development of a building for the Mens Shed.

7. The local board subsequently confirmed by resolution HB/2015/189 that the details of any future leases and licence to occupy would be publicly notified and consultation with iwi undertaken in accordance with the terms of the Reserves Act and the Conservation Act (Attachment B).

8. During the period from 17 December 2015 to 22 January 2016, consultation was undertaken with the 14 iwi as identified as having an interest in the land in the Hibiscus and Bays Local Board area in accordance with the Conservation Act. Iwi did not raise any objections to the Mens Shed proposal.

9. Public notices were placed in the North Harbour News and the Rodney Times publications dated 11 February 2016 (Attachment C & D). The proposal was further advertised on the Auckland Council website. In accordance with sections 73(4) and 119 of the Reserves Act, submitters were allowed one calendar month to furnish their submission (Attachment E).

10. The Air Training Corps has lodged a submission in relation to council’s proposal. The Air Training Corps submission documentation dated 7 March 2016 was received by council on 10 March 2016 (Attachment F). The Air Training Corps stated in its submission that it wishes to be heard in person.

11. This report recommends that the Hibiscus and Bays Local Board appoints a panel of up to three local board members to hear No. 5 (Rodney) Squadron Branch of the Air Training Corps of New Zealand Association Incorporated and No. 5 (Rodney District) Squadron Branch of the Air Training Corps submission and objection to council’s proposal.

12. On 31 March 2016, key representatives for the Air Training Corps, Hibiscus and Bays Local Board Advisors and Community Leasing staff met to hold an initial discussion as part of the submission process and also as an opportunity to clarify details with regard to the objection. During the course of the discussions on the matter, the representatives for the Air Training Corps reconfirmed their desire for a hearing.

Consideration

Local Board views and implications

13. The recommendations in this report fall within the local board’s delegated authority in accordance with section 120 of the Reserves Act (Attachment G).

Māori impact statement

14. Consultation was undertaken with the 14 iwi as identified as having an interest in the land in the Hibiscus and Bays Local Board area. Iwi did not raise any objections to the Mens Shed proposal.

15. There are no significant changes or impacts for Maori associated with the recommendations in this report.

Implementation

16. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

17. Following the appointment of the Hearing Panel, staff will organise the hearing and advise the submitter of the date and time of that hearing. Following the hearing, the panel will consider the No. 5 (Rodney) Squadron Branch of the Air Training Corps of New Zealand Association Incorporated and No. 5 (Rodney District) Squadron Branch of the Air Training Corps submission and presentation. It will make a decision as to whether to proceed with the lease to the Hibiscus Mens Shed Trust or what, if any, alternative course of action it wants to follow. Council staff will report to the Local Board on the panel’s decision.

18. There are no direct cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Community leasing at Silverdale War Memorial Park report and attachments	93
b View	Hibiscus and Bays Local Board Resolution HB/2015/189	107
c View	Public notice in North Harbour New of Proposal to grant two community leases and a licence to occupy dated 11 February 2016	109
d View	Public notice in Rodney Times of proposal to grant two community leases and a licence to occupy dated 11 February 2016	111
e View	Sections 73 and 119 of the Reserves Act 1977	113
f View	Submission and objection from No. 5 (Rodney) Squadron Branch of the Air Training Corps Association of New Zealand Incorporated and No. 5 (Rodney District) Squadron Branch of the Air Training Corps	115
g View	Section 120 of the Reserves Act 1977	175

Signatories

Authors

Karen Walby - Lease Advisor

Donna Cooper - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Hibiscus and Bays Local Board

20 April 2016

Draft Browns Bay Centre Plan

File No.: CP2016/06373

Purpose

1. To seek Hibiscus and Bays Local Board approval of the draft Browns Bay Centre Plan for distribution to key stakeholders for discussion and feedback followed by release for public consultation and community feedback.

Executive Summary

2. The Hibiscus and Bays Local Board Area Plan 2014 recognised that a centre plan is needed to ensure Browns Bay develops into a town with a vibrant commercial heart and high-quality developments and public spaces.

3. A draft centre plan has been developed for Browns Bay as a basis on which to engage with landowners, developers and the Browns Bay Business Improvement District (BID) to develop a shared vision.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the draft Browns Bay Centre Plan (Attachment A, dated March 2016) for the purpose of engagement with key stakeholders and public consultation to obtain feedback in May and June 2016.

Comments

4. The Hibiscus and Bays Area Plan published in 2014 outlines how the Hibiscus and Bays area is likely to change over the next 30 years. It sets out key moves, desired outcomes and supporting actions to assist in achieving the vision for Auckland and Hibiscus and Bays, as set out in the Auckland Plan and by the Hibiscus and Bays Local Board within their local board plan.

5. One of the six key moves provides for focussing growth in centres, in areas with high amenity and good access to efficient public transport, and restricting new growth in rural sensitive coastal and estuarine needs.

6. Browns Bay is one of four town centres in the Hibiscus and Bays Local Board area which provides local employment, business opportunities and residential growth.

7. The local board plan recognises the need for a centre plan to guide development and to focus on a vibrant commercial heart, high-quality developments and public spaces.

8. The Hibiscus and Bays Local Board commissioned the draft Browns Bay Centre Plan to provide ideas and options for potential improvements and opportunities that may be prioritised for funding in the Long-term Plan 2018-2028.

9. The local board will seek public feedback on the draft Browns Bay Centre Plan and work with landowners, developers and Browns Bay Business Improvement District on a final plan for the area. Engagement will occur in May – June 2016 and it is proposed to work alongside the Browns Bay Business Improvement District to assist in the community and business engagement.

Consideration

Māori impact statement

10. The local board will discuss the draft Browns Bay Centre Plan at a hui with iwi in April 2016 and will continue to seek iwi input prior to adoption of the final centre plan.

Implementation

11. Feedback will inform the final Browns Bay Centre Plan which will be used to guide development and outline priorities.

Attachments

No.	Title	Page
a View	Draft Browns Bay Centre Plan	191

Signatories

Authors	Leigh Radovan - Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Allocation of Funding to develop a Whangaparaoa Centre Plan

File No.: CP2016/06374

Purpose

1. To seek Hibiscus and Bays Local Board approval to complete a Whangaparaoa Centre Plan for the purpose of public engagement and community feedback.

Executive Summary

2. The Hibiscus and Bays Area Plan, adopted in April 2013, identified the Whangaparaoa Town Centre as one of the priority areas requiring further planning work.

3. The purpose of the Whangaparaoa Centre Plan is to outline improvements to the town centre that may be prioritised for funding in the next Long-term plan (2018-2028).

4. The Whangaparaoa Centre Plan will bring the various elements of the wider Whangaparaoa plans together and integrate these with a plan for the town centre itself.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Approve funding of $25,000 for ET Urban Design Limited to complete a Whangaparaoa Town Centre Plan, from the 2015/2016 Locally Driven Initiatives budget line “Local Planning and Development – Whangaparaoa Centre Plan.”

Comments

5. It is proposed to use $25,000 of the Hibiscus and Bays Local Locally Driven Initiatives (LDI) budget to complete a centre plan for Whangaparaoa. This is required to help achieve a business heart and high quality developments and public spaces within Whangaparaoa. To achieve this we will work with the Whangaparaoa 2030 team, landowners, developers and Whangaparaoa businesses on a future plan for Whangaparaoa.

6. The proposed Whangaparaoa town centre area is focused along Whangaparaoa Road from the New World Site through to the commercial area to the east of Wade River Road (Attachment A). The Whangaparaoa area has grown substantially in recent times and needs to respond to changes.

7. This growth presents a number of issues and opportunities as were anticipated by the Hibiscus and Bays Area Plan.

8. The Hibiscus and Bays Area Plan recommended that detailed centre or precinct plans were required to ensure area plan outcomes and projects are realised for Whangaparaoa. Due to current resource constraints within the Regional and Local Planning teams work programme the local board are funding a contractor to undertake detailed planning of the Whangaparaoa area.

9. A number of other local board initiatives are underway in the Whangaparaoa area which will help inform and complement the Whangaparaoa Centre Plan work.

Penlink:

10. The Hibiscus and Bays Local Board Plan identifies the need to have Penlink built as soon as possible as Penlink is vitally important to the area to improve travel times and reduce congestion for residents. The Notice of Requirement for an Alteration to Designation 167 – Weiti Crossing (Penlink) is to increase the level of service from two lanes to four lanes and to extend the lapsed date of the designation to 31 December 2035. On 20 November 2015 Auckland Transport received Auckland Council’s recommendation to confirm the notice of requirement.

Needs Assessment:

11. Carried out in 2012, this identified the requirement for a family centre and community hub on the Whangaparaoa Peninsula. The local board committed funds to help the Whangaparaoa Family Centre Trust carry out feasibility work. The trust will then seek external funding to construct the building and the local board will strongly advocate for them through this process.

Whangaparaoa 2030 Project:

12. The Hibiscus and Bays Local Board funded the Whangaparaoa 2030 project in 2014/2015 to provide local people with a forum to act for the future of the Whangaparaoa Peninsula. The initiative started in early 2015 which formed the Whangaparaoa Community Forum. The focus of Whangaparaoa 2030 was to strengthen the services, facilities and opportunities for people locally. It is intended that this centre plan work is complementary to the Whangaparaoa 2030 project.

Business Survey:

13. The Hibiscus and Bays Local Board approved funding at the 16 March 2016 business meeting, Resolution Number: HB/2016/30, to conduct a survey of businesses in Whangaparaoa. This survey will provide insights into the current business climate, identify priority issues and possible approaches for addressing them, and assess the level of interest in forming a collaborative business association. Currently there is no business organisation which can take on the responsibilities of a Business Improvement District.

Consideration

Local Board views and implications

14. The Hibiscus and Bays Area Plan adopted in April 2013 identified the Whangaparaoa Town Centre as a priority area and identified a number of issues, outcomes and project initiatives for the area.

15. The Hibiscus and Bays Local Board Plan proposes that a local centre plan will be prepared for the Whangaparaoa Town Centre.

Māori impact statement

16. All iwi with an interest in the Hibiscus Coast Subdivision area will be consulted to obtain their feedback and views. At this early stage of the proposal the timing of this engagement is still to be confirmed.

Implementation

17. Public and targeted feedback will inform the development of the final Whangaparaoa Centre Plan which will be used to guide development and outline priorities and help inform the next Hibiscus and Bays Local Board Plan and Auckland Council Long-term Plan (2018-2028).

Attachments

No.	Title	Page
a View	Whangaparaoa Urban Design Area	215

Signatories

Authors	Leigh Radovan - Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

New Road Name Approval For Subdivisions at 19 and 21 Bounty Road Long Bay
Council Subdivision File Refs SC-3023666 & SC-3023686

File No.: CP2016/04890

Purpose

1. To seek approval from the Hibiscus and Bays Local Board’s approval for a road name for the new private road being constructed to serve two three lot subdivisions (six lots in total) being undertaken by Messrs Wadman, Scott, Oxenius and Golden Homes (the Applicant), at 19 and 21 Bounty Road, Long Bay.

2. The naming of private roads serving six or more lots is a requirement of Land Information New Zealand.

Executive Summary

3. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

4. The applicant has submitted either of the road names Park Lane, Park View Lane and Park View Mews as their preferred road names.

5. The applicant has consulted with local iwi groups. The feedback received from Local Iwi groups included an alternative name Tiki Lane.

6. Following assessment against the road naming criteria the road names Park View Lane and Park View Mews are deemed to meet the assessment criteria as they have some relevance to the geographical location with the lots overlooking the adjacent Long Bay Regional Park and are also easily identifiable, easy to pronounce and spell.

7. The name Park Lane is not supported by NZ Post and accordingly is not deemed to meet the assessment criteria due to it creating a duplication of the same name in the same postal district.

8. The name Tiki Lane is deemed to align with the assessment criteria in that in the context of this application its general translation as a verb refers to “to find, or to go for a purpose or to proceed to” in this instance the adjacent Long Bay Regional Park.

9. The guidelines suggest that as a short enclosed road it could be referred to as either a Close, Way or Mews.

10. The Applicant has requested that their preferred names be presented for the Local Boards consideration.

11. The names Park View Lane, Park View Mews and Tiki Lane are therefore put forward for the consideration of the Hibiscus and Bays Local Board.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Pursuant to section 319(1)(j) of the Local Government Act 1974 consider for approval either of the proposed road names Park View Lane, Park View Mews and Tiki Lane for the new private road constructed within the subdivisions being undertaken by Messrs Wadman, Scott, Oxenius and Golden Homes at 19 and 21 Bounty Road, Long Bay.

Comments

12. The Auckland Council Road Naming Guidelines allow that where a new public or private road needs to be named as a result of a subdivision or development the developer shall be given the opportunity of suggesting their preferred road names for the local board’s approval.

13. The naming of private roads serving six or more lots is a requirement of Land Information New Zealand.

14. Councils road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or reflect a particular landscape, environmental or biodiversity feature, or reflect an existing or introduce a thematic identity in an area. The criteria also encourages the use of Maori names. Names also need to be easily identifiable and intuitively clear thus minimising confusion.

15. The private road to be named is in a “T” configuration services six lots and is approximately 115.0m long and between 3.5m – 5.0m wide.

16. The applicant has proposed the road names as listed in the table below.

17. The local iwi have suggested alternative names that are also listed in the table below.

Preference	Proposed New Road Name	Meaning
Preferred Name	Park Lane	Non specific meaning though described by the Applicant as relevant to the locality as the lots over look the adjacent Long Bay Regional Park
First Alternative	Park View Lane	As above
Second Alternative	Park View Mews	As above
Iwi Proposed Alternative Names	Tiki Lane	Various Maori translations however in the context of this application when used as a verb its general meaning is “to find”, or “to go for a purpose” or “to proceed to”.

18. A map showing the location of the private road is attached.

Decision Making

19. Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the local boards.

Assessment

20. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

21. The applicant’s preferred names Park View Lane and Park View Mews are deemed to meet the assessment criteria as they have some relevance to the geographical location with the lots overlooking the adjacent Long Bay Regional Park and are also easily identifiable and easy to pronounce and spell.

22. The name Park Lane is not supported by NZ Post and accordingly is not deemed to meet the assessment criteria due to it creating a duplication of the same name in the same postal district.

23. The alternative name Tiki Lane suggested by local iwi is considered to align with the assessment criteria in that in the context of this application its general translation as a verb refers to “to find, or to go for a purpose or to proceed to” in this instance the adjacent Long Bay Regional Park.

24. Given the private road is a relatively short enclosed road the guidelines suggest it should be referred to as either a Close, Way or Mews.

25. The names Park View Lane, Park View Mews and Tiki Lane are therefore put forward for the consideration of the local board.

26. The applicant’s preferred names Park View Lane, Park View Mews along with the alternative name Tiki Lane suggested by local iwi are put forward for the Hibiscus and Bays Local Board consideration.

Consideration

Significance of Decision

27. The decision sought from the Hibiscus and Bays Local Board on this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori Impact Statement

28. The decision sought from the Hibiscus and Bays Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

29. The applicant has consulted with Local Iwi on the proposed road names and sought feed back on alternative names.

30. Local iwi has provided one alternative name.

31. New Zealand Post was consulted and indicated that all of the proposed road names are acceptable except Park Lane due to it creating a duplication with the same name in the same postal district

Financial and Resourcing Implications

32. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable from the applicant in accordance with Council’s administrative charges.

Legal and Legislative Implications

33. The decision sought from the Hibiscus and Bays Local Board on this report is not considered to have any legal or legislative implications.

Implementation

34. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the Applicant at their full cost once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

No.	Title	Page
a View	19 - 21 Bounty Road Private Road location map	221

Signatories

Authors

John Benefield – Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

New Road Name Approval For Subdivision at 86 Caldera Drive Long Bay - Council Subdivision File Ref SC-3023741

File No.: CP2016/05573

Purpose

1. To seek approval from the Hibiscus and Bays Local Board for a road name for the new private road being constructed to serve a six lot subdivision and housing development being undertaken by GW Design and Build Ltd, (the Applicant), at 86 Caldera Drive, Long Bay.

2. The naming of private roads serving six or more lots is a requirement of Land Information New Zealand.

Executive summary

4. The applicant has submitted either of the road names Coastview Lane or Waterside Lane, as their preferred names.

5. The applicant has consulted with Local Iwi groups. The local iwi groups have suggested the alternative names Tumanaka Lane or Whaihua Lane.

6. Following assessment against the road naming criteria all of the proposed names are deemed to meet the assessment criteria though Coastview Lane and Waterside Lane in particular have some specific relevance to the geographical location with the lots generally having an outlook towards the adjacent Long Bay Regional Park. All of the names are easily identifiable, easy to pronounce and spell.

7. The road naming criteria suggests that short narrow road types to or between buildings should be referred to as either a Lane or Mews. Being named a Lane, the road type criteria is met.

8. Taking into account the feedback from iwi consultation the applicant has requested that all of the names be presented for the local board’s consideration.

9. The names Coastview Lane, Waterside Lane, Tumanaka Lane and Whaihua Lane are therefore put forward, in the applicants order of preference, for the consideration of the Hibiscus and Bays Local Board.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974 consider for approval either of the proposed road names Coastview Lane, Waterside Lane, Tumanaka Lane or Whaihua Lane for the new private road constructed within the subdivision and housing development being undertaken by GW Design and Build Ltd (the Applicant), at 86 Caldera Drive, Long Bay.

Comments

10. The Auckland Council Road Naming Guidelines allow that where a new public or private road needs to be named as a result of a subdivision or development the developer shall be given the opportunity of suggesting their preferred road names for the Local Board’s approval.

11. The naming of private roads serving six or more lots is a requirement of Land Information New Zealand.

12. Council’s road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or reflect a particular landscape, environmental or biodiversity feature, or reflect an existing or introduce a thematic identity in an area. The criteria also encourages the use of Maori names. Names also need to easily identifiable and intuitively clear thus minimising confusion.

13. The private road to be named services six lots and is approximately 98.0m long and 4.6m wide.

14. The applicant has proposed the road names as listed in the table below.

15. The local iwi have suggested two alternative names that are also listed in the table below.

Preference	Proposed New Road Name	Meaning
Preferred Name	Coastview Lane	Non-specific meaning, though described by the Applicant as being relevant to the locality as the lots have an outlook towards the adjacent Long Bay Regional Park
First Alternative	Waterside Lane	As above
Iwi Proposed Alternative Names	Tumanaka Lane Whaihua Lane	Iwi translation meaning “Hope” Iwi translation meaning “Value, Worthwhile or Helpful” Both names have been suggested by Iwi as they are in support of Mana Whenua spiritual and cultural values.

16. A map showing the location of the private road is attached.

Decision Making

17. Auckland Council, by way of the Auckland Council Long-term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the local boards.

Assessment

18. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

19. Following assessment against the road naming criteria all of the proposed names are deemed to meet the assessment criteria, though Coastview Lane and Waterside Lane in particular have some specific relevance to the geographical location with the lots generally having an outlook towards the adjacent Long Bay Regional Park. All of the names meet the criteria in being easily identifiable and easy to pronounce and spell.

20. The road naming criteria suggests that short narrow road types to or between buildings should be referred to as either a Lane or Mews. Being named a Lane the road type criteria is met.

21. Taking into account the feedback from iwi consultation the Applicant has requested that all of the names be presented for the l;ocal boards consideration.

22. The names Coastview Lane, Waterside Lane, Tumanaka Lane and Whaihua Lane are therefore put forward, in the Applicants order of preference, for the consideration of the Hibiscus and Bays Local Board.

Consideration

Significance of Decision

23. The decision sought from the Hibiscus and Bays Local Board on this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

24. The decision sought from the Hibiscus and Bays Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

25. The applicant has consulted with Local Iwi on the proposed road names and sought feedback on alternative names.

26. Local iwi have provided two alternative names.

27. New Zealand Post was consulted and advised that all of the proposed road names are acceptable.

Financial and Resourcing Implications

28. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable from the applicant in accordance with Council’s administrative charges.

Legal and Legislative Implications

29. The decision sought from the Hibiscus and Bays Local Board Local Board on this report is not considered to have any legal or legislative implications.

Implementation

30. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the applicant at their full cost once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

No.	Title	Page
a View	86 Caldera Drive Private Road Location Map	227

Signatories

Authors

John Benefield – Senior Subdivision Advisor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Road Name Approval - Te Kauae Rise in the Top Harbour Limited residential subdivision at The Anchorage at Gulf Harbour
Subdivision File Ref : R60974

File No.: CP2016/06057

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for the new road name in the Top Harbour Limited residential subdivision at The Anchorage at Gulf Harbour.

Executive Summary

2. The Applicant wishes to name the new road within the 28 lot residential subdivision at The Anchorage, Gulf Harbour, as Te Kauae Rise.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Approve the new name Te Kauae Rise, under section 319(j) of the Local Government Act 1974 for the Top Harbour Limited subdivision at Gulf Harbour, Council reference: R60974.

Comments

3. The applicant is Top Harbour Limited, the site address is The Anchorage, Gulf Harbour, and the council reference is R60974.

4. A road naming report was previously submitted (HB/2015/94 and file reference CP2015/13697) but the local board, at that moment in time, did not accept Te Kauae Rise and requested another choice be presented.

5. The applicant’s strong preference is to name the road Te Kauae Rise. The story behind this choice of name relates to the discovery of Koiwi Tangata remains on 28 August 2014, during the land subdivision works on the headland. These remains were determined to be more than 200 years old, and were re-interred with the involvement of local iwi at an adjacent location. During the re-internment process the new burial site was named “Te Kauae Tapu” by Kaumatua Haahi Walker, (Ngati Whatua). The reference is to the jawbone of a whale, and is considered to be highly relevant to the name of this particular street and the local topography.

6. “Te Kauae” was originally proposed by iwi.

7. Consultation with local iwi has been undertaken in the road naming process. Iwi representative Fiona McKenzie from Manuhiri Kaitiaki Charitable Trust and Glenn Wilcox from Ngati Whatua o Kaipara have given support for the name.

8. A recent meeting was held with some members of the local board, where agreement in principle was subsequently given to accepting this new road name.

9. Land Information New Zealand (LINZ) road name database has been checked and confirms that the new name is acceptable and is currently not in use in the region.

10. The proposed road name is deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

11. A decision is sought from the Hibiscus and Bays Local Board to approve the new road name.

Maori Impact Statement

12. The applicant has local iwi approval of the proposed road name.

General

13. The LINZ database and advice from a LINZ specialist confirms that although there is a similar road name in the area, that the name is appropriate and unique.

Implementation Issues

14. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name sign.

Attachments

No.	Title	Page
a View	Te Kauae 2 Locality Map	231
b View	Te Kauae Scheme 2	233

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Road Name Approval - West Hoe Estates Ltd subdivision at 137 West Hoe Heights, Orewa
Subdivision File Ref : R57751

File No.: CP2016/06075

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for a new road name in the West Hoe Estates Ltd subdivision at 137 West Hoe Heights, Orewa.

Executive Summary

2. The applicant wishes to name the new road in the 17 lot residential subdivision as Boutique Way.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Approve the new road name for the joint owned access lot as Boutique Way for the West Hoe Estates Ltd subdivision at 137 West Hoe Heights, Orewa, Council reference R57751.

Comments

3. The applicant is West Hoe Estates Ltd, the site address 137 West Hoe Heights, Orewa, and the council reference is R57751.

4. This 17 residential lot subdivision was approved in 2012. The property is accessed off West Hoe Heights. The subdivision will have street furniture that looks out to the east and enjoys sea views.

5. The entry to the subdivision has a name plaque Orewa Heights Estate and the applicant wanted approval to the chosen name “Orewa Estate Rise” as it would be complimentary to the plaque. Previously, the applicant applied for approval to “Orewa Estate Rise” but this was not accepted by the local board. The applicant re-applied for “Circular Lane” which was also not accepted.

6. Some members of the local board met with the developers and discussed road naming. At that meeting a new name (Boutique Way) was suggested as it reflected the type of development being promoted. This name was accepted as a good option.

7. Consultation has taken place with Fiona McKenzie from Manuhiri Kaitiaki Charitable Trust and the name Aramutu was suggested. This roughly translates to “the end of a pathway”. The applicant felt this was not suitable as there was no pathway and that name did not seem to reflect anything in the subdivision.

8. Land Information New Zealand (LINZ) road name database has been checked and confirms that the new name is acceptable and is currently not in use in the region.

9. The proposed road name is deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

10. A decision is sought from the Hibiscus and Bays Local Board to approve the new road name.

Maori Impact Statement

11. The applicant has consulted with Manuhiri Charitable Trust and chosen not to accept their suggestion.

General

12. The LINZ database and advice from a LINZ specialist confirms that although there is a similar road name in the area, that the name is appropriate and unique.

Implementation Issues

13. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name sign.

Attachments

No.	Title	Page
a View	Boutique Way Locality Map	237
b View	Boutique Way Scheme Plan	239

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Road Name Approval Report for two jointly owned access lots in Mike Greer Homes subdivision at The Settlement, Silverdale
File Ref: R63785

File No.: CP2016/06144

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for two new road names in the Mike Greer Homes subdivision at The Settlement, Silverdale.

Executive Summary

2. The applicant wishes to name the jointly owned access lot as Watermill Lane and Sunview Street.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Considers for approval the new road names under section 319(1)(j) of the Local Government Act 1974 of Watermill Lane and Sunview Street for the Mike Greer Homes subdivision at The Settlement, Silverdale.

Comments

3. The applicant is Mike Greer Homes, the site address is The Settlement, Silverdale, and the Council reference is R63785.

4. This 44 residential lot subdivision was approved in 2015.

5. The name “Watermill” is a play on words as the subdivision is at Millwater and the name “Sunview” comes from the street having a beautiful view out to the park and estuary and will be filled with sun.

6. Consultation with the local iwi has been undertaken in the road naming process. Iwi representative Fiona McKenzie from Manuhiri Kaitiaki Charitable Trust has confirmed that iwi supports the chosen names.

7. Land Information New Zealand (LINZ) has given their confirmation that both the new names are acceptable.

8. The proposed road name is deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

9. A decision is sought from the Hibiscus and Bays Local Board to approve the new road names.

Maori Impact Statement

10. Manuhiri Kaitiaki Charitable Trust has confirmed acceptance of the proposed road names.

General

11. Land Information New Zealand (LINZ) database confirms that there are no similar road names in the area and that these names are appropriate and unique.

Implementation Issues

12. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name sign.

Attachments

No.	Title	Page
a View	Watermill and Sunview Locality Map	243
b View	Watermill and Sunview Scheme Plan	245

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Road Name Approval Report for jointly owned access lot in Red Hibiscus Trustee subdivision at 11 Red Hibiscus Road, Stanmore Bay
File Ref: R60902

File No.: CP2016/06155

Purpose

1. To seek the Hibiscus and Bays Local Board’s approval for a new road name in the Red Hibiscus Trustee Ltd subdivision at 11 Red Hibiscus Road, Stanmore Bay.

Executive Summary

2. The applicant wishes to name the jointly owned access lot as Puarangi Lane.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Consider for approval the new road name under section 319(1)(j) of the Local Government Act 1974 of Puarangi Lane for the Red Hibiscus Trustee Ltd subdivision at 11 Red Hibiscus Road, Stanmore Bay.

Comments

3. The applicant is Red Hibiscus Trustee Ltd, the site address is 11 Red Hibiscus Road, Stanmore Bay, and the Council reference is R60902.

4. This 11 residential lot subdivision was approved in 2013. The property is accessed from Red Hibiscus Road.

5. Originally, the proposed road name for this lane was Sinensis. This comes from the arboricultural name for the Red Hibiscus plant of “Rosa Sinensis”.

6. Consultation with the local iwi has been undertaken in the road naming process. Iwi representative Fiona McKenzie from Manuhiri Kaitiaki Charitable Trust has not opposed the name and asked if the applicant would consider the Maori form “Puarangi”.

7. Land Information New Zealand (LINZ) has given their confirmation that the new name is acceptable. The proposed name is unused and unique in the Auckland area.

8. The proposed road name is deemed to meet council’s road naming guidelines.

Consideration

Local Board Views

9. A decision is sought from the Hibiscus and Bays Local Board to approve the new road name.

Maori Impact Statement

10. The applicant has Manuhiri Kaitiaki Charitable Trust’s acceptance of the proposed road names.

General

11. LINZ database confirms that there are no similar road names in the area and that this name is appropriate and unique.

Implementation Issues

12. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name sign.

Attachments

No.	Title	Page
a View	Puarangi Lane Locality Map	249
b View	Puarangi Lane Scheme Plan	251

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consents

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Urgent Decision: Funding approval for Be. Accessible to complete an accessibility audit of Browns Bay Town Centre

File No.: CP2016/05495

Purpose

1. To acknowledge the urgent decision that was made on 25 November 2015 to approve funding to engage Be.Accessible to complete an accessibility report to inform the Browns Bay Centre Plan review project.

Executive Summary

2. In December 2014 the Hibiscus and Bays Local Board approved the allocation of $20,000 from the “Discretionary operating 2014/2015” fund for ET Urban Design Limited to complete a plan for the upgrade of the current Browns Bay Centre Plan (resolution number HB/2014/185).

3. It was proposed that as part of the Browns Bay Centre Plan upgrade that Be.Accessible complete an accessibility audit of the area at a cost of $3,000 from the 20156/2016 Locally Driven Initiatives (LDI) operating budget “Local planning and development response fund.”

4. The Be. Accessible team presented their findings alongside ETUD Limited at 9 December 2015 Hibiscus and Bays Local Board workshop. Further action areas were identified by the local board that required accessibility assessments to inform the draft Browns Bay Centre Plan. A further $1500 is required to undertake an assessment of the following areas:

· Sherwood Reserve and Freyberg area (including footpaths, playground, carparks)

· Drop zone at Beachfront Road

· Signage and access into Browns Bay

· Public accessible toilets

5. The reason the decision to approve the allocation of funding was made under urgency was originally the Be.Accessible audit was to be funded from a regional budget but due to the restructure of Community Development Arts and Culture department the regional budget was unable to fund any local board projects until a new contract was to be confirmed in March 2016 with the newly formed Arts, Community and Events (ACE) team.

6. The local board commissioned ET Urban Design Limited (Jason Evans) to undertake the review of the Browns Bay Centre Plan. Be.Accessible will complete an accessibility audit to inform the local board workshop on December 2015. At that workshop both ET Urban Design Limited and Be. Accessible attended and provided an update on the draft plan for the Browns Bay Centre Plan.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the urgent decision to approve $3,000 from 2015/2016 “Local planning and development response fund” to fund Be. Accessible to provide an accessibility audit to inform the overall Browns Bay Centre Plan.

b) approve $1500 from 2015/2016 “Local Planning and Development Response Fund” to fund Be. Accessible to provide further assessment areas and these findings will then inform the draft Browns Bay Centre plan.

Attachments

No.	Title	Page
a View	Copy of Signed Urgent Decision	255

Signatories

Authors	Leigh Radovan - Local Board Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

20 April 2016

Governance Forward Work Calendar

File No.: CP2016/05931

Purpose

1. To present the local board with a 12 month governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings and workshops over the next 12 months. The governance forward work calendar for your local board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receives the attached Governance Forward Work Calendar.

Attachments

No.	Title	Page
a View	Governance Forward Work Programme	259

Signatories

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager