Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 20 April 2016 at 4.30pm.
Chairperson |
Julia Parfitt, JP |
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Deputy Chairperson |
Greg Sayers (from 4.45pm) |
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Members |
David Cooper |
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Gaye Harding-Kirikiri |
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Gary Holmes |
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Lovisa Rasmussen |
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Lisa Whyte |
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ABSENT
Member |
Janet Fitzgerald, JP |
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Hibiscus and Bays Local Board 20 April 2016 |
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Resolution number HB/2016/44 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) accept the apology from member J Fitzgerald for absence on council business.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number HB/2016/45 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 March 2016, including the confidential section, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Hibiscus and Bays Local Board Quick Response Grants: Round Three, 2015/2016 |
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Kim Hammond, Community Grants Advisor, was in attendance for this item. |
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Resolution number HB/2016/46 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) agree to fund, part-fund or decline each application in this round Table One: Hibiscus and Bays Local Board Quick Response, Round Three, Grant Applications
b) request that unexpended funds of $19,760.00 be transferred to the Local Grants for 2015/2016 Round 2 fund. |
Member Sayers present at 4.45pm
13 |
Hibiscus and Bays Local Board Community Grants Programme 2016/2017 |
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Resolution number HB/2016/47 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) request that under the heading “Limitations” replace the first bullet point in the Hibiscus and Bays Local Board Community Grants Programme Guidelines 2016/2017 “Limitations” with the following: i) Applicants are ineligible to apply for the Hibiscus and Bays Local Board Contestable Community Grant Fund if they have had two successful grant applications within the current financial year and must identify details of the rounds on which they have previously applied, including approved funded amounts. Add the following bullet point: ii) One application could cover several events in the current financial year or more than one component of a project. b) delegate authority to the chairperson to make any minor edits to the Hibiscus and Bays Local Board Community Grants Programme Guidelines 2016/2017 to correct any identified errors or typographical edits. |
14 |
Panuku Development Auckland Local Board Six-Monthly Update 1 July to 31 December 2015 |
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Local board members expressed concern about the retrospective nature of this six monthly report which is meant to be an update, particularly as it refers to the disposal of the car park in Anzac Road, Browns Bay. |
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Resolution number HB/2016/48 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) note the Panuku Development Auckland Local Board Six-Monthly update 1 July to 31 December 2015. |
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Resolution number HB/2016/49 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) approve funding of $20,000 from the 2015/2016 LDI Opex Community Development budget to contract Point Research to carry out an assessment and analysis of community development needs in the East Coast Bays subdivision area. b) as the scope has already been established, the funding agreement deliverables and reporting mechanism will be negotiated between council staff and Point Research. |
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Appointment of Hearing Panel to hear submission on Auckland Council proposal to grant two community leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park |
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Karen Walby, Lease Advisor, was in attendance for this item. |
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Resolution number HB/2016/50 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) that the deputy chairperson and local board member Gary Holmes, be appointed, with Member Sayers as chairperson, to hear the submission on Auckland Council’s proposal to grant two leases and a licence to occupy to Hibiscus Mens Shed Trust at Silverdale War Memorial Park in accordance with the provisions of section 120 of the Reserves Act 1977. |
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Auckland Transport Update to Hibiscus and Bays Local Board April 2016 |
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Ellen Barrett, Elected Member Relationship Manager, was in attendance for this item. |
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Resolution number HB/2016/51 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) receive the Auckland Transport Update to Hibiscus and Bays Local Board April 2016. |
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Resolution number HB/2016/52 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) approve the draft Browns Bay Centre Plan (Attachment A, dated March 2016) for the purpose of engagement with key stakeholders and public consultation to obtain feedback in May and June 2016. |
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Resolution number HB/2016/53 MOVED by Member GA Harding-Kirikiri, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) Approve funding of $25,000 for ET Urban Design Limited to complete a Whangaparaoa Town Centre Plan, from the 2015/2016 Locally Driven Initiatives budget line “Local Planning and Development – Whangaparaoa Centre Plan.”
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New Road Name Approval For Subdivisions at 19 and 21 Bounty Road
Long Bay |
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Resolution number HB/2016/54 MOVED by Member GR Holmes, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) approve the name Tiki Lane for the new private road constructed within the subdivisions being undertaken by Messrs Wadman, Scott, Oxenius and Golden Homes at 19 and 21 Bounty Road, Long Bay. |
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New Road Name Approval For Subdivision at 86 Caldera Drive Long Bay - Council Subdivision File Ref SC-3023741 |
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Resolution number HB/2016/55 MOVED by Member LM Whyte, seconded by Member LC Rasmussen: That the Hibiscus and Bays Local Board: a) approve the name Coastview Lane for the new private road constructed within the subdivision and housing development being undertaken by GW Design and Build Ltd (the Applicant), at 86 Caldera Drive, Long Bay. |
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Road Name Approval - Te Kauae Rise in the Top Harbour Limited
residential subdivision at The Anchorage at Gulf Harbour |
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Resolution number HB/2016/56 MOVED by Member GR Holmes, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) approve the new name Te Kauae Rise, under section 319(j) of the Local Government Act 1974 for the Top Harbour Limited subdivision at Gulf Harbour, Council reference: R60974. |
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Road Name Approval - West Hoe Estates Ltd subdivision at 137 West
Hoe Heights, Orewa |
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Resolution number HB/2016/57 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) approve the new road name for the joint owned access lot as Boutique Way for the West Hoe Estates Ltd subdivision at 137 West Hoe Heights, Orewa, Council reference R57751. |
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Road Name Approval Report for two jointly owned access lots in
Mike Greer Homes subdivision at The Settlement, Silverdale |
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Resolution number HB/2016/58 MOVED by Member GA Harding-Kirikiri, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) approve the new road names under section 319(1)(j) of the Local Government Act 1974 of Watermill Lane and Sunview Street for the Mike Greer Homes subdivision at The Settlement, Silverdale. |
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Road Name Approval Report for jointly owned access lot in Red
Hibiscus Trustee subdivision at 11 Red Hibiscus Road, Stanmore Bay |
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Resolution number HB/2016/59 MOVED by Member LC Rasmussen, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) approve the new road name under section 319(1)(j) of the Local Government Act 1974 of Puarangi Lane for the Red Hibiscus Trustee Ltd subdivision at 11 Red Hibiscus Road, Stanmore Bay. |
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Urgent Decision: Funding approval for Be. Accessible to complete an accessibility audit of Browns Bay Town Centre |
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Resolution number HB/2016/60 MOVED by Member GR Holmes, seconded by Chairperson JG Parfitt: That the Hibiscus and Bays Local Board: a) receive the urgent decision to approve $3,000 from 2015/2016 “Local planning and development response fund” to fund Be. Accessible to provide an accessibility audit to inform the overall Browns Bay Centre Plan. b) approve $1500 from 2015/2016 “Local Planning and Development Response Fund” to fund Be. Accessible to provide further assessment areas and these findings will then inform the draft Browns Bay Centre plan.
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Resolution number HB/2016/61 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) receive the attached Governance Forward Work Calendar.
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30 |
Record of Workshop Meetings |
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Resolution number HB/2016/62 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) endorse the record of workshop meetings held on 24 February 2016, 2 and 9 March 2016. |
Dinner Adjournment 5.45pm – 6.30pm
8 Deputations
8.1 |
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Mr Gary Green was in attendance to discuss retaining access to Orewa Beach from his property. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number HB/2016/63 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) thank Mr Green for his presentation. |
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a Tabled documentation |
8.2 |
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Mr Danny Battershill was unable to attend the meeting and requested that his item be deferred. |
9 Public Forum
9.1 |
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Mr Peter Clark, Vice President of Bowls Orewa, was in attendance to discuss a proposal for building an indoor bowling facility at the Orewa club. |
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Resolution number HB/2016/64 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) thank Mr Clark for his presentation. |
9.2 |
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Mr Dail Jones was in attendance to discuss the proposed disposal of the carpark. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number HB/2016/65 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) thank Mr Jones for his presentation. |
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a Tabled documentation |
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Ward Councillors Update |
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There were no ward councillors in attendance for this item |
31 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.30 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................