2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
|
There are no minutes for confirmation
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing Order
3.20 provides for deputations. Those applying for deputations are required to
give seven working days notice of subject matter and applications are approved
by the Chairperson of the Hibiscus and Bays Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
|
Hibiscus and
Bays Local Board
27 April 2016
|
|
Annual Plan
2016/2017
File No.: CP2016/07528
Purpose
1. To make
decisions on Annual Plan matters as they relate to the Hibiscus and Bays Local
Board including matters such as budgets, advocacy, position on regional issues
and recommendations to the governing body.
Executive Summary
2. This report
seeks input from local boards on a range of annual plan related matters,
including Locally Driven Initiatives (LDI), advocacy, regional financial policy
issues and other rate proposals.
3. This report
requests that the Hibiscus and Bays Local Board:
a) makes
decisions on:
i) final
Locally Driven Initiatives budgets by activity, within funding envelopes
ii) key
advocacy issues
b) provides any
feedback on regional issues, including:
i) the
Uniform Annual General Charge (UAGC)
ii) the
Interim Transport Levy (ITL)
iii) Māori land rates
iv) rates for
farm/lifestyle properties over 50 hectares
c) makes
recommendations to the governing body on other financial matters such as:
i) any
new/amended Business Improvement District (BID) targeted rates
ii) any
new/amended local targeted rate proposals
iii) proposed
Locally Driven Initiatives capital projects outside local boards’ decision-
making responsibility.
4. Local board
views on these matters will be considered in discussions between the local
boards and the Finance and Performance Committee on 6 and 9 May 2016; and by
the governing body prior to adopting the Annual Plan 2016/2017.
|
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) confirm final 2016/2017 LDI
budgets by activity, within funding envelopes.
b) agrees key advocacy issues
c) provides any views it may have
on regional financial policy issues
d) recommends any new or amended
Business Improvement District targeted rates
e) recommends any new or amended
local targeted rate proposals
f) recommends any proposed
Locally Driven Initiatives capital projects, which are outside local boards’
decision-making responsibility.
g) recommends $XX of 2015/2016
Locally Driven Initiatives Opex to be deferred.
|
Comments
LDI
5. Local boards
are requested to agree the level of funding for each group of activity. This
funding is further allocated to specific projects and services detailed in the
work programmes.
6. As part of
the funding policy, local boards can resolve to defer those projects that are
funded by the LDI where there was an agreed scope and cost but have not been
delivered. The local board may wish to resolve 2015/2016 projects that meet
the criteria for deferral to 2016/2017.
7. Key
information of the funding of each activity and the LDI funded projects that
meet the criteria for deferral is provided in Attachment A.
Advocacy issues
8. Local
boards resolved on their key advocacy issues in November 2015, for discussions
with the Finance and Performance Committee and consultation. Since then,
relevant council departments and Council Controlled Organisations have provided
local boards with advice on the current position of each advocacy issue, and
any next steps. This information was provided to local boards in April 2016,
as part of a broader information pack, to consider at their workshops, and is
also attached to this report for information (see Attachment B).
9. Local
boards consulted on their local advocacy issues in February and March 2016.
The results from the consultation have been analysed and summarised, and
provided to the local boards. This has been attached to this report for
information (see Attachment C).
10. In light of this
information, the local board may now wish to agree any advocacy priorities for
discussion with the Finance and Performance Committee on 6 and 9 May.
Regional
issues
11. Local
boards provided feedback on regional financial policy issues (in November 2015)
which were going for consultation. The results from the consultation have been
analysed and summarised, and provided to local boards (see Attachment C).
12. The
local board may wish to provide further feedback on these issues for
consideration by the Finance and Performance Committee.
Local targeted rate and BID targeted rate
proposals
13. Local
boards are required to agree any new BID and local targeted rate proposals
(noting that any new local targeted rates and/or BIDs must have been consulted
on before they can be implemented).
Consideration
Local Board views and implications
14. Local
board decisions and feedback is being sought in this report.
15. Local
boards play an important role in the development of the annual plan, and
provide views and information at key stages as council continues through the
annual plan process.
Māori impact statement
16. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
annual plan are important tools that enable and can demonstrate council’s
responsiveness to Māori.
Local board plans, which were developed in 2014 through engagement with the
community including Māori,
form the basis of local priorities.There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in council’s decision-making processes.
Implementation
17. Feedback from the local boards will be summarised and provided in
full to the Finance and Performance Committee and governing body for
consideration and adopting the Annual Plan 2016/2017.
Attachments
As the attachments were not available at the time this agenda
was printed they will be circulated under separate cover.
Signatories
|
Authors
|
Jane Koch - Lead Financial Advisor
|
|
Authorisers
|
Lesley Jenkins - Relationship Manager
|
